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Maricopa County Constables Administration 301 West Jefferson Street July, 25, 2014 6th Floor Phoenix, AZ 85003-2143 Constable Ethics, Standards and Training Board Fax: Phone: 602-506-3328 602-506-1843 818 N First Street ww.maricop a .gov Phoenix, AZ 85004 Dear Chairman Tipton: The Maricopa County Constables are applying for an announced equipment grant for FY15 CAN EG. Enclosed is a copy of the Equipment Grant Program Application (1 original and 1 electronic copy) and documentation for same. The Maricopa County Constables are an agency of Maricopa County government and qualify to apply for the announced equipment grant. This particular grant application requests the sum of $9,173.89 to purchase Six SAMSUNG ATIV PRO 700T 15-3317U 128GB W80 Tablet computers, with three year warranty, mobile power supply and software licensing agreement with Maricopa County. The grant application meets the standards set forth by the Constable Ethics, Standards and Training Board. Should you have any questions, please contact me as I will be happy to respond or to attend any meeting in person to satisfy those questions. Sincerely yours, David Alster Executive Assistant Maricopa County Constables Page 1 of 8 Agenda Activity; Action Agenda Number: C-26 ,07=0020.01 Deparznient: Constables Category: Constables Contact: Chris Rastas Phone: 503-1050 Continued front ', 2/2t/2006 Return to; Chris Pin treinS Phone: 5054950 Location; County Adnstratkn Building Actio r Rog uested: This Is the time scheduled for a public hearing to solicit comments and consider the the proposed fee of $5.00 tor ail writs Issued by a Justice int the Peace In civil caress effective upcn Board of 5upervisors' approval Fees collected will be deposited into the Constable Ethics Committee Fund established by Section 224 U. Senate Bill 1180, enacted September 21, 2006, erne nds ARS. 01445 to allow Board of Superirlsors to establish a ftru nut-te-extleml 0.00 per wilt served. (MO7042000) Complete description of action requested; in the 2000 session, the Arizona State Legislature emended A,R.S. 11.445 with regard to the Constables Ethics Committee under Senate B141180. EffettNre September 21, 2008 1 each County Board of Supervisors is mandated to seta additional fee on DeGil Writ issued by a Justice of the Peace Court In their respective countles, The fee to be tot shall not exceed $5.00 per wrt and shall be administered by the Constable Ethics Committee, The fees shall be established by the Board of Supervisors requires the Constables Ethics Committee to use 80% of the mon lesfor Constable training, equipment, and related grants; and 20% wP be used for funding the Constables EOlcs Committee, which currently does not have any appropriated funding. Senate Bill 1160, also hn own as the 'Marilyn Jarrett Constable Ethics Act," directs the State Treasurer to invest and divest the monies In the lune as provided by law arid on notice trom the Constables Etr)ICS Committee end provides that monies earned from investments be credited to the fund and exempts the fund from lapsing of appropriations. The intent of this law change was to provide suffclent funding for the whittle er Cerettehirgo item:9hour the Otate tArizona in an effort to inorea -5o the knowtatige, training, and professioallsin of all Constables and to increase the ability of the Constables Ethics Committee to adequately perform Its mandated duties. Currently, many counties do not provide funding for Ometables trailing even though training la anandatad by law. The oollootion of fur do from the additional writ fees WM alleviate this problem by making funding for Wining available to all Constables. The end result should be that the public will benefit from the evallabUity of training for all Clonstables who cbou4 be Ole to more effectively serve their centtitilentc in a professional manner, Perfonnance Information; Program; Boriiice of Process Aetivity: Service of Process Activity Performance HeaturestWrts ol Rettitution are served within five working days Anticipatott Result; : By adding a writ fee, the Constables 51Ides r,tornrrlittee Fund will help the Constables receive training and better equipment. Expenditure Impart by FY(s): NO Impact I Routing: Meotinv Mc'• e 1/1 7C2001 Legend 02Pending AoApproved RFRejected LEGAL Notes Created; 2Ji4f2O iG Author: CliristoOhet Page 2 of 8 Constable Employees who will benefit: Parent Working Title Market Range Title Incumbent Name Dept 250 Deputy Constable Deputy Constable McCleve,Brent Richard 250 Deputy Constable Deputy Constable Martineau,Tony C 250 Deputy Constable Deputy Constable Vacant 250 Deputy Constable Deputy Constable Muller, Chris 250 Administrative Office Assistant McCleve,Charolet S secialist Specialized 250 Deputy Constable Deputy Constable Kohl,Arnold G - 25-0 Administrative Office Assistant Bailey,Dawn M S ecialist S•ecialized 250 Deputy Constable Deputy Constable Harris, 250 Deputy Constable Deputy Constable Harris, Richard J 250 Deputy Constable Deputy Constable Vacant 250 Constable Elected Sinclair,Mark Alan 250 Constable Elected Ligocki Russell,Maria Michelle 250 Elected Sumner, ken 250 Constable Elected Jones,James K --250 Constable Elected Allen, Ken 250 Constable Elected Clark,Douglas Lee 250 Constable Elected Lane,Carolyn Elizabeth 250 Constable Elected Spurlock,Billy Joe 250 Constable Elected McCloskey,Leonard G 250 Constable Elected Canez,Frank Luera 250 Constable Elected Malles,Edward David — 250 Constable Elected Middleton,Doug E 250 Constable _ Elected Copland, Richard 250 Constable Elected Myers,Ronald H 250 Constable Elected Ryan,Daniel F 250 Constable Elected Freestone,Phillip J 250 Constable Elected Munoz/Jimmie . .„. 250 Constable Elected _..._ Johnson, Gary 250 Constable Elected - Gamez,Alfred F 250 Constable ... Elected Arnett,Fred J 250 Constable Elected Santa Cruz,Raul R -2-5-6- Constable Elected Blake, Scott 250 Constable Elected Hazlett,Philip W 250 Constable Elected Schmoll,Brandon C 250 Constable Elected Hazlett,Cory Lynn 250 Constable Elected AlleniStephen Charles Page 3 of 8 A. Statement of applicant Eligibility The organization that is applying for the equipment grant is the Maricopa County Constables Office. The Constables Office is an agency within Maricopa County government. The Constables Office is eligible to apply for these grant funds as they are intended to be given out to provide equipment to be utilized by Constables. The Maricopa County Constables Office consists of 26 elected Constables and eight Deputy Constables. An attachment containing the names of the Maricopa County Constables and Deputy Constables is being provided. Also attached is a copy of agenda item #C-25-07-002-0-00 voted on by the Maricopa County Board of Supervisors authorizing the implementation of a five dollar writ fee pursuant to A.R.S. 22-138 as required by the Constable Ethics Standards and Training Board which shows that Maricopa County is participating in the collection of writ fees that fund grants for the Constable Ethics Standards and Training Board. B. Project Proposal Form A detailed description of the proposed project. Maricopa County wishes to apply for grant funds to purchase laptop computers. Maricopa County Constables are issued desktop computers for use in their office only. There is a necessity to have capabilities of a computer in other locations than the office. The Maricopa County Constables have a need to log court orders and court papers into a computer program in the field as they serve documents. The expected benefits of these computers are to provide more efficient service to the public and the courts with better record keeping and to provide the hardware necessary to transmit court documents electronically to Constables in their vehicles in the future. This will make the Constables more efficient in their duties. These grant funds will be used specifically to purchase four SAMSLTNG ATIV PRO 700T 15-3317U 128GB W80 Tablet computers, with three year warranty, mobile power supply and software licensing agreement with Maricopa County. An explanation of needs for equipment purchase. The objective of this program is to allow constables the use of laptop computers in their vehicles so that they may log court documents and their service, as they work. It would also allow court documents to be transmitted to the constable in his vehicle in the future. The purchase of the laptops will be completed within 120 days after the approval of grant funds. An explanation of outcomes to be expected from the funding proposal. Increased quality in service to the public. Enhanced record keeping. Page 4 of 8 An explanation of how grant funds will be used. These grant funds will be used specifically to purchase four SAMSUNG ATIV PRO 700T 15-3317U 128GB W80 Tablet computers, with three year warranty, mobile power supply and software licensing agreement with Maricopa County. C. Project Budget Enter the FY 15 CNA Equipment Grant Objectives that relate to this project and funding. Please identify a project date for accomplishing the tasIdexpending the funding. The FY 15 CNA Equipment Grant Objectives that relate to this project and funding are that all equipment will be purchased and operational within approximately three months after approval of the grant funds depending on availability of items. Enter a description and outline of equipment to be purchased if granted funding. ITEM QTY NO. DESCRIPTION UNIT 6 2853777 SAM ATIV PRO 700T 15-3317U 128GB W8 Mfg#: XE700T1C-A03US Contract: National IPA Technology Solutions 130733 3Y TABLT REPAIR W/ADH $1001- 6 3165069 $1500DOP Mfg#: 303829 Contract: National IPA Technology Solutions 130733 Electronic distribution -NO MEDIA STARTECH USB GB ETHERNET 2692797 ADAPTER Mfg#: USB2100052 Contract: National IPA Technology Solutions 130733 6 2853846 SAM 11.6" SMART PC LTHR POUCH-BLK Mfg#: AA-BS5N11B/US Contract: National IPA Technology Solutions 130733 6 Tripp Lite Portable Auto Inverter 375W 12V DC to AC 120V 5-15R2 Outlet Page 5 of 8 Projected number of Constables to benefit from equipment purchases. The number of Constables and Deputy Constables who will benefit from this equipment purchase, will be Twenty-six Constables and Eight Deputy Constables. Please enter all estimated expenditures (including tax) from three (3) different vendors. (Please attach all supporting bid documentation). A list of estimated expenditures from three different vendors is not being listed for the reason that all such equipment purchases will come through Maricopa County Equipment Services. Maricopa County Equipment Services have to make purchases from approved County vendors. These vendors have already gone through the competitive bidding process with Maricopa County to be included on the approved vendor list. No purchases from any other than the approved vendors for this type of equipment is allowed. The following is a list of equipment that is desired and the costs for each: ITEM UNIT EXTENDED QTY NO. DESCRIPTION UNIT PRICE PRICE 6 2853777 SAM ATIV PRO 700T I5-3317U 128GB W8 $1,064.14 $6,384.84 Mfg#: XE700T1C-A03US Contract: National IPA Technology Solutions 130733 3Y TABLT REPAIR W/ADH $1001- 6 3165069 $1500DOP $289.35 $1,736.10 Mfg#: 303829 Contract: National IPA Technology Solutions 130733 Electronic distribution -NO MEDIA STARTECH USB GB ETHERNET 6 2692797 ADAPTER $18.42 $110.52 Mfg#: USB21000S2 Contract: National IPA Technology Solutions 130733 6 2853846 SAM 11.6" SMART PC LTHR POUCH-BLK $38.59 $231.54 Mfg#: AA-BS5N11B/US Contract: National IPA Technology Solutions 130733 SUBTOTAL $8,463.00 FREIGHT $0.00 TAX 8.40% $710.89 TOTAL $9,173.89 Page 6 of 8 Please enter all funding sources and amounts that will be utilized to complete this project by the projected completion date. The funding source that will be utilized to complete this project by the projected completion date will be the Grant funds from the CESTB. The amount utilized will be $$6,200.48, D. Project Performance Measures Instructions: Please identify performance measurements that you will use to illustrate the outcomes of your proposal, if selected for funding. The following performance measures must be included at a minimum for consideration. The performance measurements you identify in this section, as approved by the Constable Ethics, Standards & Training Board, will become provisions of your grant contract if the Applicant is selected as a CNA EG Program Grantee. The performance measurements must demonstrate how the proposed project will meet the program goals described in this Grant Manual. Minimum performance measurements for each project shall include: 1. The total number of Constables & Deputy Constables that will benefit from the equipment funding. 2. Please explain the estimated savings of your local government entity by award of CNA EG. 3. Please identify the improved safety of Constables & Deputy Constables in their required duties. 4. Please explain the improved execution of Constable duties and responsibilities by purchase of equipment being requested. Response: 1. The total number of Constables and Deputy Constables that will benefit from the equipment funding. The total number of Constables and Deputy Constables that will benefit from equipment funding will be Twenty-six Constables and 8 Deputy Constables initially.in Maricopa County. 2. Please explain the estimated savings of your local government entity by award of CAN EG. The estimated savings of the local government entity by award of the CAN EG will be $9,173.89 as this money would have had to come from the existing budget for the Maricopa County Constables if the grant were not to be approved and it is unlikely this amount could have been spent due to budget constraints without the grant fund. 3. Please identify the improved safety of Constables and Deputy Constables in their required duties. Page 7 of 8 There is no safety feature to this equipment. 4. Please explain the improved execution of Constable Duties and responsibilities by purchase of equipment being requested. Increased quality in service to the public. Enhanced record keeping. K Request for advance payment and justification. There is no request for advance funding. Funding for the purchase and installation of this equipment will be paid for directly from the existing budget for the Maricopa County Constables until such time as reimbursement is received from grant funds. Submitted by: Date David Alster Executive Assistant Constables Office Maricopa County Page 8 of