COMPETITION IMPRACTICABLE FORM FOR DOMINION VOTING SYSTEMS-SIGNED.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Elections
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date; 12/31/2015
Company: Dominion Voting Systems, Inc REQUESTED DELIVERY
Address: 717 17th Street, Suite 310 Date:
City, State: Denver, CO QUOTED PRICE: 5,098,820
Zip/Postal Code: 80202
Phone: (303) 990 - 1836 Accounting String: 1002102120pelp081207
Fax:
Contact Name: Howard Cramer
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: (— .. $100k Ci.' > $100k
Is this a Technology Procurement? C Yes 6: No
Provide an on-site account manager and software technician.
License Dominion Voting Systems' software.
Technical assistance services for elections conducted by the County;
Provide warranty and maintain system hardware.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
Software license renewals, additions, or upgrades available
C Grant specified (supporting documents attached)
(0*. from only one source
Brand compatibility available from only one source (no other
C' Mailing lists, subscriptions or media advertising C
d istributors)
r Warranty voided if service provided by other contract vendor 6: Other proprietary situation
(is Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Election voting software systems are certified by the State and Federal Governments for use with
specific voting equipment. Our voting system was purchased from Sequoia Voting Systems many
years ago. Dominion Voting Systems acquired Sequoia Voting five years ago and therefore is the only
vendor with the certified software that will operate on our equipment and can maintain the voting
system to factory specifications. Additional, our backup election system is the City of Phoenix who
uses the same equipment and software from Dominion Voting Systems.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
LI Market research Public notice given, list no alternatives were identified
El Other vendors contacted Other no alternatives were deemed acceptable
1-1 because (explain below):
Describe the search from above in detail:
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: E Comparison to public sector contract pricing
ri Comparison to previous comparable purchases 17] Discount off published catalog pricing
" from a different vendor Market survey
El Independent estimate El Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The pricing is based on the final year of the current contract and carried that amount through the
duration of the new agreement. The only price adjustments made, were to 2017 and 2019
respectively, based on the need to replace batteries as part of our existing maintenance agreement.
See attached cost per year spreadsheet from Dominion Voting Systems.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)
Kenneth Stahli 14 2/20/2015
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
a Recommended to BOS for approval.
Wesley W. Baysinger Wesley W, Baysinger rzz,..—=-7:.--=* .0...”7-.4 ,.....,... --- --7`.. 2/20/2015
CGL.315.111 I 1/ 1,0P37
Printed Name Signature Date
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