POLICY RE A1919 REDLINE OF PROHIBITIONS OF SMOKING AND TOBACCO USE ON COUNTY PROPERTY.DOC

MARICOPA COUNTY INTERNAL POLICY
Policy Number: A1919
Policy Title:
PROHIBITIONS OF SMOKING AND Current Adoption x-x-xxxx
Date:
TOBACCO USE ON COUNTY PROPERTY Current
x-x-xxxx
Implementation Date:
Board Agenda
Approved by: Number:
BOARD OF SUPERVISORS Original Adoption
06/93
Date:
I. A. PURPOSE
To provide employees, clients, and visitors to County buildings with a clean, healthful environment
comply with the 2006 Smoke-Free Arizona Act (A.R.S. §36-601.01), to create a smoke free environment
and to limit the use of Tobacco Products on Maricopa County premises.
II. B. Policy
Smoking in any form is prohibited within any facility which is owned or leased by the Board of
Supervisors, with the exception of those areas that have applied for and received
exemptions.
II. APPLICATION
This policy applies to County employees, volunteers, contractors, clients and visitors while utilizing the
County buildings and adjacent areas, excluding County park lands.
Appointing Authorities are responsible for enforcing the rules and regulations set forth in this policy and
associated rules and regulations.
III. DEFINITIONS
A. Adjacent Areas: County property surrounding County-owned buildings such as breezeways,
courtyards, parking garages, parking lots and walkways. This may include areas further than 20 feet
away from entrances, open windows or ventilation systems.
A.B. Appointing Authority: An elected official, the single administrative or executive head of a
department/Special District or the designated representative authorized to act in this capacity.
B.C. Electronic Cigarette: Any device that simulates Smoking by vaporizing a substance that
may or may not contain nicotine.
D. Smoking: Carrying or possessing any lighted Tobacco Product or other plant based or any synthetic
substance. This includes cigars, cigarettes, pipes and Electronic Cigarettes.
C.E. Tobacco Product: Any product made or derived from tobacco that is intended for human
consumption, including andy component, part or derivative of a tobacco product, this includes cigars,
cigarettes, pipe tobacco and smokeless tobacco.
C. Definitions
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Smoking: carrying or possessing any lighted tobacco product including cigars, cigarettes, and
pipes.
Facility: a structure that has a method to control access into the structure.
Exemptions: the departments/facilities as noted in this policy and outlined in F.
D. Authority and Responsibility
This smoking policy applies to all County employees, volunteers, contractors, clients, and visitors while
utilizing the office areas, meeting rooms, etc. of all Maricopa County buildings specified in this policy.
Elected officials and department directors are responsible for enforcing the rules and regulations set forth
in this Smoking Policy.
IV. POLICY
A. Maricopa County prohibits Smoking and the use of Tobacco Products in buildings and Adjacent
Areas owned or leased by the County with the exception of County park land.
1. Certain areas may be exempt on the basis of work necessity or personnel safety and will be
determined by a review committee representative of County departments appointed by the
County Manager or designee.
2. Exempt areas maywill be denoted with appropriate signage.
B. For the purpose of this policy, the use of Electronic Cigarettes will be treated the same as Smoking.
C. The Arizona Department of Health Services prohibits smoking within a distance "of at least 20 feet in
all directions measured from each outer edge of an entrance, an open window or a ventilation
system" of a public place of employment (A.R.S.§36-601.01, R9-2-102(B)).
D. “No-Smoking” signs shall be posted at general public and employee only entrances indicating that
buildings are smoke-free.
E. Employees are required to discard Tobacco Product remnants (e.g. ashes, cigarette butts) in
appropriate receptacles.
F. In accordance with the 2006 Smoke-Free Arizona Act, and County Policy A2310, Use of County and
Private Vehicles and Equipment, Smoking is prohibited in all County vehicles and equipment and in
any private vehicle used on County business if more than one person is in the vehicle.
G. Employees are expected to abide by this policy. Violations of this policy may lead to disciplinary
action up to and including dismissal.
AA and in developed areas of parks (e.g., playgrounds, trailheads, picnic areas, sports fields) owned
and operated by the County.
1. Exceptions may be granted based on work necessity or personnel safety to this prohibition are at
the discretionand will be determined by a review committee representative of County
departments. of… (the Director of Facilities Management) (the Implementation Committee)
(Wellness, Public Health and Facilities Management Committee)
Exceptions are only allowed for reason of work necessity or personnel safety.
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IV. E. PROCEDURES
V. 1. Smokefree Designation
VI.
No Smoking" signs shall be posted in all areas. In addition, signs shall be posted indicating the
facility is smokefreeSigns shall be provided by the Facilities Management Department.
VII.
Maricopa County can designate outdoor areas as either non-smoking or smoking, as needed, to ensure
compliance with the 20 foot clearance rule described in section
F. Exemptions
The following table includes those areas or facilities that have applied for and received
exemptions from this policy.
Revision History
Version Revision Date Description of Revision
1 June 1993 Initial version
This policy was revised to include language required
under the 2006 Smoke-Free Arizona Act, to prohibit
20 May 2015 the use of electronic cigarettes inside County
2
buildings, and to prohibit smoking and all forms of
tobacco use on County property with the exception of
designated areas (including County park land).
06/93