MARICOPA CA_VC-16-056_GRANT AGREEMENT.PDF

ARIZONA CRIMINAL JUSTICE COMMISSION
CRIME VICTIM COMPENSATION PROGRAM
GRANT AGREEMENT
ACJC Grant Number VC-16-056
Catalog of Federal Domestic Assistance (CFDA) Number 16.576 (VOCA)
This Grant Agreement is made this 15th day of June, 2015, by and between the ARIZONA CRIMINAL
JUSTICE COMMISSION hereinafter called “COMMISSION” and Maricopa County, through Maricopa
County Attorney's Office hereinafter called “GRANTEE”. The COMMISSION enters into this Agreement
pursuant to its authority under the provisions of A.R.S. § 41-2405 (B)(6), and having satisfied itself as
to the qualification of GRANTEE;
NOW, THEREFORE, it is agreed between the parties as follows:
1. This Agreement will commence on July 1, 2015 and terminate on June 30, 2016. This Agreement
expires at the end of the award period unless prior written approval for an extension has been
obtained from the COMMISSION. A request for an extension must be received by the
COMMISSION sixty (60) days prior to the end of the award period. The COMMISSION in its sole
discretion may approve an extension that furthers the goals and objectives of the program and
shall determine the length of any extension.
2. GRANTEE agrees that grant funds will be used in accordance with applicable program rules,
guidelines and special conditions.
3. The COMMISSION will monitor GRANTEE performance against program goals and performance
standards and those outlined in the grant application. Substandard performance as determined
by the COMMISSION will constitute noncompliance with this Agreement. If the COMMISSION
finds noncompliance, the GRANTEE will receive a written notice which identifies the area of
noncompliance, and the appropriate corrective action to be taken. If the GRANTEE does not
respond within thirty (30) calendar days to this notice, and does not provide sufficient
information concerning the steps which are being taken to correct the problem, the COMMISSION
may suspend funding, permanently terminate this Agreement or revoke the grant.
4. Any deviation or failure to comply with the purpose and/or conditions of this Agreement without
prior written COMMISSION approval may constitute sufficient reason for the COMMISSION to
terminate this Agreement, revoke the grant, require the return of all unspent funds, perform an
audit of expended funds, and require the return of any previously spent funds which are deemed
to have been spent in violation of the purpose or conditions of this grant.
5. This Agreement may be modified only by a written amendment signed by the Executive Director
or by persons authorized by the Executive Director on behalf of the COMMISSION and GRANTEE.
Any notice given pursuant to this Agreement shall be in writing and shall be considered to have
been given when actually received by the following addressee or their agents or employees:
A. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W. Washington Street, Suite 230
Phoenix, Arizona 85007
Attn: Program Manager

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 2
B. If to the GRANTEE:
Maricopa County Attorney's Office
301 W. Jefferson
Suite 800
Phoenix, Arizona, 85003
Attn: The Honorable William Montgomery
6. For grant awards above $100,000, GRANTEE may make budget adjustments of up to ten (10)
percent of the total grant within any approved budget category excluding equipment. Written
approval from the COMMISSION in advance is required if GRANTEE wishes to make adjustments
or reprogram in excess of ten (10) percent or if GRANTEE wishes to purchase equipment not
previously approved.
For grant awards less than $100,000, the GRANTEE may make budget adjustments within
approved categories excluding equipment as long as there are no changes to the purpose or
scope of the project. If GRANTEE wishes to purchase equipment not previously approved,
written approval from the COMMISSION in advance is required.
APPROVED LINE ITEM PROGRAM BUDGET
Personnel:
Salaries $188,821.00
Fringe Benefits (for salaries/overtime)* $89,103.00
Overtime $0.00
Professional & Outside/Consultant & Contractual Services $0.00
Travel In-State $0.00
Travel Out-of-State $0.00
Benefits $1,715,438.00
Operating Expenses:
Supplies $3,456.00
Registration/Training $0.00
Other $0.00
Equipment
Capital $0.00
Noncapital $0.00
TOTAL $1,996,818.00
Positions Funded: N/A
Victim Advocate (1.00), Victim Advocate (1.00), Legal Support Assistant (1.00), Victim
Advocate (1.00), Legal Support Assistant (1.00)
*Reference the ACJC Grant Management Manual for definition of approved Fringe Benefit
7. The total to be paid by the COMMISSION under this Agreement shall not exceed $829,722.00 in
federal funds awarded to the COMMISSION by the U.S. Department of Justice (USDOJ), Office
of Justice Programs (OJP) and $1,167.096.00. If this grant has a matching requirement
GRANTEE understands that other federal grant funds cannot be used as a match for this grant.
8. Every payment obligation of the COMMISSION under this Agreement is conditioned upon the
availability of funds appropriated or allocated for the payment of such obligation. If funds are
not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the COMMISSION. No liability shall accrue to the COMMISSION in the event this
provision is exercised, and the COMMISSION shall not be obligated or liable for any future
payments or for any damages as a result of termination under this paragraph.
9. GRANTEE agrees that if it currently has an open award of federal funds or if it receives an award
of federal funds other than this award, and those award funds have been, are being or are to

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 3
be used, in whole or in part, for one or more of the identical cost items for which funds are being
provided under this award, GRANTEE will promptly notify, in writing, the COMMISSION, and if
so requested by the COMMISSION, seek a budget modification or change-of-project-scope grant
adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
10. GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or
electronic) relating to this Agreement and the performance of this Agreement for no less than
five (5) years from the last financial report submitted to the COMMISSION. All such documents
shall be subject to inspection and audit at reasonable times, including such records of any
subgrantee, contractor, or subcontractor. GRANTEE also understands and agrees that USDOJ
and the United States General Accounting Office (USGAO) are authorized to interview any officer
or employee of the GRANTEE (or of any subgrantee, contractor, or subcontractor) regarding
transactions related to this award.
11. GRANTEE agrees that activities funded under this award will be closely coordinated with related
activities supported with Office of Justice Programs (OJP), State, local or tribal funds. Grant
funds may only be used for the purposes in the GRANTEE’s approved application. GRANTEE
shall not undertake any work or activities not described in the grant application, including staff,
equipment, or other goods or services without prior approval from the COMMISSION.
12. GRANTEE agrees to track, account for, and report on all funds (including specific outcomes and
benefits) separately from all other funds for the same or similar purposes or programs.
Accordingly, the accounting systems of GRANTEE and all subgrantees must ensure that funds
from this award are not commingled with funds from any other source.
13. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing and
monitoring procedures to safeguard grant funds and keep such records to assure proper fiscal
controls, management and the efficient disbursement of grant funds.
14. For the purpose of this grant, a capital expenditure is $5,000 or above. If GRANTEE’S policy
defines a capital expenditure as less than $5,000, GRANTEE will use its own policy.
15. GRANTEE agrees to maintain property records for equipment purchased with grant funds and
perform a physical inventory and reconciliation with property records at least every two years or
more frequently based on GRANTEE policy. GRANTEE agrees that funds will not be used for the
construction of new facilities.
16. GRANTEE agrees to follow equipment disposition policies outlined in OMB Circulars A-102 or 2
CFR, Part 215 Uniform Administrative Requirements for Grants and Cooperative Agreements as
codified in (1) 28 CFR, Part 66 or (2) 28 CFR, Part 70 when the equipment is no longer needed
for the grant program.
Link: OMB Circulars http://www.whitehouse.gov/omb/grants_attach/
17. GRANTEE agrees that all salaried personnel (including subgrantee personnel) whose activities
are to be charged to the award will maintain timesheets or certifications to document hours
worked for activities related to this award and non-award related activities. GRANTEE agrees to
keep time and attendance sheets for hourly employees signed by the employee and supervisory
official having firsthand knowledge of the work performed by the grant-funded employees.
18. GRANTEE agrees that it will submit financial and activity reports to the COMMISSION in a format
provided by the COMMISSION, documenting the activities supported by these grant funds and
providing an assessment of the impact of these activities which may include documentation of
project milestones. In the event reports are not received on or before the indicated date(s),
funding may be suspended until such time as delinquent report(s) are received.

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 4
19. These reports are to be submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period: Due Date:
July 1 to September 30 October 25
October 1 to December 31 January 25
January 1 to March 31 April 25
April 1 to June 30 July 25
FINANCIAL REPORTS
Report Period: Due Date: Report Period: Due Date:
July 1 – July 31 August 25 January 1 – January 31 February 25
August 1 – August 31 September 25 February 1 – February 29 March 25
September 1 – September 30 October 25 March 1 – March 31 April 25
October 1 – October 31 November 25 April 1 – April 30 May 25
November 1 – November 30 December 25 May 1 – May 31 June 25
December 1 – December 31 January 25 June 1 – June 30 July 10
Additional reporting requirements may be required for GRANTEES who are considered high risk.
20. GRANTEE understands that financial reports are required as an accounting of expenditures for
either reimbursement or COMMISSION-approved advance payments.
21. The final request for reimbursement of grant funds must be received by the COMMISSION no
later than sixty (60) days after the last day of the award period.
22. All goods and services must be received or have reasonable expectations thereof and placed in
service by GRANTEE by the expiration of this award.
23. GRANTEE agrees that all encumbered funds must be expended and that goods and services
must be paid by GRANTEE within sixty (60) days of the expiration of this award.
24. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty (30)
days of written request from the COMMISSION.
25. GRANTEE agrees to account for interest earned on federal grant funds and shall remit interest
earned in excess of the allowable amount as indicated in the Office of Justice Programs Financial
Guide.
Link: OJP Financial Guide http://www.ojp.usdoj.gov/financialguide/
26. GRANTEE agrees to obtain written COMMISSION approval for all sole source procurements in
excess of $150,000.
27. GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of grant funds
for consultant fees in excess of $650 per day.
28. GRANTEE agrees to not use federal grant funds to pay cash compensation (salary plus bonuses)
to any employee paid by the grant at a rate that exceeds 110% of the maximum annual salary
payable to a member of the federal government’s Senior Executive Service (SES) at an agency
with a Certified SES Performance Appraisal System for that year. (An award recipient may
compensate an employee at a higher rate, provided the amount in excess of this compensation
limitation is paid with non-federal funds.) Unless otherwise noted in the grant solicitation.

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 5
29. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly approved in
writing by the COMMISSION.
30. GRANTEE agrees to comply with all applicable laws, regulations, policies and guidance (including
specific cost limits, prior approvals and reporting requirements, where applicable) governing the
use of grant funds for expenses related to conferences, meetings, trainings, and other events,
including the provision of food and/or beverages at such events, and costs of attendance at such
events unless explicitly approved in writing by the COMMISSION. Information on pertinent laws,
regulations, policies, and guidance is available in the OJP Financial Guide Conference Cost
Chapter.
31. No funds shall be used to supplant federal, state, county or local funds that would otherwise be
made available for such purposes. Supplanting means the deliberate reduction of state or local
funds because of the existence of any grant funds.
32. GRANTEE assigns to the COMMISSION any claim for overcharges resulting from antitrust
violations to the extent that such violations concern materials or services applied by third parties
to GRANTEE in exchange for grant funds provided under this Agreement.
33. The parties agree to use arbitration in the event of disputes in accordance with the provisions of
A.R.S. § 12-1501-12-1518. The laws of the State of Arizona apply to questions arising under this
Agreement and any litigation regarding this Agreement must be maintained in Arizona courts,
except as pertaining to disputes which are subject to arbitration.
34. GRANTEE understands that grant funds may not be released until all delinquent reports and
reversion of funds from prior grants are submitted to the COMMISSION.
35. GRANTEE agrees that grant funds are not to be expended for any indirect costs that may be
incurred by GRANTEE for administering these funds unless explicitly approved in writing by the
COMMISSION. This may include, but is not limited to, costs for services such as accounting,
payroll, data processing, purchasing, personnel, and building use which may have been incurred
by the GRANTEE.
36. Each party (as “Indemnitor”) agrees to defend, indemnify, and hold harmless the other party
(as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses,
(including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising out
of bodily injury of any person (including death) or property damage, but only to the extent that
such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act,
omission, negligence, misconduct, or other fault of the Indeminitor, its officers, officials, agents,
employees, or volunteers. If the GRANTEE is a State agency, board, commission, or university
of the State of Arizona, this paragraph shall not apply.
37. Should GRANTEE utilize a contractor(s) and subcontractor(s) the indemnification clause between
GRANTEE and its contractor(s) and subcontractor(s) shall include the following:
Contractor shall defend, indemnify, and hold harmless the GRANTEE and the State of Arizona,
and any jurisdiction or agency issuing any permits for any work arising out of this Agreement,
and its departments, agencies, boards, commissions, universities, officers, officials, agents, and
employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions,
liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim
processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or
personal injury (including death), or loss or damage to tangible or intangible property caused,
or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of the
contractor or any of the directors, officers, agents, or employees or subcontractors of such

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 6
contractor. This indemnity includes any claim or amount arising out of or recovered under the
Workers’ Compensation Law or arising out of the failure of such contractor to conform to any
federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific
intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely
from the negligent or willful acts or omissions of the Indemnitee, be indemnified by such
contractor from and against any and all claims. It is agreed that such contractor will be
responsible for primary loss investigation, defense and judgment costs where this indemnification
is applicable. Additionally on all applicable insurance policies, contractor and its subcontractors
shall name the State of Arizona, and its departments, agencies, boards, commissions,
universities, officers, officials, agents, and employees as an additional insured and also include
a waiver of subrogation in favor of the State. Insurance requirements for any contractor used by
GRANTEE are incorporated herein by this reference and attached to this Agreement as Exhibit
“A”.
38. GRANTEE agrees to notify the COMMISSION within ten (10) days in the event that the project
official is replaced during the award period.
39. No rights or interest in this Agreement shall be assigned by GRANTEE without prior written
approval of the COMMISSION.
40. GRANTEE will comply with the audit requirements of OMB Circular A-133 Audits of States, Local
Governments and Non-Profit Organizations and provide the COMMISSION with the audit report
and any findings within 90 days of receipt of such finding. If the report contains no findings, the
GRANTEE must provide notification that the audit was completed.
Link: OMB Circulars: http://www.whitehouse.gov/omb/grants_attach/
41. GRANTEE certifies that it will comply with OMB Circulars A-102 and 2 CFR, Part 215 Uniform
Administrative Requirements for Grants and Cooperative Agreements as codified in (1) 28 CFR,
Part 66.32 or (2) 28 CFR, Part 70.34 and Cost Principles (1) 2 CFR, Part 225, (2) 2 CFR, Part 220
or (3) 2 CFR, Part 230, the OJP Financial Guide and the most current version of the ACJC Grant
Management Reference Manual.
Link: OMB Circulars http://www.whitehouse.gov/omb/grants_attach/
OJP Financial guide: http://www.ojp.usdoj.gov/financialguide/
ACJC Grant Management Reference Manual:
http://www.azcjc.gov/ACJC.Web/pubs/home/021104_Manual_GrantReferenceManual.pdf
42. GRANTEE agrees that it cannot use any federal funds, either directly or indirectly, in support of
any contract or sub award to either the Association of Community Organizations for Reform Now
(ACORN) or its subsidiaries, without the express written approval of the Office of Justice
Programs through the COMMISSION.
43. GRANTEE understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants,
recoupment of monies provided under an award, and civil and/or criminal penalties.
44. GRANTEE agrees not to do business with any individual, agency, company or corporation listed
in the Excluded Parties Listing Service.
Link: System for Award Management https://www.sam.gov/portal/public/SAM/
45. GRANTEE agrees to ensure that, no later than the due date of the GRANTEE’s first financial
report after the award is made, GRANTEE and any subgrantees have a valid DUNS profile and
active registration with the System for Award Management (SAM) database.

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 7
46. GRANTEE certifies that it presently has no financial interest and shall not acquire any financial
interest, direct or indirect, which would conflict in any manner or degree with the performance
of services required under this Agreement.
47. GRANTEE understands and agrees that any training or training materials developed or delivered
with funding provided under this award must adhere to the OJP Training Guide Principles for
Grantees and Subgrantees.
Link: OJP Training Guide Principles for Grantees and Subgrantees
http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm
48. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation efforts
or information and data collection requests, and acknowledges that the federal or state grantor
agency has the right to obtain, reproduce, publish or use data provided under this award and
may authorize others to receive and use such information.
49. GRANTEE shall provide the COMMISSION with a copy of all interim and final reports and
proposed publications (including those prepared for conferences and other presentations)
resulting from this Agreement. Submission of such materials must be prior to or simultaneous
with their public release.
50. GRANTEE agrees that any publications (written, visual, or sound) excluding press releases and
newsletters, whether published at the GRANTEE’S or COMMISSION’S expense, shall contain the
following statement:
“This was supported by Award No. 2014-VC-GX-0004 and 2015-VC-GX-0004 awarded by the
Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The opinions
findings, and conclusions or recommendations expressed in this publication/program/exhibition
are those of the author(s) and do not necessarily reflect the views of the Department of Justice.”
51. GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, 42 USC §3789d(c)(1); Title VI of the Civil Rights Act of
1964, 42 USC §2000d; Section 504 of the Rehabilitation Act of 1973, 29 USC § 794; Subtitle A,
Title II of the Americans with Disabilities Act of 1990, 42 USC § 12132; Title IX of the Education
Amendments of 1972, 20 USC § 1681; the Age Discrimination Act of 1975, 42 USC § 6102; the
Department of Justice implementing regulations, 28 CFR pt. 42, subpts. C, D, E, G, and I, 28
CFR pt. 35, and 28 CFR pt. 54; all applicable state laws of A.R.S. § 41-1463; and Executive Order
2009-9. The above-referenced federal laws prohibit discrimination on the basis of race, color,
religion, sex, disability, and national origin (including limited English proficiency) in the delivery
of services and employment practices, and prohibit discrimination on the basis of age in the
delivery of services. If in the three years prior to the date of the grant award a Federal or State
Court or Federal or State administrative agency makes a finding of discrimination after a due
process hearing against GRANTEE, GRANTEE will forward a copy of the findings to the Office for
Civil Rights, Office of Justice Programs and the COMMISSION.
“Applicants must certify that Limited English Proficiency persons have meaningful access to the
services under this program(s). National origin discrimination includes discrimination on the
basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Street
Act, the applicant is required to take reasonable steps to ensure that LEP persons have
meaningful access to programs. Meaningful access may entail providing language assistance
services, including oral and written translation when necessary.”
Link: Limited English Proficiency A Federal Interagency Website http://www.LEP.gov
52. GRANTEE agrees to comply with the applicable requirements of 28 CFR Part 38, the Department
of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal
Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 8
Justice financial assistance may not be used to fund any inherently religious activities, such as
worship, religious instruction, or proselytization. Recipients of Department of Justice financial
assistance may still engage in inherently religious activities, but such activities must be separate
in time or place from the Department of Justice funded program, and participation in such
activities by individuals receiving services from GRANTEE must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs receiving
financial assistance from the Department of Justice are not permitted to discriminate in the
provision of services on the basis of a beneficiary’s religion. Notwithstanding any other special
condition of this award, faith-based organizations may, in some circumstances, consider religion
as a basis for employment.
Link: http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm
53. GRANTEE should be mindful that the misuse of arrest or conviction records to screen either
applicants for employment or employees for retention or promotion may have a disparate impact
based on race or national origin, resulting in unlawful employment discrimination. As of June
2013 OJP has issued an advisory that grantees should consult local counsel in reviewing their
employment practices. If warranted, grantees should also incorporate an analysis of the use of
arrest and conviction records in their Equal Employment Opportunity Plan (EEOP). See Advisory
for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal
Employment Opportunity Commission’s Enforcement Guidance: Consideration of Arrest and
Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June
2013), available at http://www.ojp.gov/about/ocr/pdfs/UseofConviction_Advisory.pdf.
54. GRANTEE assures that it will comply with all state and federal laws regarding privacy during the
course of the award. All information relating to clients is to be treated with confidentiality in
accordance with 42 USC section 3789g or 42 USC 14132(b)(3) that are applicable to the
collection, disclosure, use and revelation of data information. GRANTEE further agrees to submit
a privacy Certificate that is in accordance with requirements of 28 CFR Part 22 if applicable to
the program.
55. GRANTEE agrees to formulate and keep on file an EEOP (if GRANTEE is required pursuant to 28
CFR 42.302). GRANTEE certifies that they have forwarded to the Office for Civil Rights, Office
of Justice Programs the EEOP, or certifications that they have prepared and have on file an EEOP,
or that they are exempt from EEOP requirements. Failure to comply may result in suspension of
grant funds. Copies of all submissions such as certifications to or correspondence with the Office
for Civil Rights, Office of Justice Programs regarding this requirement must be provided to the
COMMISSION by GRANTEE. In the event a federal or state court or federal or state administrative
agency makes an adverse finding of discrimination against GRANTEE after a due process hearing,
on the ground of race, color, religion, national origin, or sex, GRANTEE will forward a copy of
the findings to the Office for Civil Rights, Office of Justice Programs and the COMMISSION.
56. GRANTEE agrees to participate in any required civil rights related training to ensure compliance
with all federal and state civil rights laws. GRANTEE will inform the COMMISSION of the position
responsible for civil rights compliance and will inform the COMMISSION of change in personnel
responsible for civil rights compliance within ten days.
Link: http://azcjc.gov/ACJC.Web/Grants/civilrights/default.aspx
57. To support public safety and justice information sharing, GRANTEE, if a governmental
subdivision, shall use the National Information Exchange Model (NIEM) specifications and
guidelines for this grant. GRANTEE shall publish and make available without restrictions all
schemas generated as a result of this grant to the component registry as specified in the
guidelines.
Link: https://www.niem.gov/aboutniem/grant-funding/Pages/implementation-guide.aspx

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 9
58. In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ’s
Global Justice Information Sharing Initiative (DOJ’s Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at:
Link: http://www.it.ojp.gov/gsp_grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
59. To avoid duplicating existing networks or IT systems in any initiatives for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such
systems shall employ, to the extent possible, existing networks as the communication backbone
to achieve interstate connectivity, unless GRANTEE can demonstrate to the satisfaction of the
COMMISSION that this requirement would not be cost beneficial or would impair the functionality
of an existing or proposed IT system.
60. If GRANTEE is a governmental political subdivision, the GRANTEE should, to the extent possible
and practical; share criminal justice information with other authorized criminal justice agencies.
The process control number (PCN) shall be used in accordance with A.R.S. § 41-1750 when
sharing data with other criminal justice agencies as electronic data systems are developed or
improved.
61. If GRANTEE is a state agency and the award is for the development of information technology
projects for more than $25,000, GRANTEE must complete a Project Investment Justification (PIJ)
and submit the justification to the Arizona Department of Administration (ADOA), with a copy to
the COMMISSION. GRANTEE agrees to submit required project status reports to ADOA by the
due dates and submit copies to the COMMISSION.
If GRANTEE is not a state agency and the award is for the development of information technology
projects, GRANTEE will follow local technology policies and guidelines.
62. GRANTEE must promptly refer to the COMMISSION any credible evidence that a principal,
employee, agent, contractor, subgrantee, or other person has either 1) submitted a false claim
for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant
funds. The COMMISSION shall forward the referral to the Department of Justice, Office of the
Inspector General.
63. The COMMISSION encourages GRANTEE to establish workplace safety policies and conduct
education, awareness and other outreach to decrease crashes caused by distracted drivers,
including adopting and enforcing policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this grant. Executive Order 13513,
“Federal Leadership on Reducing Text Messaging While Driving,” 74 Fed. Reg. 51225 (October
2009).
64. GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in 28
CFR Part 83, Subpart F, for grantees, as defined in 28 CFR, Part 83 Sections 83.620 and 83.650.
65. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization
Form (I-9). This form is to be used by recipients to verify that persons are eligible to work in
the United States. Additionally GRANTEE ensures compliance with A.R.S. § 41-4401 federal
immigration laws by state employers and contractors.

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 10
66. GRANTEE acknowledges that immigration laws require them to register and participate with the
E-Verify program (employment verification program administered by the United States
Department of Homeland Security and the Social Security Administration or any successor
program) as they both employ one or more employees in this state. GRANTEE warrants that
they have registered with and participate with E-Verify. If the GRANTOR later determines that
the GRANTEE has not complied with E-Verify, it will notify the non-compliant GRANTEE by
certified mail of the determination and of the right to appeal the determination.
67. GRANTEE certifies that no federal funds will be paid, by or on behalf of, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into any cooperative agreement, and for the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan or
cooperative agreement. If any funds other than Federal funds are paid or will be paid to any
person for influencing or attempting to influence an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal award, grant loan, or
cooperative agreement, the GRANTEE will complete and submit to the COMMISSION Standard
Form-LLL, “Disclosure Form to Report Lobbying” in accordance with its instructions.
68. GRANTEE understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation
or policy at any level of government, without the express prior written approval of the
Commission.
69. GRANTEE agrees that no funds provided, or personnel employed under this Agreement shall be
in any way, or to any extent, engaged in conduct of political activities in violation of USC Title 5,
Part II, Chapter 15, section 1502.
70. GRANTEE understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or moral beliefs of students who participate in programs for which
financial assistance is provided from those funds, or of the parents or legal guardians of such
students.
71. GRANTEE understands and agrees that (a) no award funds may be used to maintain or establish
a computer network unless such network blocks the viewing, downloading and exchanging or
pornography, and (b) nothing in subsection (a) limits the use of funds necessary for any Federal,
State, tribal or local law enforcement agency or any other entity carrying out criminal
investigations, prosecution, or adjudication activities.
72. GRANTEE agrees to comply with all federal, state and local environmental laws and regulations
applicable to the development and implementation of activities to be funded under this award.
Additional requirements may be found in Grant Agreement Continuation Sheet.
73. GRANTEE agrees that all income generated as a direct result of this award shall be deemed
program income. All program income must be accounted for and used for the purpose under the
conditions applicable for the use of funds under this award, including the effective edition of the
OJP Financial Guide and, as applicable, either (1) 28 CFR part 66 or (2) 28 CFR part 70 and OMB
Circular A-102 & 2 CFR 215.
74. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. This
Agreement may also be cancelled at the COMMISSION’S discretion if not returned with
authorized signatures to the COMMISSION within 90 days of commencement of the award.

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 11
75. If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall be in full force and effect.
76. GRANTEE agrees to comply with all Special Condition(s) included with this Agreement on the
Grant Agreement Continuation Sheet.
77. GRANTEE understands that grant funds may not be released until GRANTEE is compliant with all
requirements of grant agreement.
Arizona Criminal Justice Commission
CRIME VICTIM COMPENSATION PROGRAM
GRANT AGREEMENT CONTINUATION SHEET
SPECIAL CONDITION(S)
1. GRANTEE must verify Agency Point of Contact (APOC), Financial Point of Contact (FPOC),
Program Point of Contact (PPOC), and Authorized Official contact information in the Grants
Management System (GMS), including telephone number and e-mail address. If any
information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted
via the GMS to document changes. In addition the FPOC and PPOC must be assigned by the
APOC prior to payments being made.
2. The GRANTEE agrees that allocated compensation benefit funds will be used to provide
compensation awards to victims of criminally injurious conduct occurring within the
GRANTEE’S jurisdiction.
3. The GRANTEE understands that crime victim compensation benefit funding will be
distributed to grantees as a monthly reimbursement of compensation program
expenditures.
4. The GRANTEE understands that $281,380 is the maximum allowable amount of State
compensation funding to be expended on the administration of this program.
5. The GRANTEE agrees that expenditures made in Compensation Benefits will be for
Compensation benefit payments only. Funding in Compensation Benefits cannot be
transferred to another budget category.
6. The GRANTEE understands that financial reimbursement request forms are required for
reimbursement of expenditures. The final request for reimbursement of compensation
funds must be received by the COMMISSION no later than 10 days after the last day of the
award period.
7. The GRANTEE shall remit all interest earned on Federal VOCA grant funds and all
unexpended allocated funds to the COMMISSION within 30 days after receipt of a written
request from the COMMISSION. The GRANTEE agrees to expend all encumbered funds
within 10 days of expiration of this award.
8. The GRANTEE agrees to comply with all Federal and State laws, provisions of the Arizona
Crime Victim Compensation Program Rules R110-4-101 through R10-4-111 administered by
the COMMISSION, and provisions of Federal VOCA Compensation Program Guidelines
(http://www.ojp.usdoj.gov/ovc/voca/vcguide.htm).

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 12
9. The GRANTEE agrees to comply with all applicable Open Meeting Laws, A.R.S. §38-431 et
seq.
10. The GRANTEE agrees to seek and order all available restitution owed to the program.
11. The GRANTEE agrees to negotiate reductions in fees for service with service providers for
all program benefit expenditures.
12. The GRANTEE agrees that information on race, sex, national origin, age, and disability of
recipients of compensation will be collected and maintained, where such information is
voluntarily furnished by those receiving compensation.
13. The GRANTEE agrees not to use or reveal any research or statistical information furnished
under this program by any person and identifiable to any specific private person for any
purpose other than the purpose for which such information was obtained in accordance
with this program and 42 U.S.C. 10601 et. seq. The GRANTEE agrees that upon receipt for
a request for such information pursuant to A.R.S. § 39-121, it shall inform the party
seeking the information that the information is immune from legal process pursuant to
federal law, specifically 42 U.S.C. 10604d.
14. GRANTEE agrees and understands that funded activities may require the preparation of an
Environmental Assessment (EA) as defined by the Council of Environmental Quality’s
Regulations for implementing the Procedural Provisions of the National Environmental
Policy Act (NEPA), found at 40 CFR Part 1500.
Authorized Official Initials:

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 13
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first
above written.
FOR GRANTEE:
Chair of Board of Supervisors Date
Printed Name and Title
Approved as to form and authority to enter into Agreement:
Legal counsel for GRANTEE Date
Printed Name and Title
Statutory or other legal authority to enter into Agreement:
Appropriate A.R.S., ordinance, or charter reference
FOR CRIMINAL JUSTICE COMMISSION:
John A. Blackburn Jr., Executive Director Date
Arizona Criminal Justice Commission
Revised 11/13/13

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 14
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
Insurance Requirements
Exhibit “A”
Insurance Requirements for Governmental Parties to a Grant Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity itself.)
The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants
contained in the Intergovernmental Agreement. The State of Arizona in no way warrants that the minimum
limits contained herein are sufficient to protect the governmental entity or Contractor from liabilities that
might arise out of the performance of the work under this Contract by the Contractor, his agents,
representatives, employees or subcontractors, and Contractor and the governmental entity are free to
purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits
of liability not less than those stated below.
1. Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage, and broad form contractual
liability.
 General Aggregate $2,000,000
 Products – Completed Operations Aggregate $1,000,000
 Personal and Advertising Injury $1,000,000
 Fire Legal Liability $50,000
 Each Occurrence $1,000,000
a. The policy shall be endorsed, as required by this written agreement, to include
the State of Arizona, and its departments, agencies, boards, commissions,
universities, officers, officials, agents, and employees as additional insureds
with respect to liability arising out of the activities performed by or on behalf
of the Contractor.
(Note that the other governmental entity(ies) is/are also required to be
additional insured(s) and they should supply the Contractor with their own list
of persons to be insured.)
b. Policy shall contain a waiver of subrogation endorsement, as required by this
written agreement, in favor of the State of Arizona, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and
employees for losses arising from work performed by or on behalf of the
Contractor.

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 15
Exhibit “A” Page 2
2. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles
used in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed, as required by this written agreement, to include
the State of Arizona, and its departments, agencies, boards, commissions,
universities, officers, officials, agents, and employees as additional insureds with
respect to liability arising out of the activities performed by or on behalf of, the
Contractor involving automobiles owned, hired and/or non-owned by the
Contractor.
b. Policy shall contain a waiver of subrogation endorsement as required by this
written agreement in favor of the State of Arizona, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and
employees for losses arising from work performed by or on behalf of the
Contractor.
(Note that the other governmental entity(ies) is/are also required to be
additional insured(s) and they should supply the Contractor with their own list
of persons to be insured.)
3. Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident $1,000,000
Disease – Each Employee $1,000,000
Disease – Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation endorsement, as required by this
written agreement, in favor of the State of Arizona, and its departments,
agencies, boards, commissions, universities, its officers, officials, agents, and
employees for losses arising from work performed by or on behalf of the
Contractor.
b. This requirement shall not apply to each contractor or subcontractor that is
exempt under A.R.S. § 23-901, and when such contractor or subcontractor
executes the appropriate waiver form (Sole Proprietor or Independent
Contractor).
Additional Insurance Requirements:
The policies shall include, or be endorsed to include, as required by this written agreement, the following
provisions:
The Contractor's policies shall stipulate that the insurance afforded the Contractor shall be primary and
that any insurance carried by the Department, its agents, officials, employees or the State of Arizona
shall be excess and not contributory insurance, as provided by A.R.S. § 41-621 (E).
Insurance provided by the Contractor shall not limit the Contractor’s liability assumed under the
indemnification provisions of this Contract.
Notice of Cancellation:
For each insurance policy required by the insurance provisions of this Contract, the Contractor must
provide to the State of Arizona, within two (2) business days of receipt, a notice if a policy is suspended,
voided, or cancelled for any reason. Such notice shall be mailed, emailed, hand delivered or sent by

Crime Victim Compensation Program ACJC Grant Number VC-16-056 Page 16
facsimile transmission to (Enter Contracting Agency Representative’s Name, Address, and Fax Number
Here).
Acceptability of Insurers:
Contractor’s insurance shall be placed with companies licensed in the State of Arizona or hold approved
non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers.
Insurers shall have an “A.M. Best” rating of not less than A- VII. The State of Arizona in no way warrants
that the above-required minimum insurer rating is sufficient to protect the Contractor from potential
insurer insolvency.
Verification of Coverage:
Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or
equivalent approved by the State of Arizona) as required by this Contract. An authorized representative
of the insurer shall sign the certificates.
All certificates and endorsements, as required by this written agreement, are to be received and
approved by the State of Arizona before work commences. Each insurance policy required by this Contract
must be in effect at, or prior to, commencement of work under this Contract. Failure to maintain the
insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach
of contract.
All certificates required by this Contract shall be sent directly to the Department. The State of Arizona
project/contract number and project description shall be noted on the certificate of insurance. The State
of Arizona reserves the right to require complete copies of all insurance policies required by this Contract
at any time.
Subcontractors:
Contractor’s certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall
be responsible for ensuring and/or verifying that all subcontractors have valid and collectable insurance
as evidenced by the certificates of insurance and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to the minimum Insurance Requirements identified above. The
Department reserves the right to require, at any time throughout the life of the Contract, proof from the
Contractor that its subcontractors have the required coverage.
Approval and Modifications:
The Contracting Agency, in consultation with State Risk, reserves the right to review or make
modifications to the insurance limits, required coverages, or endorsements throughout the life of this
contract, as deemed necessary. Such action will not require a formal Contract amendment but may be
made by administrative action.
Exceptions:
In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance Requirements
shall not apply. Such public entity shall provide a certificate of self-insurance. If the Contractor or
subcontractor(s) is/are a State of Arizona agency, board, commission, or university, none of the above
shall apply.