14116-CONTRACT - TRIPLE R CHILD CARE OF ARIZONA.PDF

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CONTRACT PURSUANT TO RFP
SERIAL 14116-RFP
This Contract is entered into this 24' h day of June, 2015 by and between Maricopa County ("County"), a political
subdivision of the State of Arizona, and Triple R Child Care of Arizona an Arizona corporation ("Contractor") for
the purchase of Day Care services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of one (1) year, beginning on the 30 th day of June, 2015 and ending the
30'h day of June, 2016.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this
Contract for additional terms up to a maximum of four (4) one (1) year extensions, (or at the
County's sole discretion, extend the contract on a month-to-month bases for a maximum of six (6)
months after expiration). The County shall notify the Contractor in writing of its intent to extend
the Contract term at least sixty (60) calendar days prior to the expiration of the original contract
term, or any additional term thereafter.
2.0 PAYMENTS:
2.1 As consideration for performance of the duties described herein, County shall pay Contractor the
sum(s) stated in Exhibit "A?'
2.2 Payment shall be made upon the County's receipt of a properly completed invoice.
2.3 INVOICES:
2.3.1 The Contractor shall submit in a manner acceptable to the County one (1) legible copy of
their detailed invoice before payment(s) can be made. At a minimum, the invoice must
provide the following 'information:
• Company name, address and contact
• County bill-to name and contact information
• Contract Serial Number
• County purchase order number
• Invoice number and date
• Payment terms
• Contract Item number(s)
• Description of Purchase (product or services)
• Extended price
• Total Amount Due
2.3.2 Problems regarding billing or invoicing shall be directed to the County as listed on the
Purchase Order.

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2.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(httn://vvwvv.maricona.gov/Finance/Vendors.asnx).
2.3.4 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
2.3.5 Securities option or retention option prior to first Application for Payment.
2.4 APPLICABLE TAXES:
2.4.1 Payment of Taxes:, The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor's invoices.
2.4.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.
2.4.3 Tax Indemnification; Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker's Compensation.
2.5 TAX: (SERVICES):
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
3.0 AVAILABILITY OF FUNDS:
3.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract. County shall keep the Contractor fully informed as to the
availability of funds.
3.2 If any action is taken by any state agency, Federal department or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection
with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment
only for services rendered prior to the effective date of the termination, provided that such services
are performed in accordance with the provisions of this Contract. County shall give written notice
of the effective date of any suspension, amendment, or termination under this Section, at least ten
(10) days in advance.
4.0 DUTIES:
4.1 The Contractor shall perform all duties stated in Exhibit "B", or as otherwise directed in writing
by the Procurement Officer.

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5.0 TERMS and CONDITIONS:
5.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses
are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to,
impairment of, or destruction of tangible property, including loss of use resulting there from,
caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but
only to the extent caused by the negligent acts or omissions of the Contactor, a subcontractor, any
one directly or indirectly employed by them, or anyone for whose acts they may be liable,
regardless of whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
5.1.1 The amount and type of insurance coverage requirements set forth herein will in no way
be construed as limiting the scope of the indemnity in this paragraph.
5.1.2 The scope of this indemnification does not extend to any claim, damage, loss, or expense
resulting from the sole negligence of County.
6.0 INSURANCE:
6.1 Contractor, shall purchase and maintain the herein stipulated minimum insurance from a
company or companies duly licensed by the State of Arizona and possessing a current A.M. Best,
Inc. rating of B++6. In lieu of State of Arizona licensing, the stipulated insurance may be
purchased from a company or companies who are authorized to do business in the State of
Arizona, provided that said insurance companies meet the approval of County. The form of any
insurance policies and forms must be acceptable to County. Contractor may be reimbursed by the
County for insuring Early Head Start classrooms only.
6.1.1 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
6.1.2 Contractor's insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
6.1.3 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect coverage afforded under the
insurance policies to protect County.
6.1.4 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.

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6.1.5 County reserves the right to request and to receive, within 10 working days, certified
copies of any or all of the herein required insurance certificates. County .shall not be
obligated to review policies and/or endorsements or to advise Contractor of any
deficiencies in such policies and endorsements, and such receipt shall not relieve
Contractor from, or be deemed a waiver of County's right to insist on strict fulfillment of
Contractor's obligations under this Contact.
6.1.6 The insurance policies required by this Contract, except Workers' Compensation, shall
name County, its agents, representatives, officers, directors, officials and employees as
Additional Insured's.
6.1.7 The policies required hereunder, except Workers' Compensation, shall contain a waiver
of transfer of rights of recovery (subrogation) against County, its agents, representatives,
officers, directors, officials and employees for any claims arising out of Contractor's
work or service.
6.1.8 The Contractor's policies shall stipulate that the insurance afforded the Contractor shall
be primary insurance and that any insurance carried by the Department, its agents,
officials, employees or the State of Arizona shall be excess and not contributory
insurance, as provided by A.R.S. § 41-621 (E).
6.1.9 Coverage provided by the Contractor shall not be limited to the liability assumed under
the indemnification provisions of this Contract.
6.1.10 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $1,000,000 for each occurrence, $1,000,000
Products/Completed Operations Aggregate, and $1,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form
property damage, personal injury, products and completed operations and blanket
contractual coverage, and shall not contain any provisions which would serve to limit
third party action over claims. There shall be no endorsement or modifications of the
CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
6.1.11 Workers' Compensation:
6.1.11.1 Workers' Compensation insurance to cover obligations imposed by federal and
state statutes having jurisdiction of Contractor's employees engaged in the
performance of the work or services under this Contract; and Employer's
Liability insurance of not less than $1,000,000 for each accident, $1,000,000
disease for each employee, and $1,000,000 disease policy limit.
6.1.11.2 Contractor waives all rights against County and its agents, officers, directors and
employees for recovery of damages to the extent these damages are covered
by the Workers' Compensation and Employer's Liability or commercial
umbrella liability insurance obtained by Contractor pursuant to this Contract.
6.1.12 Sexual Molestation And Physical Abuse:
When services involve work-mg with these groups of individuals, the insurance
requirements in the contract need to be revised to include coverage for "sexual
molestation and physical abuse". Coverage for this type of claim, or allegation, is
excluded from standard general liability policies. Therefore, contractors whose services
include working with and/or caring for children/elderly and disabled persons should have
their policies specifically endorsed to include this coverage.

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•6.1.13 Commercial General Liability — Occurrence Form
Policy shall include bodily injury, property damage and broad form contractual
liability coverage.
a. The policy shall be endorsed to include coverage for physical/sexual abuse and
molestation.
b. The policy shall be endorsed to include the following additional insured language:
"Maricopa County, its subsidiary, parent, associated and/or affiliated entities,
successors, or assigns, its elected officials, trustees, employees, agents, and
volunteers shall be named as additional insureds with respect to liability arising out
of the activities performed by, or on behalf of the Contractor".
6.1.14 Minimum Limits:
General Aggregate $1,000,000
Products/Completed Operations Aggregate $1,000,000
Each Occurrence Limit $1,000,000
Personal/Advertising Injury $1,000,000
Sexual Abuse/Molestation $1,000,000
6.1.15 Certificates of Insurance.
6.1.15.1 Prior to Contract Award, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County (see Exhibit 2), issued by
Contractor's insurer(s), as evidence that policies providing the required
coverage, conditions and limits required by this Contract are in full force and
effect. Such certificates shall identify this contract number and title.
6.1.15.2 In the event any insurance policy (ies) required by this contract is (are) written
on a "claims made" basis, coverage shall extend for two years past completion
and acceptance of Contractor's work or services and as evidenced by annual
Certificates of Insurance.
6.1.15.3 If a policy does expire during the life of the Contract, a renewal certificate
must be sent to County fifteen (15) days prior to the expiration date.
6.1.16 Cancellation and Expiration Notice.
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.
6.2 FORCE MAJEURE:
Neither party shall be liable for failure of performance, nor incur any liability to the other party on
account of any loss or damage resulting from any delay or failure to perform all or any part of this
Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable
control and without negligence of the parties. Such events, occurrences, or causes will include
Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster),
war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots,
rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities,
nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike,
interruption or failure of electricity or telecommunication service.
6.2.1 Each party, as applicable, shall give the other party notice of its inability to perform and
particulars in reasonable detail of the cause of the inability. Each party must use best

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efforts to remedy the situation and remove, as soon as practicable, the cause of its
inability to perform or comply.
6.2.2 The party asserting Force Majeure as a cause for non-performance shall have the burden
of proving that reasonable steps were taken to minimize delay or damages caused by
foreseeable events, that all non-excused obligations were substantially fulfilled, and that
the other party was timely notified of the likelihood or actual occurrence which would
justify such an assertion, so that other prudent precautions could be contemplated.
6.2.3 The County shall reserve the right to terminate this Contract and/or any applicable order
or contract release purchase order upon non-performance by Contractor. The County
shall reserve the right to extend the Contact and time for performance at its discretion.
6.3 REQUIREMENTS CONTRACT:
6.3.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid is a requirements contract. However, the Contract does
not guarantee any minimum or maxim= number of purchases will be made. It only
indicates that if purchases are made for the materials or services contained in the
Contract, they will be purchased from the Contractor awarded that item if the Contractor
can meet all the delivery requirements of the County. Orders will only be placed when
the County identifies a need and proper authorization and documentation have been
approved.
6.3.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor for actual and documentable costs incurred by the Contractor in response to
the Purchase Order. The County will not reimburse the Contactor for any costs incurred
after receipt of County notice of cancellation, or for lost profits, shipment of product prior
to issuance of Purchase Order, etc.
6.3.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from
the County Procurement Officer with written notification to follow. By submitting a bid
in response to this Invitation for Bids, the Contractor specifically acknowledges to be
bound by this cancellation policy.
6.4 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of fmal payment under the contract.
6.5 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contactor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days
after the order is delivered to the Contractor, and for any further period to which the parties may
agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to
the Contractor, or within any extension of that period to which the parties shall have agreed, the
Procurement Officer shall either-
6.5.1 Cancel the stop-work order; or

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6.5.2 Terminate the work covered by the order as provided in the Default, or the Termination
for Convenience of the County, clause of this contract.
6.5.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or contract price, or otherwise, and the contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor.
6.6 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
6.7 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or
in part if the Contractor fails to:
6.7.1 Deliver the supplies or to perform the services within the time specified in this contract or
any extension;
6.7.2 Make progress, so as to endanger performance of this contract; or
6.7.3 Perform any of the other provisions of this contract.
6.7.4 The County's right to terminate this contract under these subparagraph may be exercised
if the Contractor does not cure such failure within 10 days (or more if authorized in
writing by the County) after receipt of the notice from the Procurement Officer
specifying the failure.
6.8 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
6.9 CONTRACTOR LICENSE REQUIREMENT:
6.9.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.
6.9.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by

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subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.10 SUBCONTRACTING:
6.10.1 The Contractor may not assign to another Contractor or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
6.10.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates or the County has approved the increase. The Subcontractor's invoice shall be
invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the
County, without mark-up. A copy of the Subcontractor's invoice must accompany the
Prime Contractor's invoice.
6.11 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
6.12 ADDITIONS/DELETIONS OF SERVICE:
6.12.1 The County reserves the right to add and/or delete materials and services to a Contract. If
a service requirement is deleted, payment to the Contractor will be reduced
proportionately, to the amount of service reduced in accordance with the bid price. If
additional materials or services are required from a Contract, prices for such additions
will be negotiated between the Contractor and the County.
6.12.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.
6.13 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
6.14 SEVERABILITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of this Contract.
6.15 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
6.16 NON-DISCRIMINATION:
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order
2009-09 including flow down of all provisions and requirements to any subcontractors. Executive

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Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be
viewed and downloaded at the Governor of the State of Arizona's website
btto://www.azgovemor.govidms/upload/E0 2009 09-pdf which is hereby incorporated into this
contract as if set forth in full herein. During the performance of this contract, Contractor shall not
discriminate against any employee, client or any or any other individual in any way because of
that person"s age, race, creed, color, religion, sex, disability or national origin.
6.17 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
6.17.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
6.17.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
6.17.12 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
6.17.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
6.17.1.4 have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
6.17.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
6.18 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §4 1 -
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.18.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (NA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee's employment or at least three years, whichever is longer. 1-9 forms are available
for download at USCIS.GOV.
6.18.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph
6.18.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the
County's intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the

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Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
6.19 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.19.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
6.19.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
• If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
6.20 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLERBLOWER RIGHTS.
6.20.1 The Parties agree that this Contract and employees working on this Contract will be
subject to the whistleblower rights and remedies in the pilot program on contractor
employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the
National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and section
3.908 of the Federal Acquisition Regulation;
6.202 Contractor shall inform its employees in writing, in the predominant language of the
workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as
described in section 3.908 of the Federal Acquisition Regulation. Documentation of such
employee notification must be kept on file by Contractor and copies provided to County
upon request.
620.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all
subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
6.21 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
6.21.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
6.21.2 If the Contractor's books, records, accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
6.21.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion

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of the County, and may include either an adjustment to future invoices, request for credit,
request for a check or deduction from current billings Submitted by the Contractor by the
amount of the disallowance, or to require reimbursement forthwith of the disallowed
amount by the Contractor by issuing a check payable to Maricopa County.
6.22 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed
cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to
adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or
to require repayment of the disallowed amount by the Contractor.
6.23 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
6.24 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by
the Records Manager at the Office of Procurement Services. Offers shall be open to public
inspection and copying after Contract award and execution, except for such Offers or sections
thereof determined to contain proprietary or confidential information, by the Office of
Procurement Services. If an Offeror believes that information in its Offer or any resulting
Contract should not be released in response to a public record request under Arizona law, the
Offeror shall indicate the specific information deemed confidential or proprietary and submit a
statement with its offer detailing the reasons that the information should not be disclosed. Such
reasons shall include the specific harm or prejudice which may arise from .disclosure. The
Records Manager of the Office of Procurement Services shall determine whether the identified
information is confidential pursuant to the Maricopa County Procurement Code.
6.25 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those
paid by any other customer for these or similar services.
6.26 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.27 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contactor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, co-employee, partnership, principal and agent,
or joint venture between the County and the Contractor.
6.28 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States
District Court for the District of Arizona, sitting in Phoenix, Arizona

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6.29 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if
applicable, the terms of this Contract shall prevail.
6.30 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contact;
6,30.1 Exhibit A, Guidelines For Developing A Child Care Reimbursement Budget Plan
630.2 Exhibit B, Scope of Work;
630.3 Exhibit C, Early Head Start Child Care Partnership Checklist
NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street
Phoenix, Arizona 85003-2494
For Contactor:
Triple R Child Care of Arizona Inc.
7100 W. Chandler Blvd.
Chandler, AZ 85226
(480) 705-7878

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IN WITNESS VVHEREOF, this Contract is executed on the date set forth above.
CONTRACTOR
11 k -
AUTHO 1211-§ GNATURE
PRINTED NAME AND TITLE
'7F/CC/-i 2572/g-
ADDRES jMC 0 \NI 61Y)-ind \Cir—E2J
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DATE
.MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE

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EXHIBIT A
GUIDELINES FOR DEVELOPING A CHILD CARE REIMBURSEMENT BUDGET PLAN
Projected Annual Exoenses/Income of the did Care oadner tier Classroom:
1 tatArdrOk7P'" ; '34, 1 ,<Mft:44107.11RY fneaS
..,,..-, ,,,,,,*., ---,w 0 J Aleatal At L'0,,i, 4.m,l'qrAe.,,,,li.,yEy .v.=--Lr ff.6,,ty.sp-/ 1.,,,,,-44A 4,1 4 1, ,
Personnel Salary for 2 full time caregivers and .25 of a $56,160
floater caregiver paid at $12.00/hr.
Fringe Benefits Based on 25% of the salaries, for employment $14,040
taxes and insurance
Including diapers, wipes, food, consumables.
Supplies office supplies and replacement of furniture in $39340
the classroom
Other Allocated portion of center's insurance, lease, $1,006
(Administrative Costs) director's time, and Child Care Licensing Fees
TOTAL EXPENSE ( must not exceed) $110,546
v r, q "14 P ,„
..A4-ie , V 11-Va"VASSEtal
CACFP reimbursement of $864 per month
Income and$1,064 DES subsidies per month based on
(State fimded two child= in each classroom receiving $23,136
Reimbursement) subsidies and all children eligible for CACFP

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EXHIBIT C
EARLY HEAD START CHILD CARE PARTNERSHIP CHECKLIST
Name of Organization: Triple R Child Care ofArizona, Inc
ADHS License #CDC 6034
DES License #P0001315801
, Do you participate in First Things First Quality First Yes No
We are on current year wait list Do you have a quality rating? Yes No
If yes, what is your star quality rating? ,
Do you have any other national quality accreditation No
We are participating in NAC program If yes. what is it? NAC
Do you have a history of serving children with subsidies? Yei No
If_yes, how many children did you serve during the last 6 months? 5
List your current insurance policy and level of coverage:
Philadelphia Insurance General operational liability $ 1,000,00o
Automobile $ N/A
Physical/sexual abuse and molestation $ 1,000,000
Workman's Compensation $ *
, Are you using evidence-based curriculum see exception (5.6.4-Other Data) Yes No
If yes, what cutriculum do you use?
Are you doing any child development screenings and assessments? Yes Nci
We screen & access infants: Infant News If yes, what tools do you use?
yei
Do you serve children with disabilities? No
If yes, how many children did you serve during the last 6 months? 2 ..
What is your experience with CACFP? We do not have 5% of our enrollment
as ofyet — our application is pending
• 100,000/500,000

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EXHIBIT B
SCOPE OF WORK
The day care is licensed for 163 children and includes a full commercial kitchen so that meals and snacks are
prepared right on the premises. This allow's for the kitchen manager who also does all of the cooking, to respect
religious and cultural differences as well as an occasional picky eaters. Our Kitchen Manager feels that the only
important issue is that each child receives sufficient nutrition. There is a Security System with a camera in each
classroom to protect the children and the staff members as well. The Security guards from our neighbor, Verizon,
watch out for us as do others in the area
Family Eligibility, Recruitment, Enrollment, and Attendance:
Our Center is contracted with DES. About 3 years ago, DES was forced to severely curtail approvals and they
seemed to come close to a complete halt. Over that 3 year period, we had parents come in with no hope of approval
and desperately seeking some sort of a solution. We are, and have been for many years, on the list that the DES
caseworker gives to an applicant in order for the applicant to choose the care center.. DES only puts on that list,
centers that are close to where the applicant lives or if the applicant passes the center going to and from work. If a
covered child's. parent loses his/her job, then that child is no longer covered by DES. This parent often comes to us
to ask if we know of anything else they might qualify for. Many times, our parents know of a needy family and they
ask us the same question. We would telephone some of the privately supported places to alert them of those in dire
need. Some were helped, but not all. Now, we would have the ability to refer them, if qualified, to Head Start.
Example, I support 'A New Leaf,' charity that provides help and training to homeless families Their slogan is
'helping people, changing lives.' They recently completed an apartment project to house homeless families. Even if
they know of Head Start, perhaps a reminder would be very helpful at the right time. We would also ask Head Start
for any suggestions that they either might have, or might have gotten from others to help us recruit.. Although we
cannot ask potential enrollees if their income is below the poverty level, we can ask what is their income. We would
also check whether they had applied to DES, if not qualified, ask why not? We would ask with Head Start if they
have specific guidelines that we will need to check whether that family is a qualified candidate before we refer them
to Head Start. We are a contracted with DES and the Salt River Project. We have recently started to receive children
from DES once again.
Our parent(s) are all working people who are trying to do the best for their children.
Our Enrollment procedures. When a family comes to our center for a tour and decides to enroll their child, the
Director sits down with them and goes over an entire admission packet in detail. Before a child can attend, we must
have that packet, signed and completely filled in when presented to us. The Director then will go over the documents
once again to make sure that all is complete and that the parents understand it all. We want all contact information,
work phone number and home phone. Who has and who has not authorization to pickup the child. Copies of any
court documents such as restraining orders, custody battles for an abused child, etc. List of any Child allergies or
breathing difficulties, any medications. We must have their physician's written authorization with instructions to
dispense meds or breathing tubes. The parent must also bring in proof of all vaccinations and shots that are State
required from their Doctor. We ask whether a child (including infants) had a specific routine at home for eating and
snapping and we will try to follow that same routine.
Then, and only then, can the parent bring in the child and leave that child in our care. When the parent sign the child
in, the parent brings the child into the teacher's room and is greeted. The parent then asks whatever questions are on
his/her mind. Usually, the visit is fairly brief because they are in a hurry to go to work. After they drop off their
child with the teacher, the parents do spend a few minutes at the front desk, to pay, or just to chat about their lives or
problems or their children, whatever their interest is at that moment. We always try to be of help in any situation that
will help the parent and at their request. The same procedure exists at pick up time. The parent goes to the classroom
to get his or her child, communicates with the teacher to see if there are any problems, anything that the child needs,
like more diapers, etc. and then leaves for home with a happy child in tow. Whenever we get manufacturer coupons,
special discounts for books or other supplies, we immediately share them with the parents. They will often bring us
excess paper or other things that are being replaced at their place of employment. We appreciate that they always
think of us.
Our parents help each other. If there is a child who is not as fortunate as their own, they will help with some clothes
and give them to us. We usually give the clothes to the parent of that child. Sometimes, if there is no parent, we take
care of that. We have book drives, Food donations, Cancer participation and fund drives. We help and participate in
-every way that we are able. Our parents seem to do the very same thing. If we need chairs for our graduation, one of
the parents works in that rental industry and they take care of that. We don't forget our employees. We have holiday

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food for them. The director makes sure that they get what they ask for, bagels and cream cheese on a morning just
for the fun of it. Their birthdays are posted. There is a genuine spirit of camaraderie. The auto repair place near us
gives our employees discounts and allows them make payments. He gave us tires so that we could make a big tractor
type of truck. The Verizon guard looks out for us. All in.all, the team spirit permeates.
Attendance Records
We have an. IN/OUT book at the front desk with a separate page for each enrolled child. When a parent brings in
their child, they must sign in and fill in the time of arrival. The same information when they pick up the child; sign
out and fill in the time. This method protects the child and the Center. That is what we use to prepare our invoice to
DES. They send us an invoice with each covered child's name printed and the amount of dollars they pay for each
child. We take the sign in sheet to compute the number of hours the child and number of days and complete that
invoice and send it in. DES uses the direct deposit method of rehnbursement. We would have a Sign in Book solely
for Head Start covered children. We keep those monthly sign in Sheets for 7 years. You can always review them or
request copies.
Staff And Professional Development
We began a search for how to combine education with community help in 2009. It took quite awhile, we were
fmally referred to an Educational Coach from Rio Salado Community College who explained to us that the College
was they offering a certificate in Early Childhood Development after completion of a one full year of successful
study. Their purpose was to improve the quality of child care. She impressed upon us how necessary it is to
understand the prime importance of a relationship between teacher/caregiver and the child/caregiver which provides
an understanding that a child's development is multi-faceted. There is the physical development, the cognitive
development involving thinking, remembering, and communicating and then the social/emotional stage of
interacting with other people.
Our first group of eager participants consisted of 4 teachers and our Director. They were totally committed,
energized and excited. What a change in these individuals. They completed their studies in November of 2011. They
felt better about themselves. They proudly went to their graduation to collect their certificates. Our Director
implemented many things. She shared the information with others, she in-services the teachers twice weekly on new
ideas and improvements. Then, our Director went online and worked hard to earn her Director's Certificate from
National Louis University. We immediately checked with our coach about the next session, but we were told that it
was discontinued for some time. We did find out that the program was being offered once again, and one of our
teachers signed up immediately. We are really excited to learn that the Rio Salado Education Coach will go to the
selected centers and help all who want to excel at their chosen field of Child Care.
Our Director is a hands on person. She is the person who will work with a Foster child upon his/her arrival. She
knows just how to let that child feel safe and secure. She takes a class weekly to see first hand the progress being
made. It is indeed a marvel to us when a three year old can identify Arizona on a map. She makes rounds each
morning to see who may need what and to offer advice if needed or simply an ear especially made for venting. She
does scheduled in-services both formal ones and casual ones as well. The casual ones receive treats along with
information. Although she will not be giving direct care to the Head Start children on a daily basis, she is eager to
also merit her CDA designation within the allotted time. This will allow her to be available for any unexpected
emergency as well as to monitor their progress.
We would like consideration for the first one of two of our employees who we feel would be a remarkably good
candidate or the Head Start children. She is not only hands on experienced, but she was also one of original
graduates and earned that 1 year Certificate program in Early Childhood Development at Rio Salado Community
back in 2011.
Our first candidate for consideration is Esperanza (Bonnie) Solarez opened a Home Based child care business in
1988. She was licensed by DHS and she participated in the CACFP food program. She gave wonderful care straight
from her heart. She ran that business for 17 years and finally decided she needed her home back and perhaps to
simply seek employment in her chosen field. Our center was and is the beneficiary of her decision to close her
business in 2005. In the same year, our center hired her.
Bonny has been with us for a bit over 9 years. She is especially creative; she filly decorates whatever classroom
becomes hers. Decorations are part of the learning experience. That is how you learn colors, etc. She started out
teaching 1 and 'A year old to age 2. She nurtured them and began the process of potty training them, and lovingly
taught them the things listed on her Posted Lesson Plan. That was her room for 2 years. Then we needed her
expertise so we transferred her to the next classroom with children age 2 to 2/1/2 for the next 2 years. Parents loved

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her, and were amazed at the amount of knowledge that their little ones gained. The children loved her. Then, we
transferred her once more to work with children age 2and 'A to 3. Imagine my surprise when a 3 year old showed me
where Arizona was on a map! She has been in that classroom now for 5 years. Her children continue to make
remarkable progress with remembering all of the knowledge that she shares with them, They are always following
her around asking for more. What is also important, children in a room where she is the teacher are completely
relaxed, full of fun and when the Director or the owner walk into the room, they run over for a group hug. Bonny, as
we call her, will help anyone who needs it, she helps the others with their decorations for their individual rooms. She
helps us all decorate for all the holidays. She is loyal and trustworthy. She would happily become the Mother Hen
for Head Start and would be grateful for any help with furthering her education.
We are willing to offer our best to the children in the Head Start Program. We will do whatever it takes to give those
children a strong foundation in a stable, nurturing and safe environment.
We have one more young lady in our employ. Ariana Solarez. Yes, she is Bonnie's daughter. She often helped her
mother at the Home Care business, and she became our part time employee in her last year of high School. Upon
Graduation, n the year 2012, she became our full time employee. When she started, she was a floater, and her
experience with her Mother's business helped her become one of our most valuable employees. She has a muting
nature and an ability to impart a relaxed feeling to the children. She is now enrolled at Rio Salado Community
College in their Early Childhood Development Program with the emphasis on Infants and Toddlers Shewould be
able to complete her education and a CDA designation within the allotted time frame.
We feel that both of the aforementioned ladies are most qualified to become the teachers for Toddlers and for
Infants.
We will be taking applications from any qualified teachers who might apply which would give us a floater or, if
need be, another permanent H/S employee.
We have been given a specific period of time in order to meet the requirements of the Early Head Start Child Care
Program. We now service children fro the Salt River Project and DES. Therefore, we feel that we have forms and
procedures with time sheets to keep records for the Head Start children who will qualify for subsidies from DES.
We will utilize only the qualified teachers for the Head Start Program, we have been told that we will receive help to
help employees achieve their CDA certificates within the 12 month period. We would recommend two of our
current employees. We will advertise for qualified personnel, who already have their CDA or will also be able to
merit it within that 12 month period. We will hire a qualified floater to make sure we have qualified personnel for
vacations, sick time, etc relief. We want to maintain stability for the children's sake and not bring in an unknown,
even if it is only temporary.
Facilities and Ratio
Since the building was built for Triple R of Chandler, the size of the rooms and the fenced in area outside for
Toddlers were inspected by DHS starting with the architectural plans. DHS had the same requirements of 35 square
feet for each child inside and 75 feet per toddler in the fenced area for them outside. We have two rooms that are
adjoining for use only by Head Start. Their actual square footage in each room is 650 square feet in one and 564
square feet in the second room. The outside fenced area contains about 1050 or a bit more square feet. We have
some furniture, etc and will include the things we would need in our proposed budget. It is our understanding that
we will receive financial help for these expenses. We wanted to have the two rooms next to each other. We feel that
is more beneficial to the children. We will provide a dedicated phone line for Head Start at the front desk with an
extension phone in each Head Start room. The teachers will have easy access to any one of two computers that are
close by.
New Hires. We shall provide one teacher for every 4 children. We will also advertise, if need be, for qualified
individuals. Our hiring procedures are a bit stringent, but they must be to take care of our children. When an
applicant fills out an application, it is reviewed by our director who then personally interviews the applicant. If she
believes there is potential with this individual, she will give her a packet of our requirements and of the State
requirements. Those requirements include fingerprinting, TB test, Criminal background check, the status of her
health insurance, a signed statement that she has received all of the vaccinations for Measles, Mumps, Rubella, a
review of the Fair Labor posters, a review of our Workers Compensation insurance, a discussion of health and safety
rules that are required by both DHS and Triple R., and a review of all of the anti discrimination and ADA
information. We are an equal opportunity employer and an equal opportunity Provider.
We have two Training Guideline documents, copies of which are included: a one page list is DHS requirements and
a 2 page list of Triple R requirements. The potential employee must read all of the material and then initial date she
actually did so. When all of the above have been successfully completed and complied with, the employee is then

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assigned for a two week on the job training shift with an experienced teacher. The director will monitor her
performance and at the end of the two weeks after receiving input from the teacher who trained her before she
makes the final decision. An important part of the decision making process is based upon attitude. The prospective
employee must exhibit an even temperament, a cheerful attitude, an instinctive nurturing and caring capacity. If it is
in the affirmative, the new employee is told that she will receive her own shift in a classroom but she is on probation
for 90 days, and therefore, a temporary employee for 90 days at which time she would then become a permanent
employee. .
Child Development and Education
From age 6 weeks to 3 months, the infant's abilities and needs are expressed by crying for food, elimination of that
food, and sleeping. We do ask the parents if they had a routine for their infant at home and we will try to continue so
as to let the infant feel the stability. Each infant progresses physically and mentally at his or her own pace and in his
or her own way. They insist upon their own routine. However, generally speaking, an infant between 3 and 6 months
of age begins to notice surroundings more, to try to sit up, roll over and pull themselves up in their crib. As they get
closer to the 5 month age, they begin to engage in the art of crawling and eating a bit of cereal or even some soft
waffle. The Caregiver in the Nurseries assess the infant upon arrival. The Caregiver discusses directly with the
parent whether the baby has a routine, any unusual s, asks about the sleeping pattern and how good of an appetite for
its formula does the child have. The caregiver charts each formula bottle the infant consumes, the number of
elimination diapers, marks anything different of unusual that may or my not appear. The parent is greeted upon
arrival daily and progress is discussed.
This daily charting is done for each infant from age 6 weeks through lige I year.
From 6 months to one year, they learn to crawl rather quickly toward something that they want before another child
gets the same thought. They can now sit in a high chair. When they somehow experiment and are able to pull
themselves up to a standing position„ they and the caregiver are both amazed. They enjoy hearing songs sung to
them and the teacher uses fabric picture books to show them shapes and colors with the songs while they are being
sung to them. We also have what is called a child walker. It is designed to help them hold on to it and try taking a
walk. They are curious and respond. They are not particularly social at that age. They enjoy the mine is mine theory.
They love hearing a sound which happens to be their name and recognizing it as their own. When they recognize
their name and respond, they look like they are thinking," Now that is an accomplishment."
The teachers in each room, beginning with the one year olds, post their weekly Lesson Plan on the outside door so
that the parents can see just what their child is doing and learning. Ther I also a schedule posted in the room which
lists in 1/2 hour time blocks what is happening at that specific time and includes the lunch time and nap time and each
type of activity...ABC songs, exercise for hand eye coordination with balls, learning colors, etc Toddlers are able to
eat more of a variety of food and learn or know how to drink form some type of utensil, not ready for a glass just
yet. They have songs teaching the ABC, art, music, coordination exercises for hand and eye with balls, colors, etc.
outside activities as well. for Each classroom uses large pictures on the walls to help the children have fun learning
and it reinforces what is taught to them because it stays on the wall. Our children learn through play. Our curriculum
and lessons offer a way for the children to explore the environment. No play experience occurs without gaining
some type of knowledge, whether it be social, emotional or intellectual.
Outdoor play is exciting and fun and they get great freedom of movement.- They can get into a play truck and
pretend to drive or pick another toy or ball that appeals to them. Each classroom has a designated time in the
morning and time in the afternoon for outside play. Our children are always escorted in or out of a classroom,
whether they are going outside for fun or simply going to another room. Each class lines up with a teacher in front of
them leading the way and a teacher in the rear making sure all are accounted for and then they proceed outside. The
teachers watch them closely in a supervised manner, not an interfering one. It is fun time and the playground is
9,000 square feet of genuine fun for them. Since there is never a time when there are two classes out together, the
Head Start toddlers will also have their designated time for fun in their own area with age appropriate toys. The
Center's current curriculum that was put into place was set up by a former employee of the Public School system at
the opening in 1997. It has been in place ever since, but updated periodically thanks to our Director's interest in
Education
Health and Safety
The Center contracts with a Security company and that system is directly connected to the police department if an
automatically triggered alarm would go off in the event of an intruder. We have a Fire Protection Company that
regularly checks our Extinguishers and all fire alarms that are set throughout the building. We have regularly
scheduled fire alarm testing not only the equipment, but our ability to evacuate. That is one of the reasons for the

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evacuation rollers on one -crib that would hold all 4 infants. We have a security Camera in each room to monitor the
safety of each classroom. There is always someone at the front desk which is located right at the door. No one that is
not known to us is allowed to go past that desk. Parents always try to stop and talk every time they come or go at the
front desk.
Every Summer, a Fire Truck arrives to give the children safety tips and to show them all parts of the fire truck and
even lets a child who want to, sit in the truck!. All the children just love that. If we have permission from H/S, we
would include their children. Our children are most generous in spirit and would be happy to share the experience
with any others.
Our Director gives in-services weekly and emphasizes the need for safety. Additionally, recognized professionals
provide information after working hours to enable all teachers to attend. Each teacher has a current red cross
certificate with an emphasis on infant and toddler in order to be ready to respond in any potential emergency.
The teachers have each received at their date of hire the health requirements and the duties involved in maintaining a
clean person, clean children and a clean environment. Each teacher is responsible for cleaning up any part of a floor
when it has something left by a child on it. Accidents happen. A child might vomit. The teacher always remembers
to wash her hands after the cleanup, setting a good example for the children.. The children learn to extend their little
hands for washing before eating, after eating, after playtimes in and outside. We can only show pictures of teeth and
brushing, because there would be no way to keep toothbrushes sanitized. If a child exhibits difficulty with a tooth,
we call the parent so that they can get it taken care of. Teething is a different matter. Even a dentist cannot rush the
procedure of acquiring new teeth. Most times, the parent is aware of any problem and schedules a dental visit.
Our Kitchen Manager always substitutes comparable food for a child with allergies, with religious or cultural
requirements or even a simple dislike of a particular vegetable. She knows each child's preferences and has all their
information at hand. We, in the office, have a list posted of each child by name who has any type of an allergy. We
use a DHS approved menu. We received the food program menu that we would follow after we notified DHS.
We have a list of current diseases that are considered reportable to DHS. That list is posted on the Parents bulletin
board. If any child exhibits symptoms of a serious disease, we inform all parents. If a child gets a communicable
disease in a particular room, we notify all parents of other children in that room and DHS In the event a child doea
not feel well, we check for fever first. If they have a fever, we call the parents immediately to please come and pick
up their sick child. If there is no fever, we will call the parent and list any symptoms at all and a decision is made as
to whether the child may be acquiring an illness and might need to be picked up. We alert the other parents of the
situation. We advise the parents whether it is minor or major. A scrape is washed off and the speial boy or girl band-
aid is applied. The child then runs off to play. We let the parent know so they are never surprised at pick up. We
keep tack of incidents via a report and a note in the child's file.
Administrative and Financial Management
All of our bookkeeping information is kept and entered in house on QuickBooks. We have another go to woman
who has been with the Center 15 years. She takes care of the sign in books, she writes our monthly newsletter and
gets it to the parents and does all of our bookkeeping. She enters each child and when they pay, how much is paid,
and for what period. She does the payroll which is due twice a month, on the 5th and 20 of each month. She pays the
payroll taxes right on QuickBooks. We are never late with either payroll or taxes. That enables her, with a click of a
button, to give the owner an accounts receivable, a current P & L. do the bank rec and anything else we need. We
have a CPA firm that reviews quarterly and does our taxes directly from the QuickBook records. DES direct
deposits. We accept credit cards, personal checks and the very occasional cash. Fortunately, cash payments are not
often and not much. Every parent gets a receipt upon payment. We run very smoothly in that Dept. The owner works
with our Director to review all enrollments, employees, and the owner handles all correspondence and advertising
and together, they handle any concerns or difficulties, should any arise.
We have excellent relations with the AZ Department of Health Services, Child Care Licensure. We check with them
whenever we need help or advice. Their purpose is to make sure that children are taken care of in an appropriate
environment. And we appreciate their willingness to be of help.
We have always received help from the placement individuals at both DES and the Salt River Project. Both are
efficient and caring about the welfare of the children.
We appreciate Quality First sending us an update with reference to our rating schedule and admire their efforts to
improve child care in the community and incentive based help to providers.
Our Director receives visits from her NAC Coach every two weeks and is making good progress. Our Director looks
forward eagerly for her coach's informative and helpful visits. We realize that all educational help for our benefit
and the resulting benefit to the children who are the recipients of every bit of help from all involved in supporting
providers.

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SERIAL 14116-RFP
Our Insurance is current and in compliance with Head Start requirements. Our Workers Compensation is in the same
category. Our Liability Insurance Company has given us a manual for Risk Management and provides online
training to our Director.
Our Child Care Center is in full compliance with Arizona State Executive order 2009-09 A.R.S. Section 41-1461 et.
Seq. and all other applicable Federal and State laws, rules, and regulations concerning non-discrimination practices
and the ADA.
Our application for the CACFP Food Program is pending. We will have met all of its requirements before decisions
are made for contracts. We are in compliance with our staff food handlers permits.
Our DHS License number and our DES contract number follow on the attachment
For working parents, one of the hardest emotional hurdles to overcome is the guilt of leaving their child with
someone else all day. The reality is that we have their children for more waking hours than their parents. Our Center
has a stable staff full of devoted, caring employees.
Triple R of Chandler is very proud to be able to ensure that each and every infant that a parent entrusts to us receives
the attention and specialized care that is vital to help an infant develop. We recognize the importance in providing
the very best care and learning experience to each and every child.