COMPETITIVE IMPRACTICAL FORM COVERTRACK.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
PROPOSED CONTRACT VENDOR NEEDIDENTIFIEDDate: Mar 1, 2015
Company: COVERTIRACKGROUPINC.
REQUESTEDDELIVERY
Address: 8361 EASTGELDING Date:
City, State: SCOTISDALE,AZ QUOTED PRICE: 450,000
Zip/Postal Code: 85260
Phone: (000)000-0000 AccountingString:
Fax:
Contact Name: KELLYSMITH
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: r s $100k (i' > $100k
Is this a Technology Procurement? (' Yes (i' No
AUDIONIDEO SURVEILLANCE AND GPS TRACKING OF VEHICLES USED DURING THE COURSE OF
UNDERCOVER INVESTIGATIONS.
MCSO WOULD LIKE THIS COMPETITION IMPRACTICABLE TO BE GOOD FOR 3 YEARS.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MCl-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors asapproved by the Board of Supervisors.
NOTE:The follQwing ere unlikelll to Q~ sufficient single source iustifi,ations:
• Personalor agency preference for a product or vendor
• Agency perception that the vendor isthe best qualified (this should be determined through a competitive process)
• Lackof agency planning resulting in limited time to conduct a competitive procurement
• Specialincentive or deal offered (can be assessedin open and competitive solicitation)
• Agency convenience
(' Software license renewals, additions, or upgrades available
(' Grant specified (supporting documents attached)
from only one source
(' Brand compatibility available from only one source (no other
(' Mailing lists, subscriptions or media advertising
distributors)
(' Warranty voided if service provided by other contract vendor (i' Other proprietary situation
(' Other (Provide written explanation below)
--------------

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
MCSO already utilizes CovertTrack covert cams, tracking equipment and technology. The interface
that provides the ability to track devices via the internet is proprietary to this vendor. MCSO works in
conjunction with other LEagencies that utilize the same equipment from CovertTrack. For training
purposes and ease of operation during investigations it is important to remain consistent with the
type of equipment as the other agencies. MCSO currently has 35+ CovertTrack tracking devices,
SEARCH
Asearch was conducted consisting of:(checkallthat apply) RESULTS
181 Marketresearch o Publicnotlce given, list o no alternatives were identified
o Other vendors contacted 181 Other 181 no alternatives Weredeemed acceptable
because (explainbelow):
Describe the search from above in detail:
OCDETFand HIDTA grant funds have been approved for the purchase, maintenance, replacement
and airtime renewal of equipment. MCSO SID works closely with other agencies during fluid rapidly
developing investigations. Familiarity with equipment is imperative during these investigations.
PRICE
MCl-352-Bstates: The UsingAgencyrequesting a Competition Impracticable Procurement shallprovide written evidence
to support a Competition Impracticabledetermination containing an explanation of whythe proposed procurement
process IsAdvantageous to the Countv:and the "C"nru>. ...I••• ~+ ,;mrl' ,I ...I~il~. ~I, _~
Price has been fairly and reasonably established by: o Comparison to public sector contract pridng
Comparison to previous comparable purchases o Discount off published catalog pricing
O
from a different vendor o
Marketsurvey
o Independent estimate
181 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., surveyor market analysis):
Internet search and quotes obtained from CovertTrack.

CERnFICATIONS
Icertify:
1) Irecognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. Ihave reviewed the Information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process forthe reasons described;
2) the price to be paid to the proposed single source vendor Isfair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process Isnotthe result of Inadequate advance planning
or for eurnoses of securlno the services of a oreferred vendor.
orr:Head
Agency Head Delegate ~ture (Required)
IM~fc&(~ ~J2_
p}frlted Name Sl~nature
Office of Procurement Services
The CPOcan approve procurements up to $100,000. This request is over $100,000and must be submitted as an agenda
it~o the Board of SUpervl.sorsfor consideration.
6 Recommended to BOSfor approval.
3-/1,. J/1'5
SI~J'lIIture Date ,
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