COMPETITION IMPRACTICABLE FOR AGREEMENT WITH CCCS.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 3/1/2015
Company: Catholic Charities Community Services REQUESTED DELIVERY
Address: 4747 North 7th Avenue Date: 5/12/2015
City, State: Phoenix AZ QUOTED PRICE: 352,310
Zip/Postal Code: 85013
Phone: (602) 285-1999 Accounting String: 222-221 -2210-CDEV-812-00-0000
Fax:
Contact Name: Robert Brown
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: (:).. $100k 4,> $10Ok
Is this a Technology Procurement? ()Yes (7!) No
Maricopa County Human Services Department has received a federal grant to expand the number and quality
of learning opportunities based on Head Start program standards for infants and toddlers in center based child
care centers. HSD requires the following services to be provided to child care providers located in western
Maricopa County: training on Head Start Standards, enrolling participants, evaluating Child Care Centers, and
assisting participants and families to meet grant goals. These services must begin immediately as the grant has
already started and the child care providers have now been selected.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
0 Grant specified (supporting documents attached) Software license renewals, additions, or upgrades available
() from only one source
n Mailing lists, subscriptions or media advertising , Brand compatibility available from only one source (no other
( ) chstnbutors) • •
0 Warranty voided if service provided by other contract vendor ()Other proprietary situation
(;) Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Catholic Charities Community Services (CCCS) has been delegate agency for Maricopa County Human
Services Department Head Start program for over SO years. As the delegate agency, Catholic Charities
provides Head Start and Early Head Start services on behalf of the County in western Maricopa
County. CCCS has the specific Head Start programmatic expertise, experience, infrastructure, and
established relationships in western Maricopa County to meet the necessary requirements to provide
training on the Head Start Standards, enroll participants, evaluate Child Care Centers, and assisting
participants and families to meet grant goals. CCCS can begin these activities immediately, which is
necessary due to the grant already being in progress.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
fl Market research III Public notice given, list • no alternatives were identified
Other vendors contacted F2 Other .0„ no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detaiI:
Since CCCS has worked for the last 50 years as a partner with Maricopa County Human Services
Department to provide the Head Start program, they are deemed the only entity that can meet the
detailed demands of the Early Head Start Child Care grant. This grant imposes a multitude of in-
depth Head Start standards which must be adhered to and enforced, which only CCCS as an
experienced Head Start provider in western Maricopa County can meet. If these standards are not
met, there are both administrative and programmatic consequences. There are no other entities that
can immediately provide the necessary services requested by HSD other than CCCS as they have the
Head Start program experience, infrastructure, and staff to deliver the services in western Maricopa
County.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durafon, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: fl Comparison to public sector contract pricing
Comparison to previous comparable purchases fl Discount off published catalog pricing
" from a different vendor • Market survey .
0 Independent estimate IZ Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Since Catholic Charities Community Services has an established Head Start infrastructure and can leverage
existing resources to provide the required services within the funded amount. With Catholic Charities providing
these services in western Maricopa County, it reduces the funding needed if HSD had to setup a new
infrastructure to meet the demands of these requirements in the western portion of the County. The total funds
for services are $352,310, which includes (but not limited to) funding for $282,000 for personnel costs ( 1 Child
Care Coach, 2 Family Support Specialists, and 1 Infant/Toddler Specialist), $46,000 for 2 Vehicles, $2,000 in
miscellaneous supplies, $14,990 for technology costs (computers, lap tops, Printers, and cell phones), $2,320 in
Office Furniture, and $5,000 for Training and Technical Assistance.

CERTIFICATIONS
i certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signatur (Required)
Bruce Liggett c.5 e7 45
I A--
Printed Name Signature Da e
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
El<ecommended to BOS for approval.
,.) AV/
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Prin teg Na Na e S'g re Date
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