MARICOPA CAO_VA-16-024_GRANT AGREEMENT.PDF

ARIZONA CRIMINAL JUSTICE COMMISSION
CRIME VICTIM ASSISTANCE PROGRAM
GRANT AGREEMENT
ACJC Grant Number VA-16-024
State Funded Grant Program
This Grant Agreement is made this 28th day of May, 2015, by and between the ARIZONA CRIMINAL
JUSTICE COMMISSION hereinafter called “COMMISSION” and Maricopa County, through the
Maricopa County Attorney's Office hereinafter called “GRANTEE”. The COMMISSION enters into
this Agreement pursuant to its authority under the provisions of A.R.S. § 41-2405 (B)(6), and
having satisfied itself as to the qualification of GRANTEE;
NOW, THEREFORE, it is agreed between the parties as follows:
1. This Agreement will commence on July 1, 2015 and terminate on June 30, 2016. This
Agreement expires at the end of the award period unless prior written approval for an extension
has been obtained from the COMMISSION. A request for an extension must be received by
the COMMISSION sixty (60) days prior to the end of the award period. The COMMISSION in
its sole discretion may approve an extension to further the goals and objectives of the program,
and to determine the length of any extension.
2. GRANTEE agrees that grant funds will be used in accordance with applicable program rules,
guidelines and special conditions.
3. The COMMISSION will monitor GRANTEE performance against program goals and performance
standards and those outlined in the grant application. Substandard performance as determined
by the COMMISSION will constitute noncompliance with this Agreement. If the COMMISSION
finds noncompliance, the GRANTEE will receive a written notice which identifies the area of
noncompliance, and the appropriate corrective action to be taken. If the GRANTEE does not
respond within thirty (30) calendar days to this notice, and does not provide sufficient
information concerning the steps which are being taken to correct the problem, the
COMMISSION may suspend funding, permanently terminate this Agreement or revoke the
grant.
4. Any deviation or failure to comply with the purpose and/or conditions of this Agreement without
prior written COMMISSION approval may constitute sufficient reason for the COMMISSION to
terminate this Agreement, revoke the grant, require the return of all unspent funds, perform
an audit of expended funds, and require the return of any previously spent funds which are
deemed to have been spent in violation of the purpose or conditions of this grant.
5. This Agreement may be modified only by a written amendment signed by the Executive
Director or by persons authorized by the Executive Director on behalf of the COMMISSION and
GRANTEE. Any notice given pursuant to this Agreement shall be in writing and shall be
considered to have been given when actually received by the following addressee or their
agents or employees:
a. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W. Washington Street, Suite 230
Phoenix, Arizona 85007
Attn: Program Manager

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 2
B. If to the GRANTEE:
Maricopa County Attorney's Office
301 W. Jefferson
Suite 800
Phoenix, Arizona 85003
Attn: William Montgomery
6. For grant awards above $100,000, GRANTEE may make budget adjustments of up to ten (10)
percent of the total grant among approved budget categories excluding equipment. Written
approval from the COMMISSION in advance is required if GRANTEE wishes to make
adjustments or reprogram in excess of ten (10) percent or if GRANTEE wishes to purchase
equipment not previously approved.
For grant awards less than $100,000, GRANTEE may make budget adjustments among
approved categories excluding equipment as long as there are no changes to the purpose or
scope of the project. If GRANTEE wishes to purchase equipment not previously approved,
written approval from the COMMISSION in advance is required.
APPROVED LINE ITEM PROGRAM BUDGET
Personnel:
Salaries $71,150.00
Fringe Benefits (for salaries/overtime) $33,250.00
Overtime $0.00
Professional & Outside/Consultant & Contractual Services $0.00
Travel In-State $0.00
Travel Out-of-State $0.00
Match $104,400.00
Operating Expenses:
Supplies $0.00
Registration/Training $0.00
Other $0.00
Equipment
Capital $0.00
Noncapital $0.00
TOTAL $208,800.00
Positions Funded: Advocates
7. It is agreed and understood that the total to be paid by the COMMISSION under this Agreement
shall not exceed $104,400.00 in state funds. The matching amount for this award is
$104,400.00.
8. Every payment obligation of the COMMISSION under this Agreement is conditioned upon the
availability of funds appropriated or allocated for the payment of such obligation. If funds are
not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the COMMISSION. No liability shall accrue to the COMMISSION in the event
this provision is exercised, and the COMMISSION shall not be obligated or liable for any future
payments or for any damages as a result of termination under this paragraph.
9. GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or
electronic) relating to this Agreement and the performance of this Agreement for no less than
five (5) years from the last financial report submitted to the COMMISSION. All such documents
shall be subject to inspection and audit at reasonable times, including such records of any
subgrantee, contractor, or subcontractor.

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 3
10. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing and
monitoring procedures to safeguard grant funds and keep such records to assure proper fiscal
controls, management and the efficient disbursement of grant funds.
11. For the purpose of this grant, a capital expenditure is $5,000 or above. If GRANTEE’S policy
defines a capital expenditure as less than $5,000, GRANTEE will use its own policy.
12. GRANTEE agrees to maintain property records for equipment purchased with grant funds and
perform a physical inventory and reconciliation with property records at least every two years
or more frequently based on GRANTEE policy. GRANTEE agrees that funds will not be used for
the construction of new facilities.
13. GRANTEE agrees to follow its own agency equipment disposition policies when the equipment
is no longer needed for the grant program. If GRANTEE has no policy, reference the Uniform
Accounting Manual for Arizona Counties authorized by the Auditor General for disposition
guidelines and guideline development.
Link: Uniform Accounting Manual for Arizona Counties http://www.auditorgen.state.az.us
14. GRANTEE agrees that all salaried personnel (including subgrantee personnel) whose activities
are to be charged to the award will maintain timesheets or certifications to document hours
worked for activities related to this award and non-award related activities. GRANTEE agrees
to keep time and attendance sheets for hourly employees signed by the employee and
supervisory official having firsthand knowledge of the work performed by the grant-funded
employees.
15. GRANTEE agrees that it will submit financial and activity reports to the COMMISSION in a
format provided by the COMMISSION, documenting the activities supported by these grant
funds and providing an assessment of the impact of these activities which may include
documentation of project milestones. In the event reports are not received on or before the
indicated date(s), funding may be suspended until such time as delinquent report(s) are
received.
Mandated activity and financial reports are submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period: Due Date:
Annual Report (July 1, 2015 – June 30, 2016) August 15, 2016
FINANCIAL REPORTS
Report Period: Due Date: Report Period: Due Date:
July 1 – July 31 August 25 January 1 – January 31 February 25
August 1 – August 31 September 25 February 1 – February 29 March 25
September 1 – September 30 October 25 March 1 – March 31 April 25
October 1 – October 31 November 25 April 1 – April 30 May 25
November 1 – November 30 December 25 May 1 – May 31 June 25
December 1 – December 31 January 25 June 1 – June 30 July 25
More frequent reports may be required for GRANTEES who are considered high risk.
16. GRANTEE understands that financial reports are required as an accounting of expenditures for
either reimbursement or COMMISSION-approved advance payments. Reports are due pursuant
to the schedule above.

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 4
17. The final request for reimbursement of grant funds must be received by the COMMISSION no
later than sixty (60) days after the last day of the award period.
18. All goods and services must be received or have reasonable expectations thereof and placed
in service by GRANTEE by the expiration of this award.
19. GRANTEE agrees that all encumbered funds must be expended and that goods and services
must be paid within sixty (60) days of expiration of this award.
20. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty (30)
days of written request received from the COMMISSION.
21. GRANTEE agrees to obtain written COMMISSION approval for all sole source procurements in
excess of $150,000.
22. GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of grant
funds for consultant fees in excess of $650 per day.
23. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly approved
in writing by the COMMISSION.
24. No funds shall be used to supplant federal, state, county or local funds that would otherwise
be made available for such purposes. Supplanting means the deliberate reduction of state or
local funds because of the existence of any grant funds.
25. GRANTEE assigns to the COMMISSION any claim for overcharges resulting from antitrust
violations to the extent that such violations concern materials or services applied by third
parties to GRANTEE in exchange for grant funds provided under this Agreement.
26. The parties agree to use arbitration in the event of disputes in accordance with the provisions
of A.R.S. § 12-1501-12-1518. The laws of the State of Arizona apply to questions arising under
this Agreement and any litigation regarding this Agreement must be maintained in Arizona
courts, except as pertaining to disputes which are subject to arbitration.
27. GRANTEE understands that grant funds may not be released until all delinquent reports and
reversion of funds from prior grants are submitted to the COMMISSION.
28. GRANTEE agrees that grant funds are not to be expended for any indirect costs that may be
incurred by GRANTEE for administering these funds unless explicitly approved in writing by the
COMMISSION. This may include, but is not limited to, costs for services such as accounting,
payroll, data processing, purchasing, personnel, and building use which may have been
incurred by the GRANTEE.
29. GRANTEE understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, recoupment of monies provided
under an award, and civil and/or criminal penalties.
30. Each party (as “Indemnitor”) agrees to defend, indemnify, and hold harmless the other party
(as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses,
(including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising
out of bodily injury of any person (including death) or property damage, but only to the extent
that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 5
the act, omission, negligence, misconduct, or other fault of the Indeminitor, its officers,
officials, agents, employees, or volunteers. If the GRANTEE is a State agency, board,
commission, or university of the State of Arizona, this paragraph shall not apply.
31. Should GRANTEE utilize a contractor(s) and subcontractor(s) the indemnification clause
between GRANTEE and its contractor(s) and subcontractor(s) shall include the following:
Contractor shall defend, indemnify, and hold harmless the GRANTEE and the State of Arizona,
and any jurisdiction or agency issuing any permits for any work arising out of this Agreement,
and its departments, agencies, boards, commissions, universities, officers, officials, agents,
and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims,
actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and
costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for
bodily injury or personal injury (including death), or loss or damage to tangible or intangible
property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts
or omissions of the contractor or any of the directors, officers, agents, or employees or
subcontractors of such contractor. This indemnity includes any claim or amount arising out of
or recovered under the Workers’ Compensation Law or arising out of the failure of such
contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or
court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances,
except for Claims arising solely from the negligent or willful acts or omissions of the
Indemnitee, be indemnified by such contractor from and against any and all claims. It is agreed
that such contractor will be responsible for primary loss investigation, defense and judgment
costs where this indemnification is applicable. Additionally on all applicable insurance policies,
contractor and its subcontractors shall name the State of Arizona, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and employees as an
additional insured and also include a waiver of subrogation in favor of the State. Insurance
requirements for any contractor used by GRANTEE are incorporated herein by this reference
and attached to this Agreement as Exhibit “A”.
32. GRANTEE agrees to notify the COMMISSION within ten (10) days in the event that the project
official is replaced during the award period.
33. No rights or interest in this Agreement shall be assigned by GRANTEE without prior written
approval of the COMMISSION.
34. GRANTEE agrees that no funds provided, or personnel employed under this Agreement, shall
be in any way or to any extent engaged in conduct of political activities in violation of U.S.C.
Title 5, Part II, Chapter 15, Section 1502.
35. GRANTEE certifies that it presently has no financial interest and shall not acquire any financial
interest, direct or indirect, which would conflict in any manner or degree with the performance
of services required under this Agreement.
36. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation efforts
or information and data collection requests, and acknowledges that the state grantor agency
has the right to obtain, reproduce, publish or use data provided under this award and may
authorize others to receive and use such information.
37. GRANTEE shall provide the COMMISSION with a copy of all interim and final reports and
proposed publications (including those prepared for conferences and other presentations)
resulting from this Agreement. Submission of such materials must be prior to or simultaneous
with their public release.

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 6
38. GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended; 42 U.S.C. 3789(d); Title VI of the Civil
Rights Act of 1964, as amended; Section 504, Rehabilitation Act of 1973, as amended; Subtitle
A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education
Amendments of 1972 and the Department of Justice regulations 28 C.F.R. Part 54; The Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 C.F.R.
Part 42, Subparts C, D, E, G and I; Department of Justice regulations on disability discrimination
28 C.F.R. Part 35; all applicable state laws of A.R.S. § 41-1463; and Executive Order 2009-9.
These laws prohibit discrimination on the basis of race, color, religion, sex and national origin
including Limited English Proficiency (LEP) in the delivery of service. In the event that a federal
or state court or federal or state administrative agency makes a finding of discrimination after
a due process hearing against GRANTEE, GRANTEE will forward a copy of the findings to the
Office for Civil Rights, Office of Justice Programs and the COMMISSION.
39. GRANTEE agrees to participate in any required civil rights related training to ensure compliance
with all federal and state civil rights laws. GRANTEE will inform the COMMISSION of the position
responsible for civil rights compliance and will inform the COMMISSION of change in personnel
within said position within ten days.
Link: http://azcjc.gov/ACJC.Web/Grants/civilrights/default.aspx
40. GRANTEE assures that it will comply with all state and federal laws regarding privacy during
the course of the award. All information relating to clients is to be treated with confidentiality.
41. GRANTEE agrees to comply with all grant management criteria included in the latest version
of the ACJC Grants Management Reference Manual.
Link: ACJC Grants Management Reference Manual
http://azcjc.gov/ACJC.Web/pubs/home/Grant_Management_Manual_9_2008.pdf
42. To support public safety and justice information sharing, GRANTEE, if a governmental
subdivision, shall use the National Information Exchange Model (NIEM) specifications and
guidelines for this grant. GRANTEE shall publish and make available without restrictions all
schemas generated as a result of this grant to the component registry as specified in the
guidelines.
Link: https://www.niem.gov/program-managers/Pages/implementation-guide.aspx
43. To avoid duplicating existing networks or IT systems in any initiatives for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such
systems shall employ, to the extent possible, existing networks as the communication backbone
to achieve interstate connectivity, unless GRANTEE can demonstrate to the satisfaction of the
COMMISSION that this requirement would not be cost beneficial or would impair the
functionality of an existing or proposed IT system.
44. If GRANTEE is a governmental political subdivision, GRANTEE should, to the extent possible
and practical, share criminal justice information with other authorized criminal justice agencies.
The process control number (PCN) shall be used in accordance with A.R.S. § 41-1750 when
sharing data with other criminal justice agencies as electronic data systems are developed or
improved.
45. If GRANTEE is a state agency and the award is for the development of information technology
projects for more than $25,000, GRANTEE must complete a Project Investment Justification
(PIJ) and submit the justification to the Arizona Department of Administration (ADOA), with a
copy to the COMMISSION. GRANTEE agrees to submit required project status reports to ADOA
by the due dates and submit copies to the COMMISSION.

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 7
If GRANTEE is not a state agency and the award is for the development of information
technology projects, GRANTEE will follow local technology policies and guidelines.
46. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization
Form (I-9). This form is to be used by recipients to verify that persons are eligible to work in
the United States. GRANTEE ensures compliance with A.R.S. § 41-4401 federal immigration
laws by state employers and contractors.
47. In accordance with A.R.S. § 41-4401, GRANTEE warrants compliance with E-Verify and all
federal immigration laws and regulations relating to employees and warrants compliance with
A.R.S. § 23-214A.
48. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. This
Agreement may also be cancelled at the COMMISSION’S discretion if not returned with
authorized signatures to the COMMISSION within 90 days of commencement of the award.
49. If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall be in full force and effect.
50. GRANTEE agrees to comply with all Special Condition(s) included with this Agreement on the
Grant Agreement Continuation sheet.
51. GRANTEE understands that grant funds may not be released until GRANTEE is compliant with
all requirements of grant agreement.

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 8
Arizona Criminal Justice Commission
CRIME VICTIM ASSISTANCE PROGRAM
GRANT AGREEMENT CONTINUATION SHEET
SPECIAL CONDITIONS
1. GRANTEE must verify Agency Point of Contact (APOC), Financial Point of Contact (FPOC),
Program Point of Contact (PPOC), and Authorized Official contact information in the
Grants Management System (GMS), including telephone number and e-mail address. If
any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be
submitted via the GMS to document changes. In addition the FPOC and PPOC must be
assigned by the APOC prior to payments being made.
2. Grant funds shall be used in accordance with A.A.C. R10-4-201 through R10-4-204.
Authorized Official Initials:_______

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 9
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first
above written.
FOR GRANTEE:
Board of Supervisors Chair Date
Printed Name and Title
_________________________________________________________________________________________
Additional signature(s) if required by political subdivision Date
________________________________________________________________________________
Printed Name and Title Date
ATTEST:
_______________________________________________________________________________
Clerk Date
Note: If applicable, the Agreement must be approved by the appropriate county supervisory board or
municipal council and appropriate local counsel (i.e. county or city attorney). Furthermore, if
applicable, resolutions and meeting minutes must be forwarded to the Commission with the signed
Agreement.
Approved as to form and authority to enter into Agreement (Excluding non-profits):
Legal counsel for GRANTEE Date
Printed Name and Title
Statutory or other legal authority to enter into Agreement (Excluding non-profits):
Appropriate A.R.S., ordinance, or charter reference
FOR CRIMINAL JUSTICE COMMISSION:
John A. Blackburn Jr., Executive Director Date
Arizona Criminal Justice Commission
Revised 8/6/2013

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 10
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
Insurance Requirements
Exhibit “A”
Insurance Requirements for Governmental Parties to an Intergovernmental Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Intergovernmental
Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity
itself.) The insurance requirements herein are minimum requirements and in no way limit the indemnity
covenants contained in the Intergovernmental Agreement. The State of Arizona in no way warrants
that the minimum limits contained herein are sufficient to protect the governmental entity or Contractor
from liabilities that might arise out of the performance of the work under this Contract by the
Contractor, his agents, representatives, employees or subcontractors, and Contractor and the
governmental entity are free to purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with
limits of liability not less than those stated below.
1. Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage, and broad form contractual liability.
• General Aggregate $2,000,000
• Products – Completed Operations Aggregate $1,000,000
• Personal and Advertising Injury $1,000,000
• Fire Legal Liability $ 50,000
• Each Occurrence $1,000,000
a. The policy shall be endorsed, as required by this written agreement, to include the
State of Arizona, and its departments, agencies, boards, commissions, universities
officers, officials, agents, and employees as additional insureds with respect to
liability arising out of the activities performed by or on behalf of the Contractor".
(Note that the other governmental entity(ies) is/are also required to be additional
insured(s) and they should supply the Contractor with their own list of persons to
be insured.)
b. Policy shall contain a waiver of subrogation endorsement, as required by this
written agreement, in favor of the State of Arizona, and its departments, agencies,
boards, commissions, universities, officers, officials, agents, and employees for
losses arising from work performed by or on behalf of the Contractor.
2. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used
in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed, as required by this written agreement, to include the
State of Arizona, and its departments, agencies, boards, commissions, Universities,
officers, officials, agents, and employees as additional insureds with respect to
liability arising out of the activities performed by or on behalf of the Contractor,
involving automobiles owned, hired and/or non-owned by the Contractor.
b. Policy shall contain a waiver of subrogation endorsement as required by this written
agreement in favor of the State of Arizona, and its departments, agencies, boards,

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 11
commissions, universities, officers, officials, agents, and employees for losses arising
from work performed by or on behalf of the Contractor.
(Note that the other governmental entity(ies) is/are also required to be additional
insured(s) and they should supply the Contractor with their own list of persons to
be insured.)
3. Worker's Compensation and Employers' Liability
Workers' Compensation
Employers' Liability
Statutory
Each Accident $1,000,000
Disease – Each Employee $1,000,000
Disease – Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation endorsement, as required by this written
agreement, in favor of the State of Arizona, and its departments, agencies, boards,
commissions, universities, officers, officials, agents, and employees for losses arising
from work performed by or on behalf of the Contractor.
b. This requirement shall not apply to each contractor or subcontractor that
is exempt under A.R.S. § 23-901, and when such contractor or
subcontractor executes the appropriate waiver form (Sole Proprietor or
Independent Contractor).
Additional Insurance Requirements:
The policies shall include, or be endorsed to include, as required by this written agreement, the
following provisions:
The Contractor's policies shall stipulate that the insurance afforded the Contractor shall be primary
and that any insurance carried by the Department, its agents, officials, employees or the State of
Arizona shall be excess and not contributory insurance, as provided by A.R.S. § 41-621 (E).
Insurance provided by the Contractor shall not limit the Contractor’s liability assumed under the
indemnification provisions of this Contract.
Notice of Cancellation:
For each insurance policy required by the insurance provisions of this Contract, the Contractor must
provide to the State of Arizona, within two (2) business days of receipt, a notice if a policy is
suspended, voided, or cancelled for any reason. Such notice shall be mailed, emailed, hand delivered
or sent by facsimile transmission to (Enter Contracting Agency Representative’s Name, Address, and
Fax Number Here).
Acceptability of Insurers:
Contractor’s insurance shall be placed with companies licensed in the State of Arizona or hold
approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized
Insurers. Insurers shall have an “A.M. Best” rating of not less than A- VII. The State of Arizona in no
way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor
from potential insurer insolvency.
Verification of Coverage:
Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or
equivalent approved by the State of Arizona) as required by this Contract. An authorized
representative of the insurer shall sign the certificates.

Crime Victim Assistance Program ACJC Grant Number VA-16-024 Page 12
All certificates and endorsements, as required by this written agreement, are to be received and
approved by the State of Arizona before work commences. Each insurance policy required by this
Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to
maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a
material breach of contract.
All certificates required by this Contract shall be sent directly to the Department. The State of Arizona
project/contract number and project description shall be noted on the certificate of insurance. The
State of Arizona reserves the right to require complete copies of all insurance policies required by this
Contract at any time.
Subcontractors:
Contractor’s certificate(s) shall include all subcontractors as insureds under its policies or Contractor
shall be responsible for ensuring and/or verifying that all subcontractors have valid and collectable
insurance as evidenced by the certificates of insurance and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to the minimum Insurance Requirements identified
above. The Department reserves the right to require, at any time throughout the life of the Contract,
proof from the Contractor that its subcontractors have the required coverage.
Approval and Modifications:
The Contracting Agency, in consultation with State Risk, reserves the right to review or make
modifications to the insurance limits, required coverages, or endorsements throughout the life of this
contract, as deemed necessary. Such action will not require a formal Contract amendment but may
be made by administrative action.
Exceptions:
In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance
Requirements shall not apply. Such public entity shall provide a certificate of self-insurance. If the
Contractor or subcontractor(s) is/are a State of Arizona agency, board, commission, or university,
none of the above shall apply.