COMPETITION IMPRACTICABLE.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 6/1/2015
Company: Central Arizona Shelter Services (CASS) REQUESTED DELIVERY
Address: 230 South 12th Avenue Date: 7/1/2015
City, State: Phoenix AZ QUOTED PRICE: 450,000
Zip/Postal Code: 85007
Phone: (602) 256-6963 Accounting String: 1002202299EHSNO812000000
Fax:
Contact Name: Mark Holleran
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: C 5_ $ 100k R> $100k
Is this a Technology Procurement? C Yes (1 No
CASS provides shelter and supportive services to homeless men, women and children 365 days per year. Services provided by
CASS ensures homeless individuals have a safe, secure and clean environment in which to stay while they transition to stable
living quarters.
CASS completes client intakes and assesses clients needs to establish a case management plan, provide support services and
referral to resources required by the client.
CASS is located on the Human Services Campus and is equipped to provide services to approximately 500 individuals per day.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MCI -351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
(-- Grant specified (supporting documents attached) C: Software license renewals, additions, or upgrades available
' from only one source
C; Mailing lists, subscriptions or media advertising r Brand compatibility available from only one source (no other
distributors)
C': Warranty voided if service provided by other contract vendor r. Other proprietary situation
(iliN Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
The County has had a long standing relationship with CASS and has provided funding assistance to CASS since
2003. CASS is the largest emergency shelter in the state and Maricopa County that serves homeless individuals.
Maricopa County has an interest in ensuring the continued availability of indoor, overnight shelter located on the
Human Services Campus in downtown Phoenix. Each day, almost 1,000 homeless individuals congregate in and
around 12th Avenue and Madison Street in Phoenix. The County has invested significant resources in establishing
the Campus as a "one stop shop," with an array of human services for homeless individuals provided by non profit
agencies. Having shelter services is an essential component of the Human Services Campus, and without shelter
almost 500 additional people would be sleeping outdoors, in the streets, and surrounding neighborhoods nightly.
Currently, CASS is the only shelter operator on the Human Services Campus.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
0 Market research 1:1 Public notice given, list • no alternatives were identified
fl Other vendors contacted El Other nu, no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Currently, there are no other shelter operators on the Human Services Campus. In addition to
ongoing, indoor overnight accommodations, CASS provides necessary client assessment, case
management, referrals to other services, and housing placements that homeless individuals require.
The Welcome Center located on the Human Services Campus is the coordinated entry point for those
that need emergency shelter and those that need shelter are referred to CASS.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: El Comparison to public sector contract pricing
Comparison to previous comparable purchases III Discount off published catalog pricing
from a different vendor Market survey
171 Independent estimate 0 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The County has had a long term financial relationship with CASS, In addition to the County, CASS is
funded by the City of Phoenix, State of Arizona, and Valley of the Sun United Way. These four entities
pool funding to keep CASS operating and providing essential services. This historical funding,
documentation on the costs of operation, County General Fund appropriation, and understanding of
the other funders share of costs provide the basis for providing $450,000 from the County for the
CASS contract.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signatur9 (Required)
1 (7 -
ye.:717'- 9
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item the Board of Supervisors for consideration.
El Recommended to BOS for approval.
t
elle 7--a i/1 r
Prrnied Name ure Date
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