121014SB(2).DOC

Special Meeting Minutes
Wednesday, December 10, 2014 Board Members
10:00 AM Denny Barney, Chairman, District 1
Steve Chucri, Vice Chairman, District 2
BOARD OF SUPERVISORS Andrew Kunasek, District 3
Maricopa County, Arizona Clint Hickman, District 4
(and the Boards of Directors of the Flood Control Marie Lopez Rogers, District 5
District, Library District, Stadium District, Improvement
Districts, Housing Authority of Maricopa County,
Housing Authority of Maricopa County and/or Board of County Manager
Deposit) Tom Manos
Clerk of the Board
"The mission of Maricopa County Fran McCarroll
is to provide regional leadership
and fiscally responsible, Meeting Location
necessary public services to its
residents so they can enjoy Supervisors' Conference Room
living in healthy and safe 301 W. Jefferson, 10th Floor
communities” Phoenix, AZ 85003
BOARD OF SUPERVISORS
The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at
10:00 AM on Wednesday, December 10, 2014, in the Supervisors' Conference Room, 301 W.
Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Denny Barney,
Chairman, District 1; Steve Chucri, Vice Chairman, District 2 (entered late); Andrew Kunasek,
District 3 (entered late); Clint Hickman, District 4; Marie Lopez Rogers, District 5. Also present:
Fran McCarroll, Clerk of the Board; Lane Organ, Minutes Coordinator; Tom Manos, County
Manager; and Michelle Wood, Legal Counsel.
~ Supervisor Chucri entered the meeting ~
PRESENTATION
1. PRESENTATION OF THE FY 2016 BUDGET FROM ELECTED OFFICIALS
Presentation regarding the FY 2016 budget from Maricopa County Elected Officials and
Judicial Officer: (C-20-15-027-M-00)
Maricopa County Judicial Branch, Raymond Billotte
Maricopa County Clerk of the Superior Court Michael Jeanes
Maricopa County Recorder/Elections Helen Purcell
Maricopa County Sheriff Joseph Arpaio
~ Supervisor Kunasek entered the meeting ~
JUDICIAL BRANCH: Raymond Billotte, Judicial Branch Administrator at the Superior
Court; Barbara Broderick, Chief Probation Officer; and Eric Meaux, Chief of Juvenile
Probation, presented for the Judicial Branch. See attachment A for full details.
Raymond Billotte thanked the Board for the opportunity to present the Judicial Branch’s
budget needs for Fiscal Year (FY) 2016 on behalf of Presiding Judge Norman Davis, who
was unable to attend the meeting.

Special Meeting Minutes
Wednesday, December 10, 2014
Page 2 of 6
Mr. Billotte discussed the area of Juvenile Dependency and explained from FY 2010 to FY
2014, the number of juvenile filings has almost doubled creating a strain on the judicial
system and impacting the ability to conduct timely preliminary protective hearings and
dependency adjudication hearings. He also noted two of the three new judges have been
assigned to the Juvenile Courts.
Mr. Billotte reported that over the past few years, the trial rate has risen from 1.57% in the
first quarter of FY 2013 to 2.37% in the second quarter of FY 2015. He explained that
every half percent increase in the trial rate equates to 167 more trials, with an average trial
length of five days. This creates a significant backlog. He noted that Judge Joseph Welty,
Presiding Criminal Judge, has taken some steps to address this increase with pro tem
judges; however, the current trial rate may become the norm.
In response to questions from Supervisor Kunasek, Mr. Billotte stated that there are many
factors that impact the trial rate, including tougher plea agreements and an insufficient
number of judges available for trials.
Chief Barbara Broderick presented the budget needs for Adult Probation.
Chairman Barney asked Chief Broderick to provide a general overview of the Adult
Probation personnel and combined general fund and detention fund budget figures. Chief
Broderick advised that the Adult Probation Department has 1,113 employees with officers
making up about 80% of all employees who supervise around 54,000 residents under
probation.
She discussed the personnel needs impacted by growth in various programs from the
General and Detention Fund.
Mr. Billotte noted that the space needs for the Judicial Branch are due to the need for more
personnel. The East Court Building needs another floor buildout, and the Judicial Branch
will need to look at adding another building.
Chief Broderick discussed the space needs for the Adult Probation Department (ADP),
noting:
 The current space deficit at which the APD operates across locations throughout
the Valley is 21,808 square feet.
 The Court’s master plan addresses a small portion of this deficit through the
creation of an addition at the Southeast Facility and the new Southwest Justice
Center.
Chief Eric Meaux outlined the space needs for the Juvenile Detention Department. The
Juvenile Department would like to get another unit into the community that would be closer
to those being served. He also discussed the diversion program which includes cited
offenses, truancy, and delinquency referrals.
Chief Meaux reported the services provided by Juvenile Probation, noting that the average
daily population trends downward while the average length of stay has flattened out which
the Department would like to sustain. He noted the Juvenile Probation’s treatment funding
challenges.
Mr. Billotte stated that the Judicial Branch encompass about one-third of all County’s
employees. He stated that compensation is one area that needs to be reviewed as
employee retention is an area of concern. Mr. Billotte and Chief Broderick discussed the
two main areas with high turnover rates are for Court Security and Presentence Screeners.

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Wednesday, December 10, 2014
Page 3 of 6
~ Chairman Barney left the dais ~
CLERK OF THE SUPERIOR COURT: Michael Jeanes, Clerk of the Court, and Chris Kelly,
Chief Deputy Clerk of the Court, presented for the Clerk of the Superior Court’s Office. See
attachment B for full details.
Mr. Jeanes provided a detailed handout to the Board members. He explained that in the
interest of time he would highlight only a few areas. The Clerk of the Superior Court’s
Office has moved to a one number system for telephone calls (37-CLERK) which has
significantly increased the quality of customer service.
Mr. Jeanes discussed the Office’s focus on future projects and expanded services.
~ Chairman Barney returned to the dais ~
The Court’s five-year budget outlook was presented and Mr. Jeanes reviewed potential
impacts to the Clerk of the Court’s current expectations. He discussed two main budget
improvements which included an $11 million benefit back to the County in the last six years
and that diligent management will continue. However, he added that there were still
specific challenges for the office.
Chairman Barney and Supervisor Kunasek thanked Mr. Jeanes and Ms. Kelly for their
presentation. Chairman Barney offered his appreciation for their continued efforts to build
bridges with the Courts. Supervisor Kunasek added that he would look forward to
discussing Information Technology needs with the Clerk of the Court in the future.
RECORDER/ELECTIONS: Helen Purcell, Recorder, and Karen Osborne, Director of the
Elections Department, presented for the Maricopa County Recorder’s Office and Elections’
Department. See attachment C for full details.
Ms. Purcell thanked the Board members for the opportunity to present and stated that the
Recorder will not request an increase in their budget this year. She added that her office
has worked to embrace technology so that recording documents is more convenient; and
participation in the political process is easy and accessible to both the public and
candidates. She discussed and reviewed the use of kiosks and expanding interactive kiosk
use for additional County services.
Ms. Purcell reviewed document recording numbers for the Recorder’s Office. She noted
that 80% of all documents are recorded electronically; an average of 3,000 are recorded on
kiosks annually; and for the first time since 1997, the Recorder’s Office will record less than
a million documents in the calendar year.
Chairman Barney commended Ms. Purcell for her work on extending kiosk services to
other County departments. In response to Supervisor Hickman, Ms. Purcell stated that the
feedback at the kiosks has been very positive.
Ms. Purcell discussed plans to make recording documents more convenient by allowing the
public to record from personal devices and through auto indexing of documents when first
accepted by the Recorder’s Office. She recognized the work of her information technology
staff that has helped increase efficiencies with a redesigned Recorder’s website.
Ms. Purcell emphasized the Recorder’s Office is requesting a budget of $2,157,500 and a
surcharge budget of $3,792,700, with possible use of a fund balance of $1 million to $1.5
million. The surcharge funds will go towards information technology. She noted that the
Recorder’s Office had $6.9 million in revenue from the General Fund and $3.8 million in

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Wednesday, December 10, 2014
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special funds for the current fiscal year. The Recorder’s Office has requested additional
funding for the IT infrastructure funded from revenue collected from recording surcharges.
Karen Osborne presented information regarding the Elections Department. She noted that
the Department has decreased the amount of time it takes to tabulate election results to six
days to tabulate the elections results for 2014. The decrease in time was partly due to a
lower turnout of voters with only 45% of the voters voting in the 2014 General Election. Ms.
Osborne reported on improvements in processing election results due to ePollbook
technology and the use of the Address Correction Service (ACS) which has helped improve
efficiency and cost savings. Using ACS the amount of undeliverable ballots mailed to
voters decreased from 51,461 in the 2012 General Elections to 7,445 in the 2014 General
Election.
Ms. Osborne discussed election trends for the 2014 General Election, noting the following:
 Voter participation was down
 81% of the voters voted early
 Approximately 120,000 of the early voters dropped off their ballots at the polls on
Elections Day instead of mailing the ballot in
 The use of online filing by candidates increased.
Chairman Barney asked if voters are removed from the early voter list when they do not
mail in their ballots. Ms. Purcell stated that legislation was passed that removed voters
from the permanent early voting list if that voter did not use the early ballot to vote for two
election cycles or four elections; however, the bill was later repealed. She stated that the
Recorder’s Office is looking at drafting similar legislation.
Ms. Osborne stated that the voter education campaign was a success and included social
media, radio, and online education spots. The Elections Department reached its goal of
increasing Independent voter participation in the Primary Election. Independent voter
participation in the 2014 Primary Election increased 80% over the 2012 Primary Election.
The second goal of decreasing the number of provisional ballots in the General Election
was also reached, with provisional ballots down 67% from the 2012 General Election and
25% from the 2010 General Election.
Ms. Osborne discussed plans to expand voter education efforts and noted that the
Elections Department is also reaching out through the Student Teen Election Poll Workers
Understanding the Power of Civic Duty (STEP UP) program. She stated the STEP UP
program is becoming increasingly important with the advancement and changes in
technology at the polls.
Ms. Purcell stated that the State could save around $4 million just for Maricopa County if it
did not have the Presidential Preference Election. Ms. Osborne advised that the Elections
Department is not requesting an increase of their current budget which is a base of
$8,959,599 with $12,081,146 for Primary and General Elections, totaling $21,040,745.
Adding the estimated cost of the Presidential Preference Election in 2015 (estimated at
$4.3 million) the base request for FY’16 would be $13.26 million.
Supervisor Rogers asked for an update on the ballot print error that occurred during the
Primary Election. Ms. Osborne reported that the vendor paid for the cost of the errors, and
there was no cost to the County taxpayers. She stated that the contract ends in 2016;
however, the Elections Department will start the process of finding a printing vendor in
2015.
Supervisor Rogers commented about voter concerns in Avondale and Goodyear. Ms.
Purcell stated that moving forward there will not be regular elections the same day as an

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Wednesday, December 10, 2014
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all-mail election.
Supervisor Hickman extended his appreciation and gratitude to the Recorder’s Office and
Elections Office for their work.
SHERIFF: Sheriff Joseph Arpaio; Lea Ann Bohn, Chief Financial Officer; Jerry Sheridan,
Chief Deputy; and Scott Freeman, Chief of Administration, presented for Maricopa County
Sheriff’s Office. See attachment D for full details.
Sheriff Arpaio thanked the Board and management for working closely with his office
during the past year. He added that he is proud that each year his budget is in the black.
Lea Ann Bohn discussed the current operating budget of over $350 million and outlined
current budget requests including an overview of staffing for the Sheriff’s Office.
The Sheriff’s Office identified several needs for FY 2016 which included the need for
significant increases in staffing and major capital requests to support sworn and detention
officers. The Office needs additional major crimes detectives, as well as additional
detective and patrol coverage in Anthem.
Ms. Bohn discussed the Jail Master Plan and that the Sheriff’s Office is working with
Facilities Management and consultants to re-scope the project.
Regarding other funding needs, Ms. Bohn stated that the Sheriff’s Office supports a
consistent merit pay plan and a consistent desktop/laptop refresh program for the entire
county. Chairman Barney noted that a merit pay plan is different from a performance
based plan. A merit pay plan is specifically based on the longevity of the employee.
Supervisor Chucri added that morale has improved over the past two years regarding
compensation levels. The Sheriff’s Office requests there not be another seven year gap
between raises.
Supervisor Kunasek discussed whether there were any means to require the commitment
of officers going through special training for a certain period of time due to the cost of the
training and the need to increase retention. Chairman Barney agreed the need to explore
ways to retain employees while reducing costs.
Ms. Bohn provided information regarding the Sheriff’s request for additional funds for
Melendres Compliance, noting that currently there is $14,194,785 for the FY 2015 budget
and $1,900,000 that was absorbed from the existing operating budget. She noted that in
FY 2016 $956,028 of ongoing costs will move to operating.
Sheriff Arpaio commented that his Office is always looking for ways to save money.
In response to questions by Supervisor Rogers, Mr. Manos provided information about
indirect costs and monies set aside as replacement costs.
Supervisor Rogers commented that $14 million has been spent on Melendres compliance.
Chairman Barney stated that Maricopa County’s budget is built on a minimum threshold
and will need to start building revenues for expensive items in the future.

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Wednesday, December 10, 2014
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MEETING ADJOURNED
There being no further business to come before the Board, the meeting was adjourned.
________________________________
Denny Barney, Chairman of the Board
ATTEST:
_____________________________
Fran McCarroll, Clerk of the Board