LIHEAP WEATHERIZATION AMEND 3.PDF

Agenda Item Id:
Item Title
AMENDMENT TO AGREEMENT WITH THE GOVERNOR’S OFFICE OF ENERGY POLICY TO PROVIDE
WEATHERIZATION ASSISTANCE TO LOW-INCOME HOUSEHOLDS
C Number: C-22-12-095-3-02
Action Requested:
Approve Amendment No. 3 to the agreement (C-22-12-095-3) between the Governor’s Office of Energy
Policy (LW-ESA-12-2182-03) and Maricopa County, through the Human Services Department to provide
weatherization to low-income households. The purpose of the amendment is to increase funding by
$18,071 to a not-to-exceed amount of $1,952.632.40. This amendment is effective July 1, 2013 and
expires on June 30, 2014.
The grant funds for this amendment, $18,071, are 100% pass-through to a subrecipient to be utilized in
conjunction with the Weatherization Program. This amendment is not subject to indirect cost recovery.
Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and
therefore expenditure of the revenues is not prohibited by the budget law. The approval of this funding
does not alter the budget constraining expenditures of local revenues duly adopted by the Board
pursuant A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this
grant through a future reconciliation. Funding for this agreement does not contain any County general
funds.
Board Required Information:
Maricopa County through its Human Services Department has a subcontract with Foundation for Senior
Living – Home Improvements (Office of Procurement Services’ SERIAL # 09078-RFP/C# 73-10-078-7-00),
that provides weatherization activities to eligible households in Maricopa County.
Additional Information:
The purpose of the Weatherization Assistance Program is to increase the energy efficiency of dwellings
owned or occupied by low-income persons, reduce their total residential expenditures, and improve
their health and safety. The priority population for the Weatherization Assistance Program is persons
who are particularly vulnerable such as the elderly, persons with disabilities, families with children, high
residential energy users, and households with high-energy burdens.
The original agreement (C-22-12-095-3-00) was approved by the Board of Supervisors July 25, 2012.
Amendment #1 (C-22-12-095-3-01) was approved by the Board of Supervisors on January 9, 2013.

Amendment #2 (C-22-12-095-3-02 but processed in SOLAR as (C-22-12-033-3-02) was approved by the
Board of Supervisors on July 17, 2013. An administrative correction was approved by the Board of
Supervisors on September 11, 2013 to align the amendment #2 C-22-12-033-3-02 with C-22-12-093-3.
Expenditure Impact By FY:
FY14 Revenues and Expenditures $ 18,071
Item Notes:
(1/2/2014 11:12:47 AM) - Step: ClrkOfBrd
User: JoAnn Rangel
Response: APPROVE
(1/2/2014 9:56:45 AM) - Step: MtlsMgt
User: James Foley
Response: MOVE FORWARD
Comments:
Not an OPS item
(12/31/2013 12:57:06 PM) - Step: OMB
User: LeeAnn Bohn
Response: APPROVE
Comments:
Recommend approval.
(12/30/2013 1:22:55 PM) - Step: CountyAtty
User: David Benton
Response: APPROVE
Comments:
Approved as to form
(12/20/2013 9:31:06 AM) - Step: OMB_C2
User: Carmine (Ciejay) Davis
Response: APPROVE
Comments:
Recommend Approval.
(12/20/2013 7:51:04 AM) - Step: OMB_C1
User: Jacqueline Edwards
Response: APPROVE
Comments:

Recommend approval.
(12/19/2013 3:13:27 PM) - Step: Finance
User: Claudia Ramirez
Response: APPROVE
(12/18/2013 5:04:40 PM) - Step: DepartmentChief
User: MaryEllen Sheppard
Response: APPROVE
Comments:
Approved.
(12/11/2013 11:42:18 AM) - Step: DeptHead
User: Bruce Liggett
Response: APPROVE
(12/11/2013 8:25:04 AM) - Step: DeptCoor
User: Russell Luder
Response: APPROVE
Comments:
Ready for Dept. Director review.
(12/11/2013 8:06:40 AM) - Comments From Cal Davidson
Okay from HSD Finance perspective
(12/6/2013 3:56:40 PM) - Comments From Virginia Sturgill
Item reviewd.
(12/5/2013 4:26:01 PM) - Step: Originator
User: Amy Jacobson
Response: APPROVE
Comments:
Please process for approval
Is there a Financial Impact?
yes
FY Bgt PAS Fund Agency Dept Org. Object Sub- $Amount Rept. Prjt
Obj Cat. Code

2014 N WTHR 222 221 220 2205 0615 01 $18,071 TBD 0000
2014 N WTHR 222 221 220 2205 0812 00 $18,071 TBD 0000
Is there related Managing for Results information?
yes
Program Activity Performance/Demand Anticipated Results
Measure
Community Services WTHR (Weatherization) Number of homes By approving this
referred for agreement, an estimated
weatherization services 3 low-income Maricopa
via application. County households will
reflect improved energy
efficiency.
General Item Information
Department: Human Services Department
Constellation:
Contact Name: Amy Jacobson
Phone Number: 602-372-1528
Return To: Amy Jacobson
Phone Number: 602-372-1528
Location: Supervisors' Auditorium
Board:
Meeting Date: 1/8/2014
Item Tracking
Step Action User Date
Originator APPROVE Amy Jacobson 12/5/2013 4:25:58 PM
DeptCoor APPROVE Russell Luder 12/11/2013 8:24:59 AM
DeptHead APPROVE Bruce Liggett 12/11/2013 11:42:15 AM
DepartmentChief APPROVE MaryEllen Sheppard 12/18/2013 5:04:38 PM
Finance APPROVE Claudia Ramirez 12/19/2013 3:13:22 PM
Legal APPROVE David Benton 12/30/2013 1:22:47 PM
OMB APPROVE LeeAnn Bohn 12/31/2013 12:57:03 PM
MtlsMgt MOVE FORWARD James Foley 1/2/2014 9:56:42 AM
ClrkOfBrd APPROVE JoAnn Rangel 1/2/2014 11:12:44 AM
CountyManager APPROVE Chris Pinuelas 1/2/2014 4:28:37 PM
Board of Supervisors / Directors Approved on 1/8/2014.

AMENDMENT # 3
for
WEATHERIZATION LOW-INCOME ASSISTANCE AGREEMENT
#LW-ESA-12-2182-03Y3
between the
STATE OF ARIZONA,
GOVERNOR'S OFFICE OF ENERGY POLICY
and
MARICOPA COUNTY
Pursuant to section XXV, AMENDMENTS OR MODIFICATIONS, the following sections of the above
referenced Weatherization Low-Income Assistance Agreement are hereby amended as follows:
Section IV, CONTRACT BUDGET
Pursuant to Terms and Conditions, "Contract Budget," of the above referenced contract, the State of
Arizona hereby exercises its option to amend this contract to provide up to $922,931 as a reimbursement
ceiling for FY14, inclusive of carryover and previous amendments. The contract cumulative amount
provided for reimbursement for the entire contract length totals $1,952,632.40.
Section VI, REGULATION REQUIREMENTS
The following paragraph shall replace section VI(C) in its entirety:
C. The average cost per dwelling unit for labor, materials and program support expenditures shall not
exceed $4,500 using LIBEAP program funds from July 1, 2012 through September 30, 2013.
Effective October 1, 2013, the average cost per dwelling unit for labor, materials and program
support expenditures shall not exceed $6,000 using LAP program funds.
Section VII, PROGRAM FINANCIAL ELIGIBILITY AND CERTIFICATION REQUIREMENTS
The following paragraph, VII(B)(2) shall be deleted in its entirety:
B. (2) Income Eligibility
Households including members who have received cash assistance payments under Temporary
Assistance for Needy Families ("TANF") or Supplemental Security Income ("SSI"), are
automatically eligible for Weatherization assistance.
Section IX, PRIOR WRITTEN APPROVAL REQUIREMENTS
The following first sentence shall replace IX(1) in its entirety:
1. No program vehicles or equipment may be purchased with LIHEAP funds.
The following third sentence shall replace LW) in its entirety:
3. Any Grantor and/or DOE sponsored Weatherization trainings, Program sessions, or workshops
charged to the Weatherization Program that exceed $500 in costs must receive prior approval. The
Grantee must submit the Training and Technical Assistance form provided by the Grantor to obtain
prior permission.
Contract No. LW-ESA-12-2182-03Y3 Page 1 of 2

The following sixth sentence shall replace IX(6) in its entirety:
6. Weatherization of all rental properties of five (5) or more units.
The following sentence shall added as the eleventh sentence under IX(11) in its entirety:
11. Weatherization trainings, Program sessions, or workshops not sponsored by the Grantor or DOE
and charged to the Weatherization Program must receive prior approval. The Grantee must submit
the Training and Technical Assistance form provided by the Grantor to obtain prior permission.
Section XIV, CLIENT FILE REQUIREMENTS
The following first paragraph under D., Rental Properties shall replace the first paragraph in its
entirety:
D. Rental properties may be weatherized under the terms of this AGREEMENT. Prior written
approval is required by the OEP for all rental properties of five (5) or more units. Written
permission to perform itemized services must be obtained from the owner of the rental unit or the
owner's authorized agent. Said written permission is to be retained along with such other
agreements between the Contractor and the rental owner/agent, as part of the job record and client
job file.
Except as specifically stated herein, all other terms and conditions of this Weatherization Low-Income
Assistance Agreement remain unchanged.
In Witness Whereof, the parties hereto agree to execute this Amendment.
MARICOPA COUNTY GOVERNOR'S OFFICE OF
ENERGY POLICY
Board of Supervisors Date
Chairman
i/
ravis Price."' Vate
Compliance Fi ance and Procurement Manager
Office of the overnor
Contract No. LW-ESA-12-2182-03Y3 Page 2 of 2