GRIC 2015 APPLICATIONS 1.PDF

Maricopa County — Formal (2015-03-25)

Extracted text (via pymupdf_layout) 73452 characters

Created Friday, February 06, 2015
Page 1
General information
General information | Organization Arizona Coalition For Tomorrow Charitable Fund, Inc.
General information | Contact First name Clarence
General information | Contact Last name E. Williams, ACT Exec Dir
General information | Contact e-mail cepmwilliams@gmail.com
General information | Contact phone number 602-370-7049
Address
Address | Street 22242 N 55th Street
Address | City Phoenix
Address | State Arizona
Address | ZIP Code 85054
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
$90,000
The Gila River Indian Community offers multi-year awards. If your organization is requesting a
multi-year grant for this project or program, enter the amount to be requested each year.
Amount
Year 1 $30000
Year 2 $30000
Year 3 $30000
Year 4 $
Year 5 $
Page 1

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Gila River Indian Community Grant Application
Cover Sheet
Municipality lnformation
Date of Application : 2/ L0 / 2O1,5
Name of City, Town or County: Maricopa County
Mayor (City or Town) or Board of Supervisor's Chairman {County}: Steve Gallardo, Board of Supervisors
Mailing Address: 301 W. Jefferson St. LOth Floor
City: Phoenix State: Arizona Zip Code: 85003
Acknowledgement of Su bmission by Municipality Representative :
Typed Name: Amanda Nash Signature:
Applicant Information
Department/Organization Name: (ACT) Arizona Coalition for Tomorrow Charitable Fund, Inc.
Application contact Person: clarence E. williams Title: ACT Exec. Director
Phone Number: 602-370-7 049, O: 602-999-2047, C
Mailing Address: 2t001, N. Tatum Blvd. Sta 1630-403
City: Phoenix State: Arizona Zip Code: 85050-4242
Email Address: cepmwilliams@gma il.com
Project Information
Project Name: ACT Kids Health Fair
Purpose of Grant: We are requesting funding for our 25th annual ACT Kids Health Fair. We provide comprehensive
medicaland dentalscreenings and related services, including immunizations, primarilyto children enrolled in Head
Start and their siblings. Funds will be used to buy medical supplies, set up and break down our site, provide food and
drinks to our more than +700 volunteers, and other related expenses. We anticipate over 4,000 children this vear.
Priority Funding Area Healthcare
Annual amount requested s30,000
Number of years that funding is requested {1- 3
s)
Total amount requested (annual amount x f of s90,000
years)
Has your organization received funding from Yes.
Gila River Indian Community in the Past? tf yes, 2008-2010
please list each year and amount 20I1,-20I3
Geographic area served Metropolitan Phoenix, Az.
For Office Use Only:
Data Entry Receipt Evaluation

Gilq River Indian Community Grant Application
Narrative
Please structure your proposal to provide the following information in the order indicated. List the heading first and
then provide the narrative in paragraph form. Please be thorough but strive for brevity.
L Briefly describe the organization's mission, history and goals.
2. Describe the goals and activities of the proposed project.
3' Describe how the proposed project satisfies one or more of the priority funding areas identified by the Gila River
Indian Community.
4. ldentify the needs/problems to be addressed, target population and number of people to be served by the
project.
5. Define the project as a new or continuing program.
6. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
7. ldentify other organizations, partners or funders participating in the project and their roles.
8' Would you be a ble to im plement the proposed pla n if your orga nization received pa rtia I funding for this project?
9. Describe your plan for project sustainability beyond the grant period.
10. Describe your plan to document progress and results.
L1. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community for state
shared revenues for this and any other project.

Narrative
1. Briefly describe the organization's mission, history and goals.
The Arizona Coalition for Tomorrow (ACT) is committed to improving the
health and education preparedness of low-income children by providing a free
single point of service and the environment for comprehensive health
screenings and immunizations through our annual ACT Kids Health Fair. ACT
began by providing the missing link for children eligible for the Phoenix Head
Start program, but who did not have access to the medical resources necessary
for entry into the Head Start program. ACT broadened its reach in 2006 to
include other disadvantaged non-Head Start valley children from infants
through age 12 years old, We are steadily expanding our services and at-risk
community population. Since the beginning of ACT in 1990, we have served well over
30,000 Head start and non-Head start at risk children in our community.
2. Describe the goals and activities of the proposed project.
ACT's project goal is not having a single child living in Maricopa County unable to enroll
in school or Head Start because their family cannot afford the required health screenings
and immunizations. Our focus and goal is to provide these basic core services to every
eligible child.
Our Health Fair has received numerous commendations and awards for providing the
medical examinations and services that are required for enrollment in Head Start. Over
20 organizations and agencies come to the ACT Kids Health Fair to provide healthcare,
nutritional and family assistance programs and materials. Entertainment for the children
is provided by clowns, face painters, numerous mascots and volunteers from the Phoenix
Children's' Hospital and other caring organizations. Additionally, children who need eye
glasses or hearing aids are provided with vouchers that can be used to procure the item
at no cost and all children who receive dental screenings receive free fluoride coatings to
prevent tooth decay.
We meet our goals by way of substantial donated professional services, donated medical
supplies, and when we cannot obtain needed items via donations, we purchase them
through our grant funding.

3. Describe how the proposed project satisfies one or more of the priority funding areas
identified by the Gila River Indian Community.
ACT's core values and focus are mark-step aligned with GRIC's. Our annual ACT Kids
Health Fair addresses both the healthcare services and the education funding priorities
identified by the Gila River Indian Community.
4. ldentify the needs/problems to be addressed, target population and number of people to be
served by the project.
Children whose families meet the income guidelines for Head Start eligibility must
complete a medical and dental exam and have a variety of immunizations before they are
eligible to enroll in the Head Start program and, non-Head Start children also need such
services. These exams and immunizations of course, are federally required for Head Start
enrollment, but no Federal or State funding is available to coverthese service costs. Head
Start eligible children live at or below the poverty line, and unfortunately, many of these
children are without health insurance and their families are not financially able to cover the
cost of the required exams and immunizations. Transpoftation to several different sites to
timely get the various exams and shots is out of reach for many affected families.
Providing eligible children in Maricopa County the Federally required (but unfunded) health
screenings, immunizations, necessary for enrollment in Head Start, and doing so at one
convenient time and place, is the primary purpose of this annual comprehensive ACT Kids
Health Fair event.
We provide medical, dental, hearing, vision, blood tests, lead testing, and immunizations
to Head Start and other children and their siblings. In addition to these core services, we
also provide family referrals for free medical services to address immediate health
problems, e.g. emergency treatment, prescriptions, eye glasses and hearing aids. We
also make available to families information about finding a family physician and other
social service programs that benefit the whole family. We also offer parents of the
attending children diabetes testing, blood pressure and asthma screenings,
dietary/nutrition information, as well as flu shots. All of our services are provided at no
cost
Well over 20,000 children living in Maricopa County are eligible for enrollment in the
federally funded Head Start Program. Many of these children would not be able to enroll
in this program without the free services provided at the ACT Kids Heatth Fair.
The measure of our success is the ever increasing number of children and families we
serve. Each year we provide needed health screenings to greater numbers of children
and families. During the last 3 years we have ranged from 900 to 1,112 registered
volunteers, 1,800 to 2,000 parents/guardians bringing around 3,000 to 4,000 chiidren to
our annual health fair event.
Since the beginning of ACT in 1990, we have served well over 30,000 Head Start and
non-Head Staft at risk children in our community. That number is still growingl

5. Define the project as a new or continuing program.
The ACT Kids Health Fair is an annual, on-going program, having first started in 1990. At
the partnering request of the Salvation Army we have been staging the Health Fair at the
Salvation Army Ray & Joan KROC Community Center, 1375E. Broadway Road, Phoenix,
Arizona.
6. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
The 2015 ACT Kids Health Fair will be held on Saturday, September 26, 2015, doors to
the public open at 7:30 AM, close at 3:00 PM. Our funding needs precede this date so as
not to have to borrow against the next year's funding. We pay all invoices for service as
received. lt is our intent to continue hosting an annual ACT Kids Health Fair as long as
there is a need and we have the funds to do so. We respectfully request continued
financial support from the Gila River Indian Community and all supporters to help us
provide these invaluable services to the children and families in our Phoenix community.
7 . ldentify other organizations, partners or funders participating in the project and their roles.
The annualACT Kids Health Fair is made possible by partnerships with various individuals
and organizations such as: the City of Phoenix; Southwest Human Services, Maricopa
County and City of Phoenix Head Start programs, Arizona Department of Health Services,
Maricopa County Medical Society, ASU College of Nursing, U of A College of Medicine-
Phoenix, Midwestern University, Sun Health, Phoenix College of Nursing, AHCCCS, and
numerous other organizations and sponsors. No other private or public organization in
metropolitan Phoenix provides the number and array of services on the scale we do. Each
year ACT strives to improve the quality and number of services by serving more children
and families than the year before. This need is constantly increasing.
L Would you be able to implement the proposed plan if your organization received partial
funding for this project?
We need to raise approximately $75,000 annually in order to make these services available
at no cost to the families we serve. Our volunteer board members work diligently to raise
this money and would continue to do so if we receive partial funding but we do not know
how much additional money we would be able to raise.

9. Describe your plan for project sustainability beyond the grant period.
We began hosting this event in 1990 with substantial self-funding from our own members.
Though we continue to provide much needed services in the community, over the last
years our reserve funds have greatly diminished due to the economic downturn in our
economy. The giving patterns of individuals and corporations have significantly changed.
More people are able and willing to volunteer services than give money. We need ind
appreciate these volunteer services very much, but, we truly need financial commitments
to move our efforts fonrvard.
Over the years we have developed relationships with both individuals and organizations
committed to support the Vision and Mission of ACT. After seeing the services their
funding enables ACT to provide, they choose to continue providing funding services over
the years. While we are fortunate to have such support, we must continually find more
and better ways to serve our children in need of our services while constiaining and
reducing our operating costs. We recognize the importance of identifying potential new
sponsors with funding priorities aligned with our mission. GRIC is, and, has been one of
our major contributors helping us accomplish our goals. Our position is simple and direct:
"lt's all about the kids!" We plan to continue our efforts to provide for the less fortunate
children and families in our community as long as there is a need and we have the financial
funding to do so.
10. Describe your plan to document progress and results.
We are working to accurately and seamlessly document every stage of our program. We
are utilizing technology to scan wristbands for all volunteers and family participants,
thereby giving us accurate data to use for better design implementation and efficiencies.
11. Indicate any application to and/or awards made by a tribe other than the Gila River Indian
Community for state shared revenues for this and any other project.
ACT has not applied for nor received state shared revenue awards from any other Tribe.

Gila River Indian Community Grant Application
Project Budget
Budget Period: Jan 0L thru Dec 31,2015
Proposed Budget Expense Amount Amount In Kind Total Budget
(list each budget item) requested from requested or contributions
GRIC secured from
other funders
1.. SEE PROJECT BUDGET - EXHIBIT 1: s SO 5o SO
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Total Budget s s 5o s

EXHIBIT 1
PROJECT BUDGET

Project Budget
Budget Period: Jan 01 thru Dec g1,2},ls
Amount Requested
Proposed Budget Expense (list Amount Requested or Secured from In-Kind
each budget item) from GRIC other Funders Gontributions Total Budget
L. Event Setup: Shepard Exposition 5 rL7s91J ) 5 L2,240.89 5 24,000.00
2. ACT Website ) L,000.00 s s 3,080.00 s 4,080.00
3. KROC Center Rental s 10,260.00 ) s 10,260.00
4. Triple A Specialties (ACT T-Shirts) 5 3,371.25 ) s 2,400.00 5 s,77t,2s
5. Volunteers Lunch_Subwav S s,26s.25 s 3,264.76 s 6,s30.01
6, Insurance (LiabilitV) 5 900.00 5 S $ goo.oo
7. Postage/Freight S S 276.1-s s $ ztats
3. Advertising ACT Flyer/Brochures ( 5 724.s0 5 724.s0
L Volunteer Brkfst ltems s 5 30.92 ) S so.gz
L0. Truck Rental_Storage ltems ) S 32o.oo s s 320.00
L1. Parking Lot Certif ) 5 roo.oo s 100,00
12. Moving Exp Labor S 5 300.00 ) s 300.00
13. Lead Testing_Head Start Onlv s 5 r,953.50 $ S t,gs3.so
14. Storage Locker S sao.+o 5 S aso.+o
15, Office Expenses S 5 1,446.68 ) s 1,446.68
16. Phone Expenses q S r,631.27 s 5 L,63!,27
17. Non-Head Start Luncheon $ rs+.gg 5 134.99
18. Phoenix Art Museum Rental ) 5 2,375,00 s 2,37s.00
L9. Golf Carts Rental 5 5 stz.tt 5 5 372.77
20. Caterer: Vol Appreciation Dinner ) $ 0,4L9.29 s 5 6,419.29
27. Friday Setup_Food ) $ rse.s+ ) $ rss.g+
22. Pianist_Vol Appreciation Dinner ) 5 400,00 S S +oo.oo
23. Bank Charges s S z+o.oo 5 5 240.00
24, Walmart Supplies S S s 7,000.00 s 7,000.00
25. Fry's Grocery s ) s 750.00 S zso.oo
26. PJ Florist ) 5 s 750,00 5 7s0,00
27, Toys - lmmunization s L00.72 s 100.72
28. (2)Off-Duty Police Officers s 5 72o,oo s 5 tzo.oo
29. Wrist Bands Coded ) S r,150.50 5 S r,rso,so
30. Flowers KROC Center s 5 48.72 s 5 48.72
3L. Paulson Photo/Graphic 5 S 1so.so 5 S rso.so
32. Hearing Tests Supplies ) 5 92.2L ) 5 92.21,
33. Ececutive Director ) 5 22,916.63 s s 22,916.63
34. Accountant/Bookkeeper 5 S 3,028.13 s s 3,028.13
S s0,555.61 S as,got.2z S zg,+gs.6s S to5,g+2.+g

Gila River Indian Community Grant Application
Project Budget Detail
Please provide a narrative description for each of the project budget items.
1-. SEE PROJECT BUDGET DETAIL - EXHIBIT 2:
2. Click here to enter text.
3. Click here to enter text.
4. Click here to enter text.
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1-4. Click here to enter text.
15. Click here to enter text.
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Other explanation: Total 2015 Budget is 576,456.83. In 2O!4,we received "ln-Kind" savings contributions of
S29,485'65...money that ACT did not have to spend for supplies or services. lf we had had to pay for the total value of
the ln-Kind contributions, not discounted, we would have paid out $45,510.00, totaling Stos,gqz.qgas the actual cost
for ACT Kids Health Fair doing business in 201,4. With the requested S30,000/yr grant donation, for three years from

Gila River Indian Community Grant Application
GRIC, we will request the additional funding, 545,901..22 plus, from other contributors to make up the difference. USAA
annually (no guarantee) provides us with a 515,000 grant. BHHS Legacy committed S25,o0o to helping us for a ,,few,,
years, but actually supported us for over six years. They must now refocus on other non-profits that need their help.
They are no longer an ACT grant contributor. Losing grant contributions in 201.4 from GRlc and BHHS Legacy produced a
555,000 shortfall. We now have no financial cushion for our 2015 ACT Kids Health Fair. We are actively requesting and
leveraging other organizations for sustainable financial support for future years of our Mission to support the less-
fortunate children and families of our community.

EXHIBIT 2
Project Budget Detail

Please provide a narrative description for each of the project budget items.
1. Event setup by Shepard Convention Services
2. ACT Web Master - Anamorphics: ACT Web Site
3. Salvation Army KROC Community Center Rental
4. Triple A Specialties - ACT Color-Coded T-Shirts
5. Volunteer Box Lunches - Subway
6. Insurance - Event Liability Coverage
7. Postage/Freight
I Advertising/Promotion of ACT Kids Health Fairvia Informational Flyers/Brochures
9. Breakfast ltems for volunteers - coffee, juices, donuts, bagels
10. Van Truck Rental - pickup/return items from storage locker
11' Parking Lot Certificate - City of Phoenix - for owner of lot NW Corner Broadway & 12th St
12. Labor: Moving supplies from storage locker to event and returns
13. Lead resting - Head start children oNLy. Required by Federal Gov.
14. Storage Locker - where extra donated supplies are stored
15. Office Expenses - office supplies purchased during year
16. Telephone Expenses; Fax Expenses
17. Non-Head Start luncheon with Volunteer Coordinators
18. Phoenix Art Museum Rental - annual Volunteer Recognition/Appreciation Dinner location
19. Golf cart Rental - for event day - remote parking lots monitored
20. Caterer: annual Recognition/Appreciation Dinner
21 Friday setup-Food - Pizza & soft drinks for event setup requirements
22. Pianist - classical music for Appreciation Dinner
23. Bank Charges - ACT Bank of America accounts
24.Walmart Supplies - donated supplies from Walmart
?9 Iw'r Grocery - donated Water for event (6,000 botiles)
26. PJ Florist - donated floral displays for tables
27 'Toys - lmmunization: Kids soft toys to distract them while they get immunizations
28. (2) otf-Duty Phoenix Police officers - patror and keep order at event
29. wrist Bands _coded: lD color/bar-coded for all participants at our event
30. Flowers: KROC Center - for KROC Center Staff help
31. Paulson Photo/Graphic - event photographer
32. Hearing Tests Supplies - ASU Audiology Screening needs
33. ACT Executive Director salary
34. ACT AccountanUBookkeeper salary
Note:
All expenses are derived from Invoices and/or Receipts.

IRS 501(c)(3)
tD# g6-0699015

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Created Wednesday, February 11, 2015
Updated Friday, February 27, 2015
Page 1
General information
General information | Organization Duet:Partners in Health and Aging
General information | Contact First name Claire
General information | Contact Last name West
General information | Contact e-mail grants@duetaz.org
General information | Contact phone number 6022745022
Address
Address | Street 555 W Glendale Avenue
Address | City Phoenix
Address | State AZ
Address | ZIP Code 85021
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
$35000
The Gila River Indian Community offers multi-year awards. If your organization is requesting a
multi-year grant for this project or program, enter the amount to be requested each year.
Amount
Year 1 $
Year 2 $
Year 3 $
Year 4 $
Year 5 $
Page 1

Gila River Indian Community Grant Application
Cover Sheet
Municipality Information
Date of Application: 2/27/2015
Name of City, Town or County: Maricopa County
Mayor (City or Town) or Board of Supervisor’s Chairman (County): Steve Chucri
Mailing Address: 301 W. Jefferson, 10th Floor
City: Phoenix State: Arizona Zip Code: 85003
Acknowledgement of Submission by Municipality Representative:
Typed Name: Amanda Nash Signature:
Applicant Information
Department/Organization Name: Duet: Partners In Health & Aging
Application Contact Person: Elizabeth Banta Title: Executive Director
Phone Number: 602-274-5022
Mailing Address: 555 West Glendale Avenue
City: Phoenix State: Arizona Zip Code: 85021
Email Address: banta@duetaz.org
Project Information
Project Name: Aging with Dignity through Escorted Transportation
Purpose of Grant: Gila River Indian Community’s support will lead to 32,000 escorted, free-of-charge rides
to medical appointments and grocery stores for elders and adults with disabilities who wish to remain living in
their own homes.
Priority Funding Area Transportation
Annual amount requested $35,000
Number of years that funding is requested (1-5) One
Total amount requested (annual amount x # of $35,000
years)
For Office Use Only:
Data Entry
Receipt
Evaluation

Gila River Indian Community Grant Application
Has your organization received funding from Gila Duet received $43,000 grant in 2013 to fund vitally
River Indian Community in the Past? If yes, needed transportation services to isolated elders.
please list each year and amount
Phoenix, Scottsdale south of Frank Lloyd Wright
Geographic area served
Blvd, Glendale, Laveen, Peoria, and Fountain Hills.

Gila River Indian Community Grant Application
Narrative
Please structure your proposal to provide the following information in the order indicated. List the heading first
and then provide the narrative in paragraph form. Please be thorough but strive for brevity.
1. Briefly describe the organization’s mission, history and goals.
2. Describe the goals and activities of the proposed project.
3. Describe how the proposed project satisfies one or more of the priority funding areas identified by the
Gila River Indian Community.
4. Identify the needs/problems to be addressed, target population and number of people to be served by
the project.
5. Define the project as a new or continuing program.
6. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
7. Identify other organizations, partners or funders participating in the project and their roles.
8. Would you be able to implement the proposed plan if your organization received partial funding for this
project?
9. Describe your plan for project sustainability beyond the grant period.
10. Describe your plan to document progress and results.
11. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community
for state shared revenues for this and any other project.

Gila River Indian Community Grant Application
Project Budget
Budget Period: Covers one year period following funding award, approximately 11/1/15 – 10/31/16
Proposed Budget Expense Amount Amount In Kind Total Budget
requested from requested or contributions
(list each budget item) GRIC secured from
other funders
1. Staff to coordinate services $26,700 $149,900 $0 $176,600
2. Employee related expenses $0 $45,000 $0 $45,000
3. Volunteer fingerprinting $2,000 $4,000 $0 $6,000
4. Volunteer hours (in-kind: 32,000 $0 $0 $720,640 $720,640
hours x $22/52)
5. Mileage to assess clients $300 $1,400 $0 $1,700
6. Rent and utilities $0 $3,000 $13,300 $16,300
7. Volunteer training/appreciation $400 $1,800 $0 $2,200
8. Supplies and postage $300 $1,300 $0 $1,600
9. Telephone and copier $400 $1,800 $0 $2,200
10. Printing for outreach $400 $2,100 $0 $2,500
11. Volunteer insurance $1,500 $4,800 $0 $6,300
12. Liability insurance $0 $3,300 $0 $3,300
13. HR and accounting services $0 $2,400 $0 $2,400
14. Volunteer recruitment $3,000 $0 $0 $3,000
15. Click here to enter text. $0 $0 $0 $0
16. Click here to enter text. $0 $0 $0 $0
17. Click here to enter text. $0 $0 $0 $0
Total Budget $35,000 $220,800 $733,940 $989,740

Gila River Indian Community Grant Application
Project Budget Detail
Please provide a narrative description for each of the project budget items.
1. Staff to coordinate services: While volunteers give of their time, there are expenses to run an effective
volunteer program. Staff are needed to recruit, train, and supervise volunteers, as well as to process the
growing requests for help and match people in need with caring volunteers. In total your support through this
grant will pay for 17% of the 4.5 full time equivalent employees (approximately 31 hours per week) needed to
coordinate Duet's critically needed transportation services to medical appointments and grocery stores.
2. Employee related expenses: Benefits including health insurance, FICa, and worker’s compensation will be
paid by other sources.
3. Volunteer fingerprinting: Your grant will help pay for fingerprinting to obtain Level One fingerprint clearance
cards for all new volunteers at the rate of $65 per volunteer. This fee is charged by the AZ Department of
Public Safety.
4. Volunteer hours: The largest budget item of $720,640 reflects the tremendous contribution of 32,000 hours
of service provided by caring volunteers. The rate of $22.52 per hour is based on Independent Sector: The
Value of Volunteer Time.
5. Mileage to assess clients: This expense covers reimbursement to staff for mileage to home visit
assessments of individuals referred for service, as well as to volunteer orientations.
6. Rent and utilities: Church of the Beatitudes offers these key items largely as an in-kind contribution, thereby
allowing contributions from other sources to stretch further.
7. Volunteer training / appreciation: Duet hosts monthly volunteer orientations for new volunteers, and provides
packets of training materials. In addition, Duet hosts an annual partner appreciation dinner for all volunteers.
Your funds will encourage volunteers to continue in their service.
8. Supplies and postage: Mailings are necessary to communicate with volunteers who do not have email.
Basic office supplies are needed to coordinate the transportation services, on a modest basis.
9. Telephone and copier: It is essential to have telephones to accept requests for service and to communicate
with volunteers. A copier is also necessary to copy materials to volunteers regarding their assignments and to
prepare training materials for volunteers.
10. Printing for outreach: Brochures and collateral material are necessary to inform potential volunteers,clients,
and supporters about this vital project.

Gila River Indian Community Grant Application
11. Volunteer insurance: Duet offers volunteer accident, excess auto, and personal liability insurance. This is a
key volunteer recruitment tool.
12. Liability insurance: Other sources will pay for liability insurance for Duet , although no claims have ever
been filed.
13. HR and accounting services: Other sources will pay for costs necessary to having payroll, insurance, and
accounting services carried out on a contract basis.
14. Volunteer recruitment: A grant from Gila River Indian Community will allow Duet to pay for outreach and
advertising that will inspire people to join Duet as volunteer drivers.
15. Click here to enter text.
16. Click here to enter text.
17. Click here to enter text.
Other explanation: Click here to enter text.

Created Tuesday, February 17, 2015
Page 1
General information
General information | Organization Rebuilding Together Valley of the Sun
General information | Contact First name Kate
General information | Contact Last name Warren
General information | Contact e-mail kate@rebuildingtogetherphx.org
General information | Contact phone number 4807740237
Address
Address | Street 2123 S Priest Dr, Ste 213
Address | City Tempe
Address | State Arizona
Address | ZIP Code 85282
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
$10000.00
The Gila River Indian Community offers multi-year awards. If your organization is requesting a
multi-year grant for this project or program, enter the amount to be requested each year.
Amount
Year 1 $
Year 2 $
Year 3 $
Year 4 $
Year 5 $
Page 1

Gila River Indian Community Grant Application
Cover Sheet
Municipality Information
Date of Application: 1/23/2015
Name of City, Town or County: Maricopa County
Mayor (City or Town) or Board of Supervisor’s Chairman (County): Steve Chucri
Mailing Address: 301 W Jefferson, 10th Floor
City: Phoenix State: Arizona Zip Code: 85003
Acknowledgement of Submission by Municipality Representative:
Typed Name: Amanda Nash Signature:
Applicant Information
Department/Organization Name: Rebuilding Together Valley of the Sun
Application Contact Person: Kate Warren Title: Associate Director
Phone Number: 480-774-0237
Mailing Address: 2123 S Priest Dr., Suite 213
City: Tempe State: Arizona Zip Code: 85282
Email Address: Kate@rebuilding Togetherphx.org
Project Information
Project Name: Arizona Ramp Project
Purpose of Grant: Fund the materials needed to build exterior wooden ramps for low-income home owners
Priority Funding Area Healthcare
Annual amount requested $10,000
Number of years that funding is requested (1-5) 1
Total amount requested (annual amount x # of $10,000
years)
Has your organization received funding from Gila No
River Indian Community in the Past? If yes,
please list each year and amount
Geographic area served Metropolitan Phoenix Area
For Office Use Only:
Data Entry
Receipt
Evaluation

Gila River Indian Community Grant Application

Gila River Indian Community Grant Application
Project Budget
Budget Period: Click here to enter text.
Proposed Budget Expense Amount Amount In Kind Total Budget
requested from requested or contributions
(list each budget item) GRIC secured from
other funders
1. 2x4 wood & 4x4 wood $5000 $14,500 $500 $20,000
2. Plywood $2500 $ 5,000 $0 $7,500
3. Drill bits and miscellaneous tools $1000 $ 1,500 $500 $3,000
4. Program Inspection – support $ 500 $ 750 $0 $1,250
and mileage
5. Program manager to oversee $0 $15,000 $0 $15,000
inspections (about 16 hours/ week)
6. Skilled Volunteer leaders $0 $0 $0 $0
7. Click here to enter text. $0 $0 $0 $0
8. Click here to enter text. $0 $0 $0 $0
9. Click here to enter text. $0 $0 $0 $0
10. Click here to enter text. $0 $0 $0 $0
11. Click here to enter text. $0 $0 $0 $0
12. Click here to enter text. $0 $0 $0 $0
13. Click here to enter text. $0 $0 $0 $0
14. Click here to enter text. $0 $0 $0 $0
15. Click here to enter text. $0 $0 $0 $0
16. Click here to enter text. $0 $0 $0 $0
17. Click here to enter text. $0 $0 $0 $0
Total Budget $10,000 $36,750 $1,000 $46,750

Gila River Indian Community Grant Application
Project Budget Detail
Please provide a narrative description for each of the project budget items.
1. Basic building supplies are purchased in bulk amounts to maximize purchasing power
2. We use construction grade plywood, and treated 4x4 pieces in order to maximize the ramp longevity.
3. Basic screws and drill bits need to be regularly purchased. We have received some tools in donation, but
with the number of volunteers working with the tools, batteries need to be replaced more regularly.
4. Rebuilding Together supports ramp builds through out the Phoenix area. Each home may be visited 2-3 by
a program manager and construction crew prior to building a ramp. Funding is required to pay for fuel and
vehicle upkeep to inspect homes and deliver material.
5. Staffing is required to oversee homeowner applications and inspections. This requires a portion of existing
staff time.
6. Click here to enter text.
7. Click here to enter text.
8. Click here to enter text.
9. Click here to enter text.
10. Click here to enter text.
11. Click here to enter text.
12. Click here to enter text.
13. Click here to enter text.
14. Click here to enter text.
15. Click here to enter text.
16. Click here to enter text.
17. Click here to enter text.
Other explanation: Click here to enter text.

Rebuilding Together Valley of the Sun (RTVOS) is submitting the information below in consideration of the
Gila River Indian Community grant.
Rebuilding Together, Our Mission, and Work in the Community:
Home by Home, Block by Block, Rebuilding Together is rebuilding homes and communities nationwide. For
almost 25 years, Rebuilding Together has provided extensive home rehabilitation and modification services to
homeowners in need.
RTVOS is one of almost 200 affiliated non-profits bringing together 200,000 volunteers to complete nearly
10,000 service projects each year. Rebuilding Together is the nation’s leading nonprofit in preserving
affordable homeownership by repairing the homes of low-income, seniors, veterans, and disabled persons1.
The mission at RTVOS is to engage community partners and volunteers in the revitalization of neighborhoods.
Through home repair, modifications and improvements, RTVOS provides needy low-income senior, veteran
and disabled individuals with safer, more independent, and comfortable lives.
Since 1991, RTVOS has engaged more than 48,000 volunteers from nearly 500 organizations. RTVOS has
reinvested more than $7 million in free repairs to 1,900 homes and 60 nonprofit facilities in Maricopa County.
Signature programs include the Arizona Ramp Project, Senior Fall Prevention Program (installing home safety
modifications), Paint-a-Thon, National Rebuilding Day (project to complete in-depth home repairs on select
homes), and special volunteer projects to improve community and non-profit facilities2.
For every dollar ($1) donated to RTVOS, two and half dollars ($2.50) has been reinvested to the projects
throughout Maricopa County. Collectively, the Rebuilding Together network has reinvested over $1.5 billion
to the communities where we serve. With the help of 48,000 volunteers (everyday citizen volunteers, skilled
tradespeople, local business and major corporate partners), RTVOS has improved the quality of life for
thousands of low-income homeowners each year. Our work has positively affected the condition of the
surrounding community as well - through community center rehabilitation, community gardens, building
playgrounds, partnerships with organizations focused on energy efficiency, sustainable programming,
volunteer/citizen engagement, and education.
Arizona Ramp Project goals and strategies and how it will address identified need
The goal of the Arizona Ramp project is to build 45 exterior wooden ramps, over 12 months, for low-income
seniors who have become homebound due to having steps in front of their home. The funding from GRIC will
assist with 12-15 of those ramps.
In 2011, RTVOS began a concentrated effort to reach out to the elderly or disabled in mobile home parks in
order to provide the fall prevention modifications. RTVOS has met many residents who have truly ‘aged-in
place’. Most mobile homes have 3-4 steps outside their home that were easily navigated when they moved
into the home. Unfortunately, over time homeowners age and medical needs increased. The same steps have
restricted navigating their movement inside and outside of their home. Many seniors and disabled families
requesting a ramp have limited mobility and require the use a walker or cane. Their only outdoor activities
include leaving their homes for medical appointment and other limited needs. Through RTVOS’s programs of
Senior Fall Prevention Services and Paint-a-thon, our staff and volunteers have encountered disabled and/or
elderly low-income Arizonans who have become homebound.
In the spring of 2013, Rebuilding Together began the Arizona Ramp Project to build simple yet safe and stable
wooden exterior ramps. Since the inception of the program 18 months ago, Rebuilding Together and volunteer
groups have assisted over 65 homeowners with wooden ramps. The goal for the first 12 months was to build
35 ramps and we were able to build 42 ramps.
2123 South Priest Drive, Suite 213 ▪ Tempe, AZ 85282 ▪ 480.774.0237 (phone) ▪ 480.774.0236 (fax)
www.rebuildingtogetherphx.org 1

Rebuilding Together completes this work by harnessing the energy of a willing volunteer crew. Therefore, an
immeasurable benefit of the Arizona Ramp Project is connecting skilled volunteers with their neighbors who
are low-income, elderly, disabled and may be in need of more assistance than just a ramp. By bringing semi-
skilled people in direct contact with those in need, the community will be strengthened through new
friendships, care for others, and reducing some of the isolation the disabled or elderly may feel by being
homebound.
Satisfy one or more of the priority funding identified by Gila River Indian community
Rebuilding Together is applying for the GRIC grant under the priority funding of healthcare. For many elderly
people living in manufactured homes, their ability to stay mobile is greatly restricted by their inability to safely
get in and out of their home. As seen in some of the stories below, many elderly homeowners have become
homebound due to the real potential of falling, or their fear of using stairs. For the elderly, falling is a very real
risk and has a significant health care cost. According to the CDC, one in three people over the age of 65 will
fall, and as people age, it may take up to 12 months to recover from a fall. Rebuilding Together is working to
provide safer homes that minimize the potential of falls by providing safe wooden ramps for those in need.
Target Population
The average homeowner served by RTVOS’ programs is 72 years old or disabled with an annual income of
$17,359, and many are women living alone. Through the Fall Prevention Program and Paint-a-Thon, RTVOS
supports 450-500 very low-income homeowners each year.
The stories we hear from low-income homeowners are very similar. Rather than attempting to use the stairs,
formerly independent seniors choose to stay inside and only go out when their medical conditions dictate.
Many elderly living in manufactured home communities are living alone and have found that both their
mobility has declined at the same time the quality of their exterior stairs have declined. In previous years they
may have family or a spouse to assist them with the repairs, but as lives get busy there are less people around
to assist them in their daily care. The family may assist with grocery shopping or taking the parent to the
doctor, but they fail to notice that the elderly person is not comfortable getting up and down their stairs when
they are alone. The elderly homeowner does not want to be a burden or appear to be in need. The end result
is very similar; the elderly homeowner limits their trips outside and over times finds themselves more and
more restricted to their home, losing contact even with neighbors.
We recently built a ramp for an 86 year old widow, Eloise. When we met her she was caring for her daughter
who was recovering from a double bypass. Both the mother and daughter were very kind and insisted they
were able to take care of themselves, but glad for a ‘little assistance.’ When pushed a little further about her
ability to get in and out, Eloise admitted it had been several weeks since she had gone outside for anything
other than a doctor’s appointment. She couldn’t risk that she might fall going down the stairs when she was
needed to care for her daughter.
Another homeowner story is about a man who had a stroke and recovery was slow. His mobility was restricted
and mandated the use of a walker or a wheelchair to navigate their way around the home. He became reliant
upon his wife to carry the walker up and down and to provide stability. Unfortunately while he was heading to
a doctor’s trip he fell on those stairs. He vowed he was not going to the doctor’s office any more; they’d just
have to come to him. Thankfully we were able to build a ramp and now although recovery is slow, he and his
wife can get back out and be a part of their community.
One couple found that using the walker on the stairs was too difficult, so instead, the 78 year old wife carried
her 80 year old husband down the three steps on her back. Even for a young, able-bodied person this would be
a challenge. The wife was exhausted and very concerned about her own safety. The night before the RTVOS
volunteer crew arrived to install the ramp the husband had another medical emergency and went to the
2123 South Priest Drive, Suite 213 ▪ Tempe, AZ 85282 ▪ 480.774.0237 (phone) ▪ 480.774.0236 (fax)
www.rebuildingtogetherphx.org 2

hospital. As RTVOS volunteers finished the ramp, we learned that he could only return to his home in a
wheelchair. Without the ramp from RTVOS, he would unable to live at home with his wife.
The Identified Need for the Arizona Ramp Project
The need for the Arizona Ramp Project is to build exterior house ramps in Maricopa County for low-income
seniors and disabled individuals who are no longer able to safely get in and out of their homes due to
challenges in navigating the exterior stairs. RTVOS is requesting $10,000 to support this ongoing program
program and meet the increasing needs of an aging population in the communities we serve. The key
indicators of the aging population include Phoenix’s aging population (over 65) will double in the next 40
years and Arizona expects to have a projected growth of 114% from 2000 – 20303. As Arizona’s elderly
population increases, RTVOS also anticipates that the most vulnerable population to falling will also grow
(including the disabled and women living alone). Approximately 15% of older adults who live independently
are in manufactured home communities4. For this vulnerable population, whose desire is to live independently
in their own home, the costs of home maintenance and safety modifications are well outside their living
budget.
RTVOS received quotes to build a basic 24’ ramp from a local contractor of $1,780 ($70/foot)5. For most low-
income seniors this is well outside their budget.
New or continuing program
This program began April 2013 and continues with 3 ramps built each month with volunteer crews. Our goal
is to keep the program functioning at the rate of building one ramp a week for 9 months of the year.
Project Timeline
We currently have a list of 35 homeowners that we are assessing for a ramp. Unfortunately we cannot always
build a ramp for the homeowner due to safe distance restrictions, other house concerns, or other barriers to the
ramp.
Partnerships and Collaborations
The Arizona Ramp Project was launched through the assistance of a 3 year grant from the Virginia Piper
Foundation. This funding will expire in 2016 and therefore we are looking for additional partners to support
the program.
Volunteer groups come from corporations such as Wells Fargo, Honeywell, Go Daddy, Blue Cross Blue Shield
and other groups looking to assist the community through a simple program. RTVOS regularly collaborates
with local municipalities, senior centers, physical therapists, and social workers to identify low-income seniors
in need of services. We also collaborate with social services agencies that focus on the elderly, such as
Maricopa County S.A.I.L. program, Area Agency on Aging, Arizona Fall Prevention Coalition members, and
other social and medical professionals. RTVOS also reaches out to organizations that support the disabled
through Muscular Dystrophy Association, Easter Seals, Military Veterans, VA Hospitals and US Vets. RTVOS
engages managers of 55+ communities (Manufactured Home Parks) because often they have the unofficial job
of the home park social worker. RTVOS regularly presents its program to home park managers at the Arizona
Manufactured Home Community annual conference. RTVOS targeted outreach anticipates continuing to
expand its program awareness to a number of people in need of RTVOS programs.
Plans for partial funding
The average total cost to build a ramp, including materials, homeowner inspection, and support is $800. With
funding through the Gila River Indian Community Grant Rebuilding Together will be able to build 12-15
ramps. We are only able to build as many ramps as what we have funding for. Rebuilding Together does our
2123 South Priest Drive, Suite 213 ▪ Tempe, AZ 85282 ▪ 480.774.0237 (phone) ▪ 480.774.0236 (fax)
www.rebuildingtogetherphx.org 3

best to leverage donations of tools, materials and where possible to reduce the overall cost of a ramp build in
order to support more homeowners.
Sustainability
We will sustain the activities through targeted increased individual donations, sponsored volunteer group
projects and other grant funders over the next three years. Over the past several years, RTVOS has developed
a business model that is dependent upon corporate funded projects, special grants, and revenue from the sale of
rehabilitated homes for low to moderate first time homeowners. Through the Arizona Ramp Project, RTVOS is
changing this business model with a greater effort to encourage individual donations.
The new business model will continue to maximize the strength of managing funded corporate projects while
growing its individual donor base to support the program. The Arizona Ramp Project will offer volunteers two
different ways to become involved. Groups wanting a managed and supervised project event day may request
a fixed cost project similar to the community service team building projects already developed by Rebuilding
Together. The cost of these project days will be dependent upon the number of volunteers involved and
whether additional home repair/painting work is included.
The second model for groups without the initial cost is a ‘Pay-it-Forward’ ramp project. The ‘Pay-it-Forward’
ramp build days will be led by skilled volunteer leaders, without t-shirts or hospitality. The ‘Pay-it-Forward’
ramp build days distinguishes itself with an appeal for donations through the project day introduction, thank
you/wrap-up, and written materials. The volunteer contact information will be retained, with their approval,
for regular on-line newsletters and an annual program appeal. RTVOS will also incorporate an easy to use on-
line donation process that can collect donations immediately. Regardless of a group is ability to fully fund the
material cost of a ramp, it will not restrict helping a neighbor in need.
Outcome Measurement
RTVOS evaluates success of the Arizona Ramp Project by the number of seniors and disabled Arizonans we
serve in Maricopa County. We anticipate utilizing similar application and tracking systems as our current
Senior Fall Prevention Program. This includes a preliminary needs assessment, and general questions
including income, household size, ethnicity, etc. We track every application received through completion.
Quantifiable Measurements for 12 month Funded by Total Ramps
GRIC
Number of ramps built in Maricopa County 15 45
On behalf of RTVOS and those we serve, thank you for your continued interest in helping us support our
neighbors across Phoenix. We have not applied to any.other tribe for state shared revenue for this or any other
project.
2123 South Priest Drive, Suite 213 ▪ Tempe, AZ 85282 ▪ 480.774.0237 (phone) ▪ 480.774.0236 (fax)
www.rebuildingtogetherphx.org 4

1
www.rebuildingtogether.org – Rebuilding Together National Office website
2 www.rebuildingtogetherphx.org - Rebuilding Together Valley of the Sun website
3 Arizona’s Governor’s Office on Aging. “Aging 2020; Arizona’s Plan for an Aging Population”, August 2005.
http://www.azgovernor.gov/aging/Documents/Aging2020Report.pdf
4 Center for Housing Policy “Housing an Aging Population: Are we Prepared”, 2012.
http://www.nhc.org/media/files/AgingReport2012.pdf (pages 3, 4, 9)
5 Quote to build a 24’ wooden ramp from a local contractor, from MVP Homes

Building Freedom for the Homebound
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Have you ever changed
a person’s life in a single day?
The Arizona Ramp Project hopes to do exactly that many
times throughout a year with your help. For many of our
neighbors, illness, old age, and poverty have crept upon
them and they are stranded in their homes, no longer able
to maneuver the steps outside their doors and can’t afford
to have a ramp built. Yet in 4-5 hours, 6-8 volunteers can
provide these handicapped neighbors the freedom to leave
their home again with a simple wooden ramp – the home
where the stairs have restricted them.
We prebuild wooden modular sections in the safety of our
warehouse and groups of skilled or unskilled volunteers
with the help of a supervisor put together the units, attach
the plywood deck and handrails using drills and then
watch the homeowner’s total joy when they use it for the
first time. Probably the most significant home improve-
ment project you will ever accomplish!
So how can you help?
You can support us with your time and talent by becoming
a local leader or volunteer supervisor. You can also support
us with funding, which we use to purchase the lumber and
tools for the ramp construction... approximately $800 per
average ramp. And you can also support us with your
goodwill by spreading the word about how The Arizona www.rebuildingtogetherphx.org
Ramp Project brings independence to the homebound.
Donations to Rebuilding Together Valley of the Sun are
eligible for the Arizona Working Poor Tax Credit. Please ask
your tax advisor on how you can qualify for the tax credit.
For more information
Contact us at: 480-774-0237 or
Email us at dennis@rebuildingtogetherphx.org

Created Wednesday, February 18, 2015
Updated Monday, March 09, 2015
Page 1
General information
General information | Organization Community Information & Referral
General information | Contact First name Catherine
General information | Contact Last name Rea
General information | Contact e-mail crea@cir.org
General information | Contact phone number 602.263.8845
Address
Address | Street 2200 N. Central Ave Suite 211
Address | City Phoenix
Address | State Arizona
Address | ZIP Code 85004
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
$390,000
The Gila River Indian Community offers multi-year awards. If your organization is requesting a
multi-year grant for this project or program, enter the amount to be requested each year.
Amount
Year 1 $78,000
Year 2 $78,000
Year 3 $78,000
Year 4 $78,000
Year 5 $78,000
Page 1

Created Thursday, February 19, 2015
Updated Monday, March 09, 2015
Page 1
General information
General information | Organization Maricopa County Department of Transportation
General information | Contact First name Theresa
General information | Contact Last name Jones
General information | Contact e-mail theresajones@mail.maricopa.gov
General information | Contact phone number 6025061630
Address
Address | Street 2901 W. Durango Street
Address | City Phoenix
Address | State AZ
Address | ZIP Code 85009
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
$255,653
The Gila River Indian Community offers multi-year awards. If your organization is requesting a
multi-year grant for this project or program, enter the amount to be requested each year.
Amount
Year 1 $
Year 2 $
Year 3 $
Year 4 $
Year 5 $
Page 1

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Gila River Indian Community Grant Application
Cover Sheet
Municipality Information
Date of Application: 3/5/2015
Name of City, Town or County: Maricopa County
Mayor (City or Town) or Board of Supervisor’s Chairman (County): Steve Chucri
Mailing Address: 2901 W. Durango Street
City: Phoenix State: Arizona Zip Code: 85009
Acknowledgement of Submission by Municipality Representative:
Typed Name: Amanda Nash Signature:
Applicant Information
Department/Organization Name: Maricopa County Department of Transportation
Application Contact Person: Theresa Jones Title: Intergovernmental Coordinator
Phone Number: 602.506.1630
Mailing Address: 2901 W. Durango Street
City: Phoenix State: Arizona Zip Code: 85009
Email Address: theresajones@mail.maricopa.gov
Project Information
Project Name: Alma School Road Multi-use Path
Purpose of Grant: Provide a safer traveling facility and enhanced access for the general public
Priority Funding Area Transportation
Annual amount requested $255,653
Number of years that funding is requested (1-5) 1
Total amount requested (annual amount x # of $255,653
years)
Has your organization received funding from Yes
Gila River Indian Community in the Past? If yes,
please list each year and amount
Geographic area served District One of Maricopa County
For Office Use Only:
Data Entry Receipt Evaluation

Gila River Indian Community Grant Application
Narrative
1. Briefly describe the organization's mission, history and goals.
The Maricopa County Department of Transportation (MCDOT) plans, designs, constructs, and maintains
roadways within the county’s unincorporated areas. MCDOT’s goals are to perform in a collaborative,
innovative, efficient and effective manner to deliver safe, cost-effective infrastructure that is responsive to
MCDOT’s customers. MCDOT’s mission is to provide transportation infrastructure and related services to the
people within Maricopa County so they can live, conduct business and travel in a safe and clean environment.
MCDOT has provided transportation services to the citizens of Maricopa County for nearly a century.
2. Describe the goals and activities of the proposed project.
Goal/Activity Description
Goal 1: Provide access for people with disabilities
Goal 2: Provide enhanced access for the general public
Goal 3: Provide a safer traveling facility for the general public
Activity Construct a multi-use path parallel to
South Alma School Road from Halley Drive to East Riggs Road in Sun Lakes, AZ
3. Describe how the proposed project satisfies one or more of the priority funding areas
The proposed project satisfies the transportation priority funding area. The multi-use path will serve as part of
a transportation circulation system that supports multiple recreation opportunities.
4. Identify the needs/problems to be addressed, target population and number of people to be served by
the project.
The creation of the multi-use path serves to provide access for people with disabilities and enhanced access
and a safer traveling facility for the general public. Additionally, the multi-use path serves to mitigate safety
concerns that have been articulated to the Maricopa County Board of Supervisors related to golf carts
travelling along East Riggs Road. The speed limit on Alma School Rd south of Riggs Rd is 35 mph, and golf carts
currently utilize Alma School Rd for travel. The speed limit on Alma School Rd north of Riggs Road is 45 mph,
and golf carts are restricted from driving on the roadway. However, golf cart drivers frequently drive on Alma
School Rd north of Riggs Road, posing a threat to both themselves and to the travelling public on Alma School
Rd. Golf cart drivers could also utilize the multi-use path; thus, the multi-use path will provide a safe
alternative mode of transport for a variety of individuals.
Sun Lakes is a census-designated place in District One of Maricopa County. The population was 13,975 at the
2010 census, and is considered an active adult community. All members of the travelling public can access
and utilize the multi-use path. The primary users of the multi-use path will most likely include the 13,975
residents of Sun Lakes; however, all members of the traveling public will benefit from safer roadway
conditions on South Alma School Rd.

Gila River Indian Community Grant Application
5. Define the projects as a new or continuing program.
The proposed project is a new project.
6. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
Project Activity Completion Date
Scoping May 2015*
Design June 2016 *
Construction July 2016*
Completion September 2016*
* Indicates a flexible date
7. Identify other organizations, partners or funders participating in the project and their roles.
MCDOT will provide funding for right-of-way acquisition, scoping and design labor, engineering services, public
outreach labor, maintenance, utility relocation, environmental services and clearances, and contingency
funding for unseen problems. MCDOT will contribute approximately $179,046, or 41% of funding for the
project.
8. Would you be able to implement the proposed plan if your organization received partial funding for this
project?
Yes.
9. Describe your plan for project sustainability beyond the grant period.
Routine and long-term maintenance of the multi-use path comprise the key components of project
sustainability beyond the grant period. The project will be included in MCDOT’s maintenance system, and
MCDOT staff will perform all routine and long-term maintenance. Routine maintenance may include: grass-
cutting, brush-trimming, clearing of culverts and drains, spraying, weeding, and minor repairs. Long-term
maintenance may include inspection of structures and resurfacing (approximately every ten years).
10. Describe your plan to document progress and results.
The scoping phase of the project will result in a detailed and comprehensive account of deliverables, tasks,
costs and deadlines that will be extensively outlined in the project scoping document. Project activities will
correspond to deadlines set forth in the scoping document throughout the duration of the project. The
project manager will schedule meetings as needed and required to disseminate project tasks and document
progress.
11. Indicate any application to and/or awards made by a tribe other than the Gila River Indian
MCDOT has not applied for funding from any other tribes for FY2015. MCDOT anticipates applying for a Fort
McDowell Yavapai Nation 12% gaming grant in Spring 2015 for a different project.

Gila River Indian Community Grant Application
Project Budget
Budget Period: December 1, 2015 – December 31, 2016
Proposed Budget Expense Amount Amount In Kind Total Budget
(list each budget item) Requested from requested or contributions
GRIC secured from
other funders
1. Subgrade preparation (5,673 SQ YD) $14,182.00 $0 $0 $14,182.50
2. Concrete sidewalk $170,190.00 $0 $0 $170,190.00
std det 230 8' wide x 4' thick (5,673 SQ YD)
3. Borrow excavation (5,673 SQ YD) $22,124.00 $0 $0 $22,124.00
4. Relocate fire hydrant (2 each) $3,000.00 $0 $0 $3,000.00
5. Relocate cable riser (1 each) $850.00 $0 $0 $850.00
6. Concrete sidewalk ramp $9,000.00 $0 $0 $9,000.00
std det 231, type "A" modified (6 each)
7. Remove & salvage traffic signal (3 each) $300.00 $0 $0 $300.00
8. Remove traffic pole foundation (3 each) $300.00 $0 $0 $300.00
9. Flat sheet aluminum diamond grade (3 each) $120.00 $0 $0 $120.00
10. Pole foundation "A" (2 each) $1,000.00 $0 $0 $1,000.00
11. Pole foundations type “J” or “Q” (1 each) $1,500.00 $0 $0 $1,500.00
12. Type "A" signal pole 18' mast arm (2 each) $920.00 $0 $0 $920.00
13. Type "Q" signal pole 18' mast arm (1 each) $250.00 $0 $0 $250.00
14. Pedestrian push button (2 each) $200.00 $0 $0 $200.00
15. 12" signal indication type "F" (3 each) $600.00 $0 $0 $600.00
16. Rewire aerial signal head (4 each) $1,800.00 $0 $0 $1,800.00
17. Lumininare, 12, mast arm (1 each) $120.00 $0 $0 $120.00
18. Remove pull box (2 each) $250.00 $0 $0 $250.00
19. Metro street sign (2 each) $500.00 $0 $0 $500.00
20. No. 7 pull box/with extension (2 each) $1,000.00 $0 $0 $1,000.00
21. Removal of existing improvements $4,542.00 $0 $0 $4,542.00
22. Traffic control $6,813.00 $0 $0 $6,813.00
23. 15% contingency for unseen problems $0 $0 $34,066.00 $34,066.00
24. Right-of-way acquisition $5,000.00 $0 $20,000 $25,000.00
25. MCDOT Scoping & Design Labor $0 $0 $50,000 $50,000
26. Engineering Services Labor $0 $0 $35,000 $35,000
27. Utilities relocation $5,000 $0 $15,000 $20,000
28. Environmental review and clearance $6,000 $0 $14,000 $20,000
29. Public outreach: flyers & mailings $92.00 $0 $ $92.00
30. Public outreach: labor $0 $0 $980.00 $980.00
31. Maintenance: materials and labor $0 $0 $10,000.00 $10,000.00
Total Budget $255,653 $0 $179,246 $434,699.00

Gila River Indian Community Grant Application
Project Budget Detail
Please provide a narrative description for each of the project budget items.
1. Pavement performance can be largely attributed to the performance of its foundation, which is
comprised of the subgrade and base layers. Base and subgrade layers must provide adequate and
moisture resistant strength and modulus, in addition to durability and stability.
2. The multi-use path will be constructed using a composite material composed mainly of water,
aggregate, and cement (concrete).
3. Borrow excavation may include excavation of all normal earth materials such as loam, silt, gumbo,
peat, clay, soft shale, sand, gravel and/or fragmentary rock.
4. The project requires the relocation of two (2) fire hydrants.
5. The project requires the relocation of one (1) cable riser. Cable Risers are aluminum ladder-like
structures designed to support and enclose cables.
6. The project requires six (6) sidewalk ramps. These ramps will replace the smaller ramps currently in
existence, and will accommodate the anticipated additional users of the multi-use path. Curb ramps
are critical for providing access between the sidewalk and the street.
7. The creation of the multi-use path will result in the relocation of three existing traffic signals. The
current traffic signals will be removed, salvaged and replaced with new traffic signals at different
locations. The new traffic signals will consist of: signal pole mast arms, pedestrian push buttons,
signal indication types, signage composed of flat sheet aluminum diamond grade materials, and
signage of the metro street sign variety.
8. Please see number 7 above.
9. Please see number 7 above.
10. Please see number 7 above.
11. Please see number 7 above.
12. Please see number 7 above.
13. Please see number 7 above.
14. Please see number 7 above.
15. Please see number 7 above.
16. Please see number 7 above.
17. Please see number 7 above.
18. Due to traffic signal relocation, existing pull boxes will be removed, and new pull boxes will be
constructed. Pull boxes are installed in an accessible place and are used to run conduit to facilitate
the pulling in of wires or cables.
19. Please see number 7 above.
20. Please see number 18 above.
21. Removal of existing improvements consists of removal and disposal of various existing improvements,
such as pavements, structures, pipes, conduits, curbs and gutters, and other items necessary for the
creation of the multi-use path.

Gila River Indian Community Grant Application
22. Traffic control involves directing vehicular and pedestrian traffic around the construction zone, thus
ensuring the safety of emergency response teams, construction workers and the general public.
23. In an effort to mitigate unseen problems, best practices used when constructing a project suggest that
a contingency amount of 15% of total construction costs should be allotted when planning
construction projects.
24. Right-of-way acquisition includes the acquisition of property and property rights, together with the
engineering costs necessary to advance right-of-way acquisition.
25. Scoping labor will be performed by MCDOT Engineering staff and consultants, and consists of a
comprehensive and detailed summary of the technical details of how the multi-use path will
ultimately be constructed. Design labor will be performed by MCDOT Engineering staff and consists of
designing the multi-use path.
26. Engineering services labor will be performed by MCDOT staff and consultants and will include: geotech
construction services, plan review and surveying.
27. Utility relocation involves identification and possible relocation of existing facilities that may be in
conflict with the proposed multi-use path.
28. The main purpose of the environmental clearance is to assess the impact of the planned project on
the environment and people and to try to abate/minimize the same.
29. Informational flyers and mailing will be part of the public awareness campaign to notify the public
about the project.
30. MCDOT Communications staff will provide labor for public outreach that may include: sending e-mail
notifications to interested parties; speaking and meeting with members of the public, Homeowner
Associations, elected officials, and media; website notifications; and, other publicity related endeavors
as needed and required.
31. Maintenance includes routine and long-term maintenance for a five year period.