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Board Members Steve Chucri, Chairman, District 2 Clint Hickman, Vice Chairman, District 4 Denny Barney, District 1 Andrew Kunasek, District 3 Marie Lopez Rogers, District 5 County Manager Tom Manos "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Wednesday, January 07, 2015 9:00 AM Table of Contents Board Page Board of Supervisors 1 Improvement District No Meeting Board of Deposit No Meeting Flood Control District 23 Library District 26 Stadium District 28 Formal Meeting Minutes Wednesday, January 07, 2015 Page 2 of 28 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, January 7, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Andrew Kunasek, District 3; Clint Hickman, District 4; Marie Lopez Rogers, District 5. Also present: Fran McCarroll, Clerk of the Board; Lane Organ, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. 1. INVOCATION - INVOCACIÓN Steve Zabilski, CEO of St. Vincent de Paul, offered the Invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Grant Chucri, son of Supervisor Chucri, led the assemblage in the Pledge. 3. SWEARING-IN CEREMONY FOR 2015 ELECTED OFFICIALS The Honorable Norman Davis performed the swearing-in ceremony for the 2015 Elected Officials. Those who were present came forward to be sworn in and for pictures with the Board: Countywide Elected Official Michael K. Jeanes, Clerk of the Superior Court Justice of the Peace Joe “Pep” Guzman – Agua Fria Craig Wismer – Arrowhead Jimmie Hernandez – Downtown Keith E. Russell – East Mesa C. Steven McMurry – Encanto Miles M. Keegan – Hassayampa Joe B. Getzwiller – Ironwood John McComish – Kyrene Donald Watts – Manistee Michael Reagan – McDowell Mountain Gerald A. Williams – North Valley Keith H. Frankel – San Marcos Cody Williams – South Mountain Tyler Kissell – University Lakes Rachel Torres Carrillo – West McDowell Mark Anderson – West Mesa David Osterfeld – White Tank Constables Alfredo Gamez – Aqua Gria Ron Myers – Arrowhead Doug Clark – Downtown Ken Allen – East Mesa Maria M. Ligocki-Russell – Encanto Scott C. Blake – Hassayampa Billy Joe Spurlock – Ironwood Brandon Schmoll – Kyrene Formal Meeting Minutes Wednesday, January 07, 2015 Page 3 of 28 Lennie McCloskey – Manistee Dan Ryan – McDowell Mountain Philip W. Hazlett – North Valley James “Kevin” Jones – San Marcos Jimmie Munoz – South Mountain Gary C. Johnson – University Lakes Rudy R. Santa Cruz – West McDowell Fred Arnett – West Mesa Mark Sinclair – White Tank 4. NOMINATION AND ELECTION OF 2015 CHAIRMAN OF THE BOARD OF SUPERVISORS AND THE PASSING OF THE GAVEL Motion to nominate and approve Supervisor Steve Chucri as Chairman of the Board of the Supervisors for 2015 by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 5. 2015 BOARD OF SUPERVISORS CHAIRMAN'S ADDRESS Chairman Chucri recognized Supervisor Barney for his passion and leadership during the past year, and presented him with a commemorative plaque in recognition of his 2014 Chairmanship. Mr. Chucri also recognized Supervisor Rogers for her time serving as the District 5 Board of Supervisor and presented her with a commemorative clock in recognition of her service. CHAIRMAN’S ADDRESS Chairman Chucri stated that it is a great honor to work for one of the largest and best- run counties in the Nation within one of its most distinguished and gorgeous states. He said that he has two of the best jobs imaginable, tending to a restaurant industry he loves and a government big enough to get the job done, yet small enough to care. Mr. Chucri envisions “a government that listens, a government that understands that we may not reach perfection but if we keep working and trying we will make amazing progress.” He quoted Supervisor Barney who challenged everyone to, “care more than others think is wise, risk more than others think is safe, dream more than others think is practical and expect more than others think is possible.” Led by Supervisor Barney’s example and by the leadership of Tom Manos the County has met this challenge. The County has accomplished far more than expected precisely because it cared more, risked more, dreamed more, and expected more. Chairman Chucri noted that Maricopa County has accomplished the following: Crafted a Strategic Plan. Initiated sweeping regulatory reforms with the intent of more customer service and less red tape. Adopted zero-based budgeting across several departments. Was awarded 36 National Association of Counties (NACo) awards for excellence. Chairman Chucri quoted Supervisor Kunasek stating, "at Maricopa County, we don't go around looking for new things to do, new programs to fund. But what we do, we want to do very well." The Chairman stated that the County wants to deliver more at a lower cost and constantly strive to get better. He said, “Our vision, our mission, is a government ▪ that listens ▪ that best serves its Formal Meeting Minutes Wednesday, January 07, 2015 Page 4 of 28 people ▪ that resolves problems that individuals cannot solve on their own ▪ address issues that recognize no city boundaries like crime, disease, air quality, transportation and flooding. In doing so the County takes a collaborative approach by expanding resources to other jurisdictions such as the private sector and nonprofit organizations. A government as nimble and innovative as its people is willing to break precedence but not promises. He stated that before any government can initiate a reform, implement a policy or take positive action it must have the credibility, confidence and trust of the public. Government must be open and be able to explain why things are done a certain way. This is not something that is put on and taken off of a shelf and public trust is not a given but must be earned. He said he is proud that the County has taken a few good steps to win that confidence such as the fiscal transparency website, Open Books, which can be a model for others to emulate. He said that through advanced technology, the time has come to better deliver County services in a convenient manner. He noted that through the leadership of Supervisor Hickman, a portal was created to provide access to information about services offered to Veterans. Chairman Chucri said that through the use of social media and technology outreach, Maricopa County will work to: Convert current dialogue with the public into an instantaneous, two-way, real - time conversation. Increase citizens' access to information on evolving issues. Provide an up-to-the moment and comprehensive public forum so County can listen more directly to citizens’ concerns through a virtual town hall for Maricopa County government and its citizens thus giving residents and taxpayers a stronger voice as solutions are forged. He noted that the changes will be another step towards the goal of making Maricopa County "best in class," and "cutting edge". The Chairman provided a review of how this can be accomplished. Chairman Chucri stated that another major challenge is the 2016 budget deliberations. He noted the County’s success in projecting revenues and the individuals that helped to design and implement the impressive fiscal policy. He said that as the state considers their budget goals, there may be more problems than the County will have solutions. He said the County will plan the next steps with wise policy and sound management decisions then proceed to give examples on how the County is planning ahead. He noted that the County can plan with other jurisdictions to address the most pressing needs and collaborate on projects that will balance needs, costs and local participation. He commended Supervisor Rogers for her steady yet subtle passion for issues that will be looked upon as an example when the County faces issues. He stated that the elected officials, public servants of Maricopa County are here to do the people's work that pay taxes to finance the work and expect the best of our abilities. Chairman Chucri quoted that President Reagan once said ... "History is like a ribbon, always unfurling. History is a journey." He stated that the journey will continue and noted how proud he is of the rugged frontier history, diverse heritage, independent, enterprising culture and forward-looking optimism. The County will indeed dream more, risk more, expect more. And in doing so, will accomplish more. A short break was given to allow those present for the swearing-in ceremony to Formal Meeting Minutes Wednesday, January 07, 2015 Page 5 of 28 exit. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 6. PROCLAMATION IN MEMORY OF DR. GEORGE N. SMITH Approve a Proclamation in Memory of Dr. George N. Smith recognizing his accomplishments. (C-06-15-254-P-00) Clerk of the Board Fran McCarroll read the proclamation. A copy of this proclamation is on file in the Clerk of the Board's Office. Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Supervisor Kunasek stated that Dr. George N. Smith affected many individuals in a positive way, including himself. He extended his gratitude and his deepest sympathy to the family. PROCLAMATION Honoring Dr. George N. Smith February 11, 1927 to December 10, 2014 WHEREAS, Dr. George N. Smith devoted his life to opening the doors of learning and achievement for literally thousands of Arizonans, he truly embodied the ideals of an educated citizenry; and WHEREAS, Born in Safford, Arizona, George began a lifetime of public service after graduating from Thatcher High School and serving in the United States Army as a paratrooper. Early in his career, he served as superintendent of Flowing Wells School District in Tucson, where the Flowing Wells High School was nationally recognized as “the finest high school in the country.” and WHEREAS, Dr. Smith served from 1967 to 1984 as superintendent of Mesa Public Schools and became a leader in school planning, finance and leadership as the District grew to become the largest school district in the state – winning numerous state and national awards for excellence and innovation, and WHEREAS, Dr. Smith led great successes in curriculum improvement, class size reduction, the building of 45 new schools to serve a growing population, and funding scholarships for student- athletes; and WHEREAS, after retiring from Mesa, Dr. Smith next served as Executive Vice President of Northern Arizona University and during his tenure he directed efforts to establish satellite campuses around the state so that educational opportunities could exist for citizens without having to leave home; and WHEREAS, after retirement, Dr. Smith became noted for his long morning walks around the neighborhood with his dogs, often taking hours to chat with local neighbors, children waiting for the school bus, or conversing with local passerby’s; and WHEREAS, leaders, educators and public servants, like Dr. George N. Smith are so important to ensuring the success of the communities we represent. Dr. Smith showed an unsurpassed Formal Meeting Minutes Wednesday, January 07, 2015 Page 6 of 28 passion and dedication for education and we celebrate his impressive list of accomplishments as he made a lasting impression on the lives of so many people; and WHEREAS, He will be missed by a host of family, colleagues, and friends including his son Scott Smith, former Mayor of Mesa from 2008 to 2014; daughters Diana Thomas and Jennifer Johnson; his sons David and Scott; as well as 17 grandchildren; and 30 great-grandchildren; as well as his long-time companion and best friend Shauna Setlow. NOW, THEREFORE, BE IT RESOLVED, That the Maricopa County Board of Supervisors extends its deepest sympathy to the family and friends of Dr. George N. Smith, honors Dr. Smith's memory with affection and gratitude, and pledges to sustain his legacy by striving to improve public education and to advocate opening new doors of learning and opportunity for future generations of Arizonans. DATED this 7th Day of January 2015. /s/ Steve Chucri, Chairman, District 2 /s/ Denny Barney, Supervisor, District 1 /s/ Andrew Kunasek, Supervisor, District 3 /s/ Clint Hickman, Supervisor, District 4 /s/ Steve Gallardo, Supervisor, District 5 ATTEST: /s/ Fran McCarroll, Clerk of the Board STATUTORY HEARINGS - AUDIENCIAS LEGALES Transportation – Transportación 7. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0007 Road File No. PAB-0007 to Abandon a portion of Federal Patent Easement Number 1199951, lying in the Northwest quarter of Section 35 – T6N, R3E, of the Gila and Salt River Meridian, Maricopa County, Arizona. In addition, direct MCDOT and the Clerk of the Board to fulfill all notice requirements as outlined in Ordinance P-34, Patent Easement Ordinance. General Vicinity of 26th Street and Joy Ranch Road at 37703 N. 26th Street and known as Assessor parcel 211-67-010C. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. (C-64-15-037-M-01) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS Formal Meeting Minutes Wednesday, January 07, 2015 Page 7 of 28 COUNTY OFFICERS - OFICIALES DE CONDADO Constables - Condestables 8. CONSTABLES ONE TIME CONTINGENCY REQUEST Pursuant to A.R.S. §42-17106(B), authorize the following amendment to the FY 2015 budget: a) Decrease the expenditure authority for the Non Departmental (470) General Fund (100) Non Recurring Non Project (0001) Contingency (4711) in the line “Unreserved Contingency” by an amount not-to-exceed $35,683; b) Increase the expenditure authority in the Constables (250) General Fund (100) Non Recurring Non Project (0001) by an amount not-to-exceed $35,683. These actions will have a County-wide net impact of zero, and they do not alter the budget constraining the expenditure of local revenues duly adopted by the Board of Supervisors pursuant to A.R.S. §42-17105. Also, direct the Office of Management and Budget to increase the FY 2016 Constables Baseline Operating budget in the amount of $116,259 for the full year impact of this action. Approval of actions will allow the Constables to fully fund the salaries and benefits of the 26 elected Constables in FY 2015. The Board of Supervisors on July 25, 2014, fixed the salaries of the 17 Constables who will begin their four-year term on January 1, 2015 (Agenda Item C-25-14-015-2-00). (C-25-15-005-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO County Administration - Administración de Condado 9. FOREIGN TRADE ZONE Approve a “non-objection” letter for the application for the inclusion of Summit Business Park (Parcel Numbers 501-38-986/501-38-987/501-38-988) and Skyway Business Park (Parcel Number 501-45-882) as Foreign-Trade Zone sites within the Greater Maricopa Foreign-Trade Zone, No. 277; and authorize the Chairman to sign said “non-objection” letter. (C-20-15-028-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Supervisor Barney thanked the City of Surprise and the efforts extended for the Foreign- Trade Zone. Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Employee Benefits and Health - Beneficios a los Empleados y la Salud 10. PROOF OF CLAIM FOR INCLUSION IN SETTLEMENT REGARDING IN RE FLONASE ANTITRUST LITIGATION CIVIL ACTION NO. 08–CV–3301 Formal Meeting Minutes Wednesday, January 07, 2015 Page 8 of 28 Approve the Proof of Claim submitted by Maricopa County for inclusion in the settlement of a certified class action filed by other entities for reimbursement of overpayments made for certain brand-name prescription drugs. Authorize compromise of the claim in the amount of $3,437.36. This request concerns the lawsuit entitled In re FLONASE ANTITRUST LITIGATION. Civil Action No. 08–CV–3301. Multiple employee welfare benefit plans brought this antitrust action alleging, among other things, that prescription drug manufacturer GlaxoSmithKline (GSK) filed sham citizens petitions with Food and Drug Administration (FDA) in order to delay entry of generic version of Flonase into market, and asserting claims for monopolization, unfair and deceptive practices, and unjust enrichment. The suit further alleges that as a result of GSK’s actions, consumers were injured by paying more for Flonase nasal spray than they would have paid otherwise had less expensive, generic versions of Flonase been available. GlaxoSmithKline has agreed to pay $35 million to settle the claims asserted. Maricopa County filed a Proof of Claim on August 15, 2013. The class settlement provides for payment of Maricopa County’s claim in the amount of $3,437.36. The Board is requested to approve the Proof of Claim submitted and authorize the compromise of the claim in the amount of $3,437.36. (C-39-15-013-S-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 11. ACCEPT CARRYOVER FUNDS FROM HEALTH RESOURCES AND SERVICES ADMINISTRATION FOR RYAN WHITE PART A HIV/AIDS PROGRAM Acceptance of grant funds from Health Services Resources Administration (HRSA), Grant No. H89HA11478, for Ryan White Part A HIV/AIDS Program for FY 2014-15, in the not-to- exceed amount of $443,933. These grant funds are carryover grant funds from Health Services Resources Administration (HRSA) for Ryan White Part A HIV/AIDS Program. The acceptance of these carryover funds will change the not-to-exceed amount to $9,525,157. The grant award began on March 1, 2014 and ends on February 28, 2015. Authorize the Chairman to sign all documents related to these grant funds, as applicable. The additional funding of $443,933 is for direct services only and will be awarded to community contractors for Oral Health Services and therefore is not subject to indirect charges. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-39-14-006-G-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 12. WELLNESS PROGRAMS AND BENEFIT INCENTIVE RATES FOR FY 2015-16 1) Approve the wellness plan design changes for the Employee Health Insurance Program for the plan year from July 1, 2015 through June 30, 2016 as outlined on the attached Exhibit A. 2) Approve the wellness health benefit premium incentives, per Exhibit B, to encourage Formal Meeting Minutes Wednesday, January 07, 2015 Page 9 of 28 employee’s healthy behavior and health status awareness. Premium reductions continue to be offered to employees covered by a County medical plan, who voluntarily participate in the Health Assessment and Biometric Screening, as well as for non-tobacco users. Total available incentives remain unchanged in Plan Year 2015-2016 at up to $60.00 per month. (C-39-15-015-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 13. DENTAL INSURANCE BENEFIT PROGRAM RATES AND RECOMMENDATIONS FOR FY 2015-16 Approve the Maricopa County Employee and Employer Dental Benefit rates for active employees for July 1, 2015 through June 30, 2016 as outlined on the attached Exhibit A and authorize all necessary modifications to the Plan documents to effectuate such changes. The attached rate Exhibit A illustrates the monthly total cost, employee cost and employer cost for the benefit rates for active employees. (C-39-15-017-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 14. VISION INSURANCE BENEFIT PROGRAM RATES AND RECOMMENDATIONS FOR FY 2015-16 Approve the Maricopa County Employee and Employer Vision Benefit rates for active employees for July 1, 2015 through June 30, 2016 as outlined on the attached Exhibit A and authorize all necessary modifications to the Plan documents to effectuate such changes. The attached Exhibit A illustrates the monthly total cost, employee cost and employer cost for the benefit rates for active employees. (C-39-15-018-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 15. LIFE INSURANCE AND EMPLOYEE ASSISTANCE PLANS RATES AND RECOMMENDATIONS FOR FY 2015-16 1. Approve continuation of County-sponsored basic life insurance and basic AD&D benefits for employees for the plan year from July 1, 2015 through June 30, 2016 as offered through the approved contract with Reliastar Life Insurance Company (aka ING - Serial No. 11107-S; eff. date 07/01/12), including rates as reflected on the attached Exhibit A. 2. Approve continuation of offering additional life insurance and additional AD&D benefits to employees and spouses and/or dependents at employees’ sole expense for the plan Formal Meeting Minutes Wednesday, January 07, 2015 Page 10 of 28 year from July 1, 2015 through June 30, 2016 as offered through the approved contract with Reliastar Life Insurance Company (aka ING - (Serial No. 11107-S; eff. date 07/01/12), including rates as reflected on the attached Exhibit A. 3. Approve continuation of the Employee Assistance Program (EAP) for the plan year from July 1, 2015 through June 30, 2016 as offered through the approved contract with Magellan Behavioral Health, Inc. (Serial No. 05063; eff. date 7/1/2012), including rates as reflected on the attached Exhibit A. The attached Exhibit A illustrates the monthly total cost, employee cost and employer cost for the benefit rates for active employees. For basic Life and basic AD&D benefits for employees, premium costs are paid in full by the County. For any additional coverage for employees and spouses and/or dependents, premium costs are paid in full by the employee. For COBRA beneficiaries choosing to participate in EAP, the costs will be paid by the COBRA beneficiaries. (C-39-15-019-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 16. HEALTH INSURANCE, PHARMACY AND BEHAVIORAL HEALTH RATES AND PLAN CHANGES FOR FY 2015-16 1. Approve the health benefit plan design changes for the Employee Health Insurance Program for the plan year from July 1, 2015 through June 30, 2016 as outlined on the attached Exhibit A. 2. Approve the pharmacy benefit plan design changes for the Employee Pharmacy Insurance Program for the plan year from July 1, 2015 through June 30, 2016 as outlined on the attached Exhibit A. 3. Approve the behavioral health benefit plan design changes for the Employee Behavioral Health Insurance Program for the plan year from July 1, 2015 through June 30, 2016 as outlined on the attached Exhibit A. 4. Approve the Maricopa County Employee and Employer Health Benefit rates for active employees for July 1, 2015 through June 30, 2016, as outlined on the attached Exhibit B and authorize all necessary steps to effectuate such changes. 5. Approve the Maricopa County Benefits Plan (Fifth Amendment and Restatement) document effective July 1, 2015, attached as Exhibit C, which governs how employee health and welfare benefits (such as medical, pharmacy, behavioral health, etc.) are administered. This document supersedes all previous plan documents. New or amended features shall be as follows: • References to “Retirees” and the definition of “Retiree” shall be removed to reflect recent changes and developments. Effective July 1, 2013, Benefits ceased to be offered to retirees, per previous Board action (C-39-14-019-2-00); although then-current enrolled retirees were allowed to stay enrolled in the Plan. No retirees are currently enrolled in the Maricopa County Benefits Plan; therefore, references to “retirees” in the Plan are no longer necessary. • The definition of “Benefits Purchase Order” shall be amended to include the following language: “Social Security Numbers or IRS-issued Tax Payer Identification Numbers may be required from Employees, Dependents and COBRA Beneficiaries in order to comply with the terms of the [Internal Revenue] Code (as defined below) and/or other state or federal law, as well as provide for the orderly and efficient operation of the Benefit Plans.” • The definitions of “Dependent” and “Employee” shall be amended for consistency and clarity in the administration of the benefit plans. • Section 4.8, relating to cessation of participation in the Plan, shall be amended to change the effective date of benefits termination from the “last day of the pay period in which benefits ineligibility occurs,” to the “last day of the month in which benefits ineligibility Formal Meeting Minutes Wednesday, January 07, 2015 Page 11 of 28 occurs.” • Sections 5.1, relating to Benefit Purchase Orders, shall be amended to reflect that dual coverage is prohibited. New subsection 5.1(d) shall read: “Dual enrollment is prohibited. Participants who have more than one source of eligibility for enrollment in the Benefit Plans (called ‘dual eligibility’) are limited to one enrollment.” • Section 5.9, relating to Approved Leave Without Pay, shall be amended to reflect the terms of benefits continuation for employees who are in or come in to Unpaid Status while on an approved leave of absence. In conjunction with amending this section, the following definition of “Unpaid Status” shall be added to the Plan: “An Employee who is not receiving any earnings from the County or pay from other sources via the County payroll system, such as vacation or sick leave.” This section shall also address continuation of benefits for employees on military service leave or leave under the Family and Medical Leave Act. The attached Exhibit B illustrates the monthly total cost, employee cost and employer cost for the benefit rates. The Maricopa County Benefits Plan document (Exhibit C) governs basic issues of plan eligibility, enrollment and payroll withholding pursuant to the Internal Revenue Code. The document does not define specific benefit programs, which are adopted annually by the Board of Supervisors in separate actions. (C-39-15-016-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Supervisor Barney thanked Chris Bradley and his team for the effort made to obtain a large amount of savings in the Plans. Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 17. VOLUNTARY INSURANCE PROGRAM RATES AND PLAN CHANGES FOR FY 2015-16 1. Approve the Employee Flexible Spending Program plan design changes as outlined on the attached Exhibit A for the plan year from July 1, 2015 through June 30, 2016. 2. Approve the Maricopa County Employee Short-Term Disability Benefit rates for active employees as outlined on the attached Exhibit B. The attached Exhibit B illustrates the monthly total employee cost for the benefit rates for active employees. (C-39-15-020-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 18. EMPLOYEE BENEFITS ADMINISTRATIVE CHANGES FOR FY 2015-16 1. Approve the following Employee Benefits Administrative changes effective July 1, 2015: • Require that all plan members (i.e., employees, dependents and COBRA beneficiaries) covered under the Maricopa County benefit plans provide a social security number or IRS- issued tax payer identification number to the Maricopa County Employee Benefits Division • Prohibit dual coverage on all Maricopa County benefit plans and consequently limit participants in the plans to one enrollment • Change the effective date of benefits termination from the “last day of the pay period in which benefits ineligibility occurs,” to the “last day of the month in which benefits ineligibility occurs” Formal Meeting Minutes Wednesday, January 07, 2015 Page 12 of 28 Per the Internal Revenue Code, the Maricopa County Employee Benefits Division is required to make reasonable efforts to obtain and disclose to the IRS the Social Security Numbers or IRS-issued Tax Payer Identification Numbers of employees, dependents and COBRA beneficiaries participating in the benefit plans. Collecting these numbers also provides for the orderly and efficient operation of the benefit plans. Participants in the benefit plans who have more than one source of eligibility for enrollment (also called “dual eligibility”) will be limited to one enrollment in the Maricopa County benefit plans. Historically, employees and their eligible dependents ceased to be eligible to participate in the benefit plans on the last day of the pay period within which occurs the employee’s separation date from employment or within which the employee becomes ineligible for benefits. (C-39-15-014-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Finance - Finanzas 19. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with ASLAPR approved retention schedule. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Formal Meeting Minutes Wednesday, January 07, 2015 Page 13 of 28 Management and Budget - Administración y Presupuesto 20. MARICOPA COUNTY FY 2016 BUDGETING FOR RESULTS GUIDELINES AND PRIORITIES Approve the "Maricopa County FY 2016 Budgeting for Results Guidelines and Priorities." The purpose of these guidelines and priorities is to provide direction from the Board of Supervisors to the County Manager, Office of Management and Budget and all departments so that they can develop a sustainable, structurally-balanced budget that achieves, within available resources, the County’s mission and strategic goals as set forth in the Maricopa County Strategic Plan. (C-49-15-022-6-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Real Estate - Bienes Raíces 21. DECLARE SPACE AS EXCESS AND AUTHORIZE LEASE AT PUBLIC AUCTION Pursuant to A.R.S. §11-256, declare approximately 64 square feet of basement space in the Chambers Building as excess and authorize Maricopa County Real Estate Services to offer the subject space for lease through a public auction process. The County’s Office of Enterprise Technology has identified approximately 64 square feet of technology space in the basement of the Chambers Building at 301 S. 4th Avenue in Phoenix that can be made available for third-party use. The subject space will be offered for lease through the public auction process. The lease will have a term of fifteen (15) years. The full service rent during the 15-year term will be prepaid prior to the start of the term. The minimum acceptable bid through the auction process for the pre-paid rent will be $75,000. The 15-year term is to begin on July 1, 2015. The final terms of the lease agreement are subject to the approval of the Maricopa County Board of Supervisors. (C- 94-15-013-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Transportation - Transportación 22. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. a. D22902 (NC) Project #:TT410 – 16th Street (LaSalle Road to Tanya Road) – Warranty Deed – Assessor’s Parcel #: 211-20-119E – Martin & Georgette Sterusky – for the sum of $2,500.00. b. D22902 (NC) Project #: TT410 – 16th Street (LaSalle Road to Tanya Road) – Purchase Agreement and Escrow Instructions [and Right of Way Agreement for Formal Meeting Minutes Wednesday, January 07, 2015 Page 14 of 28 $275.00 for improvements] Assessor’s Parcel #: 211-20-119E – Martin & Georgette Sterusky. c. D22910 (NC) Project #: TT410 – Tamar Road (Beginning of Maintenance to 20th Street) – Warranty Deed – Assessor’s Parcel #: 211-20-152 – John and Patricia Giannaros – for the sum of $4,625.00. d. D22910 (NC) Project #: TT410 – Tamar Road (Beginning of Maintenance to 20th Street) – Purchase Agreement and Escrow Instructions [and Right of Way Agreement for $1,300.00] – Assessor’s Parcel #: 211-20-152 – John and Patricia Giannaros. e. D22911 (KP) Project #: TT410 – Tamar Road (Beginning of Maintenance to 20th Street) – Warranty Deed – Assessor’s Parcel #: 211-20-153 – Thomas and Merry Bradley – for the sum of $4,875.00. f. D22911 (KP) Project #: TT410 – Tamar Road (Beginning of Maintenance to 20th Street) – Purchase Agreement and Escrow Instructions [and Right of Way Agreement for $200.00] – Assessor’s Parcel #: 211-20-153 – Thomas and Merry Bradley. g. D22913 (PP) Project #: TT410 – 20th Street (Tamar Road to LaSalle Road) – Warranty Deed – Assessor’s Parcel #: 211-20-130J – Laura Roy – for the sum of $2,550.00. h. D22913 (PP) Project #: TT410 – 20th Street (Tamar Road to LaSalle Road) – Purchase Agreement and Escrow Instructions [and Right of Way Agreement for $950.00] – Assessor’s Parcel #: 211-20-130J – Laura Roy. i. D22916 (GL) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) – Warranty Deed – Assessor’s Parcel #: 211-50-038L – Derrick and Irene Johnson – for the sum of $6,475.00. [Previously approved but resubmitted with corrected legal description] j. D22917 (GL) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) – Warranty Deed – Assessor’s Parcel #: 211-50-038G – A. Louise Ross – for the sum of $5,975.00. [Previously approved but resubmitted with corrected dollar amount] k. D22920 (GL) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) – Warranty Deed – Assessor’s Parcel #: 211-50-001B – Albert and Dora Kovac – for the sum of $14,075.00. [Previously approved but resubmitted with corrected legal description] l. D22920 (GL) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 211-50- 001B – Albert and Dora Kovac. [Previously approved but resubmitted with corrected legal description] m. D22924 (PP) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) – Warranty Deed – Assessor’s Parcel #: 211-50-002P – Brian Schoenberg – for the sum of $5,875.00. n. D22924 (PP) Project #: TT410 – 11th Avenue (Joy Ranch Road to Irvine Road) – Purchase Agreement and Escrow Instructions [and Right of Way Agreement for Formal Meeting Minutes Wednesday, January 07, 2015 Page 15 of 28 $2,000.00]. Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 23. ANNEXATION (RIGHT OF WAY) BY THE CITY OF CHANDLER ORDINANCE NO. 4558 Pursuant to A.R.S. §9-471(N), approve the annexation by the City of Chandler of County right-of-way within: Ocotillo Road between Arizona Avenue and McQueen Road, in accordance with Ordinance No. 4558. Supervisory District No.1 (C-64-15-062-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 24. IGA WITH PINAL COUNTY FOR MAINTENANCE OF THE KEIGHLY PLACE DEVELOPMENT CULVERT UNDER MERIDIAN ROAD Approve the Intergovernmental Agreement between Maricopa County and Pinal County for the maintenance of the Keighley Place Development culvert under Meridian Road. The purpose of this Intergovernmental Agreement is for Maricopa County to obtain access to the culvert and authorization to provide necessary maintenance, as legally described in the attached exhibit, for the portion of the culvert that is located within unincorporated Pinal County. Keighley Place Development is a residential subdivision that is located in incorporated Mesa, Arizona. The culvert was installed and constructed by Providence Homes, Inc./ Newcastle Development, LLC to divert drainage from an unnamed wash that flows southwesterly beneath Meridian Road. The entire culvert lies within Maricopa County but Maricopa County requires access from Pinal County to mobilize the necessary equipment to maintain the culvert. No additional funds are required. Any maintenance needed will be funded from the operating budget, fund 232, as part of normal maintenance operations. This Agreement shall become effective as of the date it is approved by the Maricopa County Board of Supervisors and remain in full force and effect until all stipulations previously indicated have been satisfied except that it may be amended upon written Agreement by all Parties. Supervisory District No. 2 (C-64-15-064-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Formal Meeting Minutes Wednesday, January 07, 2015 Page 16 of 28 25. CONTRACT WITH NFRA, INC. FOR FINAL DESIGN SERVICES: BUSH HIGHWAY ASPHALT RUBBER OVERLAY Approve the award of Contract No. 2014-024, with NFra, Inc., to perform final design services for Maricopa County Department of Transportation, Project No. T348, Bush Highway Asphalt Rubber Overlay, for a sum not-to-exceed seven hundred twenty one thousand three hundred eight dollars and no cents ($721,308.00). The Contract completion date shall be one thousand ninety-five (1,095) calendar days after the Notice to Proceed has been issued. Funds are budgeted through the Transportation Department (640) Transportation Capital Projects Fund (234) Pavement Preservations (PAVE) Project, Sub- Project (T348). The Consultant shall prepare Final Design Plans, Specifications, and Estimate documents for Bush Highway from the Mesa city limits to 1,200 feet south of SR 87, a distance of approximately 15.7 miles; the intersection of Granite Reef Dam Road with Bush Highway; and the intersection of Usery Pass Road with Bush Highway. The roadway improvements include pavement overlay, expanding the roadway to include 7-foot wide shoulders, intersection improvements, guardrail improvements, and culvert extensions. Supervisory District No. 2 (C-64-15-068-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 26. BID AND AWARD FOR ASPHALT RUBBER OVERLAY PROJECT Approve the solicitation of bids for Maricopa County Department of Transportation’s Asphalt Rubber Overlay Project, FY15 Work Order Number T468. Award to the lowest responsive responsible bidder, provided that the lowest responsive bidder does not exceed the Engineer’s estimate by more than ten percent. Funds will be budgeted through the Transportation Department (640) Transportation Capital Projects fund (234) Pavement Preservation (PAVE) Project, Sub-Project T468. This project consists of edge milling and overlaying the existing road surfaces with Asphalt Rubber Concrete Pavement. Replacement or installation of Pavement delineation and other miscellaneous work items are required to complete the project. Supervisory District No. 2. (C-64-15-067-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 27. AGREEMENT WITH UNION PACIFIC RAILROAD FOR IMPROVEMENTS AT AVONDALE BLVD AND MC 85 Approve Public Highway At-Grade Crossing Improvement Agreement between Maricopa County (the “County”) and the Union Pacific Railroad Company (the “Railroad”) for improvements to the railroad at-grade crossing at Avondale Blvd and MC 85. This Agreement defines the responsibilities of the County and the Railroad with respect to all elements of work and cost share obligations for improvements to the at-grade crossing which is being constructed as part of the intersection improvements at Avondale Blvd and MC 85, Transportation Department (640) Transportation Capital Projects fund (234) Traffic Improvements (TIMP) Project, Sub-Project T391. Upon execution of this agreement the County will pay $19,150 for the real estate easement needed for construction. On February 6, 2013 the Board of Supervisors approved a Joint Project Agreement with the State of Arizona to fund construction of the at-grade railroad crossing (C-64-13-109-M- Formal Meeting Minutes Wednesday, January 07, 2015 Page 17 of 28 00) and an intergovernmental agreement with the City of Avondale for improvement to the intersection (C64-13-107-M-00). This agreement updates the estimated cost of the at- grade railroad crossing construction and adds the real estate easement cost of $19,150. Supervisory District No. 5. (C-64-15-066-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Board of Supervisors - Junta de Supervisores 28. REAPPOINTMENT TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE Approve the reappointment of Horst Kraus to the Community Development Advisory Committee, representing Supervisorial District 3. The term of the appointment will be effective from the date of Board approval through June 30, 2015. (C-06-15-245-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Rogers SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:00 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:00 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development - Planificación y Desarrollo 29. PLANNING & ZONING SETTING OF HEARINGS Schedule the following items for public hearing at the January 21, 2015 Board Meeting: Z2014055 – PHO Sun Dial – Special Use Permit for WCF – Dist. 4 Z2014063 – Tractor Supply Company Chandler – Rezone to C-2 CUPD – Dist. 1 Z2014061 – PHO Vista Verde – Special Use Permit for WCF – Dist. 2 (C-44-15-042-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Transportation – Transportación 30. ROAD FILE NO. A-524 Set a hearing for February 4, 2015 for Road File No. A524 to Open and Declare the following described alignments into the County Transportation System. (Said roadway also known as 37th Avenue from Shawnee Drive to Carver Road and lying in Supervisor District 5.) (C-64-15-061-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 31. ROAD FILE NO. 5900 Formal Meeting Minutes Wednesday, January 07, 2015 Page 18 of 28 Set a hearing for February 4, 2015 for Road File No. 5900 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: Ray Road and Meridian Road. Supervisor District No. 2) (C-64-15-063- M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 32. APPOINTMENTS Approve the Official Appointments of the following as Special Limited Duty Deputy Clerk: (C-06-15-238-7-00) Martin Camacho, effective only on the 17th day of December, 2014 Melody Henderson, effective only on the 23rd day of December, 2014 Terri Mulholland, effective only on the 23rd day of December, 2014 Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 33. CANVASS OF ELECTIONS Pursuant to A.R.S. §16-642(B), accept the canvasses of elections submitted by the following special districts: (C-06-15-233-7-00) Sunburst Farms Irrigation District Chandler Heights Citrus Irrigation District St. John’s Irrigation District Maricopa Water District No. 1 Queen Creek Irrigation District Western Meadows Irrigation District Roosevelt Water Conservation District New Magma Irrigation & Drainage District McMicken Irrigation District Buckeye Water Conservation & Drainage District Adaman IWDD No. 36 Summer Mesa IWDD No. 50 Formal Meeting Minutes Wednesday, January 07, 2015 Page 19 of 28 Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 34. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Sheriff's Office for November 2014, for a Cash Value of $750.00. (C-06-15-232-7-00) Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 35. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to ARS 42-18353 for the parcel numbers, tax years and amounts as listed below: (C-43-15-024-M- 00) 212-11-004S 2011 $1,247.78 113-39-023A 2011-2012 $56,287.36 102-49-009 2012-2013 $11,983.15 102-49-010 2012-2013 $8,484.95 209-04-068N 2003-2014 $2,254.79 Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers 36. MARKET RANGES Pursuant to A.R.S §§11-251.38 and 251.51, approve the addition, replacement, and/or deletion of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-15-018-6-00) Ranges: - Appraiser - Chief: $50.08-$69.50 ($104,166-$144,560) - Appraiser - Assistant Chief: $38.80-$53.22 ($80,704-$110,698) - Development Services Technician: $13.43-$19.53 ($27,934-$40,622) - Development Services Technician Senior: $14.89-$21.31 ($30,971-$44,325) - Development Services Technician Lead: $16.38-$25.58 ($34,070-$53,206) - Forensic Technician: $14.63-$25.74 ($30,430-$53,539) - Human Resources Associate: $19.98-$29.32 ($41,558-$60,986) - Program Coordinator: $18.64-$30.00 ($38,771-$62,400) - Title Examiner: $17.30-$25.50 ($35,984-$53,040) Ranges to Inactivate: - Deputy Director - Public Works: $36.98-$59.89 ($76,918-$124,571) - Director - General Government: $54.09-$85.41 ($112,507-$177,653) - Director - Research & Reporting: $32.12-$50.24 ($66,810-$104,499) MPA Biweekly Stipends: - Internal Auditor Lead: $138.40 Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Formal Meeting Minutes Wednesday, January 07, 2015 Page 20 of 28 37. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-15-252-7-00) 2012: TX2011-000394 2013: TX2012-000412; TX2012-000643; TX2012-000925; TX2013-000752 2014: TX2013-000106; TX2013-000265; TX2013-000324; TX2013-000440; TX2013- 000597 2014 / 2015: ST2014-000418; TX2013-000595 2015: ST2014-000125; ST2014-000318; ST2014-000319; ST2014-000397; ST2014- 000437; ST2014-000442; ST2014-000448; ST2014-000450; ST2014-000457; ST2014- 000469; TX2014-000503 Motion to approve by Supervisor Barney, seconded by Supervisor Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES Clerk of the Board Consent Agenda A-1. PRECINCT COMMITTEEMEN Pursuant to A.R.S. §16-821, authorize the appointment and cancellation of appointment of Precinct Committeemen. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-15-250-7-00) Lisa James, representing the Republic party, asked that the item be postponed to a later date. She stated she is in opposition of the appointments because it was done in violation of the by-laws within Maricopa County and District 30. She said she forwarded a letter from Legislative District (LD) 30 Chairman Gary Hursh stating that there were violations and she had the statute and bylaws present to show the violations. She claimed the district chairman was not consulted and that no appointments could be made until after the county organizational meeting of January 10, 2015 and state organizational meeting of January 24, 2015. Kim Owens, former Secretary of the Maricopa County Republican Committee (MCRC), stated that in addition to violation of by-laws, approval would be a violation of statute. She read the Arizona Revised Statute in conjunction with the District by-laws noting that the District by-laws were violated so approval of the item would in turn be in violation of statute. Timothy Schwartz, LD 30 Chairman until December 6, 2014, stated that false information has been presented. He stated that the LD 30 by-laws state the appointments are prohibited however he received confirmation from legal counsel that the Maricopa County by-law’s supersede the LD by-laws. He gave a political history of District 30. Chairman Chucri noted that the Board of Supervisors is a governing board and noted that he does not want the County to be in the middle of a political battle that has no part of what the Board’s function is. He stated that the Board of Supervisors have a defined role set forth by statute and asked Helen Purcell, County Recorder, and Karen Osborne, Elections Director, to explain that statutory role and authority. Formal Meeting Minutes Wednesday, January 07, 2015 Page 21 of 28 Helen Purcell, County Recorder, stated that the County does not go by the by-laws of any political party but follows statutory guidelines. She explained that the process starts by the Committee Chair submitting the names to the County then they are presented to the Board of Supervisors for approval. She noted that in the past there has been a “gentleman’s agreement” that there would be no precinct committeemen names submitted to the County between the primary election and the date of State party meetings. In this particular case, precinct committeemen names were submitted and the Recorder’s Office moved the names forward for Board approval. Ms. Purcell added that an Attorney General’s Opinion by Bob Corbin in 1985 also provided clarification about the role of precinct committeemen in organizational meetings. Karen Osborne, Elections Director, concurred with Ms. Purcell on the process of how the precinct committee names are submitted and handled by the County. She noted that if there are any problems then the political parties are contacted. She noted that the list is then forwarded to the Clerk of the Board of Supervisors office for Board of Supervisors’ approval on the agendas. Ms. Osborn said that the County’s action is statutory. Ms. Purcell reiterated that the County is not governed by any of the by-laws of any of the political parties. Michelle Wood, Legal Counsel, added that the statute is clear in stating that if the County receives the recommendation from either the County Chairman or the committee designated in the bylaws then the recommendations would be what the County would process. Supervisor Barney clarified that the Board of Supervisors does not select the precinct committeemen but authorizes the appointments following the statutory process. Kory Langhofer, Elections Attorney, noted the legal issues and stated he has been involved in a number of similar disputes. He felt the matter could be properly addressed within the district. Speakers provided concluding remarks asking either for a delay in considering the item or proceeding with the approval. Chairman Chucri noted that he understands the individuals reasoning in delaying the item. He stated that if the Board of Supervisors chose to delay the item they are choosing what statutes to follow or not follow. He stated that by-laws have no bearing on the Maricopa County Board of Supervisors. He noted that the Recorder and Elections office responded to the item as they are supposed to do. He stated that the Board of Supervisors will follow the statutory process. Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Supervisor Hickman stated that each of the Board of Supervisors take their positions seriously, each from their respective party, but they represent their entire district region regardless of what political party they carry. He said that statute will always bear the weight of their decisions regardless of the issues brought upon them. Supervisor Kunasek stated that his vote is strictly based on the Board of Supervisors role within the statutory process. Formal Meeting Minutes Wednesday, January 07, 2015 Page 22 of 28 Ayes: Chucri, Hickman, Barney, Kunasek, Rogers CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 38. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) 38. SUPERVISORS'/COUNTY MANAGER'S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Rogers thanked County staff for being so helpful during her time within the County and thanked everyone for the opportunity she was given as the District 5 Supervisor. She thanked District 5 staff for their roles within the office the last few months. She thanked the Board of Supervisors for giving her the opportunity to serve. Chairman Chucri stated that she will be missed. He informed every one that a reception was taking place at the Change of Venue. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, January 07, 2015 Page 23 of 28 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control Districts of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, January 7, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Marie Lopez Rogers, District 5. Also present: Fran McCarroll, Clerk of the Board; Lane Organ, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. F-1. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Control purposes. a. South Phoenix Laveen – (Per Resolution FCD 1993R018) – GS Project #: 117.09.33 – Item #: SPL-25-EX1 – Special Warranty Deed – Acquired as Assessor’s Parcel #’s: 105-89-010F – from the Flood Control District of Maricopa County – to the City of Phoenix - for the sum of $1.00 Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers F-2. MARICOPA COUNTY FLOOD CONTROL DISTRICT FY 2016 BUDGETING FOR RESULTS GUIDELINES AND PRIORITIES Approve the "Maricopa County Flood Control District FY 2016 Budgeting for Results Guidelines and Priorities." The purpose of these guidelines and priorities is to provide direction from the Board of Directors to the County Manager, Office of Management and Budget and all departments so that they can develop a sustainable, structurally-balanced budget that achieves, within available resources, the County’s mission and strategic goals as set forth in the Maricopa County Strategic Plan. (C-49-15-023-6-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers F-3. AMENDMENT TO RESOLUTION FOR GRANITE REEF WASH DRAINAGE IMPROVEMENTS Formal Meeting Minutes Wednesday, January 07, 2015 Page 24 of 28 Adopt Resolution Amendment FCD 2010R002A for the Granite Reef Wash Drainage Improvements (Project [265]), which modifies the Project features to include storm drains, inlets, laterals, detention basins, and channels as necessary to provide the function of the Project at a lower cost. The watershed of Granite Reef Wash extends from the Arizona Canal on the north to the Salt River on the south, and from approximately Hayden Road on the west to the Loop 101 Freeway on the east. Approximately 1,081 residential and commercial properties are located within the floodplain of Granite Reef Wash. The City of Scottsdale completed flood hazard mitigation studies for the watershed in 2009 and 2014. The major feature of the 2009 study was a large diameter storm drain along the Pima Road corridor, which was assumed for Resolution FCD 2010R002. The 2014 study developed drainage improvement solutions that will meet the Project function at a much lower cost, using these features: storm drain inlets and laterals to be added to existing storm drains that convey flows to the west to Indian Bend Wash, detention basins, new storm drains, and channels. This Agenda Item impacts Supervisorial Districts 1 and 2. (C-69-10-078-6-01) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers F-4. AGREEMENT AMONG CHAPARRAL CITY WATER COMPANY AND THE TOWN OF FOUNTAIN HILLS FOR ASHBROOK WASH PROJECT WATER LINE RELOCATIONS Approve Agreement FCD2014G001 for the Ashbrook Wash Improvements Project Water Line Relocations (Project [#670]), identifying and defining the responsibilities of the Flood Control District of Maricopa County (District), the Chaparral City Water Company (Company) and the Town of Fountain Hills (Town), for activities and reimbursement related to the project-required water line relocation construction, construction management, and operation and maintenance. The Ashbrook Wash Improvements Project is located in the Town and requires the relocation of water lines within the project limits. The responsibility for funding the water line relocations lies with the Company as they have no prior rights. For efficiency, the relocations will be accomplished by the District’s contractor, with all costs reimbursed by the Chaparral City Water Company. This Agenda Item impacts Supervisorial District 2. (C-69-15-025-3-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Formal Meeting Minutes Wednesday, January 07, 2015 Page 25 of 28 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, January 07, 2015 Page 26 of 28 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, January 7, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Marie Lopez Rogers, District 5. Also present: Fran McCarroll, Clerk of the Board; Lane Organ, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. L-1. MARICOPA COUNTY LIBRARY DISTRICT FY 2016 BUDGETING FOR RESULTS GUIDELINES AND PRIORITIES Approve the "Maricopa County Library District FY 2016 Budgeting for Results Guidelines and Priorities." The purpose of these guidelines and priorities is to provide direction from the Board of Directors to the County Manager, Office of Management and Budget and the Library District so that they can develop a sustainable, structurally-balanced budget that achieves, within available resources, the County’s mission and strategic goals as set forth in the Maricopa County Strategic Plan. (C-49-15-024-6-00) Motion to approve by Director Hickman, seconded by Director Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers L-2. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Library District for November 2014, for a Cash Value of $6,476.61. (C-06-15-220-7-00) Motion to approve by Director Hickman, seconded by Director Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers L-3. DONATION FROM THE FRIENDS OF THE SURPRISE LIBRARIES, INC. Approve and accept a check in the amount of $1,315.00 from the Friends of the Surprise Libraries, Inc. for the purchase of three iPads for the Northwest Regional Library. Also approve an increase to the FY2014-2015 budget for the Library District (650), Library District Fund (246), Non-Recurring/Non-Project (0001) revenues and expenditures appropriated budget in the amount of $1,315. The Friends of the Libraries continue to support the programs of the Library District in their communities. (C-65-15-018-M-00) Motion to approve by Director Hickman, seconded by Director Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers Formal Meeting Minutes Wednesday, January 07, 2015 Page 27 of 28 L-4. DONATION FROM THE FRIENDS OF THE SURPRISE LIBRARIES, INC. Approve and accept a check in the amount of $2,985.00 from the Friends of the Surprise Libraries, Inc. for the purchase of furniture for the iPad station for the Northwest Regional Library. Also approve an increase to the FY2014-2015 budget for the Library District (650), Library District Fund (246), Non-Recurring/Non-Project (0001) revenues and expenditures appropriated budget in the amount of $2,985. The Friends of the Libraries continue to support the programs of the Library District in their communities. (C-65-15-017-M-00) Motion to approve by Director Hickman, seconded by Director Rogers Ayes: Chucri, Hickman, Barney, Kunasek, Rogers MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, January 07, 2015 Page 28 of 28 STADIUM DISTRICT AGENDA AGENDA DEL DISTRITO DE ESTADIO The Board of Directors of the Stadium District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, January 7, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Marie Lopez Rogers, District 5. Also present: Fran McCarroll, Official Record Keeper; Lane Organ, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. S-1. MARICOPA COUNTY STADIUM DISTRICT FY 2016 BUDGETING FOR RESULTS GUIDELINES AND PRIORITIES Approve the "Maricopa County Stadium District FY 2016 Budgeting for Results Guidelines and Priorities." The purpose of these guidelines and priorities is to provide direction from the Board of Directors to the County Manager, Office of Management and Budget and the Stadium District so that they can develop a sustainable, structurally-balanced budget that achieves, within available resources, the County’s mission and strategic goals as set forth in the Maricopa County Strategic Plan. (C-49-15-025-6-00) Motion to approve by Director Barney, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Rogers S-2. DESIGNATION OF OFFICERS Pursuant to A.R.S. 48-4203(D) consider the nominations and elect the Chairman and Secretary for the Stadium District for calendar year 2015. (C-06-15-251-M-00) Motion to nominate and approve Director Steve Chucri as Chairman of the Board of the Directors and Director Clint Hickman as the Secretary for the Stadium District for 2015 by Director Barney, seconded by Director Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Rogers MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST ________________________________ Fran McCarroll, Official Record Keeper