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1 Maricopa County Constables Administration 301 West Jefferson Street 6th Floor Phoenix, AZ 85003-2143 January 15, 2015 Phone: 602-506-1843 Fax: 602-506-33213 Constable Ethics, Standards and Training Board www.maricopa.p,ov 818 N First Street Phoenix, AZ 85004 Dear Chairman Tipton: The Maricopa County Constables are applying for an announced equipment grant for FY15 CAN EG. Enclosed is a copy of the Equipment Grant Program Application (1 original and 1 electronic copy) and documentation for same. The Maricopa County Constables are an agency of Maricopa County government and qualify to apply for the announced equipment grant. This particular grant application requests the sum of $1,389.43 to purchase Four HP Office jet Pro 8620 e-All-in-One Printers with Ink Cartridges. The grant application meets the standards set forth by the Constable Ethics, Standards and Training Board. Should you have any questions, please contact me as I will be happy to respond or to attend any meeting in person to satisfy those questions. Sincerely yours, David Alster Executive Assistant Maricopa County Constables Constable Equipment Grant Manual and Application January 15, 2015 2 IV. Grant Application Package Materials This section reflects the Grant Application itself. Please respond to each of the requests below in the required fields. TIPS: Be thorough. The Board seeks assurance of fiscal and performance responsibility from grant applicants in the form of a well-prepared, thorough request for funding. A. Statement of Applicant Eligibility Instructions: Please describe the nature of your organization and explain how it is eligible to apply for the Constable Ethics, Standards & Training Board Equipment Grant Program. Please limit your response to no more than 1,000 words and attach evidence of your eligibility as documented exhibits. Response: Attached on the following two pages is the documentation required to justify the legal status of the applicants as Constables and Deputy Constables in Marieopa County. 1. Maricopa County is a political entity in the State of Arizona. Pursuant to A.R.S. 22-102 there are 26 elected Constables who are eligible for grant funds from the Constable Ethics Standards and Training Board. 2. Attached is a list of all Constables and Deputy Constables currently elected or hired by Marieopa County. Listed are the names, employee's identification numbers, dates of election or hire and title or position. 3. A copy of the agenda item /4C-25-07-002-0-00 voted on by the Maricopa County Board of Supervisors authorizing the implementation of a Five Dollar writ fee pursuant to A.R. S. 22-138 as required by the Constables Ethics Standards and Training Board Constable Equipment Grant Manual and Application January 15, 2015 Agenda Activity: Action Agenda Number: 0-25-07-002-0-00 Department; Constables Category: Constables Contact: Chris Kleelas Phone: 506-1950 Continued from; 1212012006 Return to Chris Piriuelas Mem 506-1950 Location: County Administration Building Action This is the Requested: time scheduled fore public hearing to solicit comments and consider the the proposed fee of $5.00 for all writs issued by a Justice of the Peace In civil cases, effective upon Board of Supervisors' approval. Fees collected will be deposited into the Constable Ethics Committee Fund established by Section 22-136. Senate Bill 1180, enacted September 21, 2006, amends A.R.S. §11445 to allow Board of Supervisors to establish a fee not-to-exceed $5.00 per writ served. (C2607002000) Complete description session, the of Arizona action requested: State Legislature amended ARS. 11-445 with regard to the Constables In Ethics the 2006 Committee underSetiate Bill 1180, Effective September 21, 2006, each County Board of Supervisors is mandated to set an additional tee on each Writ issued by a Justice of the Peace Court in their respective counties. The fee to be set shall not exceed $5,00 per writ and shall be administered by the Constable Ethics Committee. The fees shall be established by the Board of Supervisors requires the grants; Constables and 20% Ethics will Committee be used for to use 80% of the monies for Constable training, equipment, currently and does related not have any appropriated funding, Senate funding Bill the 1180, Constables also known Ethics as Committee, the "Marilyn which Jarrett Constable Ethics Act," directs the State Treasurer to invest and divest the monies in the fund as provided by law and on notice from the Constables Ethics Committee and provides that monies earned from investments be credited to the fund and exempts the fund from lapsing of appropriations. The Intent of this law change was to provide sufficient funding for the training of Constables throughout the State of Arizona in an effort to Increase the knowledge, training, and professionalism of all Constables and to increase the ability of the Constables Ethics Committee to adequately perform its mandated duties. Currently, many counties do not provide funding for Constables training even though training is mandated by law, The collection of funds from the additional writ fees will alleviate this problem by making funding for training available to all Constables. The end result should be that the public will benefit frorn the availability of training for ail Constables who should be able to more effectively serve their constituents in a professional manner. Performance Information: Program: Service of Process Activity Performance Service Measures of Process :Writs Activity of Restitution are served within five working days Anticipated Results; By addinci a writ Tee, the Constables Ethics Committee Fund will help the Constables receive training and better equipment. Expenditure impact by Ps): No impact I Routing: Meeting Date: 0 /17/2007 ending Ae-Approved ReRejected Notes Created: 1 .21'14120(A Author: C,14astorther BraOley Constable Equipment Grant Manual and Application January 15, 2015 . _ Parent Working Title Market Range Title Incumbent Name 4 Dept _ 250 Deputy Constable Deputy Constable McCleve,Brent Richard 25-0— Deputy Constable Deputy Constable Martineau,Tony C 250 Deputy Constable Deputy Constable Vacant 250 Deputy Constable Deputy Constable Muller, Chris 250 Administrative Office Assistant McCieve,Charolet Specialist Specialized 250 Deputy Constable Deputy Constable Kohl,Arnold G 250 Administrative Office Assistant Bailey,Dawn M Specialist Specialized 250 Deputy Constable Deputy Constable Harris, 250 Deputy Constable Deputy Constable Harris, Richard J 250 Deputy Constable Deputy Constable Vacant 250 Constable Elected Sinclair,Mark Alan 250 Constable Elected Ligocki Russell,Maria Michelle 250 Constable Elected 250 Constable ' &de—a iones,Jannes k 250 Constable Elected Allen, Ken 250 Constable Elected Clark,Douglas Lee 250 Constable Elected Lane,Carolyn Elizabeth 250 Constable Elected Spurlock,Billy Joe 250 Constable Elected McCloskey,Leonard G 250 Constable Elected Canez,Frank Luera 250 Constable Elected Malles,Edward David 250 Constable Elected Middleton, Doug E 250 Constable Elected Copland, Richard 250 Constable Elected Myers,Ronald H 250 Constable Elected Ryan,Daniel F 250 Constable Elected Freestone,Phillip J 250 Constable Elected Munoz,Jimmie 250 Constable Elected Johnson, Gary 250 Constable Elected Gamez,Alfred F 250 Constable Elected Arnett,Fred J 250 Constable Elected Santa Cruz/ Raul R 250 Constable Elected Blake, Scott 250 Constable Elected Hazlett,Philip W 25,0 Constable Elected Schmoll,Brandon C 250 Constable Elected Hazlett,Cory Lynn 250 Constable Elected Allen,Stephen Charles Constable Equipment Grant Manual and Application January 15, 2015 5 Instructions: Please describe completely the project you propose to complete if awarded the Constable Ethics, Standards and Training Board Equipment Grant. Be complete in your description of the project. At a minimum your response to this form must contain: • A detailed description of the proposed project. • An explanation of needs for equipment purchases. • An explanation of outcomes to be expected from the funding proposal. • An explanation of how grant funds will be used (this is not a substitute for the Project Budget required in Section IV C.) Response: 1. Maricopa County wishes to apply for grant funds to purchase Four HP Office jet Pro 8620 e-All-in One Printers with Ink Cartridges. 2, Maricopa County Constables will be using these printers with the pilot program for digital conveyance of documents from the courts to constables from the courts. 1 These printers will allow Constables to print out documents sent from the court at a high page per minute rate. 4. This will allow Constables to decrease the cost of service and increase the efficiency of service of documents. rnnctable Eauinment Grant Manual and Application January 15, 2015 6 C. Project Budget Enter the FY15 Equipment Grant Objectives that relate to this project and funding. Please identify a projected date for accomplishing each task associated with expending the funding. Response: The objective of this program is to allow constables to purchase four HP Office jet Pro 8620 e-All-in-One Printers with Ink Cartridges. The purchase of the Printers will be completed within 120 days after the approval of grant funds. Enter a description and outline of equipment to be purchased if granted funding. Response: Item Hp8620e printer HP 951 Yellow Office jet Ink Cartridge HP 951 Magenta Office jet Ink Cartridge HP 951 Cyan Office jet Ink Cartridge: HP 950x1 Black Office jet Ink Cartridge Projected Number of Constables to Benefit from Equipment Purchases: Response: Four Constables will benefit from this equipment. Enter a description and outline of equipment to be purchased if granted funding. Response: This Contract and quote has gone through the bid process used by Maricopa County. Unit Item Price Quantity Total Hp8620e printer $199.00 4 $796.00 HP 951 Yellow Office jet Ink Cartridge $27.99 4 $111.96 HP 951 Magenta Office jet Ink Cartridge $27.99 4 $111.96 HP 951 Cyan Office jet Ink Cartridge: $27.99 4 $111.96 HP 950x1 Black Office jet Ink Cartridge $36.00 4 $144.00 Sub Total $1,275.88 Tax 8.90% $113.55 Total $1,389.43 Priirrrtrxrif nirArif Mq1111A1 and Annlication January 15 2015 7 Please enter all funding sources and amounts that will be utilized to complete this project by the projected completion date. Response: There will be no matching funds from any other source, all funding for this project will come from grant CETSB. We are requesting the total amount of $1,389.43 for the completion of this project. Maricopa County Office of Technology and Enterprise will provide support, software and maintenance for these Printers. Funding for support is provided by Maricopa County. D. Project Performance Measures Instructions: Please identify performance measurements that you will use to illustrate the outcomes of your proposal, if selected for funding. The following performance measures must be included at a minimum for consideration. The performance measurements you identify in this section, as approved by the Constable Ethics, Standards & Training Board, will become provisions of your grant contract if the Applicant is selected as a CNA EG Program Grantee. The performance measurements must demonstrate how the proposed project will meet the program goals described in this Grant Manual. Minimum performance measurements for each project shall include: The total number of Constables & Deputy Constables that will benefit from the equipment funding. 2. Please explain the estimated savings of your local government entity by award of CNA EG. 3. Please identify the improved safety of Constables & Deputy Constables in their required duties. 4. Please explain the improved execution of Constable Duties and responsibilities by purchase of equipment being requested. Response: 1. The Four Constables will directly benefit from the equipment funding. Four of the Constables who currently are without these high PPM printers will be given the ability to decrease the cost of service and increase the efficiency of service of documents 2. Savings for Maricopa County will be for the cost of purchasing the printers. This project would not be able to proceed without funding from this grant. 3. With the use of these printers Constable efficiency will be increased. 4. Printers will allow the Constable to be more productive with a savings of man-hours. Wrill;rartiporri- arnnt Mntmal and Annlication January 15. 2015 8 E. Request for Advance As described Payment in the & Justification Grant Manual, grant awards are disbursed as reimbursements for Instructions: expenses incurred in the completion of projects. However, the Constable Ethics, Standards & Training Board may consider requests for Advance Payment of funding pursuant to the provisions of the Grant Manual. If you require Advance Payment, please identify what portion of the project budget is being requested in advance and clearly explain in great detail the reason(s) why advancement is required for the completion of the project. NOTE: If your request for advance payment is approved, you will be subject to the terms outlined in Section III, Subsection B, paragraph 2. Response: There will be no request for advance payment of funding. Submitted by: Date David Alster Executive Assistant Constables Office Maricopa County Grant Manila] and Application January 15, 2015