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Board Members Steve Chucri, Chairman, District 2 Clint Hickman, Vice Chairman, District 4 Denny Barney, District 1 Andrew Kunasek, District 3 Steve Gallardo, District 5 County Manager Tom Manos "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Table of Contents Board Page Board of Supervisors 1 Improvement District 45 Flood Control District 46 Library District 50 Stadium District No Meeting Board of Deposit No Meeting Wednesday, April 22, 2015 9:00 AM Formal Meeting Minutes Wednesday, April 22, 2015 Page 2 of 50 1. INVOCATION - INVOCACIÓN Amy Gabaldon, Office of the Clerk of the Board, offered the invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Chris Pinuelas, County Manager’s Office, led the assemblage in the Pledge of Allegiance to the flag. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, April 22, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Armstrong, Minutes Coordinator; Tom Manos, County Manager; and Colleen Connor, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Melissa Gable, Maricopa County Animal Care and Control (MCACC), presented Riley, a 7 year old Poodle mix. She added that Riley is great with kids and is available today for $20.00 at the West Shelter located at 2500 South 27th Avenue, Phoenix, AZ 85009. PRESENTATIONS - PRESENTACIÓNES 5. 2015 MARICOPA COUNTY STORMWATER POLLUTION AWARENESS POSTER CONTEST Presentation regarding the acknowledgement of 3rd - 4th and 5th - 6th grade winners of the 2015 Maricopa County Stormwater Pollution Awareness Poster Contest. The Board will present the winners of each grade category with a special award certificate. Steven Goode, Director 2015 Maricopa County Stormwater Pollution Awareness Poster Contest • To promote stormwater pollution awareness and prevention, Maricopa County Environmental Services Department, along with support from Maricopa County Library District, Wildlife World Zoo and Aquarium, Children Museum of Phoenix, Arizona State Parks, and Desert Botanical Gardens held a poster contest for students in grades 3-6. • Students were encouraged to submit posters supporting the message: “Keep It Clean: Stormwater Flows to Our Washes and Waterways.” • Judging will be conducted by Environmental Service Department employees and will be based on artwork, originality, and message delivery. • Prizes will be awarded for 1st, 2nd, and 3rd place in two categories: 3rd/4th grade and Formal Meeting Minutes Wednesday, April 22, 2015 Page 3 of 50 5th/6th grade. (C-88-15-009-P-00) Steven Goode, Director of Environmental Services, stated that in an effort to bring awareness to stormwater runoff, elementary students in Maricopa County from 3rd through 6th grade were encouraged to submit posters supporting the message “Keep It Clean: Stormwater Flows to Our Washes and Waterways”. He stated that 67 teachers representing 22 schools and one library participated. Prizes, which included a certificate and various items that were donated from the public sponsors, were awarded with the support of Wildlife World Zoo and Aquarium, Children’s Museum of Phoenix, Desert Botanical Garden, Arizona State Parks and Maricopa County Library District. Mr. Goode thanked the following individuals for their support to the students: Marilyn Bond, Principal at Tomahawk Elementary School; Veronica Sanchez, Director of Communications & Community Engagement at Cartwright School District; Dr. Jacob Chavez, Superintendent of Cartwright School District; and Shelly Fan, Teacher at Tomahawk Elementary School. He acknowledged the following department personnel for their efforts in the program: Robert Van den Akker, Stormwater Supervisor; and Kristin Onstott, Environmental Health Specialist. He noted that in the past there were a total of 250 entries and there were a total of 850 entries received in 2015 due to Ms. Onstott’s efforts. Awards were then given and pictures taken with the following: 3rd/4th Grade Category 1st Place – Daniela Veleta-Martinez from Tomahawk Elementary - District 5 2nd Place – Kelsey Barentine from Eagleridge Enrichment Program - District 1 3rd Place – Trevor Wagoner from New River Elementary - District 3 5th/6th Grade Category 1st Place – Mykaela Wilson from Lake Pleasant Elementary - District 4 2nd Place – Taylor Anderson from Queen Creek Middle School - District 1 3rd Place – Maddie Briggs from Lake Pleasant Elementary - District 4 Mr. Goode ended the presentation noting that it was Earth Day. Chairman Chucri thanked the teachers and everyone involved in the success of the program. Supervisor Gallardo recognized Dr. Jacob Chavez and noted his personal history with the Cartwright School District. He stated it is great to see the support for students by both the parents and school officials. Formal Meeting Minutes Wednesday, April 22, 2015 Page 4 of 50 PLANNING AND ZONING AGENDA AGENDA DE PLANIFICACIÓN Y ZONIFICACIÓN ***The Board of Supervisors will now consider matters related to Planning and Zoning*** CONSENT AGENDA - AGENDA DE CONSIENTA PZ-1. T-MOBILE SUN BOWL AMPHITHEATER Z2015008 Supervisor District: 4 Applicant/Owner: Coal Creek Consulting/Recreation Centers of Sun City Inc. Request: Special Use Permit (SUP) for a Wireless Communication Facility (WCF) – 65’ monopalm in the R-3 zoning district. Site Location: Located at the northwest corner of 107th Ave. and Clair Dr. in the Sun City area Site Size: Approximately 400 square feet of an approximately 14 acre parcel County Island Status: N/A Additional Comments: N/A Commission Recommendation: On 3/26/15, the Commission voted 8-0 to recommend approval of Z2015008 subject to conditions ‘a’ – ‘m’: a. Development of the site shall comply with the Site Plan “Site Name: Sun Bowl Amphitheater”, consisting of seven (7) full-size sheets, stamped received January 26, 2015, except as modified by the following conditions. b. Development of the site shall be in conformance with the Narrative Report entitled “PH11100 - Sun Bowl Amphitheater”, consisting of five (5) pages, stamped received January 26, 2015, except as modified by the following conditions. c. The overall height of the monopalm with attachments shall be limited to 65’ (h). d. In the event that the artificial palm fronds are displaced from the monopalm, they shall be replaced within 30 days. e. All necessary building permits must be obtained for proposed structures. f. This Special Use Permit shall expire twenty (20) years from the date of approval by the Board of Supervisors, or upon expiration of the lease to the applicant, or upon termination of the use, whichever occurs first. All of the site improvements shall be removed within 60 days of such termination or expiration. g. The applicant/owner shall submit a written report outlining the status of the development at the end of five (5) years from the date of approval by the Board of Supervisors. The status report shall be reviewed by staff to determine whether the Special Use Permit Formal Meeting Minutes Wednesday, April 22, 2015 Page 5 of 50 remains in compliance with the approved conditions. h. All outdoor lighting shall conform to the Maricopa County Zoning Ordinance. i. The following Drainage Review conditions shall apply: 1. All development and engineering design shall be in conformance with Section 1205 of the Maricopa County Zoning Ordinance; Drainage Policies and Standards; Floodplain Regulations for Maricopa County; MCDOT Roadway Design Manual; and current engineering policies, standards and best practices at the time of application for construction. 2. Engineering review of planning and/or zoning cases is for conceptual design only and does not represent final design approval nor shall it entitle applicants to future designs that are not in conformance with Section 1205 of the Maricopa County Zoning Ordinance and Drainage Policies and Standards; Floodplain Regulations for Maricopa County; and the MCDOT Roadway Design Manual. 3. Detailed Grading and Drainage Plans showing the new site improvements must be submitted for the acquisition of building permits. Noncompliance with the conditions of approval will be treated as a violation in accordance with the Maricopa County Zoning Ordinance. Further, noncompliance of the conditions of approval may be grounds for the Planning and Zoning Commission to take action in accordance with Chapter 3 (Conditional Zoning). j. Amendments to the site plan and narrative report shall be processed as a revised application in accordance with Maricopa County Zoning Ordinance Article 304.9. k. Non-compliance with the conditions of approval will be treated as a violation in accordance with the Maricopa County Zoning Ordinance. Further, noncompliance of the conditions of approval may be grounds for the Planning and Zoning Commission to take action in accordance with Chapter 3 (Conditional Zoning). l. Non-compliance with the regulations administered by the Maricopa County Environmental Services Department, Maricopa County Department of Transportation, Drainage Review Division, Planning and Development Department, or the Flood Control District of Maricopa County may be grounds for initiating a revocation of this Special Use Permit as set forth in the Maricopa County Zoning Ordinance. m. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval is temporary and allows the property to enjoy uses in excess of those permitted by the zoning existing on the date of application, subject to conditions and stipulations. In the event of the failure to comply with any condition or stipulation, and at the time of expiration of the Special Use Permit, the property shall revert to the zoning that existed on the date of application. It is, therefore, stipulated and agreed that either revocation due to the failure to comply with any conditions or stipulations, or the expiration of the Special Use Permit, does not reduce any rights that existed on the date of application to use, divide, sell or possess the property and that there would be no diminution in value of the property from the value it held on the date of application due to such revocation or expiration of the Special Use Permit. The Special Use Permit enhances the value of the property above its value as of the date the Special Use Permit is granted and reverting to the prior zoning results in the same value of the property as if the Special Use Permit had never been granted. (C-44-15-073-M-00) Formal Meeting Minutes Wednesday, April 22, 2015 Page 6 of 50 Motion to concur with recommendations from the Planning and Commission subject to conditions ‘a’ through ‘m’ by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo PZ-2. SHOPS AT COLDWATER RANCH Z2009017 Supervisor District: 4 Applicant/Owner: Greg Loper/Cool Cats, LLC Request: Zone Change from RU-43 to C-S CUPD for Shops at Coldwater Ranch Site Location: Located at the Northeast corner of Happy Valley Rd. and El Mirage Rd. (in the Peoria area) Site Size: 19.98 acres County Island Status: Class 1a (Peoria and Surprise) Additional Comments: At the 3/26/15 Commission hearing, the case was moved from the Consent agenda to the Regular agenda since letters of opposition were received after the packet had been prepared. The letters are attached to this report. Staff recommended to the Commission to eliminate condition ‘k’, ‘l’, ‘m’ and ‘n’ and correct the language of condition ‘o’. Staff memo is included as an attachment to this report. Commission Recommendation: On 3/26/15, the Commission voted 8-0 to recommend approval of Z2009017 subject to conditions ‘a’ – ‘o’: Provided the following conditions are met: a. Development of the site shall comply with the Zoning Exhibit entitled “Precise Plan of Development for the Shops at Coldwater Ranch“, consisting of one (1) full-size sheet, and stamped received January 5, 2015, except as modified by the following conditions. b. Development of the site shall be in conformance with the Narrative Report entitled “Shops at Coldwater Ranch”, consisting of eighteen (18) pages, dated December 23, 2014 and stamped received January 5, 2015, except as modified by the following conditions. c. Development of the site shall be in conformance with the Comprehensive Sign Package entitled “Shops at Coldwater Ranch”, consisting of eighteen (10) pages, stamped received October 1, 2014, except as modified by the following conditions. d. Development of the site shall be in conformance with the Landscape Plan consisting of two (2) pages, and stamped received January 5, 2015, except as modified by the following conditions. e. All HVAC units shall be ground-mounted or screened with a continuous parapet for commercial projects. f. The zoning approval is conditional per Maricopa County Zoning Ordinance, Article 304.6, Formal Meeting Minutes Wednesday, April 22, 2015 Page 7 of 50 and ARS §11-814. Construction shall commence within five (5) years from Board of Supervisors approval. The developer of the property shall submit to the Department a certified statement of compliance prior to the expiration of any time limits imposed by the Board. If the certified statement of compliance is not filed or the Development independently determines that the property has not been improved for the use for which it was conditionally approved, a public hearing shall be set before the Commission. The findings and recommendation of the Commission shall be forwarded to the Board of Supervisors for public hearing to determine compliance with the schedule of development, grant an extension, or cause the property to revert to its former zoning classification. Notification by registered mail of both the Commission hearing and the Board hearing shall be sent to the owner and applicant who requested the rezoning. Notice of public hearing shall be as set forth in Chapter 3, Section 304., Article 304.2. g. The following C-S CUPD standards shall apply (see CUPD table within narrative report for footnotes). 1. Lot Area: 6,000 sq. ft. 2. Lot Width: 60’ 3. Lot Coverage: 25% 4. Maximum Height: 40’ 5. Front Yard: 50’ 6. Side Yard 50’ 7. Corner Side Yard 50’ 8. Rear Yard: 50’ 9. Parking: 1 space/250 sq. ft. floor area 10. The CUPD overlay zone shall observe all development and signage standards of the C-S zoning district except that no screening/site enclosure shall be required. h. All outdoor lighting shall conform to the Maricopa County Zoning Ordinance. i. Development of the site shall be in compliance with all applicable Maricopa County Air Quality rules and regulations. j. The following Engineering Review conditions shall apply: 1. Provide ultimate half-width roadway improvements and dedications for El Mirage Road. 2. An updated Traffic Impact Study shall be provided at time of building permit submittal for the development. 3. Roadway review of planning and/or zoning cases is for conceptual design only and does not represent final design approval nor shall it entitle applicants to future designs that are not in conformance with current MCDOT Design Standards. k. Prior to zoning clearance, developer(s) and/or builder(s) shall establish emergency fire protection services, covering all real property contained within the project area during course of construction and shall obtain a ‘will serve’ letter substantiating coverage from the appropriate Fire District, Department or Company servicing the site. l. Amendments to the site plan and narrative report shall be processed as a revised application in accordance with Maricopa County Zoning Ordinance Article 304.9. m. Noncompliance with the conditions of approval will be treated as a violation in Formal Meeting Minutes Wednesday, April 22, 2015 Page 8 of 50 accordance with the Maricopa County Zoning Ordinance. Further, noncompliance of the conditions of approval may be grounds for action in accordance with Chapter 3 (Conditional Zoning). n. Non-compliance with the regulations administered by the Maricopa County Environmental Services Department, Maricopa County Department of Transportation, Drainage Review Division, Planning and Development Department, or the Flood Control District of Maricopa County may be grounds for initiating a revocation of this Zone Change as set forth in the Maricopa County Zoning Ordinance. o. The property owner/s and their successors waive claim for diminution in value if the County takes action to rescind approval due to noncompliance with conditions. (C-44-15- 074-M-00) Motion to concur with recommendations from the Planning and Commission subject to conditions ‘a’ through ‘o’ by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo PZ-3. SPRINT COTTON LANE BAPTIST CHURCH Z2014077 Supervisor District: 4 Applicant/Owner: Coal Creek Consulting/Cotton Lane Baptist Church Request: Major Amendment to a Special Use Permit (SUP) for a Wireless Communication Facility (WCF) – 72’ monopole in the Rural-43 Military Airport and Ancillary Military Facility (MAAMF) zoning district Site Location: Located approximately 1,300 ft. from the northwest corner of Cotton Ln. and Bethany Home Rd. in the Waddell area Site Size: Approximately 1,845 square feet of an approximately 5 acre parcel County Island Status: N/A Additional Comments: At the 3/26/15 Commission hearing, the case was moved from the Consent agenda to the Regular agenda since Commissioner Muller requested the item be moved over for concerns with the existing 6’ (h) chain link screening of the facility. Commission Recommendation: On 3/26/15, the Commission voted 6-2 (Commissioners Burrows and Muller dissent) to recommend approval of Z2014077 subject to conditions ‘a’ – ‘n’: a. Development of the site shall comply with the Site Plan “Site Name: Cotton Lane Baptist Church”, consisting of nine (9) full-size sheets, stamped received February 10, 2015, except as modified by the following conditions. b. Development of the site shall be in conformance with the Narrative Report entitled “Sprint WCF PH80XC109”, consisting of four (4) pages, stamped received February 10, 2015, except as modified by the following conditions. c. The overall height of the monopole with attachments shall be limited to 72’ (h). Formal Meeting Minutes Wednesday, April 22, 2015 Page 9 of 50 d. All necessary building permits must be obtained for the upgrades to the monopole and associated equipment. e. This Special Use Permit shall expire twenty (20) years from the date of approval by the Board of Supervisors, or upon expiration of the lease to the applicant, or upon termination of the use, whichever occurs first. All of the site improvements shall be removed within 60 days of such termination or expiration. f. The applicant/owner shall submit a written report outlining the status of the development at the end of five (5) years from the date of approval by the Board of Supervisors. The status report shall be reviewed by staff to determine whether the Special Use Permit remains in compliance with the approved conditions. g. All outdoor lighting shall conform to the Maricopa County Zoning Ordinance. h. The following Flood Control District condition shall apply: 1. A floodplain use permit must be obtained prior to any development on this property (concurrent with application for building permit). i. The following Maricopa County Department of Transportation (MCDOT) condition shall apply: 1. If there are improvements within Cotton Lane, a required a Right-of-Way (R/W) permit will be needed. The R/W permit is separate from the building permit and is required as part of building permit process. j. The following Drainage Review conditions shall apply: 1. All development and engineering design shall be in conformance with Section 1205 of the Maricopa County Zoning Ordinance; Drainage Policies and Standards; Floodplain Regulations for Maricopa County; MCDOT Roadway Design Manual; and current engineering policies, standards and best practices at the time of application for construction. 2. Engineering review of planning and/or zoning cases is for conceptual design only and does not represent final design approval nor shall it entitle applicants to future designs that are not in conformance with Section 1205 of the Maricopa County Zoning Ordinance and Drainage Policies and Standards; Floodplain Regulations for Maricopa County; and the MCDOT Roadway Design Manual. 3. Detailed Grading and Drainage Plans showing the new site improvements must be submitted for the acquisition of building permits. k. Amendments to the site plan and narrative report shall be processed as a revised application in accordance with Maricopa County Zoning Ordinance Article 304.9. l. Non-compliance with the conditions of approval will be treated as a violation in accordance with the Maricopa County Zoning Ordinance. Further, noncompliance of the conditions of approval may be grounds for the Planning and Zoning Commission to take action in accordance with Chapter 3 (Conditional Zoning). m. Non-compliance with the regulations administered by the Maricopa County Environmental Services Department, Maricopa County Department of Transportation, Formal Meeting Minutes Wednesday, April 22, 2015 Page 10 of 50 Drainage Review Division, Planning and Development Department, or the Flood Control District of Maricopa County may be grounds for initiating a revocation of this Special Use Permit as set forth in the Maricopa County Zoning Ordinance. n. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval is temporary and allows the property to enjoy uses in excess of those permitted by the zoning existing on the date of application, subject to conditions and stipulations. In the event of the failure to comply with any condition or stipulation, and at the time of expiration of the Special Use Permit, the property shall revert to the zoning that existed on the date of application. It is, therefore, stipulated and agreed that either revocation due to the failure to comply with any conditions or stipulations, or the expiration of the Special Use Permit, does not reduce any rights that existed on the date of application to use, divide, sell or possess the property and that there would be no diminution in value of the property from the value it held on the date of application due to such revocation or expiration of the Special Use Permit. The Special Use Permit enhances the value of the property above its value as of the date the Special Use Permit is granted and reverting to the prior zoning results in the same value of the property as if the Special Use Permit had never been granted. (C-44-15-075-M-00) Motion to concur with recommendations from the Planning and Commission subject to conditions ‘a’ through ‘n’ by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo PZ-4. WEST VALLEY REGIONAL WATER RECLAMATION FACILITY MCP2014003 Supervisor District: 4 Applicant/Owner: EPCOR / Everkrisp Vegetables Request: Military Compatibility Permit (MCP) with a Plan of Development for a water reclamation facility in the RU-43 Military Airport and Ancillary Military Facility (MAAMF) and AD-2 MAAMF zoning districts Site Location: Approximately a ¼ mile north of Camelback Rd. and approx. ¼ mile east of Alsup Ave. the Glendale area. Site Size: Approximately 40 acres County Island Status: Class I (City of Glendale) Additional Comments: A letter in opposition from Arizona Motorsports was provided to the Commission. The opposition was related to concerns with odor, ground water resources, and property values. Commission Recommendation: On 3/26/15, the Commission voted 8-0 to recommend approval of MCP2014003 subject to conditions ‘a’ – ‘h’: Provided the following conditions are met: a. Development of the site shall comply with the site plan entitled, “Military Compatibility Formal Meeting Minutes Wednesday, April 22, 2015 Page 11 of 50 Permit with Plan of Development”, consisting of two (2) full-size sheets, dated revised February 20, 2015, and stamped received February 20, 2015, except as modified by the following conditions. b. Development and use of the site shall comply with the narrative report entitled, “West Valley Regional Water Reclamation Facility”, consisting of thirty (30) pages, dated revised February 19, 2015 and date stamped received February 20, 2015 except as modified by the following conditions. c. The following Planning Engineering comments shall apply: 1. The final grading design for the site shall be such that all developed portions of the site, with the exception of the wastewater recharge basins, will drain to the storm water retention basin(s). 2. The maximum retention basin depth (measured from the basin bottom to the calculated high water elevation) shall be 3 feet; maximum side slopes of retention basins shall be 4:1 (without implementation of safety measures). 3. All development and engineering design shall be conformance with section 1205 of the Maricopa County Zoning Ordinance; Drainage Policies and Standards, Floodplain Regulations for Maricopa County; MCDOT Roadway Design Manual; and current engineering policies, standards and best practices at the time of application for construction. 4. Engineering review of the planning and/or zoning cases is for conceptual design only and does not represent final design approval nor shall it entitle applicants to future designs that are not in conformance with Section 1205 of the Maricopa County Zoning Ordinance and Drainage Policies and Standards; Floodplain Regulations for Maricopa County; and the MCDOT Roadway Design Manual. 5. Detailed Grading and Drainage Plans showing the new site improvements must be submitted for the acquisition of building permits. d. All outdoor lighting shall conform to the Maricopa County Zoning Ordinance. e. Development and use of the site shall comply with requirements for fire hydrant placement and other fire protection measures as deemed necessary by the applicable fire department. f. Recordation of the 20’ ingress/egress/utility access easement for the southern boundary and the 30’ ingress/egress/sewer easement for the northern boundary shall be provide to Planning and Development for compliance with this condition. A copy of the recorded 25’ x 25’ sight visibility triangles for ingress/egress access along the southern and northern boundaries of Alsup Ave. will be provided to Planning and Development for compliance with this condition. g. Non-compliance with the regulations administered by the Maricopa County Environmental Services Department, Maricopa County Department of Transportation, Drainage Review Division, Planning and Development Department, or the Flood Control District of Maricopa County may be grounds for initiating a revocation of this Military Compatibility Permit as set forth in the Maricopa County Zoning Ordinance. h. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval allows the property owner to enjoy uses in excess of those permitted by the underlying zoning existing Formal Meeting Minutes Wednesday, April 22, 2015 Page 12 of 50 on the date of application, subject to conditions. It is, therefore, stipulated and agreed that revocation of this Military Compatibility Permit due to the failure to comply with any condition does not reduce any rights that existed on the date of application to use, divide, sell, or possess the property and that there would be no diminution in value of the property from the value it held on the date of application due to such revocation. The Military Compatibility Permit enhances the value of the property above its value as of the date the Military Compatibility Permit is granted and revocation results in the same value of the property as if the Military Compatibility Permit had never been granted. (C-44-15-076-M- 00) Motion to concur with recommendations from the Planning and Commission subject to conditions ‘a’ through ‘h’ by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo STATUTORY HEARINGS - AUDIENCIAS LEGALES Transportation – Transportación 6. ROAD FILE DECLARATIONS - DECLARACIONES DE CARRETERA Approve, by resolution, petitions to open and declare the following roads into the county highway system. This action will serve as notice of the Board of Supervisors’ acceptance of all U.S. Patent easements, reservations, rights-of-way or properties along the alignments into the Maricopa County highway system and will also authorize the maintenance and acquisition of the necessary rights-of-way through donation, purchase, or condemnation. a. ROAD FILE NO. A-533 Road File No. A-533 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: Lower Buckeye Road and Sarival Avenue. Supervisory District No. 4) (C-64-15-090-M-01) Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 13 of 50 AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS COUNTY OFFICERS - OFICIALES DE CONDADO Assessor - Asesor 7. EXECUTIVE COMPENSATION PACKAGE Approve an exception to the Compensation Plan and grant an Executive Compensation Package (ECP) for Michael Kelly, an unclassified Operations/Program Manager in the Assessor’s Office. If approved, this ECP will authorize a deposit of 80 hours of vacation time his leave balance. This request is for a one-time allotment of these additional hours. An exception to the Compensation Plan is needed because under Section XI., ECPs are for top management positions at a level equivalent to department deputy director or above. (C-12-15-006-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Clerk of the Court - Secretario de la Corte 8. OFFICIAL APPOINTMENTS AND OATHS OF OFFICE Pursuant to A.R.S. § 12-283, approve the official appointment of the following deputies, clerks, and assistants of the Clerk of the Superior Court. Authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A. R. S. § 38-231. March 02, 2015 Lauren Marie Dugar, Deputy Clerk Monique Maria Perez, Deputy Clerk Seidy J. Ramirez, Deputy Clerk Maria Estela Ramirez-Munoz, Deputy Clerk Catherine D. Williamson, Deputy Clerk Michelle T. Tobias, Deputy Clerk March 09, 2015 Geraldine Clark, Deputy Clerk March 30, 2015 Heidi Jo Bell, Deputy Clerk Tiffany Kathryn Braiker, Deputy Clerk Kimberly Ellis, Deputy Clerk Angelica Lopez, Deputy Clerk Monica Leticia Medina, Deputy Clerk Stefanie K. Radwanski, Deputy Clerk Kimberly K. Roehl, Deputy Clerk Alyssa Nichole Taylor, Deputy Clerk Kelly Dianne Woods, Deputy Clerk The Clerk of the Superior Court, pursuant to A.R.S. § 12-283, and in accordance with Formal Meeting Minutes Wednesday, April 22, 2015 Page 14 of 50 procedures established by the Board of Supervisors, may appoint deputies, clerks, and assistants. Further, the appointment shall be in writing. (C-16-15-010-9-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Sheriff - Alguacil 9. EXEMPTION FROM MARKINGS AND UNDERCOVER LICENSE PLATE RENEWAL FOR SHERIFF'S FLEET VEHICLES GOING INTO SERVICE Approve, per A.R.S. §38-538.03, exemptions from markings and the issuance of undercover license plates for 28 replacement vehicles going into service for the Sheriff's Office. These vehicles will be used for undercover investigative purposes. (C-50-15-089-M- 00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 10. SUBGRANTEE AGREEMENT-REALLOCATION WITH ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR THE 2013 HOMELAND SECURITY GRANT PROGRAM Approve a Subgrantee Agreement-Reallocation and acceptance of up to $55,000 in continued grant funding from the Arizona Department of Homeland Security (AZDOHS) for the 2013 Homeland Security Grant Program, MCSO RRT (Rapid Response Team) EOD (Explosive Ordinance Disposal) Project #130814-07. The term of this award is April 1, 2015 through July 31, 2015. The Sheriff’s Office indirect cost rate for FY2015 is 15.7% ($8,635). This is a capital equipment purchase that is excluded from the indirect cost calculation. Approval of this project will enable the Sheriff’s Office to purchase an Explosive and Ordinance Disposal (EOD) protective suit and helmet and a portable x-ray system that will be used by the EOD Unit to identify potential explosive ordinance and devices. MCSO's Rapid Response Team and specialty components within the Team (e.g. the EOD unit) are deployable as a state-wide resource to assist and support any and all public safety entities. (C-50-15-090-G-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 11. GRANT FUNDS FOR THE ARIZONA AUTO THEFT INVESTIGATOR'S ASSOCIATION TRAINING SEMINAR Approve acceptance of $1,145 in grant funding from the Arizona Automobile Theft Authority for the 2015 AATA Professional Training Grant Program. The Sheriff’s Office indirect cost rate for FY2015 is 15.7%. Unrecoverable indirect costs associated with this grant are estimated to be $179.77. Approval to accept this funding from the Arizona Automobile Theft Authority will provide the Sheriff’s Office funding for one association membership ($45) and the registration fees for four deputies ($1,100) to attend the 2015 Arizona Auto Theft Investigator’s Association (AATIA) Conference August 9-14, 2015. (C-50-15-091-G-00) Formal Meeting Minutes Wednesday, April 22, 2015 Page 15 of 50 Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 12. COMPETITION IMPRACTICAL PROCUREMENT WITH COVERTTRACK GROUP, INC. Approve a Competition Impractical Procurement as authorized by Maricopa County Procurement Code, MCI-351, for the not-to-exceed amount of $450,000.00 with CovertTrack Group Inc. to purchase, replace, upgrade and support current audio and video surveillance and GPS tracking equipment for the Maricopa County Sheriff’s Office (MCSO). This approval will be for three years and equipment and services will be obtained by individual purchase order at agreed upon prices. (C-50-15-092-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 13. DONATION TO THE MASH UNIT Approve the acceptance of a $979.78 donation from the Friends of the Phoenix Public Library to the Maricopa County Sheriff’s Office that is designated for MCSO Animal Safe Haven (MASH). The donation will be used to help fund the care and treatment of animals that become part of the Sheriff’s custody resulting from criminal animal abuse situations. (C-50-15-093-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Treasurer - Tesorero 14. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to ARS § 42-18353 for the parcel numbers, tax years and amounts as listed below: (C-43-15-038- M-00) 400-58-075A 2006 – 2011 $1,829.06 900-80-825 2013, 2014 $10,070.24 941-29-147 2005, 2006 $112,524.48 943-48-626 2005, 2006 $109,978.76 948-63-657 2005, 2006 $2,779.42 946-28-307 2005 $51,984.53 949-20-074 2005, 2006, 2008 $57,439.25 919-57-830 1992, 1993, 2010, 2011 $125,675.47 960-71-135 2002 – 2008 $1,032.64 960-56-925 1997 – 2010 $724.45 973-27-138 1996, 1998 – 2005 $436.53 964-26-202 1999 – 2002 $4,145.21 964-34-625 2000 – 2004 $723.19 973-44-111 1996 – 2005 $331.86 962-88-957 1999 – 2003 $439.81 962-36-674 2001 – 2004 $472.18 966-05-661 2003 – 2005 $331.55 966-31-007 2001 – 2005 $1,510.77 962-77-971 2000 – 2004 $440.03 973-59-202 1996 – 2005 $1,857.26 Formal Meeting Minutes Wednesday, April 22, 2015 Page 16 of 50 974-29-881 2007 $518.70 981-57-767 2002 $1,396.46 961-50-589 2001 – 2005 $433.89 964-07-815 1997 – 2002 $543.01 970-90-378 2002, 2003 $278.86 963-37-292 1996 – 2001 $4,192.27 961-40-582 1999 – 2002 $466.20 960-97-491 2002 – 2010 $1,324.46 981-66-247 2003 – 2010 $519.75 981-26-297 2002 – 2010 $1,700.38 960-84-634 2003 – 2010 $821.34 972-99-249 2007 $469.58 964-63-734 2002 – 2008 $562.55 963-51-139 1997 – 2005 $2,439.26 964-78-021 1998, 2000 – 2005 $1,052.60 980-46-122 1999 – 2002 $1,191.71 965-63-337 1998, 2000 – 2002 $499.39 974-03-131 1998 – 2002 $1,426.99 960-83-154 1998, 2000 – 2003 $1,119.80 960-24-771 1999 – 2002 $1,827.46 961-71-963 2000 – 2005 $2,512.98 964-53-522 1994 – 2003 $1,578.25 963-10-904 1998, 2000 – 2010 $2,628.32 960-28-976 2002 – 2010 $2,539.26 962-24-468 2000 – 2010 $742.60 973-32-263 2003 – 2010 $6,792.54 962-24-403 1998 – 2010 $510.00 973-76-606 1999, 2001 – 2010 $782.17 962-18-139 2000 – 2010 $2,594.01 Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo JUDICIAL BRANCH - PODER JUDICIAL Superior Court - Tribunal Superior 15. APPLY AND ACCEPT AMENDMENT TO SUBGRANTEE AGREEMENT WITH THE STATE OF ARIZONA, GOVERNOR’S OFFICE FOR CHILDREN, YOUTH AND FAMILIES FOR THE JUVENILE ACCOUNTABILITY BLOCK GRANT Authorize the application and acceptance of an extension of a subgrantee agreement between the State of Arizona, Governor’s Office of Children, Youth, and Families, Grantor, and the Maricopa County Juvenile Probation Department (JPD) in the not-to-exceed amount of $500,000. Also, authorize the acceptance of local governments’ allocations, in the not-to-exceed amount of $500,000, for use of those funds in a manner that creates combined benefit. Authorize the Chairman of the Maricopa County Board of Supervisors to sign all agreement documents and the Juvenile Probation Department to sign all budget and grant scheduling documents. The term of the grant will be extended from January 1, 2015 through an end date nine months after that of the extension date. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, therefore, expenditures of these revenues are not prohibited by law. Formal Meeting Minutes Wednesday, April 22, 2015 Page 17 of 50 The Juvenile Probation department’s indirect rate for the year of origin of this grant, FY14 is 25.3%. The grant limits indirect cost recovery to 5%. The amount of the extension is expected to be $185,216, of which $86,122 is the unspent balance of the previously approved initial allocation, with $99,094 in additional funds. Full indirect costs on the additional amount are estimated at $23,876, of which $4,719 is recoverable and $19,158 is unrecoverable. The award requires a match on the additional amount of $11,010, which will be funded internally by the JPD General Fund. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation by the Juvenile Probation Department. (C-27-15-009-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo COUNTY MANAGEMENT - ADMINISTRADORES DEL CONDADO Assistant County Manager - Sub Directora de Condado - MaryEllen Sheppard 16. EXECUTIVE COMPENSATION PACKAGE Approve an Executive Compensation Package (ECP) for Ryan Cotter, Research Director for Justice Systems Planning & Information (JSPI). If approved, this ECP agreement will authorize a deposit of 80 hours of vacation time and 80 hours of sick leave to Mr. Cotter's leave balances and award him a Schedule #3 Leave Accrual Rate effective June 15, 2015. (C-95-15-004-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Supervisor Barney thanked Tom Manos and MaryEllen Sheppard for the work in getting the content of the package together. He welcomed Ryan Cotter to the position. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 18 of 50 COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Animal Care and Control Services - Servicios de Control y Cuidado de Animales 17. NON- RECURRING FUND BALANCE ALLOCATION TO ANIMAL CARE AND CONTROL FOR EAST VALLEY SHELTER REPAIR In accordance with ARS 41-17106, authorize the following amendment of the FY 2015 Animal Care and Control (790) Budget: a) Decrease the expenditure authority in the FY 2015 Non Departmental (470) Grants Fund (249) Non Recurring Non Project (0001) in the amount not-to-exceed of $150,000. b) Increase the expenditure authority in the FY 2015 Animal Care and Control (790) Animal Control License Shelter (572) Non Recurring Non Project (0001) in the amount not-to- exceed of $150,000. These actions will have a County-wide net impact of zero and they do not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. This funding will allow Facilities Management, on behalf of Animal Care & Control, to complete the list of facility maintenance items at the east shelter, so that various customer service areas will be enhanced. (C-79-15-060-2-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Correctional Health - Salud Correccional 18. NON-OPERATING CONTINGENCY TRANSFER TO CORRECTIONAL HEALTH SERVICES Pursuant to A.R.S. § 42-17106(B), authorize the following amendments to the FY 2015 budget: a) Increase the expenditure appropriation for Correctional Health (260) Detention Fund (255) Non-Operating (0001) appropriation by $2,925,000 to address medication expense and staffing related cost overruns in FY 2015. b) Increase the expenditure appropriation for Correctional Health (260) General Fund (100) Non-Operating (0001) appropriation by $25,000 to address medication expenses in FY 2015. c) Decrease the expenditure appropriation for the Non Departmental (470) Detention Fund (255) Non-Operating (0001) Contingency (4711) in the line "Unreserved Contingency" by $2,925,000. d) Decrease the expenditure appropriation for the Non Departmental (470) General Fund (100) Non-Operating (0001) Contingency (4711) in the line "Unreserved Contingency" by $25,000. These actions will have a countywide net impact of zero. Formal Meeting Minutes Wednesday, April 22, 2015 Page 19 of 50 Also, direct OMB to include the following in the final FY 2016 budget: a) Include an adjustment of $2,500,000 in the FY 2016 Correctional Health (260) Detention Fund (255) Operating (0000) budget to fund the annualized operating cost associated with this action as well as the anticipated inflation of pharmaceuticals and administration costs. b) Include a reserved contingency in the amount of $868,000 in the FY 2016 Non- Departmental (470) Detention Fund (255) Operating budget (0000) which will be reserved to address clinical staffing costs after an analysis of the necessary staffing is completed. Correctional Health Services has experienced a 55% increase in pharmaceutical costs over the prior year and is over budget primarily due to the drug costs in four major categories: HIV, psych, atypical psych and rare specialty drugs. Further, CHS has experienced a higher than anticipated use of clinical contract staff due to the NCCHC accreditation that occurred in FY 2015 as well as mandates stemming from Graves v. Arpaio. Based on the results of a multi-disciplinary assessment, an administrator positions is being requested to assist to streamline and improve processes, including administration and the procurement of medication. (C-26-15-008-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Employee Benefits and Health - Beneficios a los Empleados y la Salud 19. EMPLOYEE BENEFIT TRUST – BENEFIT PREMIUM HOLIDAY Approve the following: 1. Implement a premium holiday for self-insured employee medical, pharmacy and behavioral health plans for the June 7, 2015 pay period. The premium holiday will affect both employee and employer contributions. The estimated savings to employees is $493,286 and the estimated savings to the employer are $4,735,245. The total impact of the premium holiday to the Employee Benefits Trust will not exceed $5,500,000. 2. In the event that Net Position in the Maricopa County Employee Benefits Trust,excluding Short-Term Disability funds, is reduced to deficit as of June 30, 2015, the shortfall will be eliminated by a fund transfer from the General Fund. Such a transfer from the General Fund may occur in FY 2015-16. This action will reduce the Net Position of the Employee Benefits Trust by reducing revenue that would otherwise be collected. The premium holiday will be implemented by not charging employee and employer premiums for medical, pharmacy and behavioral health plans for all employees that have an active “A” status or leave status of “L” or “P” at the time of the premium holiday. This action will reduce Benefit Trust revenues but will not eliminate the benefit cost allocation to departments for the June 7, 2015 pay period. The cost allocation was budgeted to be lower than actual benefit premium charges and thus the departments have already benefited from receiving a discounted cost allocation. The Benefits Board of Trustees is scheduled to review the proposed premium holiday at their regular meeting scheduled for April 20, 2015. Update: At their April 20, 2015 meeting, the Benefits Board of Trustees approved recommending to the Maricopa County Board of Supervisors a Benefit Premium Holiday for self-insured medical, prescription, and behavioral health plan to be implemented for one pay period in June 2015. (C-39-15-023-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Chairman Chucri thanked Tom Manos and his staff for having the vision for an Formal Meeting Minutes Wednesday, April 22, 2015 Page 20 of 50 employee premium holiday. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Enterprise Technology - Tecnología Empresarial 20. SITE SPECIFIC SUPPLEMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR ACCESS TO SOUTH MOUNTAIN COMMUNICATIONS FACILITY Approve, and authorize the Chairman to execute all documents associated with, a Site Specific Supplemental Agreement G-30169 with the City of Phoenix (“City”) Intergovernmental Telecommunications Facilities Sharing Agreement No. 90036 (as amended) allowing the County access to the City’s communications facility atop South Mountain. This Site Specific Supplemental Agreement G-30169 to the Intergovernmental Telecommunications Facilities Sharing Agreement No. 90036 (authorized via agenda C-76- 02-019-2-00 and as amended via agenda C-76-02-019-2-05) allows Maricopa County the right to develop a County public safety and general government radio facility at the City’s South Mountain wireless communications site. The County’s planned development of a radio facility at South Mountain is part of the Radio System Upgrade Project approved by the Board of Supervisors under agenda item C-73-13-077-7-00. (C-41-15-015-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 21. AMENDMENT TO SUPPLEMENTAL AGREEMENT WITH CITY OF PHOENIX FOR MOUNT GILLEN COMMUNICATIONS FACILITY Approve, and authorize the Chairman to execute all documents associated with, Amendment No. 1 to Supplemental Agreement No. 3 to the City of Phoenix (“City”) Intergovernmental Telecommunications Facilities Sharing Agreement No. 90036 as amended allowing the County access to the City’s communications facility atop Mount Gillen. This Amendment No. 1 to the Supplemental Agreement No. 3 (authorized via agenda C- 76-02-019-2-01) to the Intergovernmental Telecommunications Facilities Sharing Agreement No. 90036 (authorized via agenda C-76-02-019-2-00 and as amended via agenda C-76-02-019-2-05) allows Maricopa County the right to make modifications to the County’s public safety and general government radio system at the City’s Mount Gillen communications facility. The County’s planned modifications to the wireless communication system at Mount Gillen are part of the Radio System Upgrade Project approved by the Board of Supervisors under agenda item C-73-13-077-7-00. (C-41-15-014-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Finance - Finanzas 22. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers from the operating funds to clearing funds Formal Meeting Minutes Wednesday, April 22, 2015 Page 21 of 50 including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with ASLAPR approved retention schedule. Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Government Relations - Relaciones Gubernamentales 23. APPLY FOR TRIBAL GAMING FUNDS FROM FORT MCDOWELL YAVAPAI NATION Pursuant to A.R.S. §5-601.02, authorize Maricopa County through the Office of the County Manager to submit 33 applications to the Fort McDowell Yavapai Nation for Tribal Gaming Grant funds for County departments and community non-profits as listed below. These funds are for government or non-profit services that benefit the general public, including public safety, mitigation of the impacts of gaming, or promotion of commerce and economic development. The total amount of funds requested will not exceed $1,618,010. Authorize the Chairman, or his designee in the County’s Manager’s Office, to sign all application documents related to these grant funds, as applicable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. Upon award of grant funds, subsequent action will be submitted to the Board of Supervisors for acceptance of individual grant funds and execution of all necessary acceptance documents which may also include an Intergovernmental Agreement (IGA), Grant-in-Aid Agreement, or similar documents. Indirect costs are not applicable to Tribal Gaming Grants. Additional agenda item will include information on the unrecoverable indirect costs associated with grant awards. Additionally, the acceptance agenda item will adjust the overall grant budget to accommodate these grants through a future reconciliation. (C-20-15-036-G-00) Grant Applicant: Back To School Clothing Drive Grant Program: Student Attire For Education Amount Requested: $25,000 Grant Applicant: Ben's Bells Project Grant Program: Kind Campus Amount Requested: $10,000 Grant Applicant: Bob Ramsey Executive Education Grant Program: CPM - Fort McDowell Yavapai Nation Amount Requested: $80,625 Grant Applicant: Children's Museum of Phoenix Grant Program: Literacy Festival Amount Requested: $10,000 Grant Applicant: Circle the City Grant Program: Recuperative Care for Homeless Individuals Amount Requested: $10,000 Formal Meeting Minutes Wednesday, April 22, 2015 Page 22 of 50 Grant Applicant: Community Information and Referral Services Grant Program: 2-1-1 Arizona Amount Requested: $78,000 Grant Applicant: Duet:Partners in Health and Aging Grant Program: Faith Community Nursing Amount Requested: $9,000 Grant Applicant: Fire District of Sun City West Grant Program: Sun City West - Electronic Patient Reporting Hardware Amount Requested: $10,260 Grant Applicant: Girl Scouts–Arizona Cactus-Pine Council Grant Program: Leadership Center for Girls in Arizona Amount Requested: $10,000 Grant Applicant: Glendale Union High School District Grant Program: PSAT Assistance Grant Amount Requested: $50,000 Grant Applicant: Hope & A Future Grant Program: Life Skills Program for Foster Children Amount Requested: $100,000 Grant Applicant: ICM Food & Clothing Bank Grant Program: Children & Families Program Amount Requested: $5,000 Grant Applicant: Leukemia & Lymphoma Society Grant Program: Leukemia & Lymphoma Society Transportation for Patients Amount Requested: $25,000 Grant Applicant: Lodestar Day Resource Center Grant Program: Lodestar Day Resource Center Engagement and Special Programs Coordination: Amount Requested: $75,000 Grant Applicant: Maricopa County Department of Transportation Grant Program: Tuthill Road / Jackrabbit Trail and Beloit Improvements Amount Requested: $275,000 Grant Applicant: Maricopa County Education Service Agency Grant Program: Youth Advisory Council Amount Requested: $9,000 Grant Applicant: Maricopa Trail and Park Foundation Grant Program: Maricopa Trail Communities Program Amount Requested: $23,375 Grant Applicant: NABI Foundation Grant Program: Capital Campaign Amount Requested: $50,000 Grant Applicant: Phoenix Children's Hospital Foundation Grant Program: Phoenix Children's Hospital Palliative Care Program Amount Requested: $10,000 Formal Meeting Minutes Wednesday, April 22, 2015 Page 23 of 50 Grant Applicant: Phoenix Rescue Mission Grant Program: Phoenix Rescue Mission Changing Lives Center for Homeless Women and Children Amount Requested: $35,000 Grant Applicant: Ryan House Grant Program: Child Life-enhancing Activities for Children with Life-threatening or Termi Amount Requested: $20,000 Grant Applicant: Sequoia Support Services, Edkey Inc. Grant Program: Putting Children First - FMYN Amount Requested: $100,000 Grant Applicant: Southwest Autism Research & Resource Center (SARRC) Grant Program: Web-based Education Tools on Autism Amount Requested: $25,000 Grant Applicant: Southwest Human Development Grant Program: Reach Out and Read Amount Requested: $30,000 Grant Applicant: Special Olympics Arizona, Inc. Grant Program: Healthy LEAP Amount Requested: $5,000 Grant Applicant: STEP - Student Expedition Program Grant Program: STEP - Student Expedition Program Amount Requested: $15,000 Grant Applicant: Sun Lakes Fire District Grant Program: Fire Engine Replacement Amount Requested: $437,750 Grant Applicant: The Victoria Foundation Grant Program: Grant Park Computer Lab Amount Requested: $15,000 Grant Applicant: Tumbleweed Youth Development Center Grant Program: FMYN Homeless Youth Support Amount Requested: $25,000 Grant Applicant: Veterans Heritage Project Grant Program: Since You Asked Amount Requested: $10,000 Grant Applicant: Whispering Hope Ranch Foundation Grant Program: Partnering in Hope for Children with Special Needs Amount Requested: $10,000 Grant Applicant: YWCA Metropolitan Phoenix Grant Program: Senior Meals Programs Amount Requested: $25,000 Formal Meeting Minutes Wednesday, April 22, 2015 Page 24 of 50 Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 24. RESOLUTION REGARDING EXECUTIVE ORDER 13690 Approve a Resolution regarding Executive Order 13690, which would establish a Federal Flood Risk Management Standard and a process for further soliciting and considering stakeholder input. Further, authorize the Chairman to send comments to the Federal Emergency Management Agency’s Docket ID FEMA-2015-0006. (C-20-15-032-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Human Resources - Recursos Humanos 25. MARICOPA COUNTY LEADERSHIP AND EDUCATION ADVANCING PUBLIC SERVICE INTERNSHIP PROGRAM Approve the Maricopa County Leadership and Education Advancing Public Services (MCLEAPS) Program Affirmation Agreement for fall semester 2015. The MCLEAPS Program Affirmation Agreement for fall semester 2015 outlines the responsibilities of Maricopa County, Arizona State University, and interns participating in the MCLEAPS program. The MCLEAPS Internship Program is administered through the student placement agreement in place between ASU and Maricopa County, approved by the Board of Supervisors on April 23, 2014 (C-31-14-029-3-00). (C-31-15-029-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Supervisor Hickman noted his appreciation for the internships with Arizona State University and he is hopeful that a future internship program will be offered through University of Arizona. Formal Meeting Minutes Wednesday, April 22, 2015 Page 25 of 50 Human Services - Servicios Humanos 26. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY Approve Amendment No. 10 to the financial Intergovernmental Agreement (IGA) with Arizona Department of Economic Security (DES) (DE111009001) and Maricopa County, administered by its Human Services Department (HSD) for Workforce Investment Act Activities. The purpose of this amendment is for DES to provide reallocated funds from Program Year 2012/FY13 to Maricopa County for Workforce Investment Act activities. DES will increase funding by $25,471 and the IGA reimbursement ceiling shall increase from $39,084,471 to $ 39,109,942. The funds are provided under the Workforce Investment Act (WIA) Title, 1B Federal Grant program. Funds will primarily be utilized to purchase equipment to enhance program service delivery in the One-Stop Career Centers. The reallocated funds must be fully expended by May 31, 2015 and final expenditure report must be submitted to DES by June 30, 2015. The FY2015 Human Services Department negotiated U.S. Department of Health and Human Services indirect cost rate is 18.4% of salaries and personnel related costs. The total agreement funds are $25,471 of which $720 is for personnel. The total recovered allowable indirect cost amount is $132 and the unrecoverable indirect cost is $0. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. The funds are provided under the Workforce Investment Act (WIA) Title, 1B Federal Grant program from the U.S. Department of Labor. As such, the funds are subject to all the provisions of Public Law 111-5 as well as any guidance issued by the U.S. Department of Labor and DES. The term of the IGA is effective date is April 1, 2010 and will expire on August 31, 2015. Maricopa County, exclusive of the City of Phoenix, is a designated Local Workforce Investment Area (LWIA) under the federal Workforce Investment Act (WIA) of 1998 - Maricopa Workforce Connections (MWC). MWC assists youth, job seekers and employers with employment needs. (C-22-11-021-3-10) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 26 of 50 27. AGREEMENT FOR SERVICES WITH GUADALUPE COMMUNITY DEVELOPMENT CORPORATION Approve a financial agreement with Guadalupe Community Development Corporation (CDC), a Community Housing Development Organization (CHDO) Developer and Maricopa County administered by its Human Services Department. The purpose of this agreement is to provide funds to Guadalupe CDC for acquisition and new construction of single-family housing. The agreement amount shall not exceed $262,600. The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. The contract is effective March 1, 2015 and shall expire twenty-four (24) months from the date of full execution. Pursuant to Special Provision G. 18 d. of the agreement, authorize the Department Director to make administrative changes within the general scope of work that do not increase or decrease the amount of total contract funding. This Contract is funded through the Program Year FY 2014-2015 Maricopa County HOME Consortium Annual Action Plan (C-22-14-063-3-00), approved by the Board of Supervisors on May 7, 2014. Maricopa County is the lead agency for the Maricopa HOME Consortium. The Consortium is required to allocate 15% of the HOME Investment Partnerships Program allocation for CHDO set-aside projects. (C-22-15-057-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 28. AMENDMENT TO AGREEMENT WITH GUADALUPE COMMUNITY DEVELOPMENT CORPORATION Approve Amendment No. 2 to the Community Housing Development Organization (CHDO) agreement between Guadalupe Community Development Corporation and Maricopa County through the Human Services Department. The purpose of the amendment is to revise Section III Work Statement Activity Budget to allow HOME funds to be used for acquisition in the amount of $100,000. In addition, to amend Section III Work Statement Activity Description Section 1.1 the HOME Resale Provision and substitute the HOME Recapture Provision as means of securing affordability period for the development of 4 single family homes in Guadalupe, AZ. (C-22-15-005-3-02) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 29. AMENDMENT TO SUB-LEASE AGREEMENT WITH A NEW LEAF, INC. Approve and authorize the Chairman to execute Non-financial Amendment No. 1 to Sublease Agreement L-7451 with A New Leaf, Inc. (Sublessor) for the purpose of Early Head Start classroom space and playground located at La Mesita Family Homeless Center, 2254 West Main Street, Mesa, Arizona. The current Agreement expires June 30, 2015, with one option to renew for an additional three year term. The amendment would extend the term for 3 years, July 1, 2015 to June Formal Meeting Minutes Wednesday, April 22, 2015 Page 27 of 50 30, 2018. This classroom and playground will provide Early Head Start and Head Start services to children 0-5 years of age. The Center based services will be at no cost to the County or its clientele. The master lease is between Sublessor as Lessee and La Mesita Apartments, LP, as Lessor. (C-22-14-067-1-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 30. CONTRACT WITH NEWTOWN COMMUNITY DEVELOPMENT CORPORATION AND THE CITY OF TEMPE Approve a financial agreement with Newtown Community Development Corporation, a Community Housing Development Organization (CHDO) and the City of Tempe and Maricopa County administered by its Human Services Department. The purpose of this agreement is to provide funds to Newtown administered by the City of Tempe for acquisition and rehabilitation of up to 5 single family homes for sale to eligible low-income first-time homebuyers. The agreement amount shall not exceed $460,000. The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. The contract is effective March 1, 2015 and shall expire twenty-four (24) months from the date of full execution. Pursuant to Special Provision G. 19 d. of the agreement, authorize the Department Director to make administrative changes within the general scope of work that do not increase or decrease the amount of total contract funding (i.e. including approval of street address of the specific site purchased). Once address is identified parties will execute an Addendum and submit the same to the Clerk of the Board. This Contract is funded through the Program Year FY 2014-2015 Maricopa County HOME Consortium Annual Action Plan (C-22-14-063-3-00), approved by the Board of Supervisors on May 7, 2014. Maricopa County is the lead agency for the Maricopa HOME Consortium. The Consortium is required to allocate 15% of the HOME Investment Partnerships Program allocation for CHDO set-aside projects. (C-22-15-060-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 31. FAIR HOUSING PROCLAMATION Approve and proclaim the month of April 2015 Fair Housing Month in Maricopa County, Arizona. All citizens of Maricopa County are encouraged to work for tolerance and equal opportunity in our own communities. The Civil Rights Act of 1968, the Fair Housing Amendments Act of 1988, and 24 CFR 5.10(a)2 ensure full and fair access to housing opportunity and makes it unlawful to discriminate in the sale or rental of housing on the basis of the characteristics as prescribed by the law. The Fair Housing Act covers all real estate related transactions including the sale or rental of housing, insurance, appraisals, lending, redlining, block busting, and, due to the civil rights issues, hate-related crimes. It is also unlawful to retaliate against a person who exercises their rights under the law, or any person who assists them in exercising their rights. Formal Meeting Minutes Wednesday, April 22, 2015 Page 28 of 50 Maricopa County is a recipient of Housing and Urban Development (HUD) grants. HUD program activities are administered by the Human Services Department – Community Development Division. Promoting Fair Housing initiatives is a HUD mandate for areas that receive HUD grants. (C-22-15-059-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Parks and Recreation - Parques y Recreación 32. NEW COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH REEL ’EM IN ADVENTURES Approve a new Commercial Management Concessions Agreement with Reel ‘Em In Adventures that will allow this Concessionaire to manage, operate and maintain a commercial guided fishing concession from waters of Lake Pleasant, within the Maricopa County Regional Park System. Reel ‘Em In Adventures will provide guided fishing expeditions as a concession at Lake Pleasant Regional Park, within the Maricopa County Regional Park System, and in so doing will be providing additional services to the recreational public. The concessionaire is responsible for all costs associated with the operation, maintenance, safety, licensing and permits. The term of this Agreement is from the Board of Supervisors' approval through December 31, 2015, with ten (10) one (1)-year automatic renewal options. (C-30-15-022- M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 33. NEW COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH FINS UP SCUBA, LLC Approve a new Commercial Management Concessions Agreement with Fins Up Scuba, LLC that will allow this Concessionaire to manage, operate and maintain a commercial scuba diving concession from waters of Lake Pleasant, within the Maricopa County Regional Park System. Fins Up Scuba will provide scuba instruction and certification as a concession at Lake Pleasant Regional Park, within the Maricopa County Regional Park System, and in so doing will be providing additional services to the recreational public. The concessionaire is responsible for all costs associated with the operation, maintenance, safety, licensing and permits. The term of this Agreement is from the Board of Supervisors' approval through December 31, 2015, with ten (10) one (1)-year automatic renewal options. (C-30-15-024- M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 34. APPLICATION SUBMITTAL FOR LAND FOR RECREATION OR PUBLIC PURPOSE FOR MARICOPA TRAIL SEGMENT #11 Approve application submittal to United States Department of the Interior Bureau of Land Management for the Application for Transportation and Utility Systems and Facilities on Federal Lands for Maricopa Trail Segment #11. Formal Meeting Minutes Wednesday, April 22, 2015 Page 29 of 50 Approve submittal of application to the Bureau of Land Management (“BLM”) the Application for Land for Transportation and Utility Systems and Facilities on Federal Lands for a portion of the Maricopa Trail, a four foot wide recreation trail connecting our county Parks. This portion is identified as a piece of Segment 11. This Application is an amendment to an existing authorization between Maricopa County Department of Transportation and BLM which was executed in 2003. We are coordinating with the Maricopa County Department of Transportation to work inside their existing easement and amend that easement with BLM. Maricopa County proposes to build this trail inside the easement for roadway purposes obtained by the Maricopa County Department of Transportation in 2003. The proposed trail will be south of the existing roadway. The easement is 674.55 feet long and we require a 10 foot wide easement for the entire length to accommodate construction and maintenance. The current plan calls for construction of this trail in January 2016. There are no known environmental or cultural concerns specific to this land. Additionally, authorize the Chairman to execute and process the subject application documents on behalf of Maricopa County. (C-30-15-023-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Planning and Development - Planificación y Desarrollo 35. IGA WITH TOWN OF WICKENBURG FOR REGULATION OF THE FOREPAUGH PROPERTY Approve this Intergovernmental Agreement (“Agreement”) entered into pursuant to A.R.S. § 11-952 between the Town of Wickenburg (“Town”), a political subdivision of the State of Arizona, and Maricopa County (“County”), a political subdivision of the State of Arizona, for the purpose of regulating certain Property located twelve miles west of Wickenburg on US 60 between mileposts 94 and 95 in unincorporated Maricopa County; Assessor’s Parcel Nos. 506-10-006, 506-10-007, and 506-10-009 (“Property”) and commonly known as the Forepaugh Property, currently or formerly owned by the Town and located within the County’s jurisdictional territory. (C-44-15-077-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 30 of 50 Public Health - Salud Pública 36. AMENDMENT TO CONTRACT WITH THE ARIZONA SMALL BUSINESS ASSOCIATION FOR WORKSITE WELLNESS INITIATIVE SERVICES Approve an Amendment to Contract 860-12-033 (PH RFP 12-033) between the Arizona Small Business Association (ASBA) and Maricopa County by and through its Department of Public Health for the purchase of Worksite Wellness Initiative Services. This Amendment adds $30,000 to the budget for a not-to-exceed total of $511,735. The term of this contract is through June 30, 2015. All other terms and conditions of the original contract and its amendments shall remain in full force and effect. The original RFP 12-033 (Contract 860-12-033) was approved by Materials Management and Amendments No. 1 – 6. This Amendment puts the dollar amount over the threshold of Materials Management limit of ($500,000) and therefore needs to be approved by the Board of Supervisors. (C-86-15-090-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 37. AMENDMENT TO CONTRACT WITH HEALTH RESOURCES IN ACTION FOR PUBLIC HEALTH POLICY ANALYSIS SERVICES Approve Amendment No. 9 to Request for Proposal (RFP) Contract (PH RFP 11-016) between Health Resources in Action and Maricopa County by and through its Department of Public Health, to provide Public Health Policy Analysis Services. This amendment will add a revised budget, Exhibit A in the amount not-to-exceed $49,965 for the project period of April 1, 2015 through June 30, 2015. This amendment replaces the Scope of Work, Exhibit B. All other terms and conditions of the original contract and its amendments shall remain in full force and effect. (C-86-12-010-3-08) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 38. IGA WITH PARADISE VALLEY UNIFIED SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES Approve a retro-active Intergovernmental Agreement (IGA) between Paradise Valley Unified School District (PVUSD) and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Implementation Plan (SHIP). Funding is in the not-to-exceed amount of $2,000 for the budget period beginning July 1, 2014 through June 30, 2015. (C- 86-15-091-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 31 of 50 39. MOU WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR SHARING OF VITAL RECORDS DATA Approve a Memorandum of Understanding (MOU) No. HU456045 between Arizona Department of Health Services (ADHS), and Maricopa County by and through its Department of Public Health (MCDPH). This Agreement allows the parties to share vital records data. The terms of the MOU will be for five (5) years commencing upon signature of both parties unless otherwise terminated by either party in writing with a 30 day notice. (C-86-15-089-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 40. LEASE AGREEMENT WITH HIGH REVOCABLE TRUST U/T/D Approve, and authorize the Chairman to execute, Lease Agreement No. L-7459 with Randolph P. High and Kathleen M. High, trustees of the High Revocable Trust U/T/D August 24, 1992, as amendment and restated, for the County’s use of approximately 4,000 square feet of office and clinic space at 6641 E. Baywood Avenue, Mesa. Public Health will use the subject leased space for the operation of a regional WIC facility. The term of Lease L-7459 will be for 36 months beginning July 1, 2015 and expiring on June 30, 2018, unless terminated earlier as provided for in the agreement. The County will have two (2) one-year renewal options to extend the lease term. The monthly base rent during the initial lease year will be $4,833.33 per month ($14.50 per square foot annually) plus rental tax. The annual rental rate will increase by $0.50/s.f./year during the second lease-year and the third lease-year. The County will have the right to use five (5) reserved parking spaces and non-exclusive use of all unreserved parking spaces at the site. The County will be responsible for providing janitorial services and electrical service to the leased premises. The County will reimburse the Lessor an amount not to exceed $25,000.00 for completion of modifications to the Premises in order to make the leased space ready for WIC’s use. (C-86-15-094-1-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 41. AMENDMENT TO RFP CONTRACT WITH THE ARIZONA PARTNERSHIP FOR IMMUNIZATION Approve Amendment No. 2 to Request For Proposal (RFP) Contract (860-14-020) between The Arizona Partnership for Immunization (TAPI) and Maricopa County by and through its Department of Public Health (MCDPH) to provide additional billing research services. The research services include cost/benefit analysis of third-party reimbursement for Chronic Disease (Exhibit B1) and HIV (Exhibit B2) Services. Also, added is a Business Associate Agreement (Exhibit C). The RFP contract term is for a maximum of fine (5) years, (or at the County’s sole discretion, extend the contract on a month-to-month basis for a maximum of six (6) months after expiration). The term is from March 4, 2014 through March 3, 2019. The RFP Contract will be amended as follows: A. Cover Page, line 6, of the original contract shall be deleted and replaced with the following: “…the 30th day of December, 2015.” B. Exhibit A, Total Amount on the Pricing/Compensation page of the original contract, shall be changed to $168,269.12 which is an increase of $68,269.12. Formal Meeting Minutes Wednesday, April 22, 2015 Page 32 of 50 C. Exhibit B of the original contract shall be deleted and replaced with the newly added Exhibits B-1 and B-2 beginning on Page 3 of this amendment. D. $25,000 of the $68,269.12 increase shall be used for the deliverables as shown on the new Exhibit B-1. E. $43,269.12 of the $68,269.12 increase shall be used for the deliverables as shown on the new Exhibit B-2. F. Under 6.25, Incorporation of Documents, 6.25.3., Exhibit C, Business Associate Agreement shall be added. The base Public Health (PH) RFP Contract 14-020 (860-14-020) was entered into on March 4th, 2014 and approved under the authorized signature limit of the Maricopa County Office of Procurement Services Chief Procurement Officer. Amendment No. 1, to PH RFP Contract 14-020 (860-14-020) was processed on June 22, 2014. (C-86-15-093-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 42. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR CHRONIC DISEASE HEALTH POLICY Approve amendment No.3 to Intergovernmental Agreement (IGA) Contract No. ADHS12- 015902 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for Chronic Disease Health Policy Program. The Price Sheet is replaced and increased in the amount of $50,000 for a contract total in the not-to-exceed amount of $424,000 for the grant extension April through June 2015. All other terms and conditions remain in full force and effect. The Department of Public Health’s indirect rate for FY15 is 14.8%. Grant indirect costs are 15% of salaries and employee related expenses. This amendment is for contractual services only therefore no indirect cost reimbursement is allowed. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-12-048-3-06) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 33 of 50 Transportation - Transportación 43. DESIGNATION OF SUPERINTENDENT OF STREETS 1. Rescind the resolution adopted June 20, 2012 (C-64-12-049-7-00), by the Board of Supervisors designating Edmund Williams as Superintendent of Streets, and 2. Adopt a resolution designating Denise Brewer as Superintendent of Streets. Edmund Williams, who served as the Superintendent of Streets, is to be replaced by the appointment of Denise Brewer. Denise Brewer has accepted the position of Superintendent of Streets. The Office of Superintendent of Streets is located within the County Department of Transportation. (C-64-15-096-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 44. GRANT FUNDS FROM FEDERAL HIGHWAY ADMINISTRATION FOR EMERGENCY RELIEF FUNDS Authorize and approve the acceptance of grant funds from the FHWA, for the approximate amount of $95,888.59 in emergency relief funds. This grant will be administered by the Arizona Department of Transportation (ADOT). The funds will be based on actual documented costs for completed repairs incurred by Maricopa County Department of Transportation (MCDOT) for the following eligible road systems: 1. 51st Ave/Beltline/Riggs (Shoulder and drainage emergency repair) 2. Baseline Rd east of 313th Ave (Road and shoulder damage emergency repair) 3. Old US 80 at Patterson Rd. (Shoulder damage emergency repair and permanent restoration) The FHWA ER funds to be reimbursed to Maricopa County are subject to the final review and approval from FHWA. The request for FHWA emergency relief funds is a result of the Norbert Storm on September 8, 2014 that caused flood damage to several County roadways. Typical damages included pavement and shoulder damage and drainage failures. Supervisory Districts No. 4 and 5 (C-64-15-101-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 45. WARRANTY DEEDS, SPECIAL WARRANTY DEEDS AND ASSIGNMENTS OF EASEMENT FROM MARICOPA COUNTY TO THE CITY OF GLENDALE Approve and execute Two Original Warranty Deeds, Two Original Special Warranty Deeds and Two Assignments of Easement from Maricopa County to the City of Glendale. These Warranty Deeds, Special Warranty Deeds and Assignments of Easement identify roadway right-of-way and drainage easements rights that were obtained by Maricopa County as part of Project No.TT195 Northern Parkway (Sarival Road to Dysart Road). This project was a Parkway road construction project accomplished in partnership with the Formal Meeting Minutes Wednesday, April 22, 2015 Page 34 of 50 City of Glendale, City of Peoria, the Town of El Mirage, and the Flood Control District of Maricopa County. This project was conducted in accordance with several Intergovernmental Agreements with the partners outlining responsibilities. An Intergovernmental Agreement was entered between Maricopa County and the City of Glendale approved by the Board of Supervisors on May 16, 2011 (C-91-11-206-M-00) and recorded in Maricopa County Records 2011-0422489 which identified the post project completion transfer of land rights from Maricopa County to the City of Glendale and the assumption of operations and maintenance by the City of Glendale for said Northern Parkway and appurtenant drainage features lying between Sarival Road and Dysart Road. Maricopa County entered into an Intergovernmental Agreement (C-91-11-206-M-00) with the City of Glendale, the City of Peoria, the Town of El Mirage, and the Flood Control District of Maricopa County to design, build, construct, and acquire land rights for Northern Parkway between Sarival Road and Dysart Road. This Intergovernmental Agreement was approved by the Board of Supervisors on December 5, 2008 and recorded in Maricopa County Records in 2008-1073451. A second Intergovernmental Agreement (C-91-11-206- M-00) with the City of Glendale was approved by the Board of Supervisors on May 16, 2011 and was recorded in Maricopa County Records 2011-0422489 for the post-project completion operation and maintenance of said Northern Parkway and appurtenant drainage features. This Intergovernmental Agreement also included the responsibility of Maricopa County to transfer to the City of Glendale land rights obtained by Maricopa County in support of said parkway construction and appurtenant drainage features. Construction is now complete for this section of Northern Parkway and appurtenant drainage features and Maricopa County wishes to transfer land rights, and operation and maintenance of said parkway to the City of Glendale and the City of Glendale wishes to accept said land rights and operation and maintenance of Northern Parkway between Sarival Road and ¼ mile west of Dysart Road. In order to facilitate this operation and maintenance of said parkway it is necessary for the County to transfer rights obtained by the County to the City of Glendale. Thirty day legal advertising notification has been met. (C-64-15-102-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 46. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06-15-416-7-00) a. D22927 (PP) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) –Warranty Deed – Assessor’s Parcel #: 211-50-002H – Robert and Eleanor MacMaster for the sum of $5,900.00. b. D22927 (PP) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) –Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 211-50- 002H – Robert and Eleanor MacMaster. c. D22943 (PP) Project #: TT410 – 29th Avenue (Irvine Road to Desert Hills Road) – Warranty Deed – Assessor’s Parcel #: 203-35-001T – Ryan DeYoung – for the sum of $3,475.00. d. D22943 (PP) Project #: TT410 – 29th Avenue (Irvine Road to Desert Hills Road) – Purchase Agreement and Escrow Instructions – Exhibit “B” for $500.00 for shrubs. Formal Meeting Minutes Wednesday, April 22, 2015 Page 35 of 50 e. D22948 (GL) Project #: TT410 – 29th Avenue (Joy Ranch Road to Desert Hills Drive) – Warranty Deed – Assessor’s Parcel #: 203-34-018 - Christine Bush for the sum of $14,775.00. f. D22948 (GL) Project #: TT410 – 29th Avenue (Joy Ranch Road to Desert Hills Drive) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 203- 34-018 - Christine Bush. g. D22956 (FU) Project #: TT410 – 29th Avenue (Irvine Rd. to Desert Hills) – Warranty Deed – Assessor’s Parcel #: 203-34-028 – Sandra Fieszel, wife of Frank Fieszel, as her sole and separate property for the sum of $7,950.00. h. D22956 (FU) Project #: TT410 – 29th Avenue (Irvine Rd. to Desert Hills) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 203-34-028 – Sandra Fieszel, wife of Frank Fieszel, as her sole and separate property. Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Board of Supervisors - Junta de Supervisores 47. RESIGNATION AND APPOINTMENT TO THE TRAVEL REDUCTION PROGRAM REGIONAL TASK FORCE Accept the resignation of Neil Yockey and appoint Maria Fant-Cody as the Travel Reduction Program Director and Assistant Chairman of the Travel Reduction Program Regional Task Force, effective as of the date of Board approval. (C-06-15-402-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 48. RESIGNATION AND APPOINTMENT TO THE INDUSTRIAL DEVELOPMENT AUTHORITY BOARD OF DIRECTORS Accept the resignation of Merwin Grant and approve the appointment of Ron Westad, to the Industrial Development Authority Board of Directors as nominated by Supervisorial District 2. The term of the appointment will be effective as of the date of Board approval through December 17, 2019. (C-06-15-404-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 36 of 50 49. APPOINTMENT TO THE CITIZENS' TRANSPORTATION OVERSIGHT COMMITTEE Approve the appointment of Fern Ward to the Citizens' Transportation Oversight Committee, representing Supervisorial District 5. The term of the appointment will be effective as of the date of Board approval through May 10, 2016. (C-06-15-406-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 50. REAPPOINTMENT TO THE ARIZONA DIAMONDBACKS FOUNDATION BOARD OF DIRECTIONS Approve the reappointment of Jim Scussel to the Arizona Diamondbacks Foundation Board of Directors, as an At-Large member. The term of the appointment will be effective July 1, 2015 to June 30, 2017. (C-06-15-407-7-00) Supervisor Kunasek thanked Chairman Chucri for his insight in the reappointment of Jim Scussel. Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:00 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:00 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development - Planificación y Desarrollo 51. PLANNING & ZONING SETTING OF HEARINGS Schedule the following items for public hearing at the May 6, 2015 Board Meeting: (C-44- 15-066-M-00) Z2015006 – PHO Toronto WCF – Special Use Permit – Dist. 5 CPA2015001 – Luke Land 58 -Comprehensive Plan Amendment – Dist. 4 Z2015002 – Luke Land 58 – Zone Change – Dist. 4 Z2015001 – PHO Telegram Path WCF – Special Use Permit – Dist. 5 MCP2015001 – Off-Site Sign– Military Compatibility Permit – Dist. 4 Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Transportation – Transportación 52. ROAD FILE NO. A-530 Set a hearing for May 20, 2015 for Road File No. A530 to Open and Declare the following described alignment into the County Transportation System. Formal Meeting Minutes Wednesday, April 22, 2015 Page 37 of 50 (General Vicinity of McLellan Road and 104th Street. Supervisor District No. 2) (C-64-15- 100-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 53. ROAD FILE NO. A-532 Set a hearing for May 20, 2015 for Road File No. A532 to Open and Declare the following described alignment into the County Transportation System. (General Vicinity of 80th Street and Palm Lane. Supervisory District No. 2) (C-64-15-097- M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 54. ROAD FILE NO. A-534 Set a hearing for May 20, 2015 for Road File No. A534 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity of 167th Avenue from Dixileta Drive to Windstone Trail. Supervisor District No. 4) (C-64-15-098-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 55. ROAD FILE NO. A-535 Set a hearing for May 20, 2015 for Road File No. A535 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity of 168th Avenue from Dixileta Drive to Windstone Trail. Supervisor District No. 4) (C-64-15-099-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 38 of 50 CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 56. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Environmental Services for March 2015, for a Cash Value of $100.00. (C-06-15-391-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 57. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Maricopa County Sheriff's Office for March 2015, for a Cash Value of $3,898.44. (C-06-15- 408-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 58. DUPLICATE WARRANTS Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary affidavits have been filed with the Board. (C-06-15-401-7-00) Name Warrant No Amount Laura Jean Moise 22266733 1,182.87 Robert J. Holmes 22239787 115.00 Arizona Association for Gifted and Talented 450063064 275.00 Leondra S. Rojas 150065516 502.73 Paul E. Lovejoy 140100204 483.48 Leah Thimgan 150045828 31.60 Leah Thimgan 150041996 19.75 Leah Thimgan 140096728 23.70 Leah Thimgan 140092047 31.60 Leah Thimgan 140086157 15.80 Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 39 of 50 59. MARKET RANGES Pursuant to A.R.S §§11-251.38 and 251.51, approve the addition, replacement, and/or deletion of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-15-030-6-00) Ranges: Deputy Director - Correctional Health: $42.89-$67.02 ($89,211-$139,402) Librarian: $19.87-$31.92 ($41,330-$66,394) Library Administrator: $35.96-$58.36 ($74,797-$121,389) Library Branch Services Supervisor: $23.06-$33.75 ($47,965-$70,200) Library Large Branch Manager: $28.64-$42.23 ($59,571-$87,838) Library Region Manager: $31.25-$46.69 ($65,000-$97,115) Library Services Manager: $24.28-$39.98 ($50,502-$83,158) Library Small Branch Manager: $23.67-$36.76 ($49,234-$76,461) Library Support Services Supervisor: $18.34-$26.76 ($38,147-$55,661) Real Estate Chief Officer: $44.70-$65.96 ($92,976-$137,197) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 60. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Supervisors meetings held October 13, 2014; November 17, 2014; December 8, 2014; December 10, 2014; January 7, 2015; January 13, 2015; and January 21, 2015. (C-06-15- 410-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 61. PRECINCT COMMITTEEMEN Pursuant to A.R.S. §16-821, authorize the appointment and cancellation of appointment of Precinct Committeemen. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-15-415-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 40 of 50 62. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-15-403-7-00) Phase Tax Year Tax Difference Number 2012 0233 -39,865.10 2013 0127 -40,561.80 2014 0040 -87,005.90 2011 0325 -1,352.88 2012 0234 -24,764.24 2013 0128 -18,897.58 2014 0038 -5,390.34 Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 63. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-15-413-7-00) 2012: TX2011-001010 2013: TX2012-000654; TX2012-000692; TX2012-000693 2013 / 2014: TX2013-000114 2014: TX2013-000217; TX2013-000305; TX2013-000550; TX2013-000694; TX2013- 000794 2014 / 2015: TX2014-000578 2015: ST2014-000126; ST2014-000310; ST2014-000327; TX2014-000138; TX2014- 000176 Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES Human Services A-1. SOLE SOURCE CONTRACT WITH LODESTAR DAY RESOURCE CENTER Approve a Sole Source and a Contract between Lodestar Day Resource Center (LDRC), a non-profit community based organization, and Maricopa County administered by its Human Services Department. The resulting contract is pursuant to a Sole Source submitted to the Office of Procurement Services. The purpose of this Contract is to provide funds to LDRC for the start-up and operation of services for homeless individuals at the Human Services Formal Meeting Minutes Wednesday, April 22, 2015 Page 41 of 50 Campus. LDRC will provide indoor, overnight accommodations and services, including engagement, assessment, and coordination of services, for an estimated 400 individuals nightly. The contract term is retroactive beginning April 15, 2015 and will expire on November 15, 2015. The contract amount shall not exceed $302,892. Funding for this contract will be reimbursed through the County General Fund and the contract funding provided by Arizona Department of Economic Security for the Provision for Community Action Program Services which was approved by the Board of Supervisors on June 11, 2014 (C-22-10-083-3-10). The Arizona Department of Housing will also provide direct funding to LDRC to support these services. (C-22-15-063-3-00) Chairman Chucri thanked Mike McQuaid and Tom Manos on their hard work on this particular item. He noted that when it comes to homelessness, their forward thinking nature and vision is more than commendable. Mike McQuaid, Chairman of the Human Services Campus Board of Directors, thanked the Board and Tom Manos for their homelessness efforts. He said that the County is always in support of homelessness efforts. He stated that the collaboration between the city, county, state, and private funding sources address current and ongoing homelessness issues. Tom Manos, County Manager, stated he is proud of the accomplishment and noted that the contract is a solution in collaboration with the City of Phoenix, United Way and private donors to lead the individual on a path to end homelessness. He thanked Mike McQuaid for his continued efforts in ending homelessness. Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Planning and Development A-2. LEGAL ACTION REGARDING RUSSELL RANCH LLC CASE NO. V200901387 Approve filing suit against Russell Ranch LLC to convert a Hearing Officer’s Order dated November 6, 2009, and subsequently upheld by the Board of Supervisors on December 16, 2009, into a Judgment in the case of Russell Ranch LLC, complaint no. V200901387, for property located at 5502 N. 181st Avenue, Litchfield Park, Arizona, 85340, parcel no. 502-27-013F, zoning classification R1-18. The department also requests authorization to seek an injunction to enforce compliance and to collect additional damages, fines and fees, as appropriate. This item was heard in executive session on April 20, 2015. (C-44-15-085- M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, April 22, 2015 Page 42 of 50 Sheriff A-3. SOLE SOURCE PURCHASE WITH EMERGENCY VEHICLES, INC. FOR INVESTIGATIVE VEHICLE INTEGRATION EQUIPMENT Approve the Sole Source purchase with Emergency Vehicles, Inc. in the amount of $250,000. This request will support the customization of an existing undercover investigative fleet vehicle to be used for surveillance operations and investigations throughout MCSO. This one-time purchase will be governed by PO terms and conditions and subject to legal review. The proposed vehicle customization includes the installation and integration of various proprietary equipment components. This includes covert placement of equipment for concealment in undercover operations and sensitive investigations such as homicides, sexual assaults, narcotics and missing person cases. The proposed vendor is the only vehicle integrator and authorized installation facility for much of this technology and equipment. They have worked closely with the equipment manufacturers to design and develop the appropriate installation techniques to ensure optimal functionality and reliability of the equipment. (C-50-15-094-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Board of Supervisors A-4. WIAVER OF CONFLICT OF INTEREST FOR STRUCK, WIENEKE & LOVE Approve a request for a waiver of conflict of interest for Struck, Wieneke & Love which seeks to represent the City of Phoenix in the matter of Debra Milke v. City of Phoenix, et al. Case # 2:15-cv-00462-JZB. This waiver is for this matter only and is not intended to be an express or implied waiver of any other conflict which currently exists in any other matters or any other potential conflicts which may arise in the future in any other matter. This matter was heard in Executive Session on April 20, 2015. (C-06-15-424-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo A-5. WAIVER OF CONFLICT OF INTEREST FOR O'CONNOR & CAMPBELL Approve a request for a waiver of conflict of interest for O’Connor & Campbell which seeks to represent the Detective Robert Mills of the Phoenix Police Department in the matter of Debra Milke v. City of Phoenix, et al. Case # 2:15-cv-00462-JZB. This waiver is for this matter only and is not intended to be an express or implied waiver of any other conflict which currently exists in any other matters or any other potential conflicts which may arise in the future in any other matter. This matter was heard in Executive Session on April 20, 2015. (C-06-15-425-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo A-6. MELENDRES V ARPAIO, ET AL. Authorize the County Attorney to take those actions and make those court filings necessary in the District Court and in the Ninth Circuit Court of Appeals to clarify the County’s role in Formal Meeting Minutes Wednesday, April 22, 2015 Page 43 of 50 the Melendres matter. (C-06-15-426-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 64. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) No member of the public requested to speak at this meeting. 65. SUPERVISORS'/COUNTY MANAGER'S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Gallardo stated that he recently attended the Annual Farmers and Cities Breakfast with Supervisor Hickman. He was introduced to some amazing technology used in agriculture. He noted farming issues that depend on the County’s help. He thanked Supervisor Hickman for introducing him to the farming community in an effort to build a relationship. He stated that he was looking forward to the Bike to Work event. Supervisor Hickman stated that it was nice to attend the Annual Farmers and Cities Breakfast with Supervisor Gallardo. He said he is also looking forward to the Bike to Work event. Supervisor Barney thanked Tom Manos and County staff in their continued efforts in producing the agenda. Supervisor Kunasek added a thank you to Fran McCarroll and the Clerk of the Board staff for producing the agendas. He thanked Supervisor Hickman and Supervisor Gallardo for attending the Bike to Work event. He noted that it has been nearly two years since his family adopted their dog, Jax, and asked to have Jax come to a future meeting to give an update to a success story. Chairman Chucri thanked those that attended the meeting and congratulated the poster competition winners. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. Formal Meeting Minutes Wednesday, April 22, 2015 Page 44 of 50 ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, April 22, 2015 Page 45 of 50 IMPROVEMENT DISTRICT AGENDA AGENDA DE DISTRITO DE MEJORAMIENTO The Board of Directors of the Improvement District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, April 22, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Armstrong, Minutes Coordinator; Tom Manos, County Manager; and Colleen Connor, Legal Counsel. I-1. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Improvement District meeting held December 10, 2014. (C-06-15-419-7-00) The minutes are for K91 Queen Creek Domestic Water Improvement District. Motion to approve by Director Barney, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, April 22, 2015 Page 46 of 50 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, April 22, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Armstrong, Minutes Coordinator; Tom Manos, County Manager; and Colleen Connor, Legal Counsel. F-1. SELL EXCESS PARCEL Accept and sign deed and escrow instructions from the Flood Control District to the Maricopa County Community College District. This property will be sold as authorized in C- 69-11-021-8-00 C-69-14-052-8-00. The parcel is located: 1. 17800 Block, East of N. 32nd Street, in the City of Phoenix. 2. Assessor Parcel Number 214-01-881D, consisting of 4.40 acres (192,026.5 sq. ft.). 3. FCD EF-400B The District utilizes its Disposition Program on all excess properties to evaluate them for the best potential of sales or leasing, depending on current market information. The property will be sold at market value, which was determined by appraisal, to another political subdivision for public purposes, without auction. This item is located in Supervisorial District No. 3 (C- 69-15-040-8-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-2. DECLARE/SELL EXCESS PARCEL District staff has determined the property is no longer needed for any project. Pursuant to A.R.S. §48-3603, Flood Control District of Maricopa County (District) request the Board of Directors declare as an excess parcel and authorize the District to sell the parcel as described below, at public auction or in the event of sale to a county, or other qualified government entity, at market value without an auction to reduce the District’s liability and maintenance. Conveyance documents for the sale of the parcel will be presented to the District Board of Directors for acceptance and signature at the time of sale. The parcel is: 1. Located at Baseline Road and 43rd Ave (Part of APN 105-89-010H). The District utilizes its Disposition Program on all excess properties to evaluate them for the best potential of sales or leasing, depending on current market information. This item is located in Supervisorial District No. 5 (C-69-15-039-8-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-3. DECLARE/SELL EXCESS PARCEL Formal Meeting Minutes Wednesday, April 22, 2015 Page 47 of 50 District staff has determined the property is no longer needed for any project. Pursuant to A.R.S. §48-3603, Flood Control District of Maricopa County (District) request the Board of Directors declare as an excess parcel and authorize the District to sell the parcel as described below, at public auction or in the event of sale to a county, or other qualified government entity, at market value without an auction to reduce the District’s liability and maintenance. Conveyance documents for the sale of the parcel will be presented to the District Board of Directors for acceptance and signature at the time of sale. The parcels are: 1. Located approximately east of McDowell Road, west of Usery Pass Road in Mesa (APN 219-30-011H & APN 219-49-002R). The District utilizes its Disposition Program on all excess properties to evaluate them for the best potential of sales or leasing, depending on current market information. This item is located in Supervisorial District No. 2 (C-69-15-041-8-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-4. CHANGE ORDER TO ON-CALL CONTRACT FOR THE BUCKEYE FRS NO. 1 REHABILITATION PROJECT Approve Change Order No. 6 to On-Call Contract FCD 2009C005 for the final design services of Buckeye Flood Retarding Structure No. 1 Rehabilitation Project. Change Order No. 6 for On-Call Contract FCD2009C005 adds funds in the amount of $800,000.00 to the existing contract. The additional fund are required for the performance of the remaining design and post design construction services for Phase 2A and for the design for Phase 2B of the Buckeye FRS No. 1 Rehabilitation Project. Change Order No. 6 also authorizes the use of additional labor rates for Entellus Inc., as subconsultant to this contract, Exhibit B - Fee Schedule is attached. Several dam safety deficiencies have been identified at Buckeye FRS No. 1 and overall rehabilitation of the dam best meets District goals and objectives related to dam safety and public safety. This item impacts Supervisorial District No. 4. (C-69-10-012-5-01) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-5. CONTRACT FOR ON-CALL SERVICES FOR MIDDLE INDIAN BEND WASH AREA DRAINAGE MASTER STUDY/PLAN Award Contract FCD 2014C013 On-Call Services for Middle Indian Bend Wash Area Drainage Master Study/Plan, to KIMLEY-HORN and Associates, Inc. (KHA) for professional engineering services. The contract will be effective for 730 calendar days from the date of execution or the expenditure of $1,200,000.00, whichever comes first. The Flood Control District of Maricopa Country (DISTRICT) and KHA will mutually agree to a detailed scope of work for each work assignment. This is a qualifications-based selection in accordance with the Maricopa County Procurement Code, Article 5, Paragraph 504 and Article 5 Procurement Procedures Manual, Chapter II – Section 2. The Middle Indian Bend Wash Area Drainage Master Study/Plan (ADMS/P) will identify and quantify the flood hazards in 30-square miles, covering northern Paradise Valley and portions of north east Phoenix. The area is mainly residential with some commercial corridors along major roadways. The Middle Indian Bend Wash ADMS is a restudy of a Formal Meeting Minutes Wednesday, April 22, 2015 Page 48 of 50 portion of the District’s 1978 Paradise Valley, Scottsdale, and Phoenix Drainage Study, which covered 64 square miles. The area will be studied to reflect the changes in the area using updated detailed 2-foot contour mapping and a more technically sound approach to hazard identification. Thus, the ADMS will identify flood hazard areas that may be mitigated through future projects to help minimize the flood risk to the public. A flood hazard mitigation plan will be prepared to provide potential solutions for the identified flood prone areas. This Agenda item impacts Supervisorial District No. 3. (C-69-15-042-5-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-6. IGA WITH CITY OF SURPRISE FOR THE JERRY STREET & RIMROCK ROAD DRAINAGE IMPROVEMENT PROJECT Approve Intergovernmental Agreement (IGA) FCD 2014A029 for the Jerry Street and Rimrock Road Drainage Improvement Project (Project [#699]) between the City of Surprise (City) and the Flood Control District of Maricopa County (District). The estimated total Project cost is $450,000. The District’s estimated share of the Project cost is $250,000 and is limited to $250,000; the City’s estimated share of the Project cost is $200,000. The City will operate and maintain the completed Project. The IGA shall become effective when recorded at the office of the County Recorder and shall expire two years from the date of recording or upon Project completion, whichever occurs first. The City proposed the Project for the District’s evaluation under the District’s Small Project Assistance Program for Fiscal Year 2015/16. The Project was recommended, scoring 8th among 17 submittals by various municipalities. This IGA is proposed in accordance with the terms of the Small Project Assistance Program, adopted by the Board under Resolution FCD 2009R003A (C-69-09-062-6-01). The Project will reduce flows that have caused documented historic flooding of two residential properties and will reduce flows that have caused roadway or access closures in the vicinity of the Project. This Agenda Item impacts Supervisorial District No. 4. (C-69-15- 043-3-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-7. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Flood Control District meetings held on November 17, 2014; January 7, 2015; and January 21, 2015. (C- 06-15-411-7-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-8. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Formal Meeting Minutes Wednesday, April 22, 2015 Page 49 of 50 Control purposes. a. White Tanks FRS #4 Rehabilitation Phase 2 – (Per Resolution FCD 2008R005) – RS Project #: 201.02.31 – Assessor’s Parcel #: 502-35-000 - Right of Way from the State of Arizona State Land Department to the Flood Control District of Maricopa County. (C-06-15- 417-7-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, April 22, 2015 Page 50 of 50 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, April 22, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Armstrong, Minutes Coordinator; Tom Manos, County Manager; and Colleen Connor, Legal Counsel. L-1. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Library District for March 2015, for a Cash Value of $9,391.56. (C-06-15-405-7-00) Motion to approve by Director Hickman, seconded by Director Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo L-2. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Library District meetings held January 7, 2015 and January 21, 2015. (C-06-15-418-7-00) Motion to approve by Director Hickman, seconded by Director Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board