LIHEAP WEATHERIZATION AMEND 1.PDF

Agenda Item Id:
Item Title
AMENDMENT TO AGREEMENT WITH STATE GOVERNOR’S OFFICE OF ENERGY POLICY FOR
WEATHERIZATION LOW-INCOME ASSISTANCE
C Number: C-22-12-095-3-01
Action Requested:
Approve Amendment No. 1 to a revenue Agreement between the Governor’s Office of Energy Policy
(“OEP,”, Agreement # LW-ESA-12-2182-03Y2) and Maricopa County, administered by its Human Services
Department (“HSD”). Funding is provided by the U.S. Department of Health and Human Services’ Low-
Income Energy Assistance Program (LIHEAP) and managed by OEP, and will not impact the County
General Fund.
The purpose of this Amendment is to increase funding under this Agreement by $627,025.19, from
$483,257.21 to a not-to-exceed total amount of $1,110,282.40. This Amendment also revises Section
IV, CONTRACT BUDGET, of this Agreement to reflect this increase. The term of this Amendment
remains from July 1, 2012 through June 30, 2013.
The FY 2013 Human Services Department negotiated U.S. Department of Health and Human Services
approved indirect cost rate is 17.8% of salaries and employee related expenses. The total grant funds for
this mid-year increase are $627,025, all of which will be passed through to the sub-recipient, and is
therefore not subject to indirect cost recovery.
Funding for this Amendment does not impact the County General Fund. The overall grant budget will be
adjusted as necessary to accommodate this Amendment through a future reconciliation. Grant
revenues are not local revenues for the purpose of the constitutional expenditure limitation, and
therefore expenditure of these revenues by Maricopa County is not prohibited by the budget law. This
Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the
Board pursuant to A.R.S. 42-17105.
Board Required Information:
Under a separate agreement with HSD’s Community Services Division, Foundation for Senior Living –
Home Improvements (Office of Procurement Services SERIAL # 09078-RFP/C# 73-10-078-7-00) is a
subcontractor providing Weatherization activities to eligible households.
Additional Information:
The purpose of the Weatherization Assistance Program is to increase the energy efficiency of dwellings
owned or occupied by low-income persons, reduce their total residential expenditures, and improve
their health and safety. The priority population for the Weatherization Assistance Program is persons

who are particularly vulnerable such as the elderly, persons with disabilities, families with children, high
residential energy users, and households with high-energy burdens.
History: The original Agreement (C-22-12-095-3-00) with the OEP was approved by the Board of
Supervisors on July 25, 2012.
Expenditure Impact By FY:
FY2013: REVENUE AND EXPENDITURES: $627,025
Item Notes:
(1/3/2013 11:02:45 AM) - Step: ClrkOfBrd
User: Juanita Garza
Response: APPROVE
(1/2/2013 12:32:04 PM) - Step: OMB
User: LeeAnn Bohn - OMBX
Response: APPROVE
Comments:
Recommend approval.
(12/31/2012 10:42:59 AM) - Step: CountyAtty
User: David Benton
Response: APPROVE
Comments:
Approved as to form
(12/26/2012 8:23:25 AM) - Step: Finance
User: Robert Harwood - FINX
Response: APPROVE
(12/20/2012 5:27:39 PM) - Step: OMB_C2
User: Mary Driessen
Response: APPROVE
Comments:
Recommend approval.
(12/20/2012 7:52:36 AM) - Step: OMB_C1
User: Jacqueline Edwards

Response: APPROVE
Comments:
Recommend approval.
(12/19/2012 12:41:08 PM) - Step: MtlsMgt
User: James Foley - MMX
Response: MOVE FORWARD
Comments:
Not an OPS item
(12/18/2012 5:35:47 PM) - Step: DepartmentChief
User: MaryEllen Sheppard
Response: APPROVE
Comments:
Approved.
(12/14/2012 1:21:45 PM) - Step: DeptHead
User: Russell Luder
Response: APPROVE
Comments:
Ready for Asst. County Manager review.
(12/13/2012 8:49:43 AM) - Step: DeptCoor
User: Cal Davidson
Response: APPROVE
Comments:
Per review by Judy Beechen - Contracts Manager - Approved
(12/12/2012 4:25:17 PM) - Step: Originator
User: Gail Chimel
Response: APPROVE
Comments:
Please move forward for approval. Thank you.
Is there a Financial Impact?
yes
FY Bgt PAS Fund Agency Dept Org. Object Sub- $Amount Rept. Prjt
Obj Cat. Code
2013 Y WTHR 222 221 220 2205 615 03 $627,025 LP23 0000
2013 Y WTHR 222 221 220 2205 701 00 $(10,866) LP23 0000

2013 Y WTHR 222 221 220 2205 750 00 $(3,912) LP23 0000
2013 Y WTHR 222 221 220 2205 801 00 $6,607 LP23 0000
2013 Y WTHR 222 221 220 2205 812 00 $635,196 LP23 0000
Is there related Managing for Results information?
yes
Program Activity Performance/Demand Anticipated Results
Measure
Community Services Weatherization (WTHR) Number of homes By approving this
referred for Agreement, approximately
weatherization services 135 eligible households
via application. will benefit from improved
health and safety and
energy efficiency of
dwellings.
General Item Information
Department: Human Services Department
Constellation:
Contact Name: Gail Chimel
Phone Number: 602-506-2316
Return To: Gail Chimel
Phone Number: 602-506-2316
Location: Supervisors' Auditorium
Board:
Meeting Date: 1/9/2013
Item Tracking
Step Action User Date
Originator APPROVE Gail Chimel 12/12/2012 4:25:12 PM
DeptCoor APPROVE Cal Davidson 12/13/2012 8:49:41 AM
DeptHead APPROVE Russell Luder 12/14/2012 1:21:44 PM
DepartmentChief APPROVE MaryEllen Sheppard 12/18/2012 5:35:44 PM
MtlsMgt MOVE FORWARD James Foley - MMX 12/19/2012 12:41:05 PM
Finance APPROVE Robert Harwood - FINX 12/26/2012 8:23:23 AM
Legal APPROVE David Benton 12/31/2012 10:42:57 AM
OMB APPROVE LeeAnn Bohn - OMBX 1/2/2013 12:32:02 PM
ClrkOfBrd APPROVE Juanita Garza 1/3/2013 11:02:42 AM
CountyManager APPROVE Chris Pinuelas - CAOX 1/3/2013 12:02:01 PM
Board of Supervisors / Directors Approved on 1/9/2013.

AMENDMENT # 1
for
WEATHERIZATION LOW-INCOME ASSISTANCE AGREEMENT
#LW-ESA-12-2182-03Y2
COU445 C- a.01-14:).-0q5.
between the
STATE OF ARIZONA,
GOVERNOR'S OFFICE OF ENERGY POLICY
and
MARICOPA COUNTY
Pursuant to section XXV, AMENDMENTS OR MODIFICATIONS, the following section
of the above referenced Weatherization Low-Income Assistance Agreement is hereby
amended as follows:
Section IV, CONTRACT BUDGET
Pursuant to Terms and Conditions, "Contract Budget," of the above referenced contract, the
State of Arizona hereby exercises its option to amend this contract to provide up to
$627,025.19 in additional funding available for reimbursement. This funding shall be used
solely for Program Operations in the Low-Income Home Energy Assistance Program
(LIHEAP) through June 30, 2013. The $627,025.19, in addition to the initial funding
provided for reimbursement of $483,257.21, brings the contract total amount to
$1,110,282.40.
Except as specifically stated herein, all other terms and conditions of this Weatherization
Low-Income Assistance Agreement remain unchanged.
In Witness Whereof, the parties hereto agree to execute this Amendment.
MARICOPA COUNTY GOVERNOR'S OFFICE OF
ENERGY POLICY
Board of Supervisors Date
Chairman
—
Clerk, Board of Supervisors Date ---------) ,V---5-
Travis Price g)/tC14Z- ate
Compliance Finance and Procurement Manager
Deputy County Attorney Office of the Governor
Maricopa County Attorney's Office
Signature Date