HELICOPTER SERVICE OET PARTIALLY SIGNED.PDF

Memorandum of Understanding
for Back Up Helicopter Transportation Service
between Maricopa County Sheriff's Office and
Maricopa County Office of Enterprise Technology
January 2015
The Telecommunications Division of the Office of Enterprise Technology has communication tower repair
service and maintenance requirements that necessitate helicopter transport to various remote locations
in Maricopa County. Its current service is with a commercial vendor; however there are times when the
vendor is not available and the Maricopa County Sheriff's Office has filled in on occasion.
The County Sheriff's Office has two helicopters with the primary purpose of supporting Law Enforcement
components, Search and Rescue and some Detention support functions. However, it would be able to on
occasion provide service to County Telecommunications when the contracted commercial vendor for
helicopter transport service is unable to deliver service. The Sheriff's Office agrees to be the backup
helicopter transport service for the Office of Enterprise Technology, Radio Division.
This understanding is effective July 1, 2014 and continues through June 30, 2017. It can be cancelled by
either party at any time with a 2-week written notice.
The following conditions apply to this understanding:
• The helicopter can hold a maximum of five passengers, plus two MCSO crew members. The total
useful load for the mission, including fuel is limited to 1,900 pounds. Safety is the first concern.
• For County liability reasons, the parties agree that only the Maricopa County employees assigned
to the required work on the towers will be permitted passengers. Passenger ID's will be checked
by the pilot prior to take off.
• Sheriff's Office business (search and rescue, enforcement assists, etc.) will always take
precedence and it may not be able to deliver service on occasion and the notice of cancellation
may be on very short notice. Furthermore, service missions could be interrupted, although this is
highly unlikely.
• Requests for service should be submitted as early as possible in advance of service. - Requests
should include:
o Names, employee ID's, and weights of passengers.
o The weight of the tower repair gear.
o The date, time of service
o The approximate length of time the service will take
o The full accounting org string that will be billed for the service
o The authorized Telecommunications Department official's consent.
o The location of pick up.
• Passengers should arrive at the Sheriffs hangar or other mutually agreed upon location, at least
20 minutes before takeoff. They will be asked to sign in and indicate the date, time and
purpose/destination and show their County ID's.
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• A two hour minimum charge (102 gallons of fuel) will be billed from the helicopter engine start to
returning to the hangar and engine shut off. This includes stand by time. Additional time will
be billed in 10-minute increments (8.5 gallons of fuel). The cost of fuel will be based on the rate
at the time of service.
• In cases where the job at the site is anticipated to take more than an hour, the MCSO pilot may
leave and agree to return at a designated time. Regardless, the number of hours from initial
engine start until final engine shut off at the Deer Valley hangar for that day's work will be
continuously on the clock for the service.
• In the event that overtime is worked by any Sheriff's Office employee at Aviation as a direct
cause of this service, County Telecommunications will reimburse actual salary and variable
benefits for actual overtime worked.
• Prior to leaving the hangar site at the end of service, passengers will be asked to sign out using
the form they signed in on and provide the time. This will become part ofthe record for billing
for services rendered.
• Based on source documents provided by Sheriff's Aviation, the Sheriff's Office Business Services
Division will bill County Telecommunications. County Telecommunications will then prepare a JV
transferring the designated amount for fuel costsfrom the Sheriff's Aviation org into the
Telecommunications org by the amount on the billing. If applicable, overtime costs will be billed
aswell as indicated in the paragraph above.
• Conflict of Interest waiver:
The parties to this agreement acknowledge that they are aware that the Civil Services
Division of the Maricopa County Attorney's Office (Civil Division) may be chose asthe
attorney for other parties to this agreement, and the signing party acknowledges that it is
aware of a potential conflict of interest, and it waives any claim of conflict of interest, which
may arise by virtue of Civil Division's representation of other parties to this agreement.
• This understanding contains all the elements of this service agreement. No changescan be made
orally. Any proposed changes must be made via written amendment that is coordinated by the
Sheriff's Budget and FinanceBureau and the Sheriff's Patrol Bureau.
• Contacts under this Memorandum of Understanding are:
For Sheriff's Aviation:
Sgt.Wesley Kuefer: w_kuefferf@mcso.maricopa.gov
For Sheriff's Budget and FinanceBureau:
Deputy Chief LeeAnn Bohn: I_bohn@mcso.maricopa.gov
For County Telecommunications, OET:
Thomas Crosby, Director: tomcrosby@mail.maricopa.gov
Albert Daigre, Manager: AlbertDaigre@mail.maricopa.gov
For County Telecommunications Accounting, OET:
Accounting Specialist, Jan Killebrew: JKillebr@mail.maricopa.gov
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Memorandum of Understanding
for Back Up Helicopter Transportation Service
between Maricopa County Sheriffs Office and
Maricopa County Office of Enterprise Technology
February 2015
Agreed:
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Sheriff's Chief Deputy Chief Information Officer, Enterprise Technology
Date: 1-13-/5 Date: 1/ "> J z 0 I S
Maricopa County Board of Supervisors
Steve Chucri Date
Chairman of the Board
Attest:
Fran McCarroll Date
Clerk of the Board
APPROVEDASTO FORM APPROVEDASTO FORM
Deputy County Attorney Date Deputy County Attorney Date
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