121014 ATTACHMENT A TO THE MINUTES.PDF

Maricopa County Judicial Branch
FY 2016 Budget Presentation
December 10, 2014

Juvenile Dependency
Total Filings Juvenile Head Count
~—©-~-FY TOTAL % +/- from prev. FY Total
FY2014 compared to FY2010+97%
7,736
6%
(projected)
FY FY
2010 2011
Totalsinclude allJ0 filings asa juventie count.

Trial Rate
of
B11
Vv gery 2015
a)
[os]
c
FY 2014
“6
‘=
—#— FY 2013
2nd Qtr 3rd Qtr Ath Qtr

Personnel Needs — Adult Probation
(General Fund)
Program Growth Needed
© Presentence 5.2% annual 2 Screeners
growth
© Sex Offender 4.5% annual 3 Probation Officers, 3 Surveillance
growth Officers
© Domestic Violence 6.0% 2 Probation Officers, 2 Surveillance
annual growth Officers
© Indirect Services 5.4% annual 1 Case Administrator, 1 Probation Officer
growth
© Standard Supervision 4.0% 19 Probation Officers, 2 Probation Officer
annual growth Supervisors, 1 Justice Clerk Associate

Personnel Needs — Adult Probation
(Detention Fund)
Program Growth Needed
© Presentence 5.2% annual
1 Screener
growth
© Pretrial Jail 1.5% annual
1 Probation Officer
growth
© Pretrial Electronic Monitoring
1 Case Administrator
2.8% annual growth
® Pretrial Field Supervision 3.2%
3 Probation Officers
annual growth
© Prison Re-entry 17.8% annual 5 Probation Officers, 1 Probation Officer
growth Supervisor, 1 Justice System Clerk
© Intensive Probation 6.0% 6 Probation Officers, 1 Probation Officer
annual growth Supervisor, 2 Justice System Clerks

Space Needs — Superior Court
JPE/Courtroom Increase
Filing Increase 2014-2024 JPE Increase Courtroom Increases
Juvenile 30% 6.6
Family 23% 8.5
Probate 22% 105
Mental Health 35% ho
Civil/Tax 33% 9.6
Criminal 22% 9.5
RCC /EDC/IA 22% 2.0
Special/Other/Unassigned (4.0)
Total Courtrooms 34.8
Source: Maricopa County Courts Facilities Master Plan, September 17, 2014. Steinmann Facility Development
Corporation, ARCHITEKTON, Straub & Associates.

IT Governance
Report
November 13, 2014
|, Software Development. iCiSng Criminal Department, Phase | Development
Estimated Scheduled Actual
Days for Component Scheduled Actual Start Completion Completion Percentage Project
Module Completion % of Project Start Date Date Date Date/Status Complete Issues | Percentage
1A Summons 34 4/23/2014 4/23/2014 5/27/2014 7/27/2014 100 Complete 4,00
eRelease Orders 34 4/23/2014 4/23/2014 5/27/2014 7/27/2014 Complete 4,00
|
Multi-Claendaring/Checkin 34 5/28/2014 6/4/2014 7/1/2014 Past Due 00 Complete 4.00
Minute Entry/Notice 76 5/28/2014 5/29/2014 8/12/2014 _| _OnHold COC Feedback 0.45
| |
Case View 5/28/2014 7/14/2014 10/21/2014 Underway Part 1 Complete | 14,40
| | es.
RDD/EDC/Pretrial 6/26/2014 6/2/2014 9/23/2014 Underway On-Going | 9.00
Proxy Screens 8/7/2014 10/10/2014 12/2/2014 N/A Testing 11.70
Printing Calendars 9/18/2014 9/2/2014 1/6/2015 N/A On-Going 2.40
eSentencing 10/16/2014 N/A 3/24/2015 N/A On-Going- 4.86
Last Day Manager 12/4/2014 N/A 2/28/2015 N/A 0.20
UI Project 5/1/2014 5/1/2014 3/31/2015 N/A On-Going
=i
Overall project completed: |_

Space Needs — Adult Probation
Based on current FTE count, 21,808 square feet’ is the space deficit at
which APD operates across its locations throughout the valley.
The Court’s master plan addresses a small portion of this deficit through
the creation of an addition at the Southeast Facility and new Southwest
Justice Center.
An addition at the APD Southport Office provides a solution to further
address this issue.
An addition at the APD Black Canyon Office could provide additional
necessary relief.
*Calculated using the figures detailed by FMD in the 2012 Master Plan for APD

Space Needs — Juvenile Probation
East Valley Early Intervention / Court Diversion Operations (3,000 sq. ft.)
Nearly 40% of delinquency referrals are diverted from the formal court process.
Southeast Early Intervention/ Diversion operations diverted 4,308 youth in FY14.
Increasing dependency cases and success of Cradle to Crayons has resulted ina
lack of necessary service delivery space.
Relocating the Southeast Diversion operations from the Juvenile Court Center affords
short-term consistency with the Court Master Plan and will:
Address space needs for the C2C program and allow the court to bring in
additional resources from other youth serving agencies.
Improve diversion case processing by creating greater accessibility.
Improve service delivery by increased utilization of programming space and
programming accessibility.
Enhance access to supportive services through strategic locating with other
service providers in the community.

Capital & Miscellaneous Needs
Superior Court
|. Information Technology
© iClSng (Case Management Software) $1,899,000
Contract Developers
® iCIS Classic $ 240,000
Contract Developers
© Disaster Recovery/Continuity of Operations $1,130,000
Server, Storage, Load Balancer
© eCourtroom Refresh $1,500,000
Il. Security
® X-Ray Machines $ 240,000

Capital & Miscellaneous Needs
Adult Probation
© 49 computers, other equipment & operating for requested positions
© 16 vehicles corresponding to requested positions (Sex Offender,
Domestic Violence, Electronic Monitoring, Prison Re-entry, and
Intensive Probation)
© 8 vehicles to replace 14 year old one time vehicles
© Computer car mounts for Sex Offender and Domestic Violence
($54,000) for mobility and safety
© Smart phones $30,000 (one time), $126,000 (ongoing) for field
supervision staff to improve efficiency and mobility while in the field
© $100,000 to cover operating expense increases

Capital & Miscellaneous Needs
Juvenile Probation
Vehicles - Secure Detention and Community Supervision Operations
JPD maintains a fleet of 50 County vehicles to provide detention transportation and
community supervision.
The majority of community supervision work is performed through the use of private
vehicle.
8% of the current County vehicles are in need of replacement based on established
criteria.
Records Management — Secure Detention Operations
© All other County patient care operations (Correctional Health Services, Maricopa
Medical Center, and Public Health) have transitioned to an Electronic Medical Record
(EMR).
© An annual average of 5,000 individual youth result in a need for 80,000 in-house
medical contacts requiring documentation, tracking and monitoring, including 3,600
vaccine administrations and 1/3 of youth taking psychotropic medications.
Investment will improve service delivery, continuity of care among providers, reduce
liability through medical error reduction, and ensure compliance with HIPAA.

Services - Juvenile Probation
Treatment Funding Challenges
© In FY13, 2,836 youth received intervention services based on risk levels ranging from
outpatient services to out of home residential care. Residential care accounts for 70%
of intervention service expenses.
In FY15, we experienced service provider residential rate increases of 6.6% to 18.3%.
Reductions in secure detention populations need to be sustained to avoid increases in
personnel and other variable costs.
Youth awaiting a residential placement experience an average length of stay 6.5 times
longer.
Current funding projections may result in an additional 10-12 youth waiting in
detention.
. Average Daily Population trends downward while Youth waiting for residential treatment beds stay 6.5
Average Length of Stay has flattened out times longer than the general population in Detention
2 S_—_———_——_—_
FYO6 FYO7 FYO8 FYO9 FY10 FY11 FY12 FY13 FYi4d FY1s Overall Waiting for Treatment
——-ADP =——=ALOS Average Length of Stay (in days)

Services - Juvenile Probation
Treatment/ Detention Alternative Services Response
Pre-placement cognitive services for youth in secure detention.
© Presently 15-20 youth have an opportunity lost to begin critical cognitive-based
treatment services.
© Front-end cognitive work can improve response to treatment and reduce the length of
stay in residential care.
Risk Levels of Youth Dispositioned to Probation
CY2014 with Highest Needs
Targeted Residential Placements
- Values, Beliefs & Attitudes (90%) Family
/ Living Arrangements (40%)
Moderate
29%
Peers & Social . Support (46%) Substance
Abuse, Mental Health & Personality (46%)
Pro-Social Skills (32%) Juvenile Justice
History (29%)

Services - Juvenile Probation
Community Based Services
© The Juvenile Court’s service array for detention alternatives is limited to Electronic
Monitoring and Basic Shelter Care.
© Certainty in funding to support a more comprehensive array of alternative services to
include targeted evening report center and domestic violence respite-like placements
avoids unnecessary use of secure detention.
Contributing to the secure detention population:
© An average of 79 youth are detained per month on Violations of Probation with an
average length of stay of 21.5 days.
© An average of 31 youth are detained per month as a result of a family domestic
violence referrals with an average length of stay of 6.5 days. 80% of these did NOT
meet detention risk criteria however an alternative placement resource was not
immediately available.
13-801 / Potential
Adult Filing
1%
lars The current secure detention
| a cost is $337 per day.
| DV Cases
30%
Violations of
Probation

Compensation
© Court Security
* High voluntary turnover FY14
» Deputy Marshal (Security Officer MRT) : 34.38%
- Deputy Marshal Sergeant (Security Officer Sup. MRT): 36.36%
© Presentence Screeners
> Voluntary turnover FY14: 12.24%
Voluntary Turnover - FY14
50%
36.36%
34.38%
Deputy Marshal Deputy Marshal Sergeant