COMM POOLS BOS PRESENTATION 8-3-15.PPT

Maricopa County
Environmental Services Department
Water & Waste Management Division
Swimming Pool Programs
Ad Hoc Task Force Recommendations
August 3, 2015
Presenters:
Kevin Chadwick, Water & Waste Division Manager
Jeffrey Iverson, Co-Chairman, Process & Procedures Subcommittee
James Rhead, Chairman, Code & Regulations Subcommittee

Overview
From the comments and feedback received during the initial Kick-Off
meeting on March 19, 2015, two (2) subcommittees were formed:
1. Process & Procedures – To explore ways to improve
accessibility to information and improve communication.
2. Codes & Regulations – To review possible conflicts with
the application of Codes & Regulations and consider
options that will minimize delays.
A total of 13 recommendations were developed for presentation to
the Board of Supervisors.
As of today, staff has implemented 46% of the recommendations
and continues to work on the other items from the members.

Process & Procedures Subcommittee
Jeffrey Iverson – Co-Chairman
1. RECOMMENDATION: Invest in an online system that will
allow for inspection scheduling with confirmation, payment Phase 1 = Payments,
of fees, tracking of permit review process, electronic Inspection Scheduling &
Tracking.
application submittal and plan review along with permit (Demo presented 4/9/2015)
issuance.
Target Implementation
December 1, 2015.
This is to include the additional hardware to scan and print
full size construction plans for integration with the
electronic process. Phase 2 = Online submittal
& electronic plan review
and permit issuance.
Target Implementation
March 1, 2016.

Process & Procedures Subcommittee
Jeffrey Iverson – Co-Chair
2. RECOMMENDATION: Outline and post the option and
related processes to challenge a decision;
a) An internal escalated review process, Procedural information,
with simple graphics
b) A request for an interpretation process, will be placed online.
c) A variance process (formal hearing or administrative), Target Implementation
d) A formal appeals process. October 31, 2015.
Include how to initiate each type, the
approximate timeline for a response,
the cost and what is needed.

Process & Procedures Subcommittee
Jeffrey Iverson – Co-Chairman
3. RECOMMENDATION: Facilitate IT enhancements to foster
improved communication regarding inspection reports.
Inspection Report
a) Add supervisor contact information on inspection Enhancements
reports. Target
Implementation
March 1, 2016.
b) Post a corrected inspection report online rather than
an “Advisory” entry or note.

Process & Procedures Subcommittee
Jeffrey Iverson – Co-Chair
4. RECOMMENDATION: Publish all substantive policy Implemented July 1, 2015
statements online with the information being easy Five (5) new Water & Waste
to understand, searchable and with a subject index. Substantive Policy Statements
have been posted.
5. RECOMMENDATION: Direct all plan reviewers to Phase 1 = Implemented
reference the applicable section of the code for July 1, 2015.
Phase 2: Develop system
each plan review comment. generated guide sheets.
Target implementation
6. RECOMMENDATION: Formalize a process to March 1, 2016.
schedule a Pre-Application
meeting with staff.
Meeting requests already accepted.
Staff will add information to forms to
advise this option is available.
Implemented July 1, 2015.

Process & Procedures Subcommittee
Jeffrey Iverson – Co-Chairman
7. RECOMMENDATION: Provide information online Implemented July 1, 2015.
regarding the Inspection By Request option. This may
reduce the number of failed inspections as members
believe contractors would pay the $135 fee to obtain
a pre-final punch list.
8. RECOMMENDATION: Conduct an annual stakeholder
meeting to foster open and continuous Target implementation
communication (preferably not in the summer Fall 2016.
months).

Codes & Regulations Subcommittee
James Rhead – Chairman
1. RECOMMENDATION: Implement continuous process
improvement to meet a 3-week or less plan review Ongoing implementation –
turnaround time, especially during the peak season. Staff is cross-training
others to assist during
The solutions should not result in increased fees. peak season.
2. RECOMMENDATION: Develop a reference tool for
commonly submitted pool features that are not
specifically listed in the applicable Code:
a) Provide design guidelines for those features that
may be approved during plan review.
b) List the features that may be considered for a
Direct Appeal Variance process along with typical
or standard stipulations.
c) List features that will need to be reviewed through
the formal variance process. Target Implementation
d) Consider recurring features from the above lists for January 1, 2016.
inclusion into the Maricopa County Environmental
Health Code.

Codes & Regulations Subcommittee
James Rhead – Chairman
3. RECOMMENDATION: For the specific pool feature
involving interior color: Target Implementation
October 1, 2015.
a) Develop and offer a way for applicants to submit
a product and color combination for pre-
approval.
b) Maintain and publish an online list of
approved product and color that is
kept updated as new options are
approved.
4. RECOMMENDATION: Provide more information
related to how to approach asbestos concerns.
The Department Ombudsman is to coordinate with Implemented July 1, 2015.
Air Quality and develop a frequently asked questions
guide and post online with direct contact information
for further assistance.

Codes & Regulations Subcommittee
James Rhead – Chairman
5. RECOMMENDATION: Develop and publish a
substantive policy statement (SPS) that the deck is to
slope away from the pool, not to exceed 1” per foot,
Implemented July 1, 2015.
and be in compliance with the established The Substantive Policy
requirements as set forth in the American with Statement (WW-2015-005)
Disabilities Act (ADA). has been posted.
By issuing a SPS, the requirements will be clarified and
better understood by the customers.

ACTION REQUESTED:
To consider the recommendations,
accept the report, whole or in part,
as submitted by the Ad Hoc Task Force
and to provide guidance and direction to staff.
– Thank you for this opportunity.