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SERIAL 14108-RFP ADVERTISING OR MARKETING SERVICES DATE OF LAST REVISION: April 8, 2015 CONTRACT END DATE: April 30, 2025 CONTRACT PERIOD THROUGH APRIL 30, 2025 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for ADVERTISING OR MARKETING SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on April 8, 2015. All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. Wes Baysinger, Chief Procurement Officer Office of Procurement Services AS/mm Attach Copy to: Office of Procurement Services Annette Yorgenson, Juvenile - SEF Ken Stahli, Recorder Karen Scott, Flood Control District Virginia Sturgill, Human Services Larry Hall, MCDOT Cheryl Rentscheler, Public Health Sue Malinowsky, MCSO (Please remove Serial 04201-S from your contract notebooks) SERIAL 14108-S CATAPULT STRATEGIC DESIGN4251 EAST THOMAS ROAD PHOENIX, ARIZONA 85018 COMPANY NAME: Catapult Strategic Design LLC DOING BUSINESS AS (DBA) NAME: Catapult Strategic Design MAILING ADDRESS: 4251 East Thomas Road , Phoenix, Arizona 85018 REMIT TO ADDRESS: 4251 East Thomas Road , Phoenix, Arizona 85018 TELEPHONE NUMBER: 602-381-0304 FACSIMILE NUMBER: 602-381-0323 WEB SITE: www.catapultu.com REPRESENTATIVE NAME: Brad Ghormley REPRESENTATIVE TELEPHONE NUMBER: 602-432-5199 REPRESENTATIVE E-MAIL: ghormley@catapultu.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: 2% 10 DAYS NET 30 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes App Development OTHER MEDIA (PLEASE PROVIDE LIST) Website Enhancements & Updates Keyword Research Social Media & Basic Content Marketing Strategy E-Newsletter Monthly layout and creation of newsletter PRICING SHEET: NIGP CODE 91405, 91503, 91571, 91569, 91574, 91503, 91504, 91596, 91526, 91578 Terms: 2% 10 DAYS NET 30 DAYS Vendor Number: W000002392 X Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S CREATIVE EYE Q, LLC1403 SLOCUM STREET, LOFT# 310 DALLAS, TX 75207 COMPANY NAME: Creative Eye Q LLC DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 1403 Slocum Street, Loft# 310 Dallas, TX 75207 REMIT TO ADDRESS: 1403 Slocum Street, Loft# 310 Dallas, TX 75207 TELEPHONE NUMBER: 972-616-3937 FACSIMILE NUMBER: 469-518-2165 WEB SITE: www.creativeeyeq.com REPRESENTATIVE NAME: John Radcliff REPRESENTATIVE TELEPHONE NUMBER: 972-616-3937 REPRESENTATIVE E-MAIL: info@creativeeyeq.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 30 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS No PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes OTHER MEDIA (PLEASE PROVIDE LIST) Search Engine Oprimization (SEO) Pay Per Click (PPC) Social Media Marketing Online Video Ad Commercials Banner Ads PRICING SHEET: NIGP CODE 91405, 91503, 91571, 91569, 91503, 91504, 91596, 91526, 91578 Terms: NET 30 DAYS Vendor Number: 2011005751 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S CROSSOVER CREATIVE GROUP, 2643 APPIAN WAY SUITE J, PINOLE, CA 94564 COMPANY NAME: Crossover Creative Group DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 2643 Appian Way Suite J, Pinole, CA 94564 REMIT TO ADDRESS: 2643 Appian Way Suite J, Pinole, CA 94564 TELEPHONE NUMBER: 510-222-5030 FACSIMILE NUMBER: 510-222-5830 WEB SITE: http://www.crossovercreative.com REPRESENTATIVE NAME: Steve Climons REPRESENTATIVE TELEPHONE NUMBER: 510-222-5030 ext. 1 REPRESENTATIVE E-MAIL: sclimons@crossovercreative.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 30 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes Videos OTHER MEDIA (PLEASE PROVIDE LIST) Online display ads Online banners Interactive ads Apps PRICING SHEET: NIGP CODE 91405, 91503, 91571, 91569, 91574, 91503, 91504, 91596, 91526, 91578 Terms: NET 30 DAYS Vendor Number: 2011005749 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S DAVIDSON & BELLUSO INC., 4105 N. 20TH STREET, SUITE 155 PHOENIX, AZ 85016 COMPANY NAME: Davidson & Belluso (D+B) DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 4105 N. 20th Street, Suite 155, Phoenix, AZ 85016 REMIT TO ADDRESS: As above TELEPHONE NUMBER: 602-277-1185 FACSIMILE NUMBER: 602-277-0320 WEB SITE: www.davidsonbelluso.com REPRESENTATIVE NAME: Karen Chapman REPRESENTATIVE TELEPHONE NUMBER: 602-277-1185 extn 206 REPRESENTATIVE E-MAIL: karen@davidsonbelluso.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 30 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes Speciality/Promotional/Wearables OTHER MEDIA (PLEASE PROVIDE LIST) Environmental Graphics Social Media/Pay-per-Click (PPC)/Public Relations Search Engine Optimizaion (SEO) PRICING SHEET: NIGP CODE 91405, 91503, 91571, 91569, 91574, 91503, 91504, 91596, 91526, 91578 Terms: NET 30 DAYS Vendor Number: W000002350 X Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S EXCELLENCE BY DESIGN, INC. 5361 W DEL RIO ST., CHANDLER, AZ 85226 COMPANY NAME: Excellence by Design, Inc. DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 5361 W Del Rio St., Chandler, AZ 85226 REMIT TO ADDRESS: 5361 W Del Rio St., Chandler, AZ 85226 TELEPHONE NUMBER: 480-529-5597 FACSIMILE NUMBER: N/A WEB SITE: excellencebydesign.net REPRESENTATIVE NAME: Lisa M Williams REPRESENTATIVE TELEPHONE NUMBER: 480-529-5597 REPRESENTATIVE E-MAIL: excellence@cox.net YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 30 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS No PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT No OTHER MEDIA (PLEASE PROVIDE LIST) Graphic Design Services PRICING SHEET: NIGP CODE 91405, 91503, 91571, 91569, 91503, 91504, 91596, 91526 Terms: NET 30 DAYS Vendor Number: 2011005761 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S GEO & ASSOCIATES, INC. 10645 N ORACLE ROAD SUITE 121-312, ORO VALLEY, AZ 85737 COMPANY NAME: Geo & Associates, Inc. DOING BUSINESS AS (DBA) NAME: Geo & Associates, Inc. MAILING ADDRESS: 10645 N Oracle Road Suite 121-312 Oro Valley, AZ 85737 REMIT TO ADDRESS: 10645 N Oracle Road Suite 121-312 Oro Valley, AZ 85737 TELEPHONE NUMBER: (520) 323-3221 FACSIMILE NUMBER: (520) 323-0587 WEB SITE: geoandassociates.com REPRESENTATIVE NAME: Georgia R. Lacy REPRESENTATIVE TELEPHONE NUMBER: (520) 323-3221 REPRESENTATIVE E-MAIL: geo4adv@aol.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 30 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes OTHER MEDIA (PLEASE PROVIDE LIST) Audio & Video Commercial Production PRICING SHEET: NIGP CODE 91405, 91503, 91571, 91569, 91574, 91503, 91504, 91596, 91526, 91578 Terms: NET 30 DAYS Vendor Number: 2011005750 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S IMAGE AVE STUDIOS INC. DBA IMAGE AVE STUDIOS, 175 SOUTH HAMILTON PLACE STE 115, GILBERT ARIZONA 85233 COMPANY NAME: Image Ave Inc. DOING BUSINESS AS (DBA) NAME: Image Ave Studios MAILING ADDRESS: 175 South Hamilton Place Ste 115, Gilbert Arizona 85233 REMIT TO ADDRESS: 175 South Hamilton Place Ste 115, Gilbert Arizona 85233 TELEPHONE NUMBER: 480 621 5337 FACSIMILE NUMBER: 480 248 9976 WEB SITE: www.videomediaproductions.com REPRESENTATIVE NAME: James Rinkenberger REPRESENTATIVE TELEPHONE NUMBER: 602 568 3244 REPRESENTATIVE E-MAIL: imageave@cox.net YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: FUEL COMPRISES (if section for fuel price adjustment is .5% OF TOTAL BID AMOUNT located in the solicitation document) 1% 10 DAYS NET 30 DAYS Can the respondent provide: BILLBOARDS No POSTERS No PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT No MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes CD/DVD duplications OTHER MEDIA (PLEASE PROVIDE LIST) All Tape formate transfers to DVD/Digital Live Video Coverage and Video Streamin of Conferences/meetings SERIAL 14108-S IMAGE AVE STUDIOS INC. DBA IMAGE AVE STUDIOS, 175 SOUTH HAMILTON PLACE STE 115, GILBERT ARIZONA 85233 PRICING SHEET: NIGP CODE 91571, 91569, 91574, 91504, 91596, 91526, 91578 Terms: 1% 10 DAYS NET 30 DAYS Vendor Number: 2011004978 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S IN MEDIA COMPANY, 4455 E CAMELBACK RD, SUITE 135, PHOENIX, AZ 85016 COMPANY NAME: In Media Company DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 4455 E Camelback Rd, Suite 135, Phoenix, AZ 85016 REMIT TO ADDRESS: 4455 E Camelback Rd, Suite 135, Phoenix, AZ 85016 TELEPHONE NUMBER: 480-588-9505 FACSIMILE NUMBER: 480-584-3751 WEB SITE: www.inbusinessmag.com REPRESENTATIVE NAME: Steve Kulick REPRESENTATIVE TELEPHONE NUMBER: 480-588-9505 x215 REPRESENTATIVE E-MAIL: skulick@inmediacompany.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 20 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION No RADIO COMMERCIALS No PUBLIC BUS ADVERTISEMENT No MALL KIOSK No WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT No OTHER MEDIA (PLEASE PROVIDE LIST) Event Sponsorship PRICING SHEET: NIGP CODE 91405, 91503, 91571, 91596, 91526 Terms: NET 20 DAYS Vendor Number: W000016400 X Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S ON ADVERTISING, 11022 S. 51ST STREET, SUITE 250, PHOENIX, AZ 85044 COMPANY NAME: On Advertising Inc. DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 11022 S. 51st Street, Suite 250, Phoenix, AZ 85044 REMIT TO ADDRESS: 11022 S. 51st Street, Suite 250, Phoenix, AZ 85044 TELEPHONE NUMBER: 480-705-6623 FACSIMILE NUMBER: 480-705-6639 WEB SITE: www.on-advertising.com REPRESENTATIVE NAME: Ron Meritt REPRESENTATIVE TELEPHONE NUMBER: 480-705-6623 x121 REPRESENTATIVE E-MAIL: rmeritt@on-advertising.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 30 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes TV Commercials OTHER MEDIA (PLEASE PROVIDE LIST) Web Videos Media Buying Mobile Billboards General Video Production Online Advertising Marketing Collateral Development Graphic Design SERIAL 14108-S ON ADVERTISING, 11022 S. 51ST STREET, SUITE 250, PHOENIX, AZ 85044 PRICING SHEET: NIGP CODE: 91405, 91503, 91571, 91569, 91574, 91503, 91504, 91596, 91526, 91578 Terms: NET 30 DAYS Vendor Number: 2011004728 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S RED CREATIVE LLC, 5812 N. 8TH PLACE PHOENIX, AZ 85014 COMPANY NAME: R.E.D. Creative LLC DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 5812 N. 8th Place Phoenix, AZ 85014 REMIT TO ADDRESS: 5812 N. 8th Place Phoenix, AZ 85014 TELEPHONE NUMBER: 818-415-7831 FACSIMILE NUMBER: 818-415-7831 WEB SITE: www.redcreativellc.com REPRESENTATIVE NAME: Ramses King-Taylor REPRESENTATIVE TELEPHONE NUMBER: 818-415-7831 REPRESENTATIVE E-MAIL: ramsesja@gmail.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 60 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes Bathroom Ads OTHER MEDIA (PLEASE PROVIDE LIST) Several variants of mobile ads indoor nightclub ads PRICING SHEET: NIGP CODE: 91405, 91503, 91571, 91569, 91574, 91503, 91504, 91596, 91526, 91578 Terms: NET 60 DAYS Vendor Number: 2011004866 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S RIVIERA BROADCAST GROUP, LLC, DBA THE EDGE 1039, DBA: KMVA, KKFR AND KOAI 4745 N. 7TH ST. SUITE 410, SCOTTSDALE, AZ 85251 COMPANY NAME: Riviera Broadcasting DOING BUSINESS AS (DBA) NAME: KMVA, KKFR and KOAI MAILING ADDRESS: 4745 N. 7th St. Suite 410, Scottsdale, Az 85251 REMIT TO ADDRESS: 4745 N. 7th St. Suite 410, Scottsdale, Az 85251 TELEPHONE NUMBER: 602.682.9308 FACSIMILE NUMBER: 602.682.9408 WEB SITE: trendingradio.com REPRESENTATIVE NAME: Heidi Redelsperger REPRESENTATIVE TELEPHONE NUMBER: 602.682.9308 REPRESENTATIVE E-MAIL: hredelsperger@trendingradio.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 30 DAYS Can the respondent provide: BILLBOARDS No POSTERS No PRINT ADVERTISING (MAGAZINE/NEWSPAPER) No MOVIE THEATER SLIDE SHOW PRESENTATION No RADIO COMMERCIALS :60s and :30s PUBLIC BUS ADVERTISEMENT No MALL KIOSK No WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT No Digital OTHER MEDIA (PLEASE PROVIDE LIST) Mobile PRICING SHEET: NIGP CODE: 91574, 91596, 91526 Terms: NET 30 DAYS Vendor Number: W000006909 X Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S THE BLENDER COMPANY, 9841 W. POTTER DRIVE, PEORIA, AZ. 85382 COMPANY NAME: The Blender Company, LLC. DOING BUSINESS AS (DBA) NAME: N/A MAILING ADDRESS: 9841 W. Potter Drive, Peoria, AZ. 85382 REMIT TO ADDRESS: 9841 W. Potter Drive, Peoria, AZ. 85382 TELEPHONE NUMBER: 602.524.0669 FACSIMILE NUMBER: 623.362.1904 WEB SITE: blenderco.com REPRESENTATIVE NAME: David M. Sandoval REPRESENTATIVE TELEPHONE NUMBER: 602.524.0669 REPRESENTATIVE E-MAIL: dsandoval@blenderco.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NET 15 DAYS Can the respondent provide: BILLBOARDS Yes POSTERS Yes PRINT ADVERTISING (MAGAZINE/NEWSPAPER) Yes MOVIE THEATER SLIDE SHOW PRESENTATION Yes RADIO COMMERCIALS Yes PUBLIC BUS ADVERTISEMENT Yes MALL KIOSK Yes WEBSITE DEVELOPMENT Yes ELECTRONIC MEDIA Yes TELEVISION ADVERTISEMENT Yes Social and mobile media OTHER MEDIA (PLEASE PROVIDE LIST) The Blender Company is adept at developing strategies and tactics reaching multicultural markets. While we do service clients in the general market sector, our unique business value is in the multicultural space. PRICING SHEET: NIGP CODE: 91405, 91503, 91571, 91569, 91574, 91503, 91504, 91596, 91526, 91578 Terms: NET 15 DAYS Vendor Number: 2011000292 0 Certificates of Insurance Required Contract Period: To cover the period ending April 30, 2025. SERIAL 14108-S ADVERTISING OR MARKETING SERVICES 1.0 INTENT: The intent of this Invitation for Bid is to establish a contract for Advertising or Marketing Services for Maricopa County, on an as needed basis. The county is interested in agencies capable of providing local, state and national coverage. This document defines the basic services required, the bid procedures and the evaluation and award criteria, and other factors pertinent to this solicitation. It is the intent of Maricopa County to procure the services of the most qualified firm(s). The contract will be awarded to all vendors who are found responsive and responsible. In order to ensure adequate coverage of the requirements of various using agencies throughout Maricopa County, multiple awards will be made. Other governmental entities under agreement with the County may have access to services provided hereunder (see also Sections 3.8 and 3.9, below). The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. 2.0 SPECIFICATIONS: 2.1 TECHNICAL REQUIREMENTS: 2.1.1 CATEGORIES OF SERVICE: This requirements contract will be used to provide Advertising or Marketing Services for various Maricopa County Departments. The specific categories of resources being sought from respondents are as follows: 2.1.1.1 BILLBOARDS 2.1.1.2 POSTERS 2.1.1.3 PRINT ADVERTISING (MAGAZINE/NEWSPAPER, ETC) 2.1.1.4 MOVIE THEATER SLIDE SHOW PRESENTATION 2.1.1.5 RADIO COMMERCIALS 2.1.1.6 PUBLIC BUS ADVERTISEMENT 2.1.1.7 MALL KIOSK 2.1.1.8 WEBSITE DEVELOPMENT 2.1.1.9 ELECTRONIC MEDIA 2.1.1.10 TELEVISION ADVERTISEMENTS 2.1.1.11 OTHER VISUAL MEDIUMS 2.1.2 Respondents shall provide (indicate) a YES answer next to the service(s) in BidSync they propose and upload a list of any additional service(s) you provide. 2.2 TASK ORDER PROCESS: 2.2.1 For any Any scope of work under this contract will be awarded by Task Order. Vendors will be notified when need or work arises within their category, and they will be given time to respond to the Task Order requirements with their proposed work plan, staff and price. The vendor that best meets the need of the county will be awarded the Task Order. This contract does not guarantee award of any Task Order. The county reserves the right to select any qualified vendor under this contract for Task Orders valued under $25,000 without competition, as long as the work is clearly defined as a onetime need and is approved by the Office of Procurement Services. the requesting County department shall solicit a task order for the relevant category directly with the Contractors awarded in that category based on the Procurement Code and spend for the scope of work. SERIAL 14108-S 2.2.2 The requesting department will communicate requirements to all qualified Contractors. Contractors must provide pricing and relevant information to the requesting department and may suggest alternatives, if any. 2.2.3 The method of communication may be via telephone/e-mail / fax or current e procurement system utilized by the County or any other appropriate means. Responses to these task order solicitations shall be submitted directly to the requesting department. The requesting department will then select a Contractor using the following evaluation criteria: 2.2.3.1 Direct experience of contractor to accomplish the specific tasks, per their original submission and award. 2.2.3.2 Availability of advertisement spots, etc., to meet the needs of the project (including the duration of the project). 2.2.3.3 Compliance with specifications. 2.2.3.4 References for similar statement of work, if requested. 2.2.3.5 Pricing 2.2.3.5.1 Pricing adjustments shall not be allowed on awarded task orders. 2.2.4 Upon selection of a contractor, the departments will contact the contractor for finalizing the task order regarding the services to be performed, duration of assignment, etc. 2.2.5 A Purchase order shall be issued to the most qualified contractor based on the evaluations factors as stated in sections 2.2.3.1 – 2.2.3.5. The Purchase Order will include the Department to be charged, the name of the department contact person, job details, the expected time, place, and duration of the assignment, and the nature of the work to be performed. Contractor must not start any assignments without a Purchase Order (or in case of PCard, a written confirmation from the agency). 2.2.6 The requesting department will provide the Office of Procurement Services with copies of the awarded task orders to be maintained in the procurement file. 2.3 PRICING: 2.3.1 Pricing is not required to be submitted with this IFB. 2.3.2 Pricing/Quotations will be requested by using agency, on an as needed basis (see 2.2) 3.0 PURCHASING REQUIREMENTS: 3.1 USAGE REPORT: The Contractor shall furnish the County a usage report upon request delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. 3.2 BACKGROUND CHECK: Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s Office, County Attorney's Office, Courts as well as Maricopa County general government) to determine if the respondent is acceptable to do business with the County. This applies to (but is not limited to) the company, sub-contractors and employees and the failure to pass these checks shall deem the respondent non-responsible. SERIAL 14108-S 3.3 INVOICES AND PAYMENTS: 3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) can be made. At a minimum, the invoice must provide the following information: Company name, address and contact County bill-to name and contact information Contract Serial Number County purchase order number Invoice number and date Payment terms Date of service or delivery Quantity (number of days or weeks) Contract Item number(s) Description of Purchase (product or services) Pricing per unit of purchase Extended price Arrival and completion time (if applicable) Total Amount Due 3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/Finance/Vendors.aspx). 3.3.4 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.4 APPLICABLE TAXES: 3.4.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor’s invoices. 3.4.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.4.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker’s Compensation. SERIAL 14108-S 3.5 DELIVERY: It shall be the Contractor’s responsibility to meet the proposed delivery requirements. Maricopa County reserves the right to obtain services on the open market in the event the Contractor fails to make delivery and any price differential will be charged against the Contractor. 3.6 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLERBLOWER RIGHTS. 3.6.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and section 3.908 of the Federal Acquisition Regulation; 3.6.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County upon request. 3.6.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold ($150,000 as of September 2013). 3.7 POST AWARD MEETING: The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of the Contract. 3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE) The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $AVE, please state so in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal. 3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s) County currently holds ICPA’s with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract. 4.0 CONTRACTUAL TERMS & CONDITIONS: 4.1 CONTRACT TERM: This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of ten (10) years. SERIAL 14108-S 4.2 INDEMNIFICATION: 4.2.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless County, its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses and expenses, including, but not limited to, attorney fees, court costs, expert witness fees, and the cost of appellate proceedings, relating to, arising out of, or alleged to have resulted from the negligent acts, errors, omissions, mistakes or malfeasance relating to the Contractor’s performance of this Contract. Contractor’s duty to defend, indemnify and hold harmless County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions or mistakes in the performance of this Contract by the Contractor, as well as any person or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be legally liable. 4.2.2 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 4.2.3 The scope of this indemnification does not extend to any claim, damage, loss, or expense resulting from the sole negligence of County. 4.3 INSURANCE: 4.3.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 4.3.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract. 4.3.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 4.3.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 4.3.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 4.3.6 County reserves the right to request and to receive, within 10 working days, certified copies of any or all of the herein required insurance certificates. County shall not be obligated to review policies and/or endorsements or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of County’s right to insist on strict fulfillment of Contractor’s obligations under this Contract. SERIAL 14108-S 4.3.7 The insurance policies required by this Contract, except Workers’ Compensation, and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insured’s. 4.3.8 The policies required hereunder, except Workers’ Compensation, and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor’s work or service. 4.3.9 The Contractor's policies shall stipulate that the insurance afforded the Contractor shall be primary insurance and that any insurance carried by the Department, its agents, officials, employees or the State of Arizona shall be excess and not contributory insurance, as provided by A.R.S. § 41-621 (E). 4.3.10 Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract. 4.3.11 Commercial General Liability: Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provision which would serve to limit third party action over claims. There shall be no endorsement or modification of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 4.3.12 Automobile Liability: Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to any of the Contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work or services under this Contract. 4.3.13 Workers’ Compensation: 4.3.13.1 Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services under this Contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. 4.3.13.2 Contractor waives all rights against County and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by Contractor pursuant to this Contract. 4.3.14 E&O (Professional) If necessary, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions of the CONTRACTOR, with limits of no less than $2,000,000 for each claim. SERIAL 14108-S OR Contractor shall maintain Professional Liability insurance which will provide coverage for any and all acts arising out of the work or services performed by the Contractor under the terms of this Contract, with a limit of not less than $1,000,000 for each claim, and $3,000,000 aggregate claims. 4.3.15 Certificates of Insurance. 4.3.15.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County (see Exhibit 2), issued by Contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 4.3.15.2 In the event any insurance policy (ies) required by this contract is (are) written on a “claims made” basis, coverage shall extend for two years past completion and acceptance of Contractor’s work or services and as evidenced by annual Certificates of Insurance. 4.3.15.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date. 4.3.16 Cancellation and Expiration Notice. Insurance required herein shall not be permitted to expire, be canceled, or materially changed without thirty (30) days prior written notice to the County. 4.4 ORDERING AUTHORITY. 4.4.1 Any request for purchase of product(s) shall be accompanied by a valid purchase order, issued by Office of Procurement Services, a Purchase Order issued by the using Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase Card for payment. 4.5 REQUIREMENTS CONTRACT: 4.5.1 Contractors signify their understanding and agreement by signing a bid submittal, that the Contract resulting from the bid is a requirements contract. However, the Contract does not guarantee any minimum or maximum number of purchases will be made. It only indicates that if purchases are made for the materials contained in the Contract, they will be purchased from the Contractor awarded that item. Orders will only be placed when the County identifies a need and proper authorization and documentation have been approved. 4.5.2 County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc. 4.5.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy. SERIAL 14108-S 4.6 Stop Work Order The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either— 4.6.1 Cancel the stop-work order; or 4.6.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County, clause of this contract. 4.6.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor. 4.7 UNCONDITIONAL TERMINATION FOR CONVENIENCE: Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor. 4.8 TERMINATION FOR DEFAULT: The County may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to: 4.8.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension; 4.8.2 Make progress, so as to endanger performance of this contract; or 4.8.3 Perform any of the other provisions of this contract. 4.8.4 The County’s right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure. 4.9 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract. SERIAL 14108-S 4.10 OFFSET FOR DAMAGES; In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 4.11 ADDITIONS/DELETIONS OF SERVICE: 4.11.1 The County reserves the right to add and/or delete materials to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials are required from a Contract, prices for such additions will be negotiated between the Contractor and the County. 4.12 SUBCONTRACTING: 4.12.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project. 4.12.2 The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates. The Subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the Subcontractor’s invoice must accompany the Prime Contractor’s invoice. 4.13 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 4.14 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 4.14.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials. 4.14.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 4.14.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or deduction from current billings. Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. SERIAL 14108-S 4.15 VALIDITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract. 4.16 RIGHTS IN DATA: The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a Contract and to the performance thereunder. 4.17 RELATIONSHIPS: In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture between the County and the Contractor. 4.18 NON-DISCRIMINATION: CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Governor of the State of Arizona’s website http://www.azgovernor.gov/dms/upload/EO_2009_09.pdf which is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, CONTRACTOR shall not discriminate against any employee, client or any or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability or national origin. 4.19 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 4.19.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor 4.19.1.1 is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; 4.19.1.2 have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 4.19.1.3 are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and 4.19.1.4 have not within a 3-year period preceding this Contract had one or more public transaction (Federal, State or local) terminated for cause of default. 4.19.2 The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. SERIAL 14108-S 4.20 DUNS NUMBER AND SYSTEM FOR AWARD MANAGEMENT REGISTRATION: 4.20.1 Contractor must obtain a Data Universal Numbering System (DUNS) number http://fedgov.dnb.com/webform. Contractor must also be registered and remain current with the System for Award Management (SAM) Registration www.sam.gov a database of basic business information for contractors that want to do business with the federal government or are receiving federal funds. All contractors and subcontractors performing work under an agreement funded with federal funds shall obtain an Agency DUNS number and be registered and current with the SAM database. 4.21 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 4.21.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV. 4.21.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 4.21.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 4.22 CONTRACTOR LICENSE REQUIREMENT: 4.22.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses. 4.22.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract. SERIAL 14108-S 4.23 INFLUENCE As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes, but is not limited to: 4.23.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 4.23.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. 4.24 PUBLIC RECORDS: All Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection after Contract award and execution, except for such Offers deemed to be confidential by the Office of Procurement Services. If an Offeror believes that information in its Offer should remain confidential, it shall indicate as confidential, the specific information in its offer and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code and the Arizona Public Records Law.