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1 Maricopa County Constables Administration 301 West Jefferson Street 6th Floor Phoenix, AZ 85003-2143 January 15, 2015 Phone: 602-506-1843 Fax: www.maricopa.gov 602-506-3328 Constable Ethics, Standards and Training Board 818 N First Street Phoenix, AZ 85004 Dear Chairman Tipton: The Maricopa County Constables are applying for an announced equipment grant for FY15 CAN EG. Enclosed is a copy of the Equipment Grant Program Application (1 original and 1 electronic copy) and documentation for same. The Maricopa County Constables are an agency of Maricopa County government and qualify to apply for the announced equipment grant. This particular grant application requests the sum of $16,083.33 to purchase Three APX6500 7/800 MHZ MID POWER MOBILE Radios, with three year licensing agreement with Maricopa County. The grant application meets the standards set forth by the Constable Ethics, Standards and Training Board. Should you have any questions, please contact me as I will be happy to respond or to attend any meeting in person to satisfy those questions. Sincerely yours, David Alster Executive Assistant Maricopa County Constables Constable Equipment Grant Manual and Application January 15, 2015 2 IV. Grant Application Package Materials This section reflects the Grant Application itself. Please respond to each of the requests below in the required fields. TIPS: Be thorough. The Board seeks assurance of fiscal and performance responsibility from grant applicants in the form of a well-prepared, thorough request for funding. A. Statement of Applicant Eligibility Instructions: Please describe the nature of your organization and explain how it is eligible to apply for the Constable Ethics, Standards & Training Board Equipment Grant Program. Please limit your response to no more than 1,000 words and attach evidence of your eligibility as documented exhibits. Response: Attached on the following two pages is the documentation required to justify the legal status of the applicants as Constables and Deputy Constables in Maricopa County. 1. Maricopa County is a political entity in the State of Arizona. Pursuant to A.R.S. 22-102 there are 26 elected Constables who are eligible for grant funds from the Constable Ethics Standards and Training Board. 2. Attached is a list of all Constables and Deputy Constables currently elected or hired by Marieopa County. Listed are the names, employee's identification numbers, dates of election or hire and title or position. 3. A copy of the agenda item HC-25-07-002-0-00 voted on by the Maricopa County Board of Supervisors authorizing the implementation of a Five Dollar writ fee pursuant to A.R.S. 22-138 as required by the Constables Ethics Standards and Training Board Constable Equipment Grant Manual and Application January 15, 2015 Agenda Activity: Action Agenda Number: C-25-07-002-0-00 :Department: Constables Category; Constables Contact: Chris Pinueias Phone: 506-1950 Continued from: 12120/2006 Return to: Chris Pinuelas Phone: 506-1950 Location: County Administration Building Action Requested; This is the time scheduled for a public hearing to solicit comments and consider the the proposed fee of $5.00 for all writs issued by a Justice of the Peace In civil cases, effective upon Board of Supervisors' approval. Fees collected will be deposited into the Constable Ethics Committee Fund established by Section 22-136. Senate Bill 11130, enacted September 21, 2000, amends A.R.S. §11445 to allow Board of Supervisors to establish a fee not-to-exceed $6.00 per writ served. (C2507002000) Complete description of action requested: In the 2006 session, the Arizona State Legislature amended A.R.S. 11445 with regard to the Constables Ethics Committee under Senate Bill 1180, Effective September 21, 2008, each County Board of Supervisors is mandated to set an additional fee on each Writ issued bye. Justice of the Peace Court in their respective counties. The fee to be set shall not exceed $5.00 per writ and shall be administered by the Constable Ethics Committee. The fees shall be established by the Board of Supervisors requires the Constables Ethics Committee to use 80% of the monies for Constable training, equipment, and related grants; and 20% will be used for funding the Constables Ethics Committee, which currently does not have any appropriated funding. Senate Bill 1180, also known as the "Marilyn Jarrett Constable Ethics Act," directs the State Treasurer to invest and divest the monies in the fund as provided by law and on notice from the Constables Ethics Committee and provides that monies earned from investments be credited to the fund and exempts the fund from lapsing of appropriations. The intent of this law change was to provide sufficient funding for the training of Constables throughout the State of Arizona in an effort to increase the knowledge, training, and professionalism of all Constables and to increase the ability of the Constables Ethics Committee to adequately perform its mandated duties, Currently, many counties do not provide funding for Constables training even though training is mandated by law. The collection of funds from the additional writ fees will alleviate this problem by making funding for training available to all Constables. The end result should be that the public will benefit from the availability of training for all Constables who should be able to more effectively serve their constituents in a professional manner. Performance Information: Program: Service of Process Activity: Service of Process Activity Performance Measures Writs of Restitution are served within five working days Anticipated Results: By adding a writ fee, the Constables Ethics Committee Fund will help the Constables receive training and better equipment. Expenditure Impact by Frs): No Impact Routing; Meeting Date: 01/17/2007 'Legend X=Pending A=Approved R=Rejected LEGAL 11 OMB Notes Created:12J1412006 Author; Christopher Bradley Constable Equipment Grant Manual and Application January 15, 2015 4 Parent Working Title Market Range Title Incumbent Name Dept 250 Deputy Constable Deputy Constable McCleve,Brent Richard 250 Deputy Constable Deputy Constable Martineau/Tony C 250 Deputy Constable Deputy Constable Vacant 250 Deputy Constable Deputy Constable Muller, Chris 250 Administrative Office Assistant McCleve,Charolet Specialist Specialized 250 Deputy Constable Deputy Constable Kohl,Arnold_G 250 Administrative Office Assistant Bafey,Dawn M Specialist Specialized 250 Deputy Constable Deputy Constable Harris, 250 Deputy Constable Deputy Constable Harris, Richard 3 250 Deputy Constable Deputy Constable Vacant 250 Constable Elected Sinclair/ Mark Alan 250 Constable Elected Ligocki Russell/Maria Michelle _ 256 Constable Elected Sumner, ken 250 Constable Elected Jones,James K 250 Constable Elected Allen, Ken 250 Constable Elected Clark,Douglas Lee 250 Constable Elected Lane,Carolyn Elizabeth 250 Constable Elected Spurlock,Billy Joe 250 Constable Elected McCloskey,Leonard G 250 Constable Elected Canez,Frank Luera 250 Constable Elected Malles,Edward David 250 Constable Elected Middleton,Doug E 250 Constable Elected Copland, Richard 250 Constable Elected Myers,Ronald H 250 Constable Elected Ryan,Daniel F 250 Constable Elected Freestone,Phillip J 250 Constable Elected Munoz,Jimmie 250 Constable Elected Johnson, Gary 250 Constable Elected Gamez,Alfred F 250 Constable Elected Arnett, Fred 3 250 Constable Elected Santa Cruz,Raul R 250 Constable Elected Blake, Scott 250 Constable Elected Hazlett,Philip W 250 Constable Elected Schmoll,Brandon C 250 Constable Elected Hazlett,Cory Lynn 250 Constable Elected Allen,Stephen Charles Constable Equipment Grant Manual and Application January 15, 2015 5 B. Project Proposal Form Instructions: Please describe completely the project you propose to complete if awarded the Constable Ethics, Standards and Training Board Equipment Grant. Be complete in your description of the project. At a minimum your response to this form must contain: • A detailed description of the proposed project. • An explanation of needs for equipment purchases. • An explanation of outcomes to be expected from the funding proposal. • An explanation of how grant funds will be used (this is not a substitute for the Project Budget required in Section IV C.) Response: 1. Maricopa County wishes to apply for grant funds to purchase three mobile radios. 2. Maricopa County Constables use radios to communicate with local and county law enforcement agencies. At this time there is a shortage of radios to supply all Constables in Maricopa County with a mobile radio. Communications with the county sheriffs office is a major safety issue for Constables working in the field. 3. Because radios are a major expense there is insufficient funds in the Constables budget to purchase the required equipment. This grant will allow more Constables and Deputy Constables to have communications with county and local law enforcement. 4. Purchase three mobile radios allowing communications with county and local law enforcement. This will provide greater safety for Constables working in the field. Constable Equipment Grant Manual and Application January 15, 2015 6 C. Project Budget Enter the FY15 Equipment Grant Objectives that relate to this project and funding. Please identify a projected date for accomplishing each task associated with expending the funding. Response: The objective of this program is to allow constables to purchase five more portable radios for the use in the field. The purchase of the radios will be completed within 120 days after the approval of grant funds. Enter a description and outline of equipment to be purchased if granted funding. Response: Qty. Model Description M25URS9PW1 2 N APX6500 7/800 MHZ MID POWER MOBILE 2 G806 ENH: ASTRO DIGITAL CAI OP APX 2 G51 ENH: SMARTZONE OPERATION APX6500 2 QA01749 ADD: ADVANCED SYSTEM KEY - SOFTWARE KEY 2 6361 ADD: P25 TRUNKING SOFTWARE 2 GA00580 ADD: TDMA OPERATION 2 6298 ADD: ENCRYPTION P25 & MDC OTAR 2 G843 ADD: AES ENCRYPTION APX 2 6442 ADD: APX 05 CONTROL HEAD 2 6444 ADD: CONTROL HEAD SOFTWARE 2 667 ADD: REMOTE MOUNT MID POWER 2 W484 ALT: ANT 3DB GAIN 762-870MHZ 2 W22 ADD: PALM MICROPHONE 2 818 ADD: AUXILARY SPKR 7.5 WATT 2 G996 ENH: OVER THE AIR PROVISIONING 2 W947 ADD: RS232 PACKET DATA INTERFACE 2 GA00268 ADD: REID LABEL 2 GA00249AC ENH: 3 YEAR REPAIR SERVICE ADVANTAGE (COMPREHENSIVE) 2 T7914 RADIO MANAGEMENT ONLINE 2 UA00049AA ADD: RADIO MANAGEMENT LICENSES ONLINE Projected Number of Constables to Benefit from Equipment Purchases: Response: Three Constables without mobile radios will benefit from this equipment. Constable Equipment Grant Manual and Application January 15, 2015 7 Enter a description and outline of equipment to be purchased if granted funding. Response: This Contract and quote has gone through the bid process used by Maricopa County. CONSTABLES Configuration 814 Mobile Radio (APX 6500) Remote Mount Equipment Details and Pricing Disc List TOTAL Item Model escriotion APC % Price UNIT PRICE PRICE M25URS9PW1 527 32% 1 I 3 N APX6500 7/800 MHZ MID POWER MOBILE $ ,899.00 $ 1,291,32 $ 3,873.96 1a I 3 6806 ENH: ASTRO DIGITAL CAI OP APX 656 32% $ 515.00 $ 350,20 $ 1,050.60 lb I 3 651 ENH: SMARTZONE OPERATION APX6500 527 32% $1,200.00 $ 816.00 $ 2,448.00 655 32% 10 0A01749 ADD: ADVANCED SYSTEM KEY - SOFTWARE KEY ld I 3 6361 ADD; P25 TRUNKING SOFTWARE 656 32% $ 300.00 $ 204,00 $ 612.00 lo I 3 GA00580 ADD: TDMA OPERATION 656 32% $ 400.00 $ 272.00 $ 816.00 If I 3 6298 ADD; ENCRYPTION P258. MDC OTAR 656 32% $ 740.00 503.20 $ 1,509,60 lg I 3 6843 ADD: AES ENCRYPTION APX 656 32% $ 475.00 $ 323,00 $ 969.00 656 32% $ lh 6442 ADD: APX 05 CONTROL HEAD 432,00 293.76 $ 1381.28 656 32% li I 3 6444 ADD; CONTROL HEAD SOFTWARE 1j I 3 667 ADD: REMOTE MOUNT MID POWER 656 32% $ 297.00 $ 201.96 $ 606.88 2 I 3 W484 ALT; ANT 3DB GAIN 762-870MHZ 656 32% $ 38,00 $ 26.84 $ 77.52 2a I 3 W22 ADD: PALM MICROPHONE 656 32% $ 72.00 $ 48.96 $ 146.88 3 I 3 518 ADD: AUXILARY SPKR 7.5 WATT 656 32% $ 60.00 $ 40.80 $ 122.40 4 I 3 6996 ENH: OVER THE AIR PROVISIONING 656 32% $ 100.00 $ 68.00 $ 204.00 5 I 3 W947 ADD: R5232 PACKET DATA INTERFACE 656 32% $ 200.00 $ 136.00 $ 408.00 6 I 3 GA00268 ADD: REID LABEL 656 32% $ 15.00 $ 10.20 $ 30.60 ENH: 3 YEAR REPAIR SERVICE ADVANTAGE 185 0% 7 I 3 GA00249AC (COMPREHENSIVE) $ 265.00 $ 265.00 $ 796.00 430 0% 8 1 3 T7914 RADIO MANAGEMENT ONLINE 9 1 3 UA00049AA ADD: RADIO MANAGEMENT LICENSES ONLINE 430 0% $ 100.00 $ 100.00 $ 300,00 SUBTOTAL - Equipment $7,108.00 4,950.24 $ 14,850.72 Constructions Equipment Taxable Amount @ 65% $ 9,652.97 Constructions Equipment Tax @8.3% $ 1,232.61 TOTAL $ 16,083.33 Please enter all funding sources and amounts that will be utilized to complete this project by the projected completion date. Response: There will be no matching funds from any other source, all funding for this project will come from grant CETSB. We are requesting the total amount of $26,085.92 for the completion of this project. Maricopa County Communications office will provide support, software and maintenance for these computers. Funding for support is provided by Maricopa County. Constable Equipment Grant Manual and Application January 15, 2015 8 D. Project Performance Measures Instructions: Please identify performance measurements that you will use to illustrate the outcomes of your proposal, if selected for funding. The following perfoimance measures must be included at a minimum for consideration. The performance measurements you identify in this section, as approved by the Constable Ethics, Standards & Training Board, will become provisions of your grant contract if the Applicant is selected as a CNA EG Program Grantee, The performance measurements must demonstrate how the proposed project will meet the program goals described in this Grant Manual. Minimum performance measurements for each project shall include: 1. The total number of Constables & Deputy Constables that will benefit from the equipment funding, 2. Please explain the estimated savings of your local government entity by award of CNA EG, 3. Please identify the improved safety of Constables & Deputy Constables in their required duties. 4. Please explain the improved execution of Constable duties and responsibilities by purchase of equipment being requested. Response: 1. Three Constables will directly benefit from the equipment funding. Five of the Constables who currently without Radios will be given the ability to communicate with the sheriffs office. 2. The savings for Maricopa County will be for the cost of purchasing the Radios and equipment. This project would not be able to proceed without funding from this grant. 3. By using radios in the field will give Constables added safety with direct communication with the sheriffs office and other units. This will allow constables to be made aware of dangers that may arise in the performance of their duties. 4. A radio will allow the Constable to be more productive with direct communication with the sheriff's office and other units. Constables will have the added protection of their location being made available to other agencies and units when serving court orders. Constable Equipment Grant Manual and Application January 15, 2015 9 E. Request for Advance Payment & Justification Instructions: As described in the Grant Manual, grant awards are disbursed as reimbursements for expenses incurred in the completion of projects. However, the Constable Ethics, Standards & Training Board may consider requests for Advance Payment of funding pursuant to the provisions of the Grant Manual. If you require Advance Payment, please identify what portion of the project budget is being requested in advance and clearly explain in great detail the reason(s) why advancement is required for the completion of the project. NOTE: If your request for advance payment is approved, you will be subject to the terms outlined in Section III, Subsection B, paragraph 2, Response: There will be no request for advance payment of funding. Submitted by: Date David Alster Executive Assistant Constables Office Maricopa County Constable Equipment Grant Manual and Application January 15, 2015