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Informal Meeting Minutes Tuesday, January 13, 2015 Board Members 10:00 AM Steve Chucri, Chairman, District 2 Clint Hickman, Vice Chairman, District 4 BOARD OF SUPERVISORS Denny Barney, District 1 Maricopa County, Arizona Andrew Kunasek, District 3 (and the Boards of Directors of the Flood Control District, Steve Gallardo, District 5 Library District, Stadium District, Improvement Districts, and/or Board of Deposit) County Manager Tom Manos "The mission of Maricopa County is to Clerk of the Board provide regional leadership and fiscally Fran McCarroll responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities.” Meeting Location Supervisors' Conference Room 301 W. Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Informal Session at 10:00 AM on Tuesday, January 13, 2015, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Denny Barney, District 1; Andrew Kunasek, District 3; Steve Gallardo, District 5. Absent: Clint Hickman, Vice Chairman, District 4. Also present: Fran McCarroll, Clerk of the Board; Maria Armstrong, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. 1. SWEARING-IN CEREMONY Swearing-in of Steve Gallardo, Supervisor District 5. (C-06-15-268-M-00) Chairman Chucri noted the process in becoming a member of the Board of Supervisors and offered his congratulations to Steve Gallardo. Steve Gallardo was sworn in by Judge David Goss. Supervisor Gallardo thanked everyone present and detailed his career with Maricopa County that started in 1988 and his time at the Arizona State Capitol. He stated he was looking forward to working with everyone and pointed out supporters throughout the audience. He recognized his family and noted that his mother has always been his strongest supporter and mentor through the years. He stated that he has been in contact with former District 5 Supervisor, Mary Rose Wilcox, and is appreciative of her knowledge of the district. He thanked several organizations and individuals for their support in his election. He stated that he is honored and ready to represent and help the people of Maricopa County noting that he looked forward to working with the other Supervisors. The Chairman called for a fifteen-minute break, after which the Board reconvened and continued with the remaining items on the agenda. Informal Meeting Minutes Tuesday, January 13, 2015 Page 2 of 16 PRESENTATION AND ACTION Board of Supervisors 2. PROCLAMATION HONORING FORMER PHOENIX MAYOR JOHN DRIGGS Approve a Proclamation in Memory of Former Phoenix Mayor John Driggs recognizing his accomplishments. (C-06-15-260-M-00) Clerk of the Board Fran McCarroll read the proclamation. A copy of this proclamation is on file in the Clerk of the Board's Office. Supervisor Kunasek commented that Mayor Driggs always brought light to the end of the day, was a great man, left a positive input to the County and City of Phoenix, and will be missed. Supervisor Gallardo stated that Mr. Driggs was a true statesman and loved Phoenix. He noted that he had an opportunity to work with Mr. Driggs while at the State Capital on several occasions. He stated that Mr. Driggs will be missed and he left a great legacy. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman PROCLAMATION Honoring Former Phoenix Mayor John Driggs WHEREAS, born in Douglas, Arizona, former Phoenix Mayor John Driggs began a lifetime of public service after graduating from North Phoenix High School and serving in the United States Navy. He went on to earn an undergraduate degree and MBA from Stanford University under the GI Bill, then returned to Phoenix to work for Western Savings; and WHEREAS, John Driggs was elected and served two terms as Mayor of Phoenix from 1970 to 1974 during which he is credited with drawing the city’s boundaries by laying the groundwork for the inclusion of Ahwatukee as the southernmost section of Phoenix. WHEREAS, John Driggs remained committed throughout his entire illustrious career to the preservation of historic and environmental projects and establishment of local mountain parks throughout the City of Phoenix; and WHEREAS, he later became a respected local leader in restoration and preservation efforts for various historic sites and is credited with creation of the Phoenix Mountain Preserve, Echo Canyon Park, Heritage Square in downtown Phoenix, while revitalizing Papago Park and restoring the Tovrea Castle; and WHEREAS, Driggs served on three presidential commissions, was active with the U.S. Conference of Mayors, was the founding chairman of a food bank network now called Feeding America, was a founding director at America West Airlines, and served on the Arizona Centennial Commission of 2013; and WHEREAS, after retirement, the former Mayor continued his preservation efforts and also pursued several civic interests ranging from helping at-risk children to food banks to improved mass transit; and Informal Meeting Minutes Tuesday, January 13, 2015 Page 3 of 16 WHEREAS, leaders and public servants like Mayor John Driggs are important to ensuring the success of the communities we represent as the way Mayor Driggs showed an unsurpassed passion and dedication for retaining the historic beauty within our city. We celebrate his impressive list of accomplishments as he made a lasting impression on the lives of so many people. WHEREAS, he will be missed by a host of family, colleagues, and friends including his wife Gail, five sons including state Senator Adam Driggs, 19 grandchildren and seven great-grandchildren. NOW, THEREFORE, BE IT RESOLVED, that the Maricopa County Board of Supervisors extends its deepest sympathy to the family and friends of former Phoenix Mayor John Driggs, and honors Mayor Driggs memory with affection and gratitude. DATED this 13th Day of January, 2015. /s/ Steve Chucri, Chairman, District 2 /s/ Denny Barney, Supervisor, District 1 /s/ Andrew Kunasek, Supervisor, District 3 /s/ Clint Hickman, Supervisor, District 4 /s/ Steve Gallardo, Supervisor, District 5 ATTEST: /s/ Fran McCarroll, Clerk of the Board ACTION County Attorney 3. PURCHASE OF VEHICLE AND EXEMPTION FROM MARKINGS 1. Approve the purchase of a replacement vehicle for a vehicle that is deemed critical due to excessive mileage and/or the age of the vehicle making it cost prohibitive to acquire replacement parts with which to maintain the vehicle. As the vehicle being replaced was purchased with County Attorney (190) RICO Forfeited Asset Fund (213) monies as a permanent addition to the fleet, the new vehicle will also be permanently part of the fleet. The replacement will be acquired using $32,500 in County Attorney (190) RICO Forfeited Asset Fund (213) dollars. 2. Pursuant to A.R.S. § 38-538-03 and §28-2511(A), approve the issuance of non-governmental license plates and exemptions from county markings for one (1) undercover vehicle. This vehicle is replacing one (1) vehicle that is used for law enforcement investigative purposes. Vehicle details and identification numbers will be kept on file with the Clerk of the Board and retained in accordance with the Arizona State Library Archives and Public Records (ASLAPR) retention schedule. 1. As this action involves the replacement of an existing vehicle in the fleet, expenditures for the operation and maintenance of the vehicle will continue to be absorbed by the County Attorney's general fund budget with zero net impact. 2. As the vehicle being replaced is currently exempt from markings and governmental license plates, the Maricopa County Attorney's Office requests that the replacement vehicle purchased also be exempt from County markings and issued a regular Arizona license plate as provided in accordance with A.R.S. § 38-538.03 and A.R.S. § 28-2511(A). This will ensure that it can be used in furtherance of their law enforcement mission. (C-19-15-021-V-00) Informal Meeting Minutes Tuesday, January 13, 2015 Page 4 of 16 Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 4. REPLACEMENT OF FLEET VEHICLES AND EXEMPTION FROM MARKINGS Pursuant to A.R.S. § 38-538-03 and §28-2511(A), approve the issuance of non-governmental license plates and exemptions from county markings for two (2) undercover vehicles. These vehicles are replacing two (2) vehicles that are used for law enforcement investigative purposes. Vehicle details and identification numbers will be kept on file with the Clerk of the Board and retained in accordance with ASLAPR approved retention schedule. This vehicles were purchased in accordance with Maricopa County’s vehicle replacement process. The replacements were acquired using budgeted General Government (Agency 470) General fund (100) monies through the Equipment Services department. These replacements were deemed critical by equipment services due to excessive mileage and/or the age of the vehicles which made it cost prohibitive to acquire replacement parts with which to maintain the vehicles. As this action involves the a replacement of existing vehicles in the fleet, expenditures for the operation and maintenance of the vehicles will continue to be absorbed by the County Attorney's general fund budget with zero net impact. As the vehicles being replaced are currently exempt from markings and governmental license plates, the Maricopa County Attorney's Office requests that the replacement vehicles purchased also be exempt from County markings and issued regular Arizona license plates as provided in accordance with A.R.S. § 38-538.03 and A.R.S. § 28-2511(A). This will ensure that they can be used in furtherance of their law enforcement mission. (C-19-15-020-V-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Sheriff 5. AMENDMENT TO LEASE AGREEMENT WITH ARENA PROPERTIES, LLC Approve and authorize the Chairman to execute Amendment No. 5 to Lease Agreement L-7226 with Arena Properties, LLC, as Lessor, for the County’s use of 12,520 rentable square feet of office space for the Sheriff’s Office Jail Intelligence and Security Unit. Amendment No. 5 to Lease Agreement L-7226 extends the term of the agreement for three (3) years and provides for two (2) one-year renewal options. The lease term extension will begin on July 1, 2015 and expire on June 30, 2018, unless terminated earlier as provided for in the agreement. The annual rental rate during the three-year term extension will be $16.40 per rentable square foot plus applicable rental tax. The annual rental rate will be $16.50 per rentable square foot for first option year and $16.60 per square foot for the second option year. (C-50-00-041-4-06) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Informal Meeting Minutes Tuesday, January 13, 2015 Page 5 of 16 6. DONATION TO M.A.S.H. UNIT Approve the acceptance of a $250 donation from Thomas J. Ronca to the Maricopa County Sheriff’s Office that is designated for MCSO Animal Safe Haven (MASH). The donation will be used to help fund the care and treatment of animals that become part of the Sheriff’s custody resulting from criminal animal abuse situations. (C-50-15-047-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 7. AGREEMENT FROM THE ARIZONA CRIMINAL JUSTICE COMMISSION FOR THE RESIDENTIAL SUBSTANCE ABUSE TREATMENT PROGRAM Approve the Agreement and acceptance of $60,998 in grant funding from the Arizona Criminal Justice Commission (ACJC) for the Residential Substance Abuse Treatment Grant Program (RSAT) Agreement Number RSAT-15-005. The term of this funding is January 1, 2015 through December 31, 2015. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY15 is 15.7%; the unrecoverable indirect cost associated with this grant is $9,576.69. There is a 25% match requirement ($15,250) that will be funded by Sheriff’s Office Inmate Services Fund (252). (C-50-15-049-G-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Supervisor Barney noted that the current Supervisors and former Supervisor, Fulton Brock, are excited about this particular program. He stated he is grateful to be a part of instilling the program with the legacy of the previous Board of Supervisors who piloted the program that the County continues to fund. Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 8. SUBGRANTEE AGREEMENT-REALLOCATION WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY AND ONE-TIME ADDITION TO THE FLEET Approve a Subgrantee Agreement-Reallocation and acceptance of up to $86,072 in continued grant funding from the Arizona Department of Homeland Security (AZDOHS) for the 2013 Homeland Security Grant Program, Terrorism Liaison Officer (TLO) Enhancement Project 130202- 02. The term of this award is December 1, 2014 through July 31, 2015. Approve a one-time addition to the fleet of a One Ton, Four Door 4x4 truck that was the specific component of this funding for use by a Terrorism Liaison Officer and will enhance the capability of the office to prepare for, respond to and mitigate incidents of terrorism involving chemical, biological, radiological, nuclear and explosive (CBRNE) materials. This one-time addition to the fleet will be retired from the fleet at the end of its useful life with no funding from the general fund for replacement. Also, approve per A.R.S. 38-538.03 exemption from markings and the issuance of a non- government license plate. This vehicle will be used for enforcement disaster preparedness assignments where governmental anonymity is required to accomplish the mission. Informal Meeting Minutes Tuesday, January 13, 2015 Page 6 of 16 Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY2015 is 15.7% ($13,513.30). Unrecoverable indirect costs associated with this Agreement are estimated to be $4,564.30. There will be capital equipment purchased that is excluded from the indirect cost calculation. The estimated annual operating cost of $7,500 will be supported through the Investigations and Intelligence Bureau, Criminal Intelligence, Counter Terrorism; General Fund (100). Approval to accept this funding will enable the Sheriff’s Office to purchase necessary equipment for the Terrorism Liaison Officers to insure proficiency in the performance of their mission and increase their capabilities. (C-50-15-048-G-00) Chairman Chucri complimented Pete Weaver, Director of Emergency Management, on his work as a member of the Central Regional Advisory Countil for the Arizona Department of Homeland Security. Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 9. MODIFICATION TO THE OPERATING AND FINANCIAL PLAN WITH THE U.S. DEPARTMENT OF AGRICULTURE, FOREST SERVICE, TONTO NATIONAL FOREST Approve Modification #7 to the Fiscal Year 2014 Operating and Financial Plan between the Maricopa County Sheriff’s Office and the U.S. Department of Agriculture, Forest Service, Tonto National Forest, authorizing a retroactive extension from September 30, 2014 through January 31, 2015 to the FY2014 Operating and Financial Plan. This is an extension in period only. The purpose of the extension is to allow MCSO to expend FY14 funds through January 31, 2015. The FY2014 Operating and Financial Plan was approved by the Board on February 12, 2014 (C- 50-11-008-G-07). The Cooperative Law Enforcement Agreement is a multi-year agreement which began on October 1, 2010 (C-50-11-008-G-00). (C-50-11-008-G-08) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Treasurer 10. TREASURER’S COLLECTIONS AND INVESTMENT SUMMARY REPORT FOR NOVEMBER 2014 Pursuant to A.R.S. §11-501, accept the Treasurer’s Statement of Collections and Investment summary reports for November 2014, as on file in the Clerk of the Board’s office and retained in accordance with Arizona State Library Archives and Public Records (ASLAPR) approved retention schedule. (ADM4006) (C-43-15-022-7-00) Informal Meeting Minutes Tuesday, January 13, 2015 Page 7 of 16 Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Correctional Health 11. IGA WITH ARIZONA HEALTH CARE COST CONTAINMENT FOR AHCCCS INMATE HOSPITALIZATION Approve an Intergovernmental Agreement (IGA) between Arizona Cost Containment System (AHCCCS) (YH-15-0006-02) and Maricopa County through the Department of Correctional Health Services, in the not-to-exceed amount of $250,000. The purpose of this Intergovernmental Agreement is to change language to an agreement that began in 2004 (C-26-05-009-2-00) to allow incarcerated individuals that are patients in an "off-ward" setting to be covered under AHCCCS. This Intergovernmental Agreement is effective from October 1, 2014 until September 30, 2015. Approve a new template for the IGA with AHCCCS that allows otherwise medically eligible incarcerated individuals that are hospitalized in an "off-ward" setting to become AHCCCS eligible for their hospitalization stay. This agreement funds the administrative functions of the claims payment and eligibility units of AHCCS on a per claim/enrollment basis and pays for one third of the medical care. This is a cost avoidance for Maricopa County, as Correctional Health Services would be responsible for 100% of the cost if patients are not approved to be AHCCCS eligible, and thereby making AHCCCS the payer rather than the County as payor of last resort. (C-26-15- 005-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Human Services 12. AMENDMENT TO THE AGREEMENT WITH STATE GOVERNOR’S OFFICE OF ENERGY POLICY Approve Amendment No. 2 to the revenue agreement between the Governor’s Office of Energy Policy (GOEP) and Maricopa County, administered by its Human Services Department. The purpose of the Amendment is to provide Maricopa County with additional U.S. Department of Energy (DOE) Low-Income Weatherization Assistance Program funds in the amount of $10,888.83, as an additional amount to the reimbursement ceiling for FY15, inclusive of administrative and program funds. This amendment increases the agreement funding from $289,135 to $300,023.83. The FY 2015 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 18.4% of salaries and employee related expenses. The total administrative costs allowed are $0 in this amendment amount. The total grant funds are $10,888.83 of which $0 is for personnel. The total recovered allowable indirect cost for this amendment is $0 and the unrecoverable indirect cost is $0. Informal Meeting Minutes Tuesday, January 13, 2015 Page 8 of 16 Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary through a future reconciliation. The County’s Human Services Department will be reimbursed for allowable expenditures under this Amendment and does not impact the County General Fund. (C-22-14- 035-3-02) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 13. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY Approve Amendment No. 2 to the financial Intergovernmental Agreement (IGA) with Arizona Department of Economic Security (DES) and Maricopa County, administered by its Human Services Department (HSD) for Workforce Investment Act Activities. The purpose of the Amendment is to transfer FY2015 funding allocations. Increase Adult funds by $1,913,954 and decrease Dislocated Worker funds by $1,913,954, the reimbursement ceiling remains at $26,545,209. Dislocated worker funds cover services for individuals that have been terminated or laid-off, or have exhausted unemployment insurance, and Adult worker funds are more flexible and cover a range of adult activities. HSD Workforce Connections, like many other WIA areas routinely underutilize dislocated worker funds and transfer the funds to Adult The funds transfer does not impact the FY2015 Human Services Department budget and indirect costs. The funds are provided under the Workforce Investment Act (WIA) Title, 1B Federal Grant program from the U.S. Department of Labor. As such, the funds are subject to all the provisions of Public Law 111-5 as well as any guidance issued by the U.S. Department of Labor and DES. The funds shall be expended by June 30, 2016 and final expenditure report for the funds submitted by August 15, 2016. The term of the IGA is effective date is April 1, 2013 and will expire on June 30, 2018. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-22-13-072-3-02) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Informal Meeting Minutes Tuesday, January 13, 2015 Page 9 of 16 14. ACCEPTANCE OF EARLY HEAD START EXPANSION AND EHS-CHILD CARE PARTNERSHIP GRANT Accept grant funds from U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. TBD, in the not-to-exceed amount of $2,958,384.00. The grant funds shall be utilized to expand the number and quality of learning opportunities for infants and toddlers through partnerships with Child Care providers. Notice of Award (NOA) has been received and funds will be available on January 1, 2015. The budget period end date is June 30, 2016. Approval of this action will authorize the Chairman to sign all documents related to these grant funds and submission of any application for additional supplemental funding, as applicable. FY 2015 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 18.4% of salaries and employee related expenses. Total grant funds are $2,958,384.00 of which $290,376.00 is for salaries and employee related expenses. The total estimated indirect costs are $53,429.00 and are fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This grant does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Acceptance of Grant No. TBD will not impact the Maricopa County Head Start (C-22-14-058-G) program funds and activities. The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for additional funds, as well as amendments to grant applications. Amendments are required if the program needs to transfer funds between budget line items in an aggregate amount of $250,000 or more. Federal funds that are awarded require a 25% non-federal share match ($739,596.00) which is provided through in-kind donations of goods and services. (C-22-15-036-G-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Supervisor Gallardo noted that it is the 50th anniversary of the program, which has proven to be a success and has provided amenities for families. He has been a part of a school board that participates in the program and has seen the success of the program. He noted his approval of the expansion of the program. Supervisor Barney stated that acceptance of the competitive grant adds about 160 infants and toddlers to the program. He concurred with Supervisor Gallardo and stated that it gives the County an opportunity to employ the resources for a successful program. Chairman Chucri thanked County staff for their efforts in securing this grant. Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Informal Meeting Minutes Tuesday, January 13, 2015 Page 10 of 16 Medical Examiner 15. GRANT RECONCILIATION Approve an increase to the FY 2015 budget for the Medical Examiner (291) Medical Examiner Grants Fund (224) Operating (0000) revenues and expenditures appropriated budget in the amount of $7,581. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-29-15-003-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Parks and Recreation 16. AMENDMENT TO COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH SPORT CHALET, INC. Approve Amendment Two to the Commercial Management Concessions Agreement between Maricopa County and Sport Chalet, Inc., entered into on August 18th, 2010. Amendment Two allows for administrative changes and automatic adoption of the remaining one (1) year renewal options unless either party provides written notice to the other. If such a notice is given, the agreement shall expire on December 31st of the respective contract year. (C-30-11- 007-3-02) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 17. AMENDMENT TO COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH SAGUARO DIVING & SPORTS, INC. Approve Amendment Two to the Commercial Management Concessions Agreement between Maricopa County and Saguaro Diving & Sports, Inc. entered into on August 4, 2010. Amendment Two allows for administrative changes and automatic adoption of the remaining one (1) year renewal option unless either Party provides written notice to the other. Among the administrative changes is an increase in general liability insurance as recommended by Maricopa County Risk Management Department. Currently the general liability insurance requirement is $1 million per occurrence and $2 million per aggregate. The new general liability insurance will be increased to $2 million per occurrence and $4 million per aggregate. (C-30-11-004-3-02) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Informal Meeting Minutes Tuesday, January 13, 2015 Page 11 of 16 18. NEW COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH AZ MOUNTAIN BIKING Approve a new Commercial Management Concessions Agreement with AZ Mountain Biking that will allow this Concessionaire to manage, operate and maintain a commercial guided mountain biking rental concession from within the Maricopa County Regional Park System. AZ Mountain Biking will provide mountain biking, coaching and guided biking tours as a concession within the Maricopa County Regional Park System and in so doing will be providing additional services to the recreational public. The concessionaire is responsible for all costs associated with the operation, maintenance, safety, licensing and permits. The term of this agreement is from the Board of Supervisors’ approval through December 31, 2015, with ten (10) one (1)-year automatic renewal options. (C-30-15-015-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Public Health 19. IGA WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES Approve a retro-active Intergovernmental Agreement (IGA) between Scottsdale Unified School District (SUSD) and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Implementation Plan (SHIP). Funding is in the not-to-exceed amount of $8,000 for the budget period beginning August 1, 2014 through May 31, 2015. (C-86-15-060-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 20. IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR DIETETIC INTERNSHIP PROGRAM Approve an Intergovernmental Agreement (IGA) Contract No. ADHS15-084210 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for the Dietetic Internship Program. The term of this Agreement is October 1, 2014 through September 30, 2019. The price sheet is effective October 1, 2014 through September 30, 2015 for the not-to-exceed amount of $150,000. The Department of Public Health’s Indirect Rate for FY15 is 14.8%. Full indirect costs are estimated at $19,338 of which is fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-15-061-3-00) Informal Meeting Minutes Tuesday, January 13, 2015 Page 12 of 16 Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 21. CONTRACT WITH COUNCIL OF STATE AND TERRITORIAL EPIDEMIOLOGISTS FOR DEVELOPMENT IN PILOT PROJECT TO PROMOTE ONE HEALTH INITIATIVES Approve a Contract with the Council of State and Territorial Epidemiologists (CSTE) and Maricopa County by and through its Department of Public Health (MCDPH) to develop and participate in a pilot project designed to promote One Health Initiatives and educate youth on the epidemiology, prevention, and control of zoonotic diseases with public health impact. The term of this agreement is July 1, 2014 through June 30, 2015; MCDPH will perform services upon execution of this agreement on December 10, 2014 which is within CSTE’s contract term. This is a fixed price contract in the not-to-exceed amount of $18,465. The Department of Public Health’s indirect rate for FY15 is 14.8%. Full indirect costs are estimated at $2,380 all of which is fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Contract does not alter the budget constraining expenditures of local revenues duly adopted y the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this contract will be provided by the Council of State and Territorial Epidemiologists. (C-86-15-059-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 22. STUDENT ROTATION TRAINING AGREEMENT WITH MICHIGAN STATE UNIVERSITY TO PROVIDE PUBLIC HEALTH TRAINING EXPERIENCE FOR STUDENTS Approve the Student Rotation Training Agreement between Michigan State University (MSU) and Maricopa County by and through the Department of Public Health (MCDPH) to provide public health training experience for MSU students in the MCDPH Community Empowerment office. The agreement is non-financial, and is effective from November 1, 2014 until June 30, 2019. (C-86-15- 062-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 23. AMENDMENT TO FACILITIES USE/REVOCABLE LICENSE AGREEMENT NO. P-50193 WITH CITY OF PHOENIX Approve and execute Amendment No. 1 to Facilities Use/Revocable License Agreement No. P- 50193 between the City of Phoenix Human Services Department, Early Head Start and Head Start Program (Licensee) 133350 (1) and Maricopa County by and through its Department of Public Health, Women, Infant and Children (WIC) Agency, (Licensor), for Licensee to perform outreach to the community, and to assist families in applying for the Head Start Program to WIC eligible underserved families. Informal Meeting Minutes Tuesday, January 13, 2015 Page 13 of 16 The current term expires April 30, 2015. The term of this Agreement is for one (1) year and will automatically renew for one (1) year. The term shall commence on May 1, 2015 and expire April 30, 2017. The City agrees to provide the Services at no cost to the County and Recipients. The County agrees to provide the City access to the WIC Facility located at 3003 West Thomas Road, Phoenix, AZ. Either Party may terminate the Agreement with a 30-day written notice to the other. (C-86-12-063-M-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 24. AMENDMENT TO FACILITIES USE/REVOCABLE LICENSE AGREEMENT NO. P-50190 WITH CITY OF PHOENIX Approve and execute Amendment No. 1 to Facilities Use/Revocable License Agreement No. P- 50190 between the City of Phoenix Human Services Department, Early Head Start and Head Start Program (Licensee) 133348(1) and Maricopa County by and through its Department of Public Health, Women, Infant and Children (WIC) Agency, (Licensor), for Licensee to perform outreach to the community, and to assist families in applying for the Head Start Program to WIC eligible underserved families. The current term expires April 30, 2015. The term of this Agreement is for one (1) year and will automatically renew for one (1) year. The Agreement shall commence on May 1, 2015 and expire April 30, 2017. The City agrees to provide the Services at no cost to the County and Recipients. The County agrees to provide the City access to the current Seventh Avenue WIC Facility located at 1260 South Seventh Avenue, Phoenix, AZ. Either Party may terminate the Agreement with a 30-day written notice to the other. (C-86-12-060-M-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 25. AMENDMENT TO FACILITIES USE/REVOCABLE LICENSE AGREEMENT NO. P-50192 WITH CITY OF PHOENIX Approve and execute Amendment No. 1 to Facilities Use/Revocable License Agreement No. P- 50192 between the City of Phoenix Human Services Department, Early Head Start and Head Start Program (Licensee) 133351(1) and Maricopa County by and through its Department of Public Health, Women, Infant and Children (WIC) Agency, (Licensor), for Licensee to perform outreach to the community, and to assist families in applying for the Head Start Program to WIC eligible underserved families. The current term expires April 30, 2015. The term of this Agreement is for one (1) year and will automatically renew for one (1) year. The Agreement shall commence on May 1, 2015 and expire April 30, 2017. The City agrees to provide the Services at no cost to the County and Recipients. The County agrees to provide the City access to the WIC Facility located at 438 East Southern Avenue, Phoenix, AZ. Either Party may terminate the Agreement with a 30-day written notice to the other. (C-86-12-062-M-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Informal Meeting Minutes Tuesday, January 13, 2015 Page 14 of 16 26. AMENDMENT TO FACILITIES USE/REVOCABLE LICENSE AGREEMENT NO. P-50194 WITH CITY OF PHOENIX Approve and execute Amendment No. 1 to Facilities Use/Revocable License Agreement No. P- 50194 between the City of Phoenix Human Services Department, Early Head Start and Head Start Program (Licensee) 133347 (1) and Maricopa County by and through its Department of Public Health, Women, Infant and Children (WIC) Agency, (Licensor), for Licensee to perform outreach to the community, and to assist families in applying for the Head Start Program to WIC eligible underserved families. The current term expires April 30, 2015. The term of this Agreement is for one (1) year and will automatically renew for one (1) year. The term shall commence on May 1, 2015 and expire April 30, 2017. The City agrees to provide the Services at no cost to the County and Recipients. The County agrees to provide the City access to the WIC Facility located at 1645 East Roosevelt, Phoenix, AZ. Either Party may terminate the Agreement with a 30-day written notice to the other. (C-86-12-064-M-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 27. AMENDMENT TO FACILITIES USE/REVOCABLE LICENSE AGREEMENT NO. P-50195 WITH CITY OF PHOENIX Approve and execute Amendment No. 1 to Facilities Use/Revocable License Agreement No. P- 50195 between the City of Phoenix Human Services Department, Early Head Start and Head Start Program (Licensee) 133352 (1) and Maricopa County by and through its Department of Public Health, Women, Infant and Children (WIC) Agency, (Licensor), for Licensee to perform outreach to the community, and to assist families in applying for the Head Start Program to WIC eligible underserved families. The current term expires April 30, 2015. The term of this Agreement is for one (1) year and will automatically renew for one (1) year. The term shall commence on May 1, 2015 and expire April 30, 2017. The City agrees to provide the Services at no cost to the County and Recipients. The County agrees to provide the City access to the WIC Facility located at 16401 North Cave Creek Road, Phoenix, AZ. Either Party may terminate the Agreement with a 30-day written notice to the other. (C-86-12-065-M-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Informal Meeting Minutes Tuesday, January 13, 2015 Page 15 of 16 28. AMENDMENT TO FACILITY USE AGREEMENT NO. P-50108 WITH DIGNITY HEALTH, D/B/A CHANDLER REGIONAL MEDICAL CENTER Approve, and authorize the Chairman to execute, Facility Use Agreement P-50108 between Dignity Health d/b/a/ Chandler Regional Medical Center (User) and Maricopa County by and through its Department of Public Health (MCDPH) for the use of a clinic room to perform free vaccinations to uninsured infants, children, adult children and adults at the Women, Infant and Children (WIC) clinic located at 3002 N. Arizona Avenue, Chandler, AZ. The term of the Agreement will extend one (1) year, commencing April 1, 2015 and ending on March 31, 2016. Unless terminated earlier by either party by giving a thirty (30) day written notice of termination, the agreement will automatically renew for one (1) additional year terminating March 31, 2017. This Facility Use Agreement allows for the occasional use of office space as indicated in Exhibit A at the Chandler WIC facility by User to provide immunization to uninsured recipients at no cost or remuneration to the County. The Agreement expands the definition of “Recipients” and “Services” to include infants, flu vaccinations to adults and children and vaccine at hospital cost, and discounts to students enrolled in a school program leading to a healthcare degree, and include adults with decreased accessibility or financial acumen to obtain vaccinations and to adult students seeking required vaccines to complete their healthcare degree. (C-86-08-071-0-04) John Rusinek, resident, he said he was in support of the agreements then spoke regarding dust hazards and non-compliance of city ordinance enforcement. Dianne Barker, resident, congratulated Supervisor Gallardo. She said she was in support of the agreements regarding head start. She spoke regarding dust hazards, haboobs, and unpaved residential drives. Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman 29. AMENDMENT TO CONTRACT WITH HEALTH RESOURCES IN ACTION FOR PUBLIC HEALTH POLICY ANALYSIS SERVICES Approve Amendment No. 7 to Request for Proposal (RFP) Contract (PH RFP 11-016) between Health Resources in Action (HRiA) and Maricopa County by and through its Department of Public Health, to provide Public Health Policy Analysis Services. This amendment modifies the Scope of Work and increases the budget in amount of $9,300 for a not-to-exceed total of $317,036 for the project period of January 1, 2015 through June 30, 2015. All other terms and conditions of the original contract and its amendments shall remain in full force and effect. (C-86-12-010-3-07) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman Informal Meeting Minutes Tuesday, January 13, 2015 Page 16 of 16 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board