LIHEAP WEATHERIZATION AGREEMENT.PDF

Agenda Item Id:
Item Title
AGREEMENT WITH STATE GOVERNOR’S OFFICE OF ENERGY POLICY TO PROVIDE WEATHERIZATION LOW-
INCOME ASSISTANCE
C Number: C-22-12-095-3-00
Action Requested:
Approve a revenue Agreement between the Governor’s Office of Energy Policy (OEP) (LW-ESA-12-2182-
03Y2) and Maricopa County, administered by its Human Services Department (HSD), in the not-to-
exceed amount of $483,257.21. Funding is provided by the U.S. Department of Health and Human
Services Low-Income Energy Assistance Program (LIHEAP) and managed by OEP, which will not impact
the County General Fund.
The purpose of this Agreement is to provide FY13 LIHEAP funding to Maricopa County for its
Weatherization activities. The term of this Agreement is from date of signature of both parties to June
30, 2013, but will allow for pre-award cost reimbursement back to July 1, 2012.
The FY12 current Human Services Department indirect cost rate is 16.1%. The total grant funds are
$483,257, of which $296,598 is passed through to the sub-recipient and is not subject to indirect cost
recovery. Therefore, indirect costs are fully recoverable and are estimated at $25,885.
This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by
the Board pursuant to A.R.S. 42-17105. The County’s Human Services Department’s Community
Services Division will be reimbursed for allowable expenditures under this Agreement.
Board Required Information:
HSD’s Community Services Division has a subcontract with Foundation for Senior Living – Home
Improvements (Office of Procurement Services’ SERIAL # 09078-RFP/C# 73-10-078-7-00), that provides
weatherization activities to eligible households in Maricopa County.
Additional Information:
The purpose of the Weatherization Assistance Program is to increase the energy efficiency of dwellings
owned or occupied by low-income persons, reduce their total residential expenditures, and improve
their health and safety. The priority population for the Weatherization Assistance Program is persons
who are particularly vulnerable such as the elderly, persons with disabilities, families with children, high
residential energy users, and households with high-energy burdens.
Expenditure Impact By FY:
FY2013: REVENUE AND EXPENDITURES: $483,257.21

Item Notes:
(7/18/2012 1:51:55 PM) - Step: ClrkOfBrd
User: JoAnn Rangel - COBX
Response: APPROVE
(7/17/2012 12:59:04 PM) - Step: OMB
User: LeeAnn Bohn - OMBX
Response: APPROVE
Comments:
Recommend approval.
(7/13/2012 3:29:02 PM) - Step: CountyAtty
User: David Benton
Response: APPROVE
Comments:
Approved as to form
(7/12/2012 3:19:08 PM) - Step: Finance
User: Robert Harwood - FINX
Response: APPROVE
(7/3/2012 11:42:49 AM) - Step: OMB_C2
User: Dexter Thomas - OMBX
Response: APPROVE
Comments:
Recommend Approval
(7/2/2012 10:45:52 AM) - Step: OMB_C1
User: Karina Araiza
Response: APPROVE
Comments:
Move Forward
(6/29/2012 10:31:51 AM) - Step: MtlsMgt
User: James Foley - MMX
Response: MOVE FORWARD
Comments:
Not an OPS item.

(6/28/2012 5:10:14 PM) - Step: DepartmentChief
User: Nancy Harris - ACSX
Response: APPROVE
(6/28/2012 4:30:51 PM) - Step: DeptHead
User: Trish Georgeff - HSDX
Response: APPROVE
(6/28/2012 10:56:04 AM) - Step: DeptCoor
User: Judy Beechen - HSDX
Response: APPROVE
Comments:
Please move forward. Thanks.
(6/27/2012 5:02:17 PM) - Step: Originator
User: Gail Chimel
Response: APPROVE
Comments:
Please move forward for approval. Thank you.
Is there a Financial Impact?
yes
FY Bgt PAS Fund Agency Dept Org. Object Sub- $Amount Rept. Prjt
Obj Cat. Code
2013 Y WTHR 222 221 220 2205 615 01 $457,372 LP23 0000
2013 Y ODIR 222 221 220 2205 615 01 $25,885 LP23 0000
2013 U WTHR 222 221 220 2205 701 00 $116,183 LP23 0000
2013 Y WTHR 222 221 220 2205 750 00 $41,826 LP23 0000
2013 Y WTHR 222 221 220 2205 750 12 $2,172 LP23 0000
2013 Y ODIR 222 221 220 2205 796 00 $25,885 LP23 0000
2013 Y WTHR 222 221 220 2205 801 18 $593 LP23 0000
2013 Y WTHR 222 221 220 2205 812 00 $296,598 LP23 0000
Is there related Managing for Results information?
yes
Program Activity Performance/Demand Anticipated Results
Measure

Community Services Weatherization (WTHR) Number of homes By approving this
referred for Agreement, approximately
weatherization services 50 eligible households will
via application. receive weatherization
benefits. This effort will
improve health & safety of
the occupants, plus
reduce high energy cost
burdens.
General Item Information
Department: Human Services Department
Constellation:
Contact Name: Gail Chimel
Phone Number: 602-506-2316
Return To: Gail Chimel
Phone Number: 602-506-2316
Location: Supervisors' Auditorium
Board:
Meeting Date: 7/25/2012
Item Tracking
Step Action User Date
Originator APPROVE Gail Chimel 6/27/2012 5:02:15 PM
DeptCoor APPROVE Judy Beechen - HSDX 6/28/2012 10:56:02 AM
DeptHead APPROVE Trish Georgeff - HSDX 6/28/2012 4:30:49 PM
DepartmentChief APPROVE Nancy Harris - ACSX 6/28/2012 5:10:11 PM
MtlsMgt MOVE FORWARD James Foley - MMX 6/29/2012 10:31:49 AM
Finance APPROVE Robert Harwood - FINX 7/12/2012 3:19:06 PM
Legal APPROVE David Benton 7/13/2012 3:29:00 PM
OMB APPROVE LeeAnn Bohn - OMBX 7/17/2012 12:59:02 PM
ClrkOfBrd APPROVE JoAnn Rangel - COBX 7/18/2012 1:51:52 PM
CountyManager APPROVE Chris Pinuelas - CAOX 7/18/2012 6:06:41 PM
Board of Supervisors / Directors Approved on 7/25/2012.

CEP CONTRACT NO. LW-ESA-12-2182-03Y2
WEATHERIZATION LOW-INCOME ASSISTANCE AGREEMENT
BETWEEN
STATE OF ARIZONA
GOVERNOR'S OFFICE OF ENERGY POLICY
and
MARICOPA COUNTY
THIS Weatherization Low-Income Assistance Contractual Agreement ("AGREEMENT") is made,
by and between the State of Arizona, Governor's Office of Energy Policy ("OEP"), located at 1700
West Washington, Suite 250, Phoenix, Arizona 85007, and Maricopa County, administered by its
Human Services Department ("Contractor"), located at 234 North Central, Suite 3000, Phoenix,
Arizona 85004.
WHEREAS, A.R.S. § 41-101.01 and Executive Order 2011-02 authorizes OEP to execute and administer
contracts.
WHEREAS, A.R.S. §§11-201 and 11-251 authorize the Maricopa County Government to execute and
administer contracts.
WHEREAS, OEP desires to engage the Contractor to render certain services, hereinafter described, in
connection with a Weatherization services work program funded by the U.S. Department of Health and
Human Services (HHS) Low-Income Home Energy Assistance Program ("LIHEAP"), authorized under
Title XXVI of the Omnibus Budget Reconciliation Act of 1981, as amended (Pub. L. No. 97-35, as
amended and codified at 42 U.S.C. 8621-8629) passed through the OEP from the Arizona Department of
Economic Security (DES) through an Interagency Service Agreement dated June 24, 2011.
In consideration of the representations and obligations hereunder, the OEP and Contractor agree as
follows:
PURPOSE OF THE AGREEMENT
The purpose of the Weatherization Assistance Program is to install energy efficiency measures in
the homes of income eligible persons, especially homes occupied by the elderly, persons with
disabilities, and children. Funds are targeted to the most cost-effective efficiency measures,
determined from an on-site energy audit of the building.
TERM OF CONTRACT
This AGREEMENT shall become effective upon signature by both parties arid continue through
June 30, 2013, unless terminated, cancelled or extended as otherwise provided herein. Pre-
award cost expenses are allowable beginning July 1, 2012 if the pre-award expenses are
submitted with the Contractor's first monthly reimbursement request pursuant to the requirements
listed in Section V, subsection C.
IL CONTRACT TYPE
Cost Reimbursement Sub-Grant.

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
IV. CONTRACT BUDGET
A. The total LIHEAP budget for this AGREEMENT shall not exceed $483,267.21.
B. Contractor agrees that it will use the funds solely and strictly for the purposes outlined in
the Scope of Work and in accordance with the attached Budget, Exhibit A, incorporated by
reference.
V. SCOPE OF WORK
A. GENERAL REQUIREMENTS
Contractor shall implement weatherization services under the terms of this AGREEMENT
in coordination with other federal, state and local weatherization related services or
energy efficiency programs in order to preclude duplication of services generally and to
optimize residential energy efficiency efforts within the Contractor's service delivery area.
B. SPECIFIC REQUIREMENTS
The Contractor shall perform the services under this AGREEMENT, in accordance with
the then existing edition of the Program Requirements, incorporated herein by reference.
The current edition is attached to this AGREEMENT as Exhibit B. Program
Requirements may change and the Contractor will be notified by the OEP. Contractor
shall perform the services in accordance with the then existing edition of the Program
Requirements immediately upon notification by OEP or actual/constructive notice by any
other means.
C. METHOD OF PAYMENT
1. Program expenses for this AGREEMENT are allowable beginning the effective
date of this AGREEMENT, except for pre-award expenses as described in Section II.
2. All reimbursement of travel expenses shall be paid in accordance with the
Contractor's travel policies, but shall not exceed the Domestic Per Diem rates allowed
under the Federal Travel Management Policy, and the prevailing Federal standard
mileage rates.
3. The OEP shall provide to Contractor master templates for the Payment Request
Form and the Financial Report Form to use in requesting LIHEAP funds during the term
of the AGREEMENT.
4. The Contractor shall submit to the OEP no later than the twelfth (12 th) working day
of the following month (excluding state observed holidays) a monthly Payment Request
Form, a Financial Report Form showing monthly and cumulative expenditures by line item
according to Exhibit A, and a list of database client job numbers of completed and
submitted jobs entered on the Weatherization Program Database website for the report
month. All documents must indicate the contract name and number.
5. Reimbursement
a. Reimbursement requests shall be submitted to the OEP on a Payment Request
Form a minimum of once a month for services performed and work completed
to date. Include reporting month, dollar amount requested, original signature,
and date. The COMPLETED/SUBMITTED JOBS check-box section of the
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OEP CONTRACT NO. LW-ESA-12-2182-03V2
Payment Request Form must be marked with appropriate choice and if
applicable, attach documentation:
• Completed/Submitted Jobs listing attached (Attach list)
• Completed/Submitted Jobs listing sent via email to ebillinps@azpov
(Send list by email to Evelyn Billings)
• No Completed/Submitted jobs this month (No list is required)
b. Reimbursement requests will be processed for payment upon determination
that all reporting elements have met Weatherization contractual requirements. If
reimbursement requests do not meet Weatherization contractual requirements,
the OEP will provide a report listing areas out of compliance and remedies
needed to bring the request into compliance.
D. REPORTS
1. Weatherization Prodram Database Webs ite
a) For each dwelling unit completed, the Contractor shall input in the
database the client information, house occupant information, and data on House
Characteristics, Combustion Safety, Diagnostics and Work Performed to the fullest
extent possible.
b) No later than the twelfth (12th) working day of the following month
(excluding state observed holidays), each completed dwelling unit submitted for
payment in the report month must have the job submitted as final on the website.
2. List of Client Jobs
a) A hard-copy client list, referencing the website client job numbers of
completed jobs being requested for payment, must be submitted either by email to
ebillings@azoov or attached as a separate document to the Payment Request
Form. As applicable, the appropriate check-box must be marked on the Payment
Request Form utilizing the following choices:
o Completed/Submitted Job listing attached
o Completed/Submitted Job listing sent via email to
ebillinasp.az.00v
b) If there are no dwelling units completed and submitted as final on the
website for a billing month, the following box on the Payment Request Form
should be checked:
o No Completed/Submitted jobs this month
3. Financial Report Form
a) The Financial Report shall show per line item current expenditures of the
reporting period, and cumulative expenditures to date.
4. Monthly Detailed Expense Financial Reports
a) Detailed financial expense documentation reports generated by
Contractor's accounting system that reflect Contractor's Weatherization budget
expenses must be submitted monthly with a Payment Request for the purpose of
fiscal desk-audit monitoring.
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OEP CONTRACT NO. LW-ESA-12-2182-03Y2
5. Report Submittal Requirements
a) The Payment Request Form and Financial Report Form shall be mailed to
the OEP no later than the twelfth (12th) working day of the month on or before
5:00 P.M. taking into consideration any State holiday.
b) Payment Request Forms must be submitted even if there was no
production or fiscal activity during the report month.
c) Final reports shall be submitted no later than July 26, 2013.
E. SUBMITTAL ADDRESS
All Payment Request Forms and Report Forms must be directed to:
Governor's Office of Energy Policy
1700 W. Washington, Suite 260
Phoenix, Arizona 85007
F. SERVICE TERRITORY
Maricopa County, excluding Cities of Phoenix and Mesa, and tribal organizations.
VL REGULATION REQUIREMENTS
A. As applicable, Contractor must follow conditions set forth by the U. S. Department of Energy,
10 C.F.R. pt.440, and the OEP, in conjunction with the Arizona Department of Economic
Security.
B. All measures must be determined to be eligible as cost-effective as set forth by the
Weatherization Assistance Program.
C. The average cost per dwelling unit for labor, materials and program support expenditures
shall not exceed $4,500.00 using LIHEAP program funds.
VIL PROGRAM FINANCIAL ELIGIBILITY AND CERTIFICATION REQUIREMENTS
A. Eligible Population and Certification of Eligibility
Contractor is responsible to follow the current DES LIHEAP Policy Manual requirements as it
pertains to the Weatherization Program. Copies of the Policy Manual will be provided by
DES.
B. Income Elloibilitv
1. Income level is determined by DES for LIHEAP qualification in accordance with criteria
established by the Office of the Secretary, U.S. Department of Health and Human
Services.
2. Households including members who have received cash assistance payments under
Temporary Assistance for Needy Families (TANF) or Supplemental Security Income
(SSI), are automatically eligible for Weatherization assistance.
C. Priority
Priority shall be given to identifying and providing weatherization assistance to the following
households:
1. Elderly persons
4

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
2. Persons with disabilities
3. Families with children
4. High residential energy users and households with a high energy burden
VI. PROHIBITION AGAINST WEATHERIZATION SERVICES
Dwelling Units
1. Dwelling units which are vacant or which are designated for acquisition or clearance by a
federal, state, or local program within twelve (12) months from the date of scheduled
weatherization shall not be provided Weatherization services under this AGREEMENT.
2. Dwelling units which are known to be for sale as evidenced by "For Sale" signs on the
property, realtor listing and offering or classified advertisement, shall not be provided
Weatherization services under this AGREEMENT.
IX PRIOR WRITTEN APPROVAL REQUIREMENTS
Prior Written Approval from the OEP is required on the following:
1. All purchases of program vehicles or equipment over $4,999.
2. All purchase lease or lease-purchase of vehicles or equipment.
3. Weatherization training, program sessions, or workshops not sponsored by the OEP or
DOE, and charged to Weatherization.
4. Adjustments to line items in the AGREEMENT budget.
5. Purchase of extended warranties for installed items on client homes.
6. Weatherization of all rental properties of four (4) or more units.
7. Replacement or repair of items in a rental unit that are the responsibility of the landlord
under A.R.S. § 33-1324.
8. Specific references to written approval requirements listed in the latest edition of the
Program Requirements, attached as Exhibit B.
9. Services for new additions or residences in varying stages of new construction or
remodeling, or for garage/carport conversions in progress. Low-Income Weatherization
services are for existing residential buildings only
10. Homes that have been weatherized after September 30, 1994 and reported to the OEP for
contract credit.
X. ELIGIBILITY FOR STATE OR LOCAL PUBLIC BENEFITS: DOCUMENTATION AND
VIOLATIONS
Contractors providing services as an agent the State, shall ensure compliance with A.R.S. §1-
502 A.R.S. §1-502 requires each person applying or receiving a public benefit to provide
documented proof which demonstrates a lawful presence in the United States. The State shall
reserve the right to conduct unscheduled, periodic process and documentation audits to ensure
contractor compliance. All available contract remedies, up to and including termination may be
taken for failure to comply with A.R.S. §1-502 in the delivery of services under this AGREEMENT.
Xl. HISTORIC PRESERVATION:
Prior to the expenditure of Federal funds to alter any structure or site, the Contractor is required
to comply with the requirements of Section 106 of the National Historic Preservation Act (NHPA),
consistent with DOE's 2009 letter of delegation of authority regarding the NHPA. Section 106
applies to historic properties that are listed in or eligible for listing in the National Register of
Historic Places. In order to fulfill the requirements of Section 106, the OEP and the State Historic
Preservation Officer ("SHPO") have developed a Statewide Programmatic Agreement (TA"). As
long as the contractor adheres to a scope of work in conformance with this executed PA, the
5

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
contractor need not perform any further Section 106 review. The Statewide Programmatic
Agreement is available at: htto://www.azenergv.qov/HistoricPreservation.aspx. Additional
information is also available at the U.S. Department of Energy website:
http://wwwl .eere.enerev.00v/wip/historic_preservation.html.
XL iNvENTORY
The Contractor shall maintain a current list of all non-expendable inventory equipment, with an
individual cost of $500 and over, which has a useful life of more than a year, and is available for
use in Weatherization. This list shall include:
1. Description of inventory item
2. Manufacturers serial number, model number, national stock number, or other identification
number, and agency's unique tag number, if applicable.
3. Acquisition date
4. Locations, use, and condition of inventory
5. Unit acquisition cost and funding source
6. Disposition data - date and method of disposal
Contractor shall update the Program Equipment Inventory list at the end of the program year.
Inventory list shall include any inventory acquisition, disposition, and condition changes during the
program. Upon request by the OEP, a copy of the Contractors Program Equipment Inventory list
shall be provided_
XIL PROPERTY
All inventories acquired by funds provided through the OEP AGREEMENT become program
property. Title to inventory acquired and defined under the AGREEMENT may vest upon
expiration of the contract provided all terms and conditions of the contract have been met. This is
pursuant to Office of Management and Budget ("OMB") Circular A-102, and 10 C.F.R. §
600.232(A) (1996).
The Contractor shall indicate Weatherization Program ownership, maintain reasonable control,
and be responsible for the proper care and maintenance of all inventories acquired through an
AGREEMENT with the OEP. Equipment and vehicles no longer required for program operation
shall be reported to the OEP prior to disposition. When the AGREEMENT is terminated, the
disposition of all inventory acquired with AGREEMENT funds shall be determined as follows:
A. The OEP may allow continued use of program inventory provided that a new AGREEMENT is
executed and the inventory continues to be used as originally intended.
B. The OEP may sell inventory to the Contractor, at fair market value, if the Contractor wishes to
utilize the inventory for purposes other than for which it was acquired. Fair market value will
be determined by the OEP,
C. The OEP may take possession of the inventory.
XIV. CLIENT FILE REQUIREMENTS
A. Separate File
A separate file shall be maintained for each household receiving Weatherization assistance
under the terms of this AGREEMENT. The client file shall be retained by the Contractor for a
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OEP CONTRACT NO. LW-ESA-12-2182-03Y2
minimum of five years and be available for inspection by representatives of the OEP with
reasonable advance notification.
B. Program Application Form
A copy of the signed application form must be retained in the client file. Applicants qualifying
for Weatherization will be notified of program eligibility.
C. Fuel Information Release Form
A fuel information release form signed by the applicant to allow the Contractor or the OEP to
obtain a utility history for all metered fuels purchased by the applicant household. Refusal to
sign fuel information release does not affect weatherization services available to applicants. If
fuel information release is not signed by applicant, do not list utility account number on the
Weatherization Program Database Website. Applicants who are on a "master metered"
system are not required to sign the fuel information release form.
D. Rental Properties
Rental properties may be weatherized under the terms of this AGREEMENT. Prior written
approval is required by the OEP for all rental properties of four (4) or more units.
Written permission to perform itemized services must be obtained from the owner of the rental
unit or the owner's authorized agent Said written permission is to be retained along with
such other agreements between the Contractor and the rental owner/agent, as part of the job
record and client job file.
1. The owner of the rental property or the owner's agent shall agree in writing prior to
performing the work, with a stipulation that the rental charge of said dwelling will not be
increased for a minimum period of one year from the date of completion of Weatherization
services as a consequence of the Weatherization investment.
2. The landlord is required to maintain fit premises pursuant to A.R.S. § 33-1324 (A)(4). The
Contractor must obtain written permission from the OEP prior to repairing or replacing any
items in the rental property the landlord is required to maintain.
SPECIAL TERMS AND CONDITIONS
XV. DUNS1CCR
The Contractor is required to provide a Dun and Bradstreet Data Universal Numbering System
(DUNS) number for the fiscal agent; and proof of current registration in the Central Contractor
Registration (CCR) database. Additionally, CCR registration must be maintained for the term of
the AGREEMENT. The DUNS website is located at http://fedgov.dnb.com/webform . The CCR
registration information may be found at https://www.bpn.gov/ccr/defaultaspx.
FFATA REPORTING REQUIREMENTS
In compliance with the Federal Funding Accountability and Transparency Act of 2006 Reporting
Requirements, (Pub. L. No. 109-282, as amended by Section 6205 (a) of Pub. L. No. 110-252),
the Contractor is required to provide information, as applicable, in Exhibit C, incorporated by
reference and attached. The FFATA legislation requires information on federal awards (federal
financial assistance and expenditures) be made available to the public via a single, searchable
website, which is www.USASpending.gov
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OEP CONTRACT NO. LW-ESA-12-2182-03Y2
XVI SINGLE AUDIT:
In compliance with the Single Audit Act of 1984 (Pub L No. 98-502, as amended by Pub. L. No.
104-156, which is codified at 31 U.S.C. 7501-7507), grant sub-recipients organizations expending
$500,000 or more of Federal funds from all sources during the organization's fiscal year, must
have an annual audit conducted in accordance with OMB Circular A-133.
If your organization is subject to the annual audit requirements, then submit two copies of your
organization's most recently completed audit in accordance with OMB Circular A-133 and
the Management Letter, Findings and Questioned Costs to the OEP.
If your organization is not subject to OMB Circular A-133, submit two copies of the most recently
completed audit of financial, statements, with the Management Letter, Findings and
Questioned Costs to the OEP.
If your organization does not have a recently completed audit, submit the most recently
prepared financial statements including a Balance Sheet, Income Statement, and Statement
of Cash Flows along with a description of the source of the documents to the OE P.
WE MONITORING REQUIREMENTS:
Contractor acknowledges that requirements may change as governmental regulations change
and assures that it will comply with applicable reporting and operational requirements related to
the programmatic and financial performance of this grant.
XX AUDIT TRAILS:
Contractor shall maintain proper audit trails for all reports related to this AGREEMENT. The OEP
reserves the right to review all program records, including fiscal and programmatic records.
XX. FUND MANAGEMENT:
The Contractor must maintain funds received under this AGREEMENT in separate ledger
accounts and cannot mix these funds with other sources. Contractor must manage funds
according to applicable federal regulations for administrative requirements, cost principles and
audits.
The Contractor must maintain adequate business systems to comply with Federal requirements.
The business systems that must be maintained are:
Financial Management
Procurement
Personnel
Property
Travel
A system is adequate if it is: 1) written; 2) consistently followed — it applies in all similar
circumstances; and 3) consistently applied — it applies to all sources of funds. The OEP
reserves the right to review all business systems policies.
)08. FISCAL RESPONSIBILITY
It is understood and agreed that the total amount of the funds used under this AGREEMENT shall
be used for the project(s) outlined in this AGREEMENT. Therefore, should the project not be
completed, be partially completed, or be completed at a lower cost than the original budget called
for, the amount reimbursed to the Contractor shall be for only the amount of dollars actually spent
8

CEP CONTRACT NO. LW-ESA-12-2182-03Y2
by the Contractor. For any funds received under this AGREEMENT for which the expenditure is
disallowed by an audit exception by the OEP, the State or Federal government, the Contractor
shall reimburse said funds directly to the OEP immediately, but not later than fifteen (15) business
days, exclusive of state holidays.
)oa INDEMNIFICATION:
Each party (as "Indemnitorn) agrees to indemnify, defend, and hold harmless the other party (as
"Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including
reasonable attorney's fees) (hereinafter collectively referred to as "Claims") arising out of bodily
injury of any person (including death) or property damage, but only to the extent that such Claims
which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission,
negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees,
or volunteers.
In addition, the other governmental entity shall cause its contractor(s) and subcontractors, if any,
to indemnify, defend, save and hold harmless the State of Arizona, any jurisdiction or agency
issuing any permits for any work arising out of this AGREEMENT, and their respective directors,
officers, officials, agents, and employees (hereinafter referred to as "Indemnitee") from and
against any and all claims, actions, liabilities, damages, losses, or expenses (including court
costs, attorneys' fees, and costs of claim processing, investigation and litigation) (hereinafter
referred to as "Claims") for bodily injury or personal injury (including death), or loss or damage to
tangible or intangible property caused, or alleged to be caused, in whole or in part, by the
negligent or willful acts or omissions of the other governmental entity's contractor or any of the
directors, officers, agents, or employees or subcontractors of such contractor. This indemnity
includes any claim or amount arising out of or recovered under the Workers' Compensation Law
or arising out of the failure of such contractor to conform to any federal, state or local law, statute,
ordinance, rule, regulation or court decree. It is the specific intention of the parties that the
lndemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts
or omissions of the indemnitee, be indemnified by such contractor from and against any and all
claims. It is agreed that such contractor will be responsible for primary loss investigation, defense
and judgment costs where this indemnification is applicable.
XXII. INSURANCE REQUIREMENTS
The Contractor and subcontractors shall procure and maintain until all of their obligations have
been discharged, including any warranty periods under this AGREEMENT, are satisfied,
insurance against claims for injury to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, his agents,
representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this AGREEMENT and in no
way limit the indemnity covenants contained in this AGREEMENT. The State of Arizona in no
way warrants that the minimum limits contained herein are sufficient to protect the Contractor
from liabilities that might arise out of the performance of the work under this AGREEMENT by the
Contractor, its agents, representatives, employees or subcontractors, and Contractor is free to
purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
Contractor shall provide coverage with limits of liability not less than those stated below. Within
ten (10) business days following notification of award, certificates of insurance must be submitted
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OEP CONTRACT NO. LW-ESA-12-2182-03Y2
to the OEP, clearly stating the applicable contract number, effective date(s) of coverage, and
limits of liability required pursuant to the AGREEMENT.
1. Commercial General Liability — Occurrence Form
Policy shall include bodily injury, property damage, personal injury and broad form contractual
liability coverage.
• General Aggregate $2,000,000
• Products — Completed Operations Aggregate $1,000,000
• Personal and Advertising Injury $1,000,000
• Blanket Contractual Liability Written and Oral $1,000,000
• Fire Legal Liability $ 50,000
• Each Occurrence $1,000,000
a. The policy shall be endorsed to include the following additional insured
language: "The State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and
employees shall be named as additional insureds with respect to liability
arising out of the activities performed by or on behalf of the Contractor".
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees for losses arising from work performed by or
on behalf of the Contractor.
2. Business Automobile Liability
Bodily injury and Property Damage for any owned, hired, and/or non-owned vehicles
used in the performance of this AGREEMENT.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed to include the following additional insured
language: "The State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and
employees shall be named as additional insureds with respect to liability
arising out of the activities performed by or on behalf of the Contractor,
involving automobiles owned, leased, hired or borrowed by the
Contractor".
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees for losses arising from work performed by or
on behalf of the Contractor.
3. Worker's Compensation and Employers Liability
Worker's Compensation Statutory
Employees Liability
Each Accident $ 500,000
Disease — Each Employee $ 500,000
10

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
Disease — Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees for losses arising from work performed by or
on behalf of the Contractor.
b. This requirement shall not apply to: Separately, EACH CONTRACTOR or
subcontractor exempt under A.R.S. §23-901, AND when such CONTRACTOR
or subcontractor executes the appropriate waiver (Sole Proprietor/Independent
Contractor) form.
4. Professional Liability (Errors and Omissions Liability)
Each Claim $1,000,000
Annual Aggregate $2,000,000
a. In the event that the professional liability insurance required by this
AGREEMENT is written on a claims-made basis, Contractor warrants that any
retroactive date under the policy shall precede the effective date of this
AGREEMENT; and that either continuous coverage will be maintained or an
extended discovery period will be exercised for a period of two (2) years
beginning at the time work under this AGREEMENT is completed.
b. The policy shall cover professional misconduct or lack of ordinary skill for those
positions defined in the Scope of Work of this AGREEMENT.
B. ADDITIONAL INSURANCE REQUIREMENTS
The policies shall include, or be endorsed to include, the following provisions:
1. The State of Arizona, its departments, agencies, boards, commissions,
universities and its officers, officials, agents, and employees wherever
additional insured status is required. Such additional insured shall be covered
to the full limits of liability purchased by the Contractor, even if those limits of
liability are in excess of those required by this AGREEMENT.
2. The Contractor's insurance coverage shall be primary insurance with respect to
all other available sources.
3. Coverage provided by the Contractor shall not be limited to the liability
assumed under the indemnification provisions of this AGREEMENT,
C. NOTICE OF CANCELLATION
With the exception of ten (10) day notice of cancellation for non-payment of premium, any
changes material to compliance with this AGREEMENT in the insurance policies above shall
require thirty (30) days written notice to the State of Arizona. Each insurance policy required by
the insurance provisions of this AGREEMENT shall provide the required coverage and shall not
be suspended, voided, canceled, or reduced in coverage or in limits. Such notice shall be sent
directly to The Governor's Office of Energy Policy, Evelyn Billings, Grants Administrator, 1700
West Washington, Suite 250, Phoenix, AZ 85007 and shall be sent by certified mail, return receipt
requested.
11

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
D. ACCEPTABILITY OF INSURERS
Insurance is to be placed with duly licensed or approved non-admitted insurers in the state of
Arizona with an "AM. Best" rating of not less than A- VII. The State of Arizona in no way
warrants that the above-required minimum insurer rating is sufficient to protect the Contractor
from potential insurer insolvency.
E. VERIFICATION OF COVERAGE
Contractor shall furnish the State of Arizona with certificates of insurance (ACORD form or
equivalent approved by the State of Arizona) as required by this AGREEMENT. The certificates
for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf.
All certificates and endorsements are to be received and approved by the State of Arizona before
work commences. Each insurance policy required by this AGREEMENT must be in effect at or
prior to commencement of work under this AGREEMENT and remain in effect for the duration of
the project. Failure to maintain the insurance policies as required by this AGREEMENT, or to
provide evidence of renewal, is a material breach of contract.
All certificates required by this AGREEMENT shall be sent directly to Evelyn Billings, Grants
Administrator, the Governors Office of Energy Policy, 1700 W. Washington, Suite 250, Phoenix,
AZ 85007. The State of Arizona project/contract number and project description shall be noted
on the certificate of insurance. The State of Arizona reserves the right to require complete,
certified copies of all insurance policies required by this AGREEMENT at any time, DO NOT
SEND CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA'S RISK MANAGEMENT
DIVISION.
F. SUBCONTRACTORS
Contractor's certificate(s) shall include all subcontractors as insureds under its policies or
Contractor shall furnish to the State of Arizona separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to the minimum requirements
identified above.
G. APPROVAL
Any modification or variation from the insurance requirements in this AGREEMENT shall be
made by the Department of Administration, Risk Management Division, whose decision shall be
final. Such action will not require a formal AGREEMENT amendment, but may be made by
administrative action.
H. EXCEPTIONS
In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance
Requirements shall not apply. Such public entity shall provide a Certificate of Self-Insurance. If
the Contractor or subcontractor(s) is/are a State of Arizona agency, board, commission, or
university, none of the above shall apply.
12

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
XXIV. POLLUTION OCCURRENCE INSURANCE
If working with pollutants or any remediation exposures are part of the project then Pollution
Occurrence Insurance ("POI") shall be added as a part of, or an addendum to, general liability
insurance by Contractor and all subcontractors. If Contractor or subcontractors do NOT obtain
POI coverage and damage occurs because of not following all aspects of Lead Safe
Weatherization, or there is disturbance to any other environmental pollutants, the cost to do
remediation, clean up, relocation, medical expenses or any other resulting costs may not be
charged to DOE Weatherization and must be covered by another funding mechanism.
XXV. AMENDMENTS OR MODIFICATIONS
A. This AGREEMENT may be modified only through a mutual written Amendment within the
scope of the AGREEMENT, except as provided in (B) and (C) of this section. Changes to the
AGREEMENT, including the addition of work or materials, the revision of payment terms, or the
substitution of work or materials, directed by a person who is not specifically authorized by OEP
in writing or made unilaterally by the Contractor are violations of the AGREEMENT and of
applicable law. Such changes, including unauthorized written Amendments shall be void and
without effect, and the Contractor shall not be entitled to any claim under this AGREEMENT
based on those changes.
B. Either party shall give written notice to the other party of the following alterations that do not
require a written amendment:
1. Change of Address
2. Change of telephone number
3. Change in authorized signatory
4. Change in the name and/or related contact information of the person to whom notices
are to be sent.
C. Without limit, Administration Costs funds may be moved to Program Operations as long the
Budget Total is not exceeded as listed in Exhibit A - Budget. Any change shall be made in
consultation with and approved in writing by the OEP Weatherization Program Manager but shall
not require a formal amendment.
XXVL SUBCONTRACTORS
The Contractor understands and agrees that no subcontract that the Contractor enters into shall
in any way relieve the Contractor of any responsibility for performance of duties. Notwithstanding
anything to the contrary contained in this AGREEMENT, the Contractor is not an employee or
agent of the OEP. In the event the Contractor elects to retain a subcontractor, the Contractor
hereby agrees to hold harmless, indemnify and defend the OEP, the State of Arizona, their
officers, agents, employees, successors and assigns for any payment, loss, claim or liability
including but not limited to, attorney fees associated with any subcontract entered into by the
Contractor.
13

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
)0CVII. LOBBYING
The Contractor shall not pay for, influence, or seek to influence any officer or employee of the
State of Arizona or the federal government if that action may have an impact, of any nature, on
this AGREEMENT.
)0(V1I. APPLICABLE LAW
All parties to this AGREEMENT shall comply with all applicable federal, state and local laws.
XXDC LICENSES
Contractor shall maintain in current status all federal, state and local licenses and permits
required for the operation of the business conducted by the Contractor.
XXX. NON-AVAILABILITY OF FUNDS
In accordance with A.R.S. §35-154, every payment obligation of the State under the
AGREEMENT is conditioned upon the availability of funds appropriated or allocated for payment
of such obligation. If funds are not allocated and available for the continuance of this
AGREEMENT, this AGREEMENT may be terminated by the State at the end of the period for
which funds are available. No liability shall accrue to the State in the event this provision is
exercised, and the State shall not be obligated or liable for any future payments or for any
damages as a result of termination under this paragraph, including purchases and/or contracts
entered into by the Contractor in support of this AGREEMENT.
Funds are not presently available for performance under this AGREEMENT beyond the current
fiscal year. No legal liability on the part of the OEP for any payment may arise for performance
under this AGREEMENT beyond the current fiscal year until funds are made available for
performance of this AGREEMENT.
XXXL ARBITRATION
In accordance with A.R.S. §12-1518, the parties agree to resolve all disputes arising out of or
relating to this AGREEMENT through arbitration, after exhausting applicable administrative review
except as may be required by other applicable statutes.
)0001. INVALIDITY OF PART OF THIS AGREEMENT
The parties agree that should any part of this AGREEMENT be held to be invalid or void, the
remainder of the AGREEMENT shall remain in full force and effect and shall be binding upon the
parties.
XXXII CANCELLATION FOR CONFLICT OF INTEREST
Pursuant to A.R.S. § 38-511, the state, its political subdivisions or any department or agency of
either may, within three years after its execution, cancel any AGREEMENT, without penalty or
further obligation, made by the state, its political subdivisions, or any of the departments or
agencies of either if any person significantly involved in initiating, negotiating, securing, drafting or
creating the AGREEMENT on behalf of the state, its political subdivisions or any of the
departments or agencies of either is, at any time while the AGREEMENT or any extension of the
AGREEMENT is in effect, an employee or agent of any other party to the AGREEMENT in any
capacity or a consultant to any other party of the AGREEMENT with respect to the subject matter
of the AGREEMENT. A cancellation made pursuant to this provision shall be effective when the
Contractor receives written notice of cancellation unless the notice specifies a later time.
14

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
)000V. AUDIT OF RECORDS
Pursuant to A.R.S. §§ 35-214 and 35-215, the Contractor shall retain and shall contractually
require each subcontractor to retain all data, books, and other records ("records") relating to this
AGREEMENT for a period of five years after completion of the AGREEMENT. All records shall
be subject to inspection and audit by the State at reasonable times. Upon request, the Contractor
shall produce the original of any or all such records. The Contractor shall require all
subcontractors to abide by this provision during the term of the AGREEMENT.
XXXV. SUSPENSION OR DEBARMENT CERTIFICATION:
By signing the AGREEMENT, the Contractor certifies that the firm, business or person acting as a
subcontractor has not been debarred, suspended or otherwise lawfully been precluded from
participating in any public procurement activity with any federal, state or local government.
Signing the AGREEMENT without disclosing all pertinent information about a debarment or
suspension shall result in rejection of the AGREEMENT or cancellation of the AGREEMENT,
The OEP may exercise any other remedy available by law.
MOM. TERMINATION:
The OEP reserves the right to terminate the AGREEMENT at any time, in whole or in part at any
time when in the best interest of the State, without penalty or recourse. Upon receipt of the
written notice, the Contractor shall stop all work, as directed in the notice, notify all subcontractors
of the effective date of the termination and minimize all further costs to the State. In the event of
termination pursuant to this paragraph, all documents, data, and reports prepared by the
Contractor under the AGREEMENT shall become the property of and be delivered to the State
upon demand. The Contractor shall be entitled to receive just and equitable compensation for
work in progress, work completed and materials accepted before the effective date of termination.
The cost principles and procedures provided in A.A.C. R2-7-701 shall apply.
)000A1. NON-DISCRIMINATION
The Contractor shall comply with State Executive Order No. 2009-09 and all other applicable
Federal and State laws, rules and regulations, including the Americans with Disabilities Act. The
Contractor shall require all subcontractors to abide by this provision during the term of the
AGREEMENT.
)00(V111. THIRD PARTY ANTITRUST VIOLATIONS
The Contractor assigns to the OEP any claim for overcharges resulting from antitrust violations to
the extent that such violations concern materials or services supplied by third parties to the
Contractor toward fulfillment of this AGREEMENT.
MOCK PROGRAM REVIEW AND SITE VISITS
The OEP has the right to make site visits at reasonable intervals for purposes of review of project
accomplishments and management control systems and to provide technical assistance, if
required. Contractor will provide reasonable access to facilities, office space, resources, and
assistance for the safety and convenience to the OEP representatives in the performance of their
duties. All site visits and evaluations must be performed in a manner that does not unduly
interfere with or delay the work.
15

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
XL RIGHTS IN DATA
The OEP may duplicate, use, and disclose in any manner and for any purpose whatsoever, within
the limits established by Federal and State laws and regulations, all information relating to this
AGREEMENT.
XL.I. HEALTH & SAFETY
The nature of the work to be performed under this AGREEMENT is inherently hazardous. In
performance of work under this AGREEMENT, the Contractor shall satisfy all federal, state, and
local statutes, regulations, ordinances, etc., regarding health and safety.
X1.1 OCCUPATIONAL SAFETY AND HEALTH ACT ("OSHA" 1 GUIDELINES
The Contractor or Subcontractor conducting activities to fulfill the requirements of the
Weatherization Low-Income Assistance project must be in compliance with the requirements and
shall operate with the guidelines set forth by OSHA (Pub. L. No. 91-596, which is codified at 29
U.S.C. 651-678).
xua. ENTIRE AGREEMENT
This AGREEMENT, including exhibits, attachments, and modifications approved in accordance
herewith, shall constitute the entire AGREEMENT between the parties and supersede all
understandings, oral or written.
XEN. OFFSHORE PERFORMANCE OF WORK PROHIBITED
Any services that are described in the specifications or scope of work that directly serve the State
of Arizona or its clients and involve access to secure or sensitive data or personal client data shall
be performed within the defined territories of the United States. Unless specifically stated
otherwise in the specifications, this paragraph does not apply to indirect or uoverhead* services,
redundant back-up services or services that are incidental to the performance of the
AGREEMENT. This provision applies to work performed by subcontractors at all tiers. Contractor
shall declare all anticipated offshore services to the OEP.
XLV. FEDERAL IMMIGRATION AND NATIONALITY ACT
The Contractor shall comply with all federal, state and local immigration laws and regulations
relating to the immigration status of their employees during the term of the AGREEMENT. The
State shall retain the right to perform random audits of the Contractor and subcontractor records
or to inspect papers of any employee thereof to ensure compliance. Should the State determine
that the Contractor and/or any subcontractors be found noncompliant, the State may pursue all
remedies allowed by law, including, but not limited to: suspension of work, termination of the
AGREEMENT for default and suspension and/or debarment of the Contractor. The Contractor
shall require all subcontractors to abide by this provision during the term of the AGREEMENT.
XLVL E-VERIFY REQUIREMENT
The contractor warrants compliance with all Federal immigration laws and regulations relating to
employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That
subsection reads: 'After December 31, 2007, every employer, after hiring an employee, shall
verify the employment eligibility of the employee through the E-Verify program.) A breach of a
warranty regarding compliance with immigration laws and regulations shall be deemed a material
breach of the AGREEMENT and the contractor may be subject to penalties up to and including
termination of the AGREEMENT. Failure to comply with a State audit process to randomly verify
the employment records of contractors and subcontractors shall be deemed a material breach of
16

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
the AGREEMENT and the contractor may be subject to penalties up to and including termination
of the AGREEMENT. OEP retains the legal right to inspect the papers of any employee who
works on the AGREEMENT to ensure that the contractor or subcontractor is complying with the
warranty. The Contractor shall require all subcontractors to abide by this provision during the
term of the AGREEMENT.
Questions about E-Verify see website below:
htto://www.uscls.aovioortai/sIte/uscisimenultentehl d4c2a3e5b9ac89243c6a7543f6d1a/?vs
nexto id=6a0988e80a405110Vg nVC M1000004718190aRCRD8onmextcha nnel 6a0988e60a40
5110VanVCM 1000004718190aRC RD
XLVN. SCRUTINIZED BUSINESSES
In accordance with A.R.S. §35-391 and A.R.S. §35-393, Contractor certifies that the Contractor
does not have scrutinized business operations in Sudan or Iran. The Contractor shall require all
subcontractors to abide by this provision during the term of the AGREEMENT.
XLVM. ATTORNEY FEES
In any litigation arising out of this Agreement, each party shall bear all of its own attorneys' fees.
)0_DC NOTICES
All notices, demands, and communications provided for herein or made hereunder shall be
delivered, or sent by certified mail, return receipt requested, addressed in each case as follows,
until some other address shall have been designated in a written notice to the other party hereto
given in like manner:
If to CONTRACTOR: If to the OEP:
Maricopa County The Governor's Office of Energy Policy
Human Services Department 1700 W. Washington, Suite 250
Community Service Division Phoenix, AZ 85007
234 N. Central, Suite 3000
Phoenix AZ 85004
Contractual/Financial Contact Contractual/Financial Contact
Marge Leyvas Evelyn Billings
Assistant Director Grants Administrator
PHONE 602-506-5911 PHONE 602-771-1141
FAX 602-506-4749 FAX 602-771-1203
EMAIL leyvasm@mail.maricona.gov EMAIL ebillingsPaz.gov
Program/Technical Contact Program/Technical Contact
Yvonne Russey-Seel OEP Assigned Auditor
Community Services Program Specialist
PHONE 602-506-5911
FAX 602-506-4749
EMAIL yseelqmail.maricopamov
Each notice shall be deemed to have been given or made when so delivered or mailed.
Notification of change shall be delivered to the OEP and Contractor within ten (10) days of any
change affecting this provision.
17

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
IN WITNESS WHEREFORE, the parties hereto have executed this AGREEMENT.
STATE OF ARIZONA
GOVERNOR'S OFFICE OF ENERGY POLICY
By Date:
Leisa B. Brug
Director
Or Authorized Signatory
Date:
Travis Price
Compliance, Finance & Procurement Manager
Office of the Governor
MARICOPA COUNTY
Date:
Board of Supervisors
Chairman
Date:
Clerk, Board of Supervisors
Deputy County Attorney
Maricopa County Attorney's Office
Signature Date
18

_
Exhibit A - Budget
MAR1COPA COUNTY
L1HEAP Weatherization Program Budget
OEP Contract Number LW-ESA-12-2182-03Y2 LIHEAP TOTAL
BUDGET
Contract term to 6-30-2013
1. Administration Costs $25,885.00
2. Program Operations $457,372.21
Budget Total $483,257.21

EXHIBIT B
WEATHERIZATION
PROGRAM REQUIREMENTS
JULY 1,2012
EDITION

Index
INSTALLATION MEASURES 1
ENERGY AUDIT PROCEDURE
1
COST EFFECTIVENESS PROCEDURE 1
CLIMATE ZONES
2
FUEL SWITCHING
2
DOE Approved Priority Lists 2
Assumptions for Block Houses: 3
Arizona Block Housing Priority List — Zones 2 (Yuma, Phoenix) 3
Arizona Block Housing Priority List — Zone 3 (Safford, Sierra Vista) 4
Arizona Block Housing Priority List — Zones 4 and 5 (Prescott, Flagstaff) 5
Assumptions for Frame Built Houses: 7
Arizona Frame Housing Priority List — Zones 2(Ytmaa, Phoenix) 7
Arizona Frame Housing Priority List — Zones 3 (Safford, Sierra Vista) 8
Arizona Frame Housing Priority List — Zones 4 and 5 (Prescott, Flagstaff) 10
Mobile Home Assumptions . 12
Zone 2 MR (Phoenix, Yuma) 12
Zone 3 MH (Safford, Sierra Vista)
13
Zone 4 & 5 MB (Prescott, Flagstaff)
15
GENERAL WASTE HEAT ITEMS 16
COMBUSTION SAFETY AND CARBON MONOXIDE PROCEDURES 18
HVAC EQUIPMENT AND DISTRIBUTION INSTALLATION/REPAIR POLICY 19
INSULATION STANDARDS
21
RENEWABLES
22
FINAL INSPECTION REQUIREMENTS 22
HEALTH AND SAFETY PLAN 23
Deferrals
34
REFRIGERATOR REPLACEMENT POLICY 35

INSTALLATION MEASURES
All materials/measures installed shall be justified utilizing the Energy Audit Procedures established by the
Governor's Office of Energy Poliey(OEP).
ENERGY AUDIT PROCEDURE
The Weatherization Assistance Program (WA?) Energy Audit Procedure is to be used by all sub-grantees to gather
record and analyze data on structures. This data is to be used to deliver weatherization materials/measures in a
fashion that protects the health and safety of the client, increases the durability of the structure, increases the comfort
of the client and reduces the energy cost to the client in a cost effective manner.
The following audit activities must be completed on all homes utilizing WAP funds.
A site audit is to be completed that records all of the relevant data on the structure that is needed to perform cost
effectiveness tests.
The Cost Effectiveness Procedure must be followed to determine cost effectiveness of potential weatherization
materials/measures.
The Pressure Diagnostic Procedure must be completed and the fmdings documented following the Reporting
procedures.
A health and safety audit of the structures must be completed and the findings documented following the Reporting
procedures.
A final inspection of the structure must be completed and findings documented following the final Inspection
Procedures.
COST EFFECTIVENESS PROCEDURE
WAP has incorporated a performance-based energy audit procedure that focuses on optimizing investment in energy
efficiency through a systems approach. To enable the WAP program to optimize the investment in. energy
efficiency, the following requirements have been established for the audit procedure:
The energy audit procedure must determine that each weatherization material/measure is cost effective by ensuring
the savings-to-investment ratio (SIR) is greater or equal to one.
The energy audit procedure must assign priorities among weatheriza.tion materials/measures in descending order of
SIR and must account for interactions between architectural and mechanical measures.
Subg;rantees have the option to utilize the DOE approved priority list for their climate zone and building type or
utilize a site specific REM Design to create a new list of measure that will replace the DOE approved priority list. If
a REM design is conducted, it is expected that all measures listed on the DOE approved priority list will be meet in
addition to any other measures for which the REM Design is being conducted for.
The energy audit procedure must ensure that the overall Silt for the entire package of materials/measures, including
the cost of incidental repairs, is greater or equal to one. Incidental repairs are only allowed if they are necessary to
make the installation of weatherization materials effective.
Funds spent to abate energy related health and safety hazards do not need to be included in the preceding
requirements. Funds can be spent to eliminate health and safety hazards when the elimination of the hazard is
necessary before or because of the installation of weatherization materials.
Written authorization must be received from the OEP before the installation of measures/materials that do not meet
the Cost Effectiveness or Health and Safety Requirements established by the WAP program.
1

To determine the cost effectiveness of weatherization materials/measures, the contractor must use a computer audit
approved by the OEP or an appropriate priority list for homes that meet the criteria contained in the list.
CLIMATE ZONES
Arizona Climate Zones used for the Cost Effective Priority Lists are the International Energy Conservation Code
(IECC) 2009and can be found at littp://energycode,pnl.gov/EnergyCodeReqs/?state=Arizona
FUEL SWITCHING
The Wcatherization Assistance Program does not permit the general practice of fuel switching when replacing
heating, cooling or water heating equipment. The changing or converting equipment using one fuel source to another
will be considered on a limited ease-by-case basis only.
Written authorization must be received from the OEP prior to changing or converting equipment using one fuel
source to another.
DOE Approved Priority Lists
Current Priority list was approved by DOE in September 2011
A computer audit is required if
There are potential cost-effective energy upgrades to the house that are not fisted on the priority list
There are not sufficient funds to complete all the measures; including energy related health and safety measures and
other energy related repairs.
Energy related incidental repairs of more than $100 are included with the energy upgrades.
It is expected that if a site specific computer audit is conducted, that the measures listed for the respected climate
zone and building type are modeled with any additional measure and that the savings to investment report is run
ranking all measures by SIR from greatest return to lowest.
2

Assumptions for Block Houses:
Pre and Post blower door =2000 CFM ® 50 Pa
Uninsulated block walls U-value = 0.371
1000 Square Feet
15% Glazing
Single Pane, aluminum Windows U = 1.13 SHGC = 0.70
Arizona Block Housing Priority List — Zones 2 (Yuma. Phoenix)
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Reduction ($)
Propane $45
Gas $25
Electric Heat Pump $25
2. Attic insulation to R-30
a. If R-19 or less existing
3. CFLs
a. If existing lighting is incandescent bulb in use for 2 hours per day or more
b. Limit of 8 CFLs per client
4. Solar Screens
a. Not to exceed $5.00 per square foot
5. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage ($)
Natural Gas and Propane $400
with AC
Electric Heat Pump $340
6. Refrigerator Replacement

7. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed $1900
c. Existing System ER=0.90
d. EF >= 2.4
e. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
f. 4 or more residents
Arizona Block Housing Priority List — Zone 3 (Safford,Sierra Vista).
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Reduction ($)
Propane $70
Gas $45
_ Electric Heat Pump $45
2. Attic insulation to R-30
a. If R-19 or less existing
3. CFLs
a. If existing lighting is incandescent bulb In use for 2 hours per day or more
b. Limit of 8 CFLs per client
4. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage ($)
Natural Gas and Propane $425
with AC
Electric Heat Pump $400
5. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed $1900
c. Existing System ER=0.90
d. EF >= 2.4
e. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
f. 4 or more residents
4

6. Refrigerator Replacement
Annual
kWh/yr
Existing
Unit
800 $525 $393 $262
850 $590 $459 $328
900 $656 $525 $393
950 $722 $590 $459
1000 $787 $656 $525
1100 $919 $787 $656
1200+ $1,050 $919 $787
7. Install low-e storm windows on East, West and North facing windows.
a. If existing windows are single pane, aluminum windows.
b. Emissivity <+0.22
c. Cost of storm windows not to exceed $15.00/ square foot
Arizona Block Housine Priority List — Zones 4 and 5 (Prescott, Flagstafft
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Reduction ($)
Propane $125
Gas $70
Electric Heat Pump $70
2. Attic insulation to R-38
a. If R-19 or less existing
3. CFLs
a. If existing lighting is incandescent bulb in use for 2 hours per day or more
b. Limit of 8 CFLs per client
4. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage ($)
Natural Gas and Propane $425
with AC
Electric Heat Pump $425
5. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed 51900
c. Existing System EF.c.=0.90
d. EF >. 2.4

e. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
f. 4 or more residents
6. Refrigerator Replacement
Annual
kWh/yr
Existing
Unit
800 $525 $393 $262
850 $590 $459 $328
900 $656 $525 $393
950 $722 $590 $459
1000 $787 $656 $525
1100 $919 $787 $656
1200+ $1,050 $919 $787
7. install low-e storm windows on East, West and North facing windows.
d. If existing windows are single pane, aluminum windows.
e. Emissivity <+0.22
f. Cost of storm windows not to exceed $15.00/ square foot
6

Assumptions for Frame Built Houses:
1500 Square Feet
No attic insulation
No wall Insulation (uninsulated 2X4 stud wall)
Windows starting at U=0,90 SHGC = 0.65
Windows are 15% of wall surface area
Pre and Post blower door = 2000 CFM t 50 Pa
Arizona Frame Housing Priority List — Zones 21Yuma, Phoenix)
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Redaction ($)
Propane $45
Gas $25
Electric Heat Pump $25
2. Attic Insulation to R-30
a. If R-19 or less in attic
3. CFLs
a. If existing lighting is incandescent bulb in use for 2 hours per day or more
b. Limit of 8 CFLs per client
4. Solar Screen
a. Not to exceed $5.00 per square foot
5. Dense Pack Side Wall Insulation
a. Wall insulation not to exceed $2.50 per square foot
6. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage ($)
Natural Gas and Propane $380
with AC
Electric Heat Pump $370

7. Refrigerator Replacement
Annual
kWh/yr
Existing
Unit
800 $525 $393 $262
850 $590 $459 $328
900 $656 $525 $393
950 $722 $590 $459
1000 $787 $656 $525
1100 $919 $787 $656
1200+ $1,050 $919 $787
8. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed $1900
c. Existing System ER=0.90
d. EF ).= 2.4
e. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
f. 4 or more residents
Arizona Frame Housing Priority List — Zones 3 (Safford, Sierra Vista.)
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Reduction ($)
Propane $75
Gas $45
Electric Heat Pump $45
2. Attic Insulation to R-30
a. If R-19 or less in attic
3. Dense Pack Side Wall Insulation
b. Not to exceed $2.50 per square foot
4. CPLs
c. If existing lighting Is incandescent bulb in use for 2 hours per day or more
d. Limit of 8 CFLs per client
8

5. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage ($)
Natural Gas and Propane $425
with AC
Electric Heat Pump $375
6. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed $1900
c. Existing System EF<=0.90
d. >. 2.4
e. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
f. 4 or more residents
7. Refrigerator Replacement
Annual
kWh/yr
Existing
Unit
800 $525 $393 $262
850 $590 $459 $328
900 $656 $525 $393
950 $722 $590 $459
1000 $787 $656 $525
1100 $919 $787 $656
1200+ $1,050 $919 $787
8. Install low-e storm windows on East, West and North facing windows.
g. If existing windows are single pane, aluminum windows.
h. Emissivity <+0.22
I Cost of storm windows not to exceed $15.00/ square foot
9

Arizona Frame Housing Priority List — Zones 4 and 5 (Prescott. Flagstaff)
1. Air Sealing
Primary Beating Type Maximum Cost of 100
CFM50 Reduction ($)
Propane $120
Gas $70
Electric Heat Pump $70
2. Attic insulation to R-38
a. If R-19 or less in attic
3. Dense Pack Side Wall Insulation
b. Not to exceed $2.50 per square foot
4. CiLs
C. If existing lighting is incandescent bulb in use for 2 hours per day or more
d. Limit of 8 CFLs per client
5. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage ($)
Natural Gas and Propane $425
with AC
Electric Heat Pump $425
6. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed $1900
c. Existing System EF<=0.90
d. EF >= 2.4
e. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
f. 4 or more residents
10

7. Refrigerator Replacement
Annual
kWh/yr
Existing
Unit
800 $525 $393 $262
850 $590 $459 $328
900 $656 $525 $393
950 $722 $590 $459
1000 $787 $656 $525
1100 $919 $787 $656
1200+ $1,050 $919 $787
8. Install low-e storm windows on East, West and North facing windows.
j. If existing windows are single pane, aluminum windows.
k. Emissivity <+0.22
I. Cost of storm windows not to exceed $15.00/ square foot

Mobile Home Assumptions:
Gas Price: $l.19/Therm (From Southwest Gas Website)
Electricity Price: $0.11/1(Wh (E1A)
Propane Price: $2.60/gal.
Existing Aluminum Window: U 1.13 SHGC = 0.80
Replacement Window: U= 0.30 SHGC 0_30
Existing Component insulation:
Ceiling Insulation: 1 inch of fiberglass (assembly R = 4.6)
Alternate Ceiling Configuration: Assumes R-19 has been added to roof through rehab
Belly Insulation: Wings: 1 inch rigid board
Center Cavity: 1 inch fiberglass
Walls: 2 inches of fiberglass batt, degraded (assembly R= 7.4)
Zone 2 MR (Phoenix, Yuma)
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Reduction (5)
Natural Gas and Propane $25
with CAC
Electric Heat Pump $25
2. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage (R
Natural Gas and Propane $180
with CAC
Electric Heat Pump $250
3. Mobile Home Roof Insulation
a. If less than R-19
b. Cool roof coating or sealant shall only be done in conjunction with roof insulation
4. Mobile Home Belly Insulation
5. CFLs
a. If existing lights are incandescent and on 2 hours or more a day
b. Limit of 8 CFLs per client
6. Solar Screens
a. Cost not to exceed 55.00/ square foot
12

7. Refrigerator Replacement
8. Install heat pump water heater
8- If there is an existing electric water heat
h. Cost not to exceed $1900
i. EF >,--- 2.4
j. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
k. 4 or more residents
Zone 3 MR (Safford, Sierra Vista)
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Reduction (5)
Gas $45
Electric Heat Pump $45
2. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage (5)
Natural Gas and Propane $230
with CAC '
Electric Heat Pump $275
3. Mobile Home Roof Insulation
a. If less than R-19
b. Cool roof coating or sealant shall only be done in conjunction with roof insulation
4, Mobile Home Belly Insulation
5. CFLs
a. If existing lights are incandescent and on 2 hours or more a day
b. Limit of 8 CFLs per client
13

6. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed $1900
C. EF >= 2.4
d. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
e. 4 or more residents
7. Refrigerator Replacement
8. Install low-e storm windows on the East, West and North facing windows.
a. If existing windows are single pane, aluminum windows
b. Emissivity <=0.22
C. Cost of storm windows not to exceed $15.00/ square foot
14

Zone 4 & 5 MB (Prescott, Flagstaff)
1. Air Sealing
Primary Heating Type Maximum Cost of 100
CFM50 Reduction ($)
Natural Gas and Propane $70
with CAC
Electric Heat Pump $70
2. Duct Sealing and Insulation
Primary Heating Type Maximum Cost of 100
CFM50 Reduction in duct
leakage (5)
Natural Gas and Propane $425
with CAC
Electric Heat Pump $425
3. Mobile Home Roof Insulation
a. If less than R-19
b. Cool roof coating or sealant shall only be done in conjunction with roof insulation
4. Mobile Home Belly Insulation
5. CFLs
a. If existing lights are incandescent and on 2 hours or more a day
b. Limit of 8 CFLs per client
6. Install heat pump water heater
a. If there is an existing electric water heat
b. Cost not to exceed $1700
c. EF >.= 2,4
d. Dwelling must not contain an electric resistance furnace if water heater is to be put into
conditioned space
e. 4 or more residents
7. Refrigerator Replacement
8. Install low-e storm windows on the East, West and North facing windows.
a. If existing windows are single pane, aluminum windows
15

b. Emissivity <=0.22
c. Cost of storm windows not to exceed $15.00/ square foot
GENERAL WASTE HEAT ITEMS
ALLOWABLE MEASURES VVIIICH DO NOT REQUIRE A COST EFFECTIVENESS TEST
Low-flow Showerhead- Minimum 1 plumbing permitted
Faucet Aerator- Minimum 1 plumbing permitted
Weather-stripping
Water Heater Insulation (Only for Electric Water Heaters and if local building codes permit)
Furnace or Cooling Filters (up to a one-year supply)
Door Sweep
Pipe Insulation (If applicable)
Set Back Thermostat
Total cost of LCNC should not exceed $250 of total house cost.
DURABILITY MEASURES
Measure installed to protect or insure the long-term effectiveness energy measures are allowed. Total expenditures
are subject to budget limitations.
PRESSURE DIAGNOSTIC PROCEDURE
The pressure diagnostic procedures are to be followed when performing air leakage diagnostics and repair. These
procedures provide crews with immediate feedback on the effectiveness of air sealing work, insure that repairs will
provide long-term energy benefit in a safe manner, and provide essential management information needed to
monitor the cost effectiveness of the air sealing programs. Pressure Diagnostic Decision Tree
The pressure diagnostic decision tree provides assistance to agency personnel in identifying the minimum level of
pressure testing that needs to be performed to meet the Weatherization Program requirements. The decision tree is
comprised of two levels of housing characteristics and corresponding test requirements. In all cases, air sealing can
only be performed in conjunction with pressure diagnostics.
Level One: Homes with Central Forced Air Heating or Cooling
The complete pressure diagnostic process must be followed in all cases on homes with a central forced air heating
or cooling system. (Evaporative cooling is not considered a forced air system in this case.)
Level Two: Homes with No Central Forced Air Heating or Cooling
The use of pressure diagnostic process is optional in homes that do not have a central forced air heating or cooling
system and that do not contain the characteristics listed below.
Possible cost effective envelope sealing: Pressure diagnostics must be completed on homes where the cost of space
heating and/or cooling provides possible cost effective envelope sealing opportunities.
16

Combustion appliance zone testing: The Worst Case Pressure Test must be performed in all zones that contain a
combustion appliance.
Testing Procedure
When performing pressure diagnostic, crews are required to use the following procedures IN SEQUENCE. If a test
is not performed, documentation must be provided in all cases stating the rational for not following the testing
procedure.
1. Initial air leakage and room pressure tests
Duct repair
Envelope air sealing
Room pressure balancing
I. Initial Air Leakage and Room Pressure Tests:
These initial tests will provide reference information on the existing condition of the home. This information will be
used to determine what retrofit measures are to be completed and their effectiveness.
Perform a complete energy audit and combustion safety test of the house. No pressure testing or air sealing can he
done until the required combustion safety procedure is completed
A. Perform Room Pressure Tests (dominant duct leakage test, room pressure test, and combustion appliance zone [CAZ]
test) and record pressures. List combustion appliances located in rooms tested. If a pressure of —3 Pascal's (Pa) or
more exists in a CAZ, or the possibility exists that repair work will create a pressure of-3 Pa or more in a CAZ,
corrective action must be completed before or in conjunction with air sealing or duct repair. Discuss possible
corrective action with the client. If client refuses to allow corrective action to be completed, no air sealing or duct
repair can be completed.
Perform zonal pressures and record the results.
Perform initial Whole House CFM50 Test and record the results.
Perform Pressure Pan Test and record initial pressure difference.
F. Based on the results of the energy audit, combustion safety tests, and pressure tests, determine the extent of
work to be completed.
2. Duct Repair Procedure:
Duct repair can only be performed under the supervision of a trained technician.
In all cases, air sealing can only be performed in conjunction with pressure diagnostics.
The Health and Safety Policy must be followed at all times.
Perform duct repair using approved products (see Product Guidelines) and repair techniques (see Duct Repair
Techniques).
D. After initial duct repair is performed, evaluate if additional duct repair is possible.
E. Once all attainable duct leakage is repaired, perform post duct repair Whole House CFM50 Test and
pressure pan readings. The difference between the initial Whole House CFM50 Test and the post duct repair Whole
House CFM50 Test will provide the CFM reduction in duct leakage.
3. Envelope Air Sealing Procedure:
All duct repairs must be completed before envelope air sealing.
Envelope air sealing can only be performed under the supervision of a trained technician.
In all cases, air sealing can only be performed in conjunction with pressure diagnostics.
D. The Health and Safety Policy must be followed at all times.
E. Perform air sealing with high-quality products. Weatherization products must be permanent and
guaranteed for at least 15 years.
F. Repeat Whole House CFM50 Test after air sealing work is performed and evaluate if additional air sealing
is possible (see Health and Safety Policy for CFM ventilation requirements).
.Once air sealing is completed, perform final Whole House CFM50 Test and record results.
17

4. Room Pressure Balancing:
All duct repair and air sealing must be completed before room pressure balancing.
In Room all cases, pressure room balancing can only be performed under the supervision of a trained technician.
The Health and Safety pressure Policy balancing must be can followed only be performed in conjunction with pressure diagnostics.
Perform post air sealing room pressure tests (dominant at all times. duct leakage test, room pressure test, and worst case
record room pressures. test) and
reasons Review in options the work to remedy summary_ pressure imbalances with the client. If pressure balancing is not performed, record
Repeat balancing room is needed. pressure tests after initial pressure balancing measures are installed and evaluate if addition pressure
Once pressure balancing is completed, repeat room pressure tests and record results.
The COMBUSTION Combustion Safety SAFETY procedure AND CARBON MONOXIDE PROCEDURES
issues with these appliances and the records actions data taken on by combustion the appliances in the house, possible health and safety
can be the dominant factor in the health and safety of the occupants, Weatherization it is imperative program. Because that the combustion combustion appliances
procedures are followed in all cases. safety
Note: Gas/propane stoves cannot be replaced utilizing DOE funds.
Carbon Monoxide Tests
Ambient all appliances. CO levels If ambient shall be levels monitored upon entering the combustion appliance zone and during the test period for
appropriate repair recommendations exceed 35 ppm at any time, turn off the appliance immediately and make
according to the charts provided.
measured CO shall be in measured parts per million of undiluted flue gases, in the throat or flue of the appliance using a digital gauge and
Instead, measure CO at the exterior (ppm). outlet Do not of the drill holes in flues for power vented or sealed combustion units.
limits identified in the Combustion Safety Action flue Level and table. proceed For with all combustion appropriate actions according to the CO
at steady-state operating conditions. Measurements shall be taken of undiluted flue appliances, gases. CO shall be measured
under With the worst-case exception of unvented gas or propane cooking appliances, CO must be tested in all combustion appliances
is recommended that conditions CO be tested and normal under draft a mild conditions (when the appliance fails under worst-case). In addition, it
For gas ovens, CO shall be measured at steady state down-draft (usually if after conditions 5-10 minutes are safe. of operation)
of When exposure measuring to CO on. gas ovens, it is recommended to turn on the exhaust hood and open a at window the highest to reduce setting. risk
elevated ambient CO levels.
Spillage and Draft Tests
Spillage Spillage and and draft draft tests must must be completed for all natural and induced draft space heating systems and water heaters.
natural conditions if the appliance first be tested fails under under worst-case worst-case. conditions (see procedure below) and then repeated for
and When remaining a chimney appliances is shared by multiple appliances the appliance with the smallest Btu input rating shall be tested first
tested in order of increasing input rate.
Induced shared between draft heating an induced systems draft shall be checked for spillage at the base of the chimney liner or flue. If a chimney is
water heater draft diverter. Vent heating draft pressure system shall and a natural draft water heater, spillage shall be checked at the
draft healing and hot water appliances. Draft test location be measured should be at approximately steady-state operating conditions for all natural
draft diverter. The test hole must be sealed with an appropriate plug after the test. Acceptable 1-2' downstream draft test of results the appliance are
shown below:
18

Acceptable Draft Test Ranges
Outside <10 Temperature (degree F) Minimum Draft Pressure Standard (Pa)
10-90 (T. out + 40) —2.75 -2.5
>90 -0.5
_
Most stop and appliances a positive will spill upon startup with a cold chimney. Document the amount of time it takes for spillage to
established in the statement draft to be below established. has Any appliance that continues to spill flue gases beyond the time limits
failed the spillage test.
Acceptable Appliance Spillage Periods
test. Vented appliances, regardless of type, that spill flue gases for more than 60 seconds after startup, fail the spillage
Gas Supply Safety
The entire gas/propane line must be examined and all leaks repaired. Particular care should be made in the
detector immediate and vicinity of the appliances and at the joints, shutoff valves, and pilot lines. Identify leaks using a gas leak
replaced if they accurately are: locate the source of the leak using a soap bubble solution. Flexible gas lines must be
stamped on the date kinked, ring attached corroded to the or line), show or signs the of line visible has any wear, the line was manufactured before 1973 (date is
soldered connections.
Combustion Air
combustion Combustion air requirements, as prescribed in NFPA 54 or local gas codes, must be met on all homes with
appliances.
The Kbtu per hr input for heating and water heating equipment must be listed. If Kbtu per hr information is not
available, state this fact and estimate input.
The location of all heating and water heating equipment must be listed.
The source and amount of combustion air for all heating and water heating equipment must be listed. For appliances
that are using an interior space for combustion air, the cubic feet available is determined by the volume (area X
height) of the space. Areas that can be isolated and the flow of air restricted from the combustion appliance are not
to be included.
Heat Exchanger Safety Checks
Tests for possible cracked heat exchanger must be performed on all systems possible.
HVAC EQUIPMENT AM) DISTRIBUTION INSTALLATION/REPAIR POLICY
The following policy must be strictly adhered to when installing or repairing HVAC equipment and distribution
systems.
Repair/Replacement
Replacement of inoperable equipment is allowed under the following conditions. A complete REM Design is
required for all replacement.
• than Existing the inoperable AC equipment upgraded with a minimum 13 SEER unit if the replacement costs are less
estimated repair cost and the lost saving potential of the new equipment.
• Existing inoperable forced air furnace equipment upgraded with a 90+ AFIJE unit if the replacement costs are
less than the estimated repair cost and the lost saving potential of the new equipment,
19

Sizing and Installing HVAC Equipment
Minimum HVAC efficiencies:
AC: 13 SEER
Heat Pump: 13 SEER and 7.7 HSPF
Combustion furnace: 80% AFUE.
• New mechanical systems shall be sized according to the ACCA Manual J. Room-by-room load calculations
using the ACCA Manual I shall be submitted for each plan to verify sizing.
• Airflow across the indoor coil and/or heat exchanger shall conform to the manufacturer's specifications.
o Refrigerant charge shall be installed per the manufacturer's specifications.
o Indoor and outdoor units shall be "matched" according to the AR! Directory.
Evaporative Cooler Installation
did It is not strictly previously prohibited to install an evaporative cooler on the ductwork of a forced air heating or cooling system that
cooler on a forced air include heating an or evaporative cooling system cooler. is an Replacing allowed an existing evaporative cooler with a new evaporative
health and safety measure.
All forced existing air ductwork evaporative or the coolers conditioned must be equipped with a damper system that allows the cooler to be isolated from
space.
Installation of Forced Air Distribution Systems
All All new duct ductwork systems must be installed according to the Duct Installation/Repair Techniques and Product Guidelines.
high speed fan flow must of the be pressure systems tested air handler and the CFM leakage rate cannot exceed 3% of conditioned sqft or 5% of
capacity.
• Airflow to each room shall match designed airflow calculations from the ACCA Manual I to within +/- 10%.
Repair of Existing Air Distribution Systems
All ductwork must be repaired according to the Duct Installation/Repair Techniques and Product Guidelines.
Duct Installation / Repair Techniques
Flex ducts
• • Seal the start collar to the plenum using mastic reinforced with mesh around the entire circumference.
mechanically At all tightened connections (triangles, junction boxes, etc.), fasten the inner liner to the start collar using a
draw band for mechanical strength.
of • mastic Seal sufficient the inner to liner using approved mastic reinforced with fiberglass mesh and overlaid with another layer
cover the entire pattern in the mesh.
• • Fasten the outer liner well over the start collar using a mechanically tightened draw band.
(metal or Seal exterior all boots foil backing) to the Sheetrock using mastic or silicone caulk applied at the point where the air barrier
meets the Sheetrock.
B. Duct board
• Staple all duct board joints with appropriate staples every two inches.
thick • to hide Apply the a pattern layer of in mastic; the embed reinforcing mesh and overcoat with another layer of mastic sufficiently
tape.
• • Allow Seal all for boots proper to the curing Sheetrock (manufacturer's at the specifications) before starting the system. This is critical.
point where the foil backing meets the Sheetrock.
C. Metal
where • tabs Seal provide all points the method where components join together using mastic. Special attention must be given to any area
of securing the joint.
• Seal all boots to the Sheetrock at the point where the metal meets the Sheetrock.
• Join all components with screws or other mechanical fastening devices as required in listings or code.
D. Building Cavities Used as Returns
with • embedded If the cavity is lined with Sheetrock, seal all joints with mastic. All gaps over 1/4 inch must be reinforced
mesh tape.
20

• If the cavity is lined with duct board with the fiberglass side facing inside, you must create a positive air
barrier in the plenum by covering the fiberglass with a material such as Sheetrock, duct board with the foil facing
inside, or coat the fiberglass with mastic, etc., and seal all remaining joints in the plenum.
• If the cavity is unlined (exposed studs) and it is impossible to line the plenum, seal all joints, holes and
penetrations using mastic applied with a brush attached to a handle or other extension. It may be easier and more
effective to simply create a ducted plenum or chase and avoid the problems associated with using a building cavity
to convey conditioned air.
It may be necessary to cut a hole in the plenum in order to gain access and seal the interior adequately.
E. Air Handler
• Seal all penetrations and gaps between materials using mastic or silicone. If the gap is over V4 inch,
reinforce with fiberglass mesh.
• Seal the areas where the air handler meets the supply/return plenums using mastic reinforced with
fiberglass mesh or other approved methods.
• Seal any panels that will require frequent access by the client (such as the filter area), using a quality
temporary tape (duct tape).
• The air handier must not have any noticeable leaks.
F. Wall Penetrations
(The most common wall penetration problem is where the opening for the return grille is cut through the wall. In
such an installation, even in a lined plenum, the wall cavity is open into the plenum.)
sealed. • Where an un-ducted section of the air distribution system penetrates a wall cavity, the wall cavity must be
• The cavity will first be blocked using a rigid air barrier such as Sheetrock or duct board with the foil facing
the airflow.
• All seams, cracks, crevices, and openings will then be sealed airtight using approved mastic.
Duct Product Guidelines
All new ductwork will be a minimum of R-8.
Duct sealing materials shall have both excellent cohesive and adhesive qualities.
Water-based Latex mastic with at least 50 percent solids reinforced with fiberglass mesh at all duct connections,
joints and seams shall be used. "Hardcast" type mastic with reinforcing mesh is also acceptable.
• The ducts shall be further attached as per manufacturer's specification, using a draw tie, plumbing strap or
screws, • as appropriate for a strong mechanical connection. The mechanical connection does not replace air sealing.
Foil tapes, including UL 181 AP-type tapes, when used alone will not be accepted. If tape is used to
temporarily hold a seam, it must be overlaid with a coating of mastic that extends at least one inch (1") past the tape
on all sides, and is thick enough to hide the tape completely.
• Do not use materials that are potentially damaging or have harmful effects, such as toxic vapors or
maintain carcinogenic substances that may be harmful to the clients or the installer. Agencies are required to obtain and
the Material Safety Data Sheets (MSDS) for all materials used on the job. Federal law requires this
procedure; further information is available locally from the vendor.
• Materials must meet all current codes and manufacturer's specifications.
INSULATION STANDARDS
Installation of Insulation
Insulation must be installed with no gaps, no voids, no compression of the insulation, or no wind intrusion into the
insulation. Insulation must also be in alignment with the air barrier in all cases.
All items on the Thermal Bypass Inspection Checklist must he verified where accessible. Items not meeting these
standards must be repaired unless the repair is not cost effective. The Checklist includes the following 12 areas:
21

tub Shower/Tub or shower at have Exterior been Wall: faced Exterior with air walls behind tub or shower have been fully insulated. Exterior walls behind
barrier material.
floor. Insulated Air Floor barrier above is installed Garage: at any Floor exposed framing is completely filled with insulation or insulation is snug against sub-
Attic Knee Walls Air barrier is installed on attic edges side of insulation. of insulated wall. Insulation is in complete alignment
interior wall finish. with
that Attic is Hatch/Drop-down attached and fits snugly Stair Attic: in framed Opening is fully gasketed for an air-tight fit. Hatch is covered with insulation
opening.
barrier Cantilevered installed Floor: at any Floor exposed framing is completely filled with insulation or insulation is snug against sub-floor. Air
edges of insulation.
Duct Flue Shaft: Shafts: Opening Opening is is fully enclosed as required with flashing and any remaining gaps are sealed with caulk or foam.
flashing (e.g., OSB panel) are enclosed properly as closed required with with metal flashing. Combustion clearance between flue and combustible
caulk or foam. collars and any remaining gaps are sealed with fire-proof
with Piping caulk Shaft/ or foam. Penetrations: Opening is fully enclosed as required with flashing and any remaining gaps are sealed
foam. Dropped Ceiling/Soffit Air barrier is fully aligned with insulated framing and any gaps are fully sealed with caulk or
fully Fireplace sealed Wall: with Air caulk barrier or foam. is fully aligned with insulated framing in framed shaft behind fireplace and any gaps are
Staircase sealed with Framing caulk or at foam. Exterior Wall/Attic: Air barrier is fully aligned with insulated framing and any gaps are fully
Whole-house Fan Attic Penetration: An insulated cover is provided that is gasketed to the framed opening.
RENEWABLES
to Section clarify 206 that of the Energy Policy Act of 2005 (EPACT 2005) amended the Energy Conservation and Production Act
systems and to assistance provide definitions under the Weatherization and criteria to be Assistance used Program may be provided for renewable energy
in assessing eligibility
Cost Effectiveness
renewable Renewable energy energy system systems is must cost follow the Cost Effectiveness Procedures. Local agencies must determine that the
equal to one. The net cost of renewable effective energy by ensuring systems the after discounted savings-to-investment ratio (SIR) is greater or
review. rebates from third parties can be used for the SIR
Product Guidelines
which Renewable imposed energy several systems must meet the requirements established by the State of Arizona for state tax credits
Title 44, chapter 11, article requirements 11 of the on Arizona the seller revised of solar devices in order to qualify the equipment and application_
device warranties; installation standards; inspections) statues provides (44-1761- details on Definitions, the and 44-1762 - Solar energy
requirements.
FINAL INSPECTION REQUIREMENTS
A final inspection shall be performed on all jobs.
The directly final involved inspection with must the be completed by designated inspector who did not conduct the initial energy audit and not
staff or long distance travel. completion Subgrantees of who the job. would Special consideration will be taken for subgrantees with limited
written a letter to the OEP Weatherization Manager stating like to the request a waiver for this requirement must submit in
and how they plan to address conducting the final inspections. This circumstances letter must why be submitted this requirement cannot be meet
contract annually at time of
The final inspection shall verify that the house characteristics reported are correct.
The inspection shall verify that all cost effective opportunities were completed.
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The inspection shall include all measures listed on the Work Performed report to verify installation has been
completed in a safe and effective manner.
The inspection shall include a review of the diagnostic result, both pressure and combustion safety, to verify that all
applicable tests were completed.
The inspector shall complete diagnostics on minimum of ten percent of completed homes to compare with reported
results.
REALTFI AND SAFETY PLAN
Allowable energy related health and safety actions are those actions necessary to maintain the physical well being of
both the occupants and/or weatherization workers where:
Costs are reasonable as determined by DOE in accordance with this approved Master Plan;
The actions must be taken to effectively perform weatherization; or
The actions are necessary as a result of weatherization work.
Each subgrantee will have 20% of their program operations set aside for energy related health and safety repairs.
Each subgrantee will be responsible for the management of their health and safety budget and will be required to bill
health and safety repairs as a separate budget line item. Subgrantees will also be required to obtain written approval
from OEP for all health and safety repairs exceeding $2000. Subgrantees are also reminded that any health and
safety expenses in excess of 20% of subgrantee program operations budget will result in disallowed cost.
Home Assessment & Client Evaluation
The weatherizing subgrantee must determine presence of at-risk occupants before proceeding with evaluation
services. The Client Health & Safety Evaluation form must be reviewed and signed by the client and evaluator
before the evaluation is started. (This form has been drafted and will be implemented 7/1/12)
Crew and client H&S issues are viewed as closely linked in the areas of site conditions and work procedures.
Working from this concept, which assumes that any hazard associated with a work site, whether it is a work
practice, an existing condition, client behavior, and so forth, has the potential of harming both crew and client, a
holistic approach towards H&S is taken throughout the entire process of weatherizing a home, with special emphasis
given to the initial inspection.
The initial audit, by a qualified Auditor/ Inspector, should include sensory inspections and diagnostic testing as
listed in the WAP guidelines to verify the existing conditions of the home and any Health & Safety issues that could
arise or halt production on said home. Details on existing conditions that could hinder Weatherization are listed
below.
All of this is contingent on having well trained inspectors/ auditors. H&S issues are revealed before any work is ever
done. This goes a long way towards preventing any harm befalling either crew or client.
Occupant Preexisting or Potential Health Conditions
A feature of any inspection includes client education, whereby the occupant's health problems are addressed. Once a
clear understanding has been reached between the program inspector and the occupant, work practices will be
deployed so as not to aggravate any preexisting condition. In some rare instances, a deferral may be the only
solution.
When a person's health may be at risk and/or the work activities could constitute a health & safety hazard, the
occupant at risk will be required to take appropriate action based on severity of risk. Temporary relocation of at-risk
occupants may be allowed on a case by case basis. Failure or the inability to take appropriate actions must result in
deferral.
Occupants will be required to reveal known or suspected health concerns as part of initial application for
weatherization. The occupants of the dwelling will be screened again during the audit. The client must be provided
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with information of known risks. It will also require that worker contact information (in the form of agency
weatherization office staff phone numbers) be given to the client so client can inform of any issues
Health & Safety Issues
As potential hazards are identified by the Initial Auditor/ Inspector in the Home Assessment & Client Evaluation as
listed above, they are analyzed in terms of their severity and how they will be dealt with up to and including
deferral. Wherever possible, measures should be considered through the cost justification method of an SIR>I as an
Energy Conservation Measure (ECM) first, before using funds from the H&S allocation. Clients must always be
informed of any Health or Safety risk discovered during the evaluation process in writing and written confirmation
of receipt of that information by the client must be obtained and kept in the client file. A listing of Health and
Safety issues are compiled, any of which that can't be corrected can result in a deferral on any given project. They
are as follows:
Air Conditioning and Heating Safety
"Red tagged", inoperable or nonexistent HVAC system replacement, repair, or installation is allowed where climate
conditions warrant, unless prevented by other guidance herein. Arizona climate involves a defined heating and
cooling season with a Heating Degree Day (HDD) measurement range from 1180 to over 7200. The Cooling Degree
Day (CDD) measurements in Arizona range from 573 to more than 5100. Arizona has a vast difference across the
state due to the four recognized climate zones and a the vast difference in elevation changes from a few hundred feet
above sea level to more than 7000 feet above sea level.
Research indicates of all people who die of heat stroke, about 80 percent are age 50 or older. Deaths attributed to
Jung 13 times disease, more diabetes and hypertension increase more than 50 percent during heat waves. Heat stroke occurs 12 to
frequently in people age 65 and older than in younger persons. It is also an accepted medical fact that
infants and children up to four years of age are very sensitive to the effects of high temperatures and rely on others
to regulate their environment.
Air conditioning is the number one protective factor against heat-related illness and death effecting people with
health issues. Therefore air conditioning system replacement, repair or installation is allowed to be categorized as
health and safety in homes with occupants under four years old, over 65 years old and where there are at-risk
occupants. Air conditioning system replacement, repair or installation must be attempted through cost justification
as an ECM first before using HAS funding. Where this measure can be justified by the approved REM or EA -Quip
audit, replacement, repair or installation is not to be included in health and safety.
Reminder- Air conditioning units cannot be installed on rental properties, as it is the requirement of the Landlord
pursuant to the Arizona Landlord Tenant Act.
All replacement of HVAC equipment shall first be modeled in REM Design to attempt a SIR of I or greater prior to
being installed as an H&S measure.
at Houses risk must with provide occupants a letter between the ages of 4-64 requesting the need for air conditioning based on their health being
from a doctor defining the condition requiring an air conditioned environment and the
maximum allowable air temperature relevant to that person's individual condition.
Repair of all combustible fuel line leaks from the meter or tank to the heating system or appliance are allowable
H&S measures. Materials must meet federal, state, and local code. Repair (only) of gas cooking appliances in order
to eliminate gas leaks and reduce unsafe levels of carbon monoxide in living area. Repair materials must meet
federal, state and local code. Installation of protective materials on combustible surfaces adjacent to energy systems
to meet NFPA clearance codes is allowable. Materials and installation must meet NFPA specifications. Materials
must meet federal, state and local code.
Heating Systems
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Heating order to eliminate systems are repaired or replaced, under H&S, when not operational or unsafe. This measure is taken in
documentation unsafe levels of carbon monoxide in the living area and to ensure adequate heating. Justification
diagnostic in the form of the appropriate heat system checklist (per energy source) which includes all required
in the client recordings file. Replacement for the individual of unit, and photos demonstrating the specific issue(s) with the system must be
be cost justified as a ECM using regular operational weatherization units, where funds diagnostic with an SI17..>1 readings are attainable, must be attempted to
cracked heat exchanger where diagnostic readings are attainable must be attempted before to using be replaced H&S funds. through A unit cost with a
justification II&S as an ECM first before using H&S funding. Replacement of non-operational units can only be from
funding.
Air Conditioning & Cooling Systems
In a case where an AC system must be replaced and it cannot be justified as an ECM, replacement is an allowable
expense under H&S and will always require an approved waiver from OEP. Evaporative Cooling will always be
considered an H&S measure but do not require a waiver unless the $2000 threshold is exceeded.
Package Unit Systems
service When a package unit is encountered and only one component of that system is inoperable, you must first attempt to
is determined the unit using H&S funds. If servicing the unit does not work and replacement of the inoperable component
written approval to be from less economical than the replacement of the entire unit, li&S funds may be used upon receiving
OEP.
The weatherizing subgrantee must determine presence of at-risk occupants while also ensuring systems are present,
operable maintenance and of performing. units, with Subgrantees must discuss and provide clients with information on the appropriate use and
explanation, from the subgrantee.
Appliances and Water Heaters
Replacement of water heaters under H&S is allowed on a case by case basis under the following conditions outlined:
heater Local agencies is more may replace a water heater if the cost of repair exceeds the cost of replacement or if the broken water
than 10 years oId.
Pictures of the old water heater are to be on file at subgrantee's office.
Information and explanation on appropriate use and maintenance are to be provided to client after installation.
Disposal of old appliances and water heaters must be handled by subgrantee or their contractor.
Replacement and installation of appliances other than water heaters, such as stoves or washing machines, are not
allowable H&S costs.
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Asbestos
Asbestos anywhere on the interior of the dwelling that would need to be addressed either directly or incidentally
an during allowable the weatherization process is not an allowable H&S cost. Testing by an AHERA professional for Asbestos is
presence and Health related & Safety cost however Abatement of Asbestos is not. Policies have been in effect for asbestos
deter those measures work that might practices for many years. The approach is not to disturb, cut or drill said material and
surfaces or materials, that is the best do so. approach. In instances In instances where measures can be installed without disturbing asbestos
imposes specific guidelines or requirements, service provider where program a local staffs authority are to such make as themselves Code Enforcement
restrictions and comply with them. aware of those
If it is determined, by the Initial Auditor/ Inspector in the Home Assessment & Client Evaluation as listed above,
that be informed weatherization in writing work of cannot the potential be performed without creating a hazard the project is to be deferred. The client is to
certified professional issues a clearance hazard statement. and the agency must not return to weatherize until an AHERA
A copy of this statement/report must be kept in the client file.
Prior to drilling or cutting an exterior wall the subsurface must be inspected for asbestos.
arc When performed, venniculite is present, unless testing determines otherwise, the unit is to be deferred. Where blower door tests
it is a best practice to perform pressurization instead of depressurization. Encapsulation by an
by appropriately the AZ WAP. trained Removal professional is not allowed. is allowed. However asbestos encapsulation and testing cost are not reimbursable
With regard to pipes, furnaces and other small covered surfaces, assume asbestos is present in the covering
materials. blower door Encapsulation testing. is allowed by an AHERA asbestos control professional and should be conducted prior to
Clients must be informed that suspected asbestos is present and how precautions will be taken. Clients will be
instructed not to disturb suspected asbestos containing material. Clients must be provided information and
are explanation required on to a asbestos sign a form, safety provided information by the and steps to correct deferral conditions (where applicable). The clients
applicable). weatherizing agency, indicating they have been informed (where
Biologicals and Unsanitary Conditions — odors, mustiness, bacteria, viruses, raw sewage, rotting wood, etc.
A sensory inspection is required. Clients must be informed of observed conditions. Clients must be provided
information and explanation on how to maintain a sanitary home and steps to correct deferral conditions (where
applicable).
Remediation of conditions that may lead to or promote biological concerns and unsanitary viruses is not an
allowable cost. Addressing bacteria and viruses is not allowed. Cleaning or repairing biological and unsanitary
present conditions in the to perform home that weatherization may create a is serious not allowed. Deferral may be necessary in cases where a known agent is
Moisture bullet below. risk to occupants or weatherization workers. Also see Mold and
Building Structure and Roofing
Evaluation Site conditions identified and documented by the Initial Auditor/ Inspector in the Home Assessment & Client
within the scope as listed of the above, that poses a safety hazard to its employees and subcontractors and cannot be corrected
existing conditions. program. Building structure & rooting should be evaluated visually as to not disturb any
Building beyond the Structure means of — the Structural problems with candidate dwellings can often lead to deferral because their scope is
feasible means to address program severe structural to treat. Beyond defects. simple incidental repairs, such as roof patching, there is no
26

During the pre-inspection or initial inspection of the dwelling, the evaluator must have access to all aspects of the
structure in order to adequately and appropriately gather data for the REM energy audit if not using Priority List or
to conduct the weatherization work itself Clothing, dogs, trash or other impediments restricting access to any
portion or portions of the dwelling that block necessary access may constitute a deferral.
Building rehabilitation is beyond the scope of the WAP. H&S funds should not be used when the repair is a
component of an ECM. In that case, the repair should be cost justified as an incidental repair. Clients must be
notified of structurally comprised areas (where applicable).
Code Compliance
Correction of preexisting code compliance issues is not an allowable cost other than where they are triggered by
performing weatherization measures. State and local (or jurisdiction having authority) codes must be followed while
installing weatherization measures. Condemned properties and properties where "red tagged" health and safety
conditions exist that cannot be corrected under this guidance should be deferred.
Per VVPN11-6a if a permit is pulled to replace a I-1VAC system, water heater or other appliance requiring a permit
and it is require by the municipality to upgrade all smoke alarms in the home to hardwire with battery backup it
would be allowed
Clients must be notified of observed code compliance issues (where applicable). H&S funds should not be used
when the repair is a component of an ECM, such as fixing a light fixture in order to install a CFL bulb. In this case
the cost should be cost justified as an ECM with the associated incidental repair.
Combustion Gases
Proper venting to the outside for combustion appliances, including gas dryers is required. Correction of venting is
allowed when testing or inspection indicates a problem. Combustion safety testing is required when combustion
appliances are present.
Correction of venting issues shall be completed and should be done as an incidental repair when it is a component of
an ECM. Proper venting to the outside for combustion appliances, including gas dryers is required. Combustion
safety testing is required when combustion appliances are present. Inspections, by the Initial Auditor/ Inspector in
the Home Assessment & Client Evaluation as listed above, must include:
Inspections of venting of combustion appliance and confirmation of adequate clearances to combustibles.
Testing natural draft appliances for draft and spillage under worse case conditions before and after air sealing.
Inspection of cooking burners for operability and flame quality. Replacement of Cook stoves is not allowed. Repair
is an allowable H&S cost.
Testing by approved WAP procedures of ambient air in combustion appliance zones & undiluted flue on applicable
appliances.
Clients must be provided information and explanation of combustion safety and hazards information, including the
importance of using exhaust ventilation when cooking and the importance of keeping burners clean to limit the
production of CO.
Drainage — gutters, down spouts, extensions, flashing, sump pumps, landscapes, etc.
Drainage repairs are allowed with H&S funds only as they relate to code compliance. A repair is allowed as
incidental repair when it is a component of an efficiency measure, but must be cost justified with the ECM(s).
Major drainage issues are beyond the scope of the Weatherization Assistance Program. Homes with conditions that
may create a serious health concern that require more than incidental repair should be deferred. See Mold and
Moisture bullet below.
What are major drainage issues?
Where the need for excavating equipment is brought
Installing gutters on more than half the home
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An area more than 40 square feet where dirt is required to be moved
systems, Clients must as well be provided as the benefits information and explanation of the importance of cleaning and maintaining drainage
of landscape design (where applicable).
Electrical, other than Knob-and Tube Wiring
Minor allowed electrical when repairs are allowed where health and safety of the occupants is at risk. Upgrades and repairs are
for a dryer to be necessary relocated to for perform proper specific ventilation weatlaerization or proper measures such as relocating an electrical outlet to allow
Clients must be provided information and explanation on connection the hazards of of an overloading existing water circuits, heater. basic
safety/risks component of and an over ECM current such as protection a service (where applicable). H&S funds should not be used when the electrical repair is a
upgrade to handle increased load of a new HVAC system.
Electrical, Knob-and Tube Wiring
Knob current and wiring Tube wiring in a home in Arizona will make that home a deferral until the wiring can be upgraded to
assist low-income codes households. by homeowner or other program. Subgrantees are encouraged to seek all available programs to
circuits, Subgrantees basic are electrical required discuss and provide information and explanation to the client on the hazards of overloading
safety/risks and over current protection (where applicable).
Fire Hazards
above) Current take inspection into account criteria (by the Initial Auditor/ Inspector in the Home Assessment & Client Evaluation as listed
systems. Through fuel specific fire hazards checklists, associated inspectors with combustion appliances including clearances and venting
respect to budgetary and program limitations. Required identify adherence such hazards to and make repairs accordingly with
replacing equipment also minimizes the potential for fire hazards. appropriate NFPA codes when repairing or
Correction of fire hazards is allowed when necessary to safely perform weatherization. Home evaluations include
treated checking during for fire weatherization. hazards during the audit. Clients must be informed of observed hazards even if they will not be
Formaldehyde, Volatile Organic Compounds (VOCs) and other Air Pollutants
cleaners, Formaldehyde and any and other Volatile Organic Compounds (VOCs) —Formaldehyde, tobacco smoke, thinners, solvents,
site inspection process. Basic substances strategies capable such of as negatively proper storage impacting indoor air quality are identified through the On-
sealing thresholds are maintained so that the presence of these and pollutants ventilation are not are concentrated used to eliminate problems. Air
toxic amounts. However, this is primarily an occupant responsibility. In some cases, deferral may and be allowed an option. to reach
Auditor/ Removal Inspector of pollutants in the is allowed and is required if they pose a risk to workers. If it is determined, by the Initial
workers and removal cannot Home be performed Assessment or & is Client not allowed Evaluation by the as listed above, that pollutants pose a risk to
pollutants that is not necessary to perform weatherization (e.g. cleaning client, old the paint unit cans must and be oil deferred. out of the Removal garages) of
not allowed. is
explanation Clients must on be safety informed of observed conditions and associated risks. Client must be given written information and
and proper disposal of household pollutants (where applicable).
handrails Injury Prevention of Occupants and Weatherization Workers — Measures such as repairing stairs and replacing
Workers must take all reasonable precautions against performing work on homes that will subject workers or
28

occupants to health and safety risks. Minor repairs and installation may be conducted only when necessary to
effectively weatherize the home; otherwise these measures are not allowed
The Initial Auditors/ Inspectors, as well as workers where jobs are in progress, are to observe if dangers are present
that would prevent weatherization. Clients must be informed by auditors and/or workers of observed hazards and
associated risks (where applicable)
Lead Based Paint
Presence of lead based paint associated with dwellings built before 1978. State policy mandates that all personnel
working directly on dwellings shall participate in an eight (8) hour Lead Workers Safety class. With respect to Lead
Based Paint issues, AZ WX uses an approach that addresses client safety and awareness, worker safety and
awareness, and on-site practices.
The head of household of pre-1978 homes to be weatherized receives the informational pamphlet: "Renovating
Right". The inspector will also conduct a client education segment as part of the initial inspection to assure that the
occupants are fully aware of the hazards posed by Lead Based Paint exposure. This procedure is documented by
using a signed receipt from the head of household which confirms that the information was not only distributed, but
also explained. This receipt is kept in the client file.
All workers on site on any Weatherization project, whether they be a crew based employee of one of the
subcontractors or a private sector contractor, must complete an eight (8) hour Lead Safe Worker Practices
Workshop. The aim of this course is to inform the worker about Lead hazards and the proper ways to deal with
them, and in doing so, to work in such a way as to not expose client families (and their own families) to these
hazards. All crews and contractors are required to carry BrEPA vacuum machines, respirators, disposable bio suits,
and all other items associated with safe Lead Work Practices.
The program manual addresses this area specifically with detailed guidance for onsite protocols:
.Wear a tight fitting respirator and disposable coveralls.
•Seal work areas within a home with tape and plastic. Cover furniture, carpet, and other surfaces with plastic drop
cloths or tarps.
-Spray water on disturbed areas to minimize dust.
-Clean-up work area each day. Sweep carefully and wet mop as needed. Use a 1-1EPA vacuum cleaner to collect dust
and paint chips.
'Keep children away from work area at all times.
While this represents only a summary of the overall Lead Safe Practices and training, it illustrates AZ Wrs
awareness of the issue and how it is integral to any weatherization project.
Lead Safe Weatherization work practices occur only due to health and safety concerns. It cannot be considered part
of an efficiency measure and shall always be calculated and charged as a health and safety cost.
OEP's monitoring staff will have oversight responsibility in this area. While Lead Safe Work Practices have long
been built into the program, the monitors will focus more directly on this area as they conduct their monitoring
visits. Program operators will be required to show that all Lead Based Paint protocols: information sharing, lead safe
work practices, proper equipment, and so forth are up to dale and in compliance to all regulations whatever they turn
out to be. Those programs that are not in compliance, and fail to comply once identified, will face the most serious
sanctions that can be leveled: reduced allocation to start with, loss of contract if necessary. Special attention will be
aimed at those programs failing to meet requirements in the area of Lead Safe Work Practices since it poses such
tangible consequences for the households that are served.
Subgrantees must follow EPA's lead; Renovation, Repair and Painting (RRP). In addition to RAP, Weatherization
requires all weatherization crews working in pre-1978 housing to be trained in Lead Safe Weatherization (LSW).
Deferral is required when the extent and condition of lead-based paint in the house would potentially create further
health and safety hazards.
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All Arizona's auditors current status is as follows: all sub grantees have applied for and received Lead Renovator Firm status.
Additionally, (inspectors) private contractors have acquired Lead Renovator (RRP) certification as well as select crew leaders.
Renovator Firm status. This is a requirement (excluding HVAC for contracting and Plumbers) have also applied for and received Lead
the requirement of having adequate RRP certified employees with among the their program. ranks. Private In contractors have also met
EPA requirements as they now stand by April 2010 deadline. As new contractors apply summary, to work Arizona on WX has projects met the the
any EPA pre-1978 requirements dwellings are explained during the application process. No private contractors will be awarded work on
that don't meet the EPA rules.
working Private contractors for the WX will be required to furnish proof of RRP and Lead Renovator Firm status as a condition of
agency verifying compliance program. to The the monitoring EPA rules. staff will routinely check that documentation that is on file at each
renovator All weatherization must be assigned crews working on pre-1978 homes must receive the 8 hour LSW training and a certified
to the project and be readily available.
State Monitor/Trainers must be Certified Renovators and receive the 8 hour LSW training.
The head of household of every home to be weatherized receives the informational pamphlet: "Renovating Right".
The are fully inspector aware also of the conducts hazards a client education segment as part of the initial inspection to assure that the occupants
posed by Lead Based Paint exposure.
July The RRP 2011 requirements Edition of: of client education apply. The agencies must give the client a copy of the EPA publication:
Sample Pre-Renovation The Form Lead-Safe located Certified in the back Guide of the to Renovate Pamphlet Right to Pamphlet and have the client sign the
certify the client has been given the pamphlet.
That dangers signed of lead form must be kept in the client's file to show proof the client has received educational material about the
paint.
The certified renovator must be physically present at the work site while signs are being posted, containment is
being correctly. established, Although and the work area is being cleaned after the renovation to ensure that these tasks are performed
ongoing, a certified the renovator certified must renovator is not required to be on-site at all times, while the renovation project is
ensure that the work practices are being nonetheless followed. regularly When a direct certified the work being performed by other workers to
site, the workers must be able to contact the renovator immediately renovator by telephone is not or physically other present at the work
the certified renovator must perform the post-renovation cleaning verification. mechanism. In addition,
Mold and Moisture
creating Limited water conditions damage are allowed repairs that can be addressed by weatherization workers and correction of moisture and mold
and durability or the measures. Where when necessary severe Mold in order and to weatherize the home and to ensure the long term stability
Moisture issues cannot be addressed, deferral is required.
remediate, The Arizona purchase Weatherization insurance, program is not a mold remecliation program and funds should not be used to test, abate,
Auditor/ Inspector, the work performance or alleviate period existing or mold the quality conditions identified during the audit by the Initial
services may need to be delayed. All local agencies must include control some inspection. form of notification Most typically, or disclaimer weatherization to the
client to alleviate upon the the condition discovery of a mold condition and what was specifically that was done to the home that is expected
and/or that the work performed should not promote new mold growth.
Major moisture problems that cannot be corrected within the scope of the program such as:
ground An enclosed or surface crawlspace water or basement that has standing water for significant periods of time due to inadequate
drainage.
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Any building with no overhangs and no gutters, exhibiting signs of major moisture problems such as blistering paint
and extensive mold/mildew on the inside of the house.
The clients must be provided with a disclaimer on mold and moisture awareness.
Occupational Safety and Health Administration (OSHA) and Crew Safety
Workers must follow OSHA standards and Material Safety Data Sheets (MSDS) and take precautions to ensure the
health and safety of themselves and other workers. MSDS must be posted wherever workers may be exposed to
hazardous materials.
MSDS information is monitored during OEP compliance monitoring. Field monitoring performs unit file review for
evidence of safe work practices. Field monitoring of in progress units will perform assessments to determine if
crews are utilizing safe work practices.
OSHA 10 hour training for all workers, including contractors, assessors, and inspectors, is required. OSHA 30 hour
training is required for all crew leaders and OEP Monitor/Trainers by June 30, 2012. All new employees must obtain
OSHA 10 or 30 depending on their position held within 180 days of hire. This training can be obtained in various
ways. The following are suggested resources.
Classroom Training_
Construction 10 hour and Construction 30
Southwest Building Science Technical Center
Online Training. OSHA has accepted the below sites for online outreach training. We suggest that you sample them
before choosing.
Construction 10 hour
1_ Advance Online
2. Click Safety (also Roadway, Cal-OSHA, and Spanish)
3. Summit Training Source (also Spanish version)
4. Pure Safety (also Spanish version)
5. Career Safe - (Youth and Corporate versions)
6. Redvector
7. 360Training
8. University of South Florida
9. Coastal Training Technologies
10. Turner Construction
Construction 30 hour
1. Turner Construction (also Spanish version)
2. Click Safety
3. 360Training
4. Summit Training Source
5_ University of South Florida
6. Pure Safety
7. Advance Online
Information on obtaining OSHA outreach classes in construction
To find in-person training conducted by an authorized OSHA Outreach Trainer:
a. See www.OutreachTrainers.org to find outreach trainers and/or their schedules
31

trainers We can send you lists of active trainers in your state — e-mail us if you want this list. Use the lists to contact
for information on their training plans.
b. OSHA Education Center in your area may offer it - www.osha.gov/dte/edcenters/map.httni
c. The OSHA Consultation office in your area may offer it, see
www.osha.gov/dcsp/smallbusiness/consult_directory.himl
Pests
If found, by the Initial Auditor/ Inspector in the Home Assessment & Client Evaluation as listed above, any pest
would infestation have within to work the to dwelling or in any area outside of the dwelling where service provider staff or subcontractors
exceeded 300 dollars and/or perform 20 weatherization percent of the homes measure budget. is an allowable expense. Cost of pest control cannot
deferral until the problem can be handled by another program If or the the cost homeowner. is great than that amount the home will be a
to: fleas, roaches, rodents, etc.). (Pests include, but are not limited
Clients must be informed of observed condition and associated risks.
Radon
without Whenever site conditions permit, exposed dirt must be covered with a vapor barrier except for mobile homes
precautions skirting or an exterior under surface that serves as a vapor barrier. In homes where radon may be present,
an option. should be taken to reduce the likeliness of making radon issues worse. In extreme eases deferral may be
In the State of Arizona Radon testing or remediation is not an allowable H&S measure. Clients must be provided
with the EPA consumer's guide to radon.
Refrigerant
Air Refrigerators Act 1990, are section allowed to be replaced as an ECM only. All reclaimed refrigerant processes must follow the Clean
Clients are to be advised 608, not as to amended disturb by 40 CFR82, 5/14/93. All EPA testing protocols must apply to any testing.
WAP, must have the appropriate training, refrigerant. either an Anyone EPA-approved working with refrigerant, within or employed by the
any appliance containing refrigerant, disposal must include refrigerant section reclamation. 608 type I or universal certification. For
Non-certified top-off or remove technicians may not attach or disconnect hoses of gauges to measure pressure within the appliances,
refrigerant from appliances or otherwise damage the integrity of the appliance.
Smoke, Carbon Monoxide Alarms, and Fire Extinguishers
these 1. Weatherization devices are nonexistent agencies must or install carbon monoxide (CO) alarms and smoke alarms in dwelling units where
non-functioning.
2. CO alarms must be, UL listed, installed in accordance with the naanufacturees recommendations and located in
compliance levels of carbon with state and local building codes and must have the capability to accurately detect and display low
monoxide to 10 ppm and comply with other program requirements.
Local following: agencies must provide the occupant(s) of the dwelling unit with verbal and written information regarding the
a. Dangers of CO and smoke.
b. How to operate and reset the CO and smoke alarms.
c. How to read the CO alarm if there is a digital display.
d. How to respond to CO levels above 10 ppm. (Symptoms of CO poisoning and how the occupant should address
the issue should it arise)
confusion. The most common symptoms of CO poisoning are headache, dizziness, weakness, nausea, vomiting, chest pain, and
32

help If these if needed symptoms and are call present a repair shut off gas appliances, open windows and doors, get out of the home, seek medical
man.
e. How to change the batteries of CO and smoke alarms.
3_ Smoke alarms must be, installed in accordance with the manufacturer's recommendations, listed in accordance
with UL 217, comply with NFPA 72 and other program requirements.
4. activate Where multiple smoke alarms are required interconnection is required. Actuation of any one smoke alarm shall
all of the alarms in the individual unit. Hard wiring and interconnection is not required in existing areas
provided:
The alteration or repair does not cause the removal of wall or ceiling finishes exposing the structure, and
No attic, crawl or basement is available which can provide access for hard wiring and interconnection without the
removal of interior finishes.
5. On average no snore than two smoke alarms will be installed in home unless a permit is pulled and code
compliance for the municipality the home is located in states differently
:6. If the home has an attached garage or carport a smoke and CO detector are required to be installed if none are
present
7. If the home is all electric with no attached garage or carport only smoke alarms are needed
8. Providing fire extinguishers is allowed only when solid fuel is present. Fire extinguishers must be installed,
wall according bracket to to the receive manufactures recommendations, be type ABC, UL listed, < 10 lb and with a permanently affixed
installed in the home within the extinguisher. sight of the solid The client fuel burning must sign a written agreement to allow a fire extinguisher to be
discuss and provide information on the use and upkeep of the heat extinguisher system when to standing the client. at the unit. The agency must
Solid Fuel Heating (Wood Stoves, etc)
The weatherization agency must inspect the stove, chimney and flue. Combustion zone depressurization (CAZ) is
required per the Energy Out West Field Guide.
Maintenance, a concern. repair, and replacement of primary indoor heating units is allowed where occupant health and safety is
not allowed. Maintenance This system and must repair be of secondary heating units is allowed. Replacement of secondary heating units is
operational and inspected before any other weatherization begins.
Stand Alone Electric Heaters
Defined as, but not limited to, heaters that do not have a permanent connection to electric power. Repair,
replacement or installation is not allowed. Removal is recommended. Circuitry must be checked to ensure adequate
power supply for existing space heaters by a licensed electrician.
Clients must be informed of the hazards associated with these types of heaters and the weatherization agency must
collect a signed waiver from the client if removal is not allowed.
Space Heaters, Unvented Combustion
Unvented combustion space heaters are not considered a primary heat source. Removal is required, except as
be secondary removed heat source and where the unit conforms to ANSI Z21.112. Units that do not meet ANSI Z21.11.2 must
free carbon monoxide prior to weatherization but may remain until a replacement heating system is in place. Testing for air-
Z21.11.1 label. (CO) is to be performed per the Energy Out West Field Guide. All units must have an ANSE
The client must be informed of the dangers of =vented space beaters — CO, Moisture, NO2, CO can be dangerous
even if CO alarm does not sound. The replacement system must be operational and inspected using all Energy Out
West Field Guide test protocols before any other weatherization begins
Space Heaters, Vented Combustion
33

These units will be treated as furnaces. The Energy Out West Field Guide details the testing required during an
evaluation. The replacement system must be operational and inspected using all Energy Out West Field Guide test
protocols before any other weatherization begins.
Spray Polyurethane Foam (SPF)
Use EPA recommendations (available online at
space http:www.epa.gov/dfe/pubs/projects/spUspray_polyurethane of when SPF fumes become evident within the conditioned foam.html) space. When when working working within outside the the conditioned building
envelope, isolate the area where foam will be applied, take precautions so that fumes will not transfer to inside
conditioned space, and exhaust fumes outside the home. Testing will include checking for penetrations in the
building envelope. Sensory inspection inside the home for fumes during foam application must also occur.
The client must be informed of plans to use two-part foam and the precautions that may be necessary. Workers using
foam products must receive training on the proper use of these various products and understand the specification for
each application type. Documentation of installers viewing an installation video or online training and verification of
reading and understanding product use information must be kept at the service provider agency. MSDS sheets are
mandatory use is required. for any foam product used and a thorough understanding of the temperature sensitivity of the product in
Ventilation
The State of Arizona will be implementing ASHRAE 62.2 to the fullest extent possible as required by DOE WPN
12-1. Arizona will be implementing the ASERAE standard in the following phases.
Phase 1 will consist training which will be conducted by the Southwest I3uilding Science Technical Center this will
he completed by August 2012. Training is to include knowledge of ASHRAE 62.2, how to calculate needed
ventilation rates, and installation of necessary ventilation equipment.
Phase 2 will consist of installation and technical assistance from OEP field staff. Full Implementation will be
required by June 30, 2013.
Window and Door Replacement, Window Guards
Replacement, Repair, or installation is not an allowable MS cost but may be allowed as an ECM if cost justified. If
disturbing lead paint, follow LSW practices and the client must be informed on lead risks as indicated in this H&S
plan when applicable. Replacement, repair or installation of doors, windows, or window guards is not an allowable
H&S cost.
Window Glass is an allowable cost if it is an immediate danger to occupants if budget permits
Deferrals
Deferrals, and/or "wallcaways" are processed accordingly:
a. The client shall be informed in writing as to why the dwelling cannot be weatherized. If there are conditions that
the client must correct before service is provided, those conditions must also be stated in writing.
b. The service provider is required to refer the client to any alternate program such as home rehab, if one is available
in the area_
c. The service provider shall clearly indicate in the client file why the dwelling was given "deferral" status.
d. The service provider must document all referrals to other programs or services in the client file.
e. The client will receive any information prescribed in the Health and Safety section that is appropriate.
34

Client Education
This procedure is documented by using a signed receipt from the head of household which confirms that the
information was not only distributed, but also explained. This receipt is kept in the client file. Draft forms have been
developed to document all information discussed and given to the clients along with application and onsite
interviews to verify preexisting at risk and health concerns.
REFRIGERATOR REPLACEMENT POLICY
Subgrantees will need to follow the tables for refrigerator replacement located within their climate specific zone.
METERING REQUIREMENTS
Meter at least 10% of units replaced — It is not required to meter every existing refrigerator that is replaced.
Initially, as the program gains experience, DOE will require metering on at least 10% of the units replaced. Units
that cannot be located in the Association of Home Appliance Manufacturers, or other refrigerator databases, may
make up all or most of the 10% requirement.
Meter at least 2 hours — The minimum metering duration required to obtain results accurate enough to make a
reliable replacement decision has been debated for several years. DOE believes a two-hour minimum metering
duration is an appropriate compromise.
MATERIALS
New refrigerators shall:
Not exceed the size of the replaced unit.
Have a minimum 1-year warranty.
INSTALLATION
The electrical outlet shall:
Provide the voltage specified on the 1D plate of the new refrigerator.
Be properly grounded and/or protected with a properly functioning GFC1 device.
Be located within reach of the refrigerator without the use of an extension cord.
Be in good condition with nothing visibly wrong (e.g., not cracked or broken, and no spark, smoke, or bum marks,
etc.).
Meet refrigerator manufacturer's specifications for space and clearances.
The contractor shall:
Deliver and install the new refrigerator.
Level the unit to ensure proper operation.
Ensure that door hinges are on the appropriate side.
Instruct the customer on refrigerator operation.
Deliver warranties and operating manuals to the customer.
Set temperature controls appropriately.
DISPOSAL
The contractor shall:
Take unit out of service. Make sure the existing refrigerator, removed from the house, and DOES NOT find its way
back onto the electric grid.
Dispose of unit in an environmentally responsible manner. All refrigerators replaced must be properly disposed of
according to the environmental standards in the Clean Air Act of 1990, section 608, as amended by Final Rule 40
CFR 82, May 14, 1993.
35

Take unit to a de-manufacturing facility or incorporate disposal requirements in vendor contract.
Remove all packing materials from the customer's premises.
REPORTING
The sub-grantee shall record the following information for both the existing and replacement refrigerators:
Manufacturer (for years available)
Brand
Year of manufacture
Model number
Type (e.g., side-by-side, top freezer)
Database estimated kWh/yr
On metered units, the sub-grantee shall provide an estimated annual kWh usage and the duration of metered data.
Provide saving to Investment Ratio for the replacement refrigerator.
WRITTEN AUTHORIZATION
There may be cases where it is the best interest of the client that a refrigerator be installed that does not meet the
requirements of the Weatherization Assistance Program Refrigerator Replacement Policy. In these cases, written
authorization must be obtained from OEP.
36

OEP CONTRACT NO. LW-ESA-12-2182-03Y2
EXHIBIT C
FFATA (Federal Funding Accountability and Transparency Act) Reporting Requirements
Public Law 109-282; 31 U.S.C. 6101
This section must be completed for any awards greater than or equal to $25,000
Name of Entity Receiving Award
Amount of Award
Funding Agency
CFDA number
Award Title
Location: City State Congressional District
DUNS number
1) Is 80% or more of annual gross revenues from Federal awards? Yes No
2) Do you receive $25 million or more annually from Federal awards? Yes No {
If you answered Yes to both questions, you must provide the following:
Names and Total Compensation of Top Five paid executives:
1#: Name Total Compensation ]
2#: Name Total Compensation
3#: Name Total Compensation
4#: Name Total Compensation
5#: Name Total Compensation

Cells allowed to modify all other cells are locked
Grant Agenda Indirect Cost Calculation
Allowable
16.100% Departmental Indirect Cost Rate (FY 2011)
0.000% Department's County Wide Indirect Cost Rate (FY 200_)
16.100% Department's Combined Indirect County-Wide Rate (FY 200_)
N Indirect Cost Exemption Granted (Y/N)
0.000% Indirect Cost Exemption Rate
16.100% Grant's ALLOWABLE Indirect Cost Rate
16.100% Grant's Indirect Cost Rate CHARGED with EXEMPTION Waiver (If Applicable)
0.000% Grant's Indirect Cost Rate WAIVED with EXEMPTION Waiver
0.000% Grant's UNALLOWABLE Indirect Cost Rate
16.100% Department's Combined Indirect County-Wide Rate
16.100% Departmental Indirect Cost Rate
0.000% Department's County Wide Indirect Cost Rate
16.100% Department's Combined Indirect County-Wide Rate
483,257.21 Total Grant Award ( 457,372.54 Total Direct Costs )
Less:
0.00 Estimated Equipment Expenses (Only LGFS "900s" object codes)
296,598.21 Estimated Subreceiptient Expenses
25,884.67 Indirect Costs
160,774.33 Indirect Cost Base
16.10% Indirect Cost Rate
25,884.67 Total Indirect Costs
25,884.67 Estimated Indirect Costs to be CHARGED
0.00 Estimated WAIVED Indirect Costs
25,884.67 Estimated ALLOWABLE Indirect Costs
25,884.67 Estimated DEPARTMENTAL Indirect Costs to be CHARGED
0.00 Estimated CENTRAL SERVICE Indirect Costs to be CHARGED
25,884.67 Estimated ALLOWABLE Indirect Costs to be CHARGED
0.00 Estimated UNALLOWABLE Indirect Costs

FY Bgt PAS Fund Agency Dept Org. Object Sub-Obj
2013 YES WTHR 222 221 220 2205 615 01
2013 YES ODIR 222 221 220 2205 615 01
2013 YES WTHR 222 221 220 2205 701 00
2013 YES WTHR 222 221 220 2205 750 00
2013 YES WTHR 222 221 220 2205 750 12
2013 YES ODIR 222 221 220 2205 796 00
2013 YES WTHR 222 221 220 2205 801 18
2013 YES WTHR 222 221 220 2205 812 00
FY13
REVENUE 615
EXPEND 701-841
INDIRECT 796/806
ALLOWABLE
SUBRECEIPTENT
TOTAL AWARD
Indirect Language
The FY1 current Human Services Department indirect cost rate is 16.1%. The total grant funds are $ 483
$296,598 is passed through to the sub-recipient and are not subject to indirect cost recovery. Therefore,
are fully recoverable and are estimated at $25,885.

$Amount Rept. Cat. Prjt Code
457,372 LP23 0000
25,885 LP23 0000
116,183 LP23 0000
41,826 LP23 0000
2,172 LP23 0000
25,885 LP23 0000
593 LP23 0000
296,598 LP23 0000
483,257
483,257
25,885.00
160,774.00
296,598.00
483,257.00
,257, of which
indirect costs

FY2013 ITEMIZED SERVICE BUDGET
CONTRACT SERVICE: GOEP - LIHEAP WEATHERIZATION NAME: Maricopa County Human Services Department
Contract Period: 7/01/2012 - 6/30/2013
1. PERSONNEL
Number Total Salary for
of the Contract TOTAL SERVICE
positions FTE Level Position Title Period % Alloc-Svc (A + D = Total) COST GOEP COST
1 0.7 Program Coordinator $44,117 20% + 80%=100% 30,882 $ 30,882
2 2 Program Support and Intake & Outreach $33,280 0% + 100%= 100% 66,560 $ 66,560
1 0.25 Office Assistant $22,963 75% + 25%= 100% 5,741 $ 5,741
1 0.25 Program Accountant $52,000 100%+0+100% 13,000 $ 13,000
5.00 3.20 Total
TOTAL: 116,183 $ 116,183
*A = % Administrative Functions D = Direct Service Functions
2. EMPLOYEE RELATED EXPENSE
TOTAL SERVICE
ITEM BASIS COST GOEP COST
Health benefits, and Life , Social Security/Medicare, LTD and AZ State Retirement 36.00%
116,183 41,826 $ 41,826
TOTAL: 41,826 $ 41,826
3. PROFESSIONAL AND OUTSIDE SERVICES
TOTAL SERVICE
ITEM BASIS COST GOEP COST
SUBRECIPIENT Program Operations Costs (FSL Home Improvements) AWARD 296,598.21 296,598.21
$ -
TOTAL: 296,598.21 296,598.21
4. TRAVEL
TOTAL SERVICE
ITEM BASIS COST GOEP COST
-
$ -
TOTAL: - $ -
5. SPACE
BASIS COST GOEP COST
- -
TOTAL: - -
6. EQUIPMENT
TOTAL SERVICE
ITEM BASIS COST GOEP COST
TOTAL: - $ -
7. MATERIALS AND SUPPLIES
TOTAL SERVICE
ITEM BASIS COST GOEP COST
General Office Materials and Supplies / Postage/Forms Average $1000 per Month 593 $ 593
TOTAL: 593 $ 593
4 of 5 FY13 LIHEAP WXbudget

FY2013 ITEMIZED SERVICE BUDGET
CONTRACT SERVICE: GOEP - LIHEAP WEATHERIZATION NAME: Maricopa County Human Services Department
Contract Period: 7/01/2012 - 6/30/2013
8. OPERATING SERVICES
TOTAL SERVICE
ITEM BASIS COST GOEP COST
Risk and Workmen Comp per allocation by FTE FY11 2,172 $ 2,172
TOTAL: 2,172 $ 2,172
9. TOTAL DIRECT COST: 457,372.21 457,372.21
10. INDIRECT COSTS
TOTAL SERVICE
ITEM BASIS COST GOEP COST
The Maricopa County Human Services Department 16.10% HHS Indirect Rate
(MCHSD) provisional Indirect cost rates for the Personnel, ERE, Travel, Space,
Community Services Division is 16.1 percent of personnel and ERE 160,774 Equip., M&S, Op. Svc. 25,885 25,885
- -
TOTAL: 25,885 25,885
11. SUBTOTAL ADMIN COST: 483,257.21 483,257.21
TOTAL SERVICE COST/DAAS COST: 483,257.21 483,257.21
TOTAL SERVICE
REVENUE SOURCES: COST DAAS COST
GOEP (proposed) 483,257.21 483,257.21
-
TOTAL REVENUE: 483,257.21 483,257.21
5 of 5 FY13 LIHEAP WXbudget