14121-CONTRACT.DOC

SERIAL 14121-S YORK CHILLER MAINTENANCE, REPAIR AND OVERHAUL
DATE OF LAST REVISION: March 25, 2015 CONTRACT END DATE: March 31, 2017
CONTRACT PERIOD THROUGH MARCH 31, 2017
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for YORK CHILLER MAINTENANCE, REPAIR AND OVERHAUL
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maricopa County activities as awarded by Maricopa County on March 25, 2015 (Eff. 04/01/15).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
Wes Baysinger, Chief Procurement Officer
Office of Procurement Services
DW/at
Attach
Copy to: Office of Procurement Services
Don Jeffery, Facilities Management
Christian Jonson, Facilities Management
(Please remove Serial 08104-S from your contract notebooks)

SERIAL 14121-S
JOHNSON CONTROLS, INC., 2032 WEST 4TH STREET, TEMPE, AZ 85281
COMPANY NAME: Johnson Controls, Inc.
DOING BUSINESS AS (DBA) NAME: Same
MAILING ADDRESS: 2032 West 4th Street , Tempe, AZ 85281
REMIT TO ADDRESS: P O Box 730068, Dallas, TX 75373
TELEPHONE NUMBER: 480-517-3543
FACSIMILE NUMBER: 480-967-5213
WEB SITE: www.jci.com
REPRESENTATIVE NAME: Gary H. Whetstone
REPRESENTATIVE TELEPHONE NUMBER: 602-550-1279
REPRESENTATIVE E-MAIL: Gary.H.Whetstone@jci.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
PAYMENT TERMS:
NET 30 DAYS
WATER COOLED CHILLERS
Rental Per
Quarterly Annual Week / Per
Title PM PM Ton Description Bidder Notes
West Court $910.00 $4,120.00 $20.00 West Court Building # 3301 111 Attachment B -
Building # 3301 South 3rd Avenue Phoenix, AZ Agreement Page
(Chiller # 1) Brand = York
Model = YKGDGDH8-CYD
West Court $910.00 $4,120.00 $20.00 West Court Building # 3301 JCI- Fact Sheet for
Building # 3301 111 South 3rd Avenue Maricopa County
(Chiller # 2) Phoenix, AZ
Brand = York
Model = YKGDGDH8-CYD
West Court $910.00 $4,120.00 $20.00 West Court Building # 3301 JCI- Safety Pre Bid
Building # 3301 111 South 3rd Avenue FAQs
(Chiller # 3) Phoenix, AZ
Brand = York
Model = YKGDGDH8-CYD

SERIAL 14121-S
JOHNSON CONTROLS, INC., 2032 WEST 4TH STREET, TEMPE, AZ 85281
Rental Per
Quarterly Annual Week / Per
Title PM PM Ton Description Bidder Notes
West Court $910.00 $4,120.00 $20.00 West Court Building # 3301 JCI Org Chart for
Building # 3301 111 South 3rd Avenue Maricopa County
(Chiller # 4) Phoenix, AZ
Brand = York
Model = YKPBPBH2-CUC
Juvenile-SE $910.00 $4,060.00 $25.00 Juvenile-SE Building # 2856 JCI- Technician
Building # 2856 1810 South Lewis Qualifications &
(Chiller # 1) Mesa, AZ Certification
Brand = York
Model = YKCPCPQ4-CNG
Juvenile-SE $910.00 $4,060.00 $25.00 Juvenile-SE Building # 2856 Annual inspection
Building # 2856 1810 South Lewis includes user taxes
(Chiller # 2) Mesa, AZ on parts only
Brand = York
Model = YKCPCPQ4-CNG
Juvenile-SE $910.00 $4,060.00 $25.00 Juvenile-SE Building # 2856 Vibration Analysis
Building # 2856 1810 South Lewis Street Testing &
(Chiller # 3) Mesa, AZ Certifications
Brand = York
Model = YRVCVCTO-46A
(Water-cooled screw chiller)
Jackson Street $910.00 $4,425.00 $25.00 Jackson Street Customer Service IEI- Eddy Current
Customer Center Building # 3315 Test ASNT
Service Center 601 West Jackson Street
Building # 3315 Phoenix, AZ
(Chiller # 1) Brand = York
Model = YTG0A1B2-CFG
Jackson Street $910.00 $4,425.00 $25.00 Jackson Street Customer Service JCI License- L39 &
Customer Center Building # 3315 Summary of
Service Center 601 West Jackson Street Licenses
Building # 3315 Phoenix, AZ
(Chiller # 2) Brand = York
Model = YTG0A1B2-CFG
Forensic $910.00 $4,570.00 $25.00 Forensic Science Building # JCI- Safety Pre Bid
Science 3320 FAQs & Technician
Building # 3320 701 West Jefferson Street Training Log
(Chiller # 1) Phoenix, AZ
Brand = York
Model = YTG1A1C1-CHJ
Forensic $910.00 $4,570.00 $25.00 Forensic Science Building #
Science 3320
Building # 3320 701 West Jefferson Street
(Chiller # 2) Phoenix, AZ
Brand = York
Model = YTG1A1C1-CHJ

SERIAL 14121-S
JOHNSON CONTROLS, INC., 2032 WEST 4TH STREET, TEMPE, AZ 85281
Rental Per
Quarterly Annual Week / Per
Title PM PM Ton Description Bidder Notes
Consolidated $910.00 $4,120.00 $25.00 Consolidated Downtown Justice
Downtown Courts Building # 4053
Justice Courts 620 West Jackson Street
Building # 4053 Phoenix, AZ
(Chiller # 1) Brand = York
Model = YKBBBCP5-CNF
Consolidated $910.00 $4,120.00 $25.00 Consolidated Downtown Justice
Downtown Courts Building # 4053
Justice Courts 620 West Jackson Street
Building # 4053 Phoenix, AZ
(Chiller # 2) Brand = York
Model = YKBCBDP5-CLFS
Transportation $910.00 $3,520.00 $25.00 Transportation Traffic
Traffic Operations Building # 1410
Operations 2909 West Durango
Building #1410 Phoenix, AZ
Brand = York
Model = YCWJ67S0185C46Y
(Water Cooled Screw)
AIR COOLED CHILLERS
Rental Per
Quarterly Annual Week / Per
Title PM PM Ton Description
MCSO $710.00 $2,120.00 $25.00 MCSO Warehouse / OPS Building # 6202
Warehouse / 319 West Buchanan Street / 320 West Lincoln Street
OPS Building # Phoenix, AZ
6202 Brand = York
Model = YCAL005DEC46XBASDTXLTXRL
(Air-cooled scroll chiller)
Old Chamber $710.00 $2,120.00 $25.00 Old Chamber Warehouse
Warehouse 301 South 4th Avenue
Building # 4052 Phoenix, AZ
(Chiller # 1) Brand = York
Model = YCAL0055EC46XDB5DTXAXXRLA
(Air cooled scroll chiller)
Old Chamber $710.00 $2,120.00 $25.00 Old Chamber Warehouse
Warehouse 301 South 4th Avenue
Building # 4052 Phoenix, AZ
(Chiller # 2) Brand = York
Model = YCALKOO55EC46XDBSDTXAXXRLX
(Air cooled scroll chiller)

SERIAL 14121-S
JOHNSON CONTROLS, INC., 2032 WEST 4TH STREET, TEMPE, AZ 85281
Rental Per
Quarterly Annual Week / Per
Title PM PM Ton Description
Old Chamber $710.00 $2,120.00 $25.00 Old Chamber Warehouse
Warehouse 301 South 4th Avenue
Building # 4052 Phoenix, AZ
(Chiller # 3) Brand = York
Model = YCAL0066EE46XEB/R410A
(Air cooled scroll chiller)
Serial Number = 2GXM012441
Emergency $710.00 $2,120.00 $25.00 Emergency Services Administration Building # 3801
Services 5636 East McDowell Road
Administration Phoenix, AZ
Building # 3801 Brand = York
(Chiller # 1) Model = YCAL0025EC17XDBBXTA
(Air-cooled scroll chiller)
Serial Number = 2MTM002296
Emergency $710.00 $2,120.00 $25.00 Emergency Services Administration Building # 3801
Services 5636 East McDowell Road
Administration Phoenix, AZ
Building # 3801 Brand = York
(Chiller # 2) Model = YCAL0025EC17XDBBXTA
(Air-cooled scroll chiller)
Serial Number = 2MTM002295
LABOR
Unit
Title Price Qty UofM Bidder Notes
Labor: Regular Hours - Non PM Service $105.00 1 hour Regular working hours-Journeyman
Chiller Tech
Labor: Regular Hours - Non PM Service $58.00 1 hour Regular working hours-Apprentice Tech
Labor: After Hours - Non PM Service $148.00 1 hour Journeyman Tech-After Hours
Labor: After Hours - Non PM Service $76.00 1 hour Apprentice Tech-After Hours
Labor: Weekends - Non PM Service $186.00 1 hour Journeyman Tech-Weekends/ Holidays
Labor: Weekends - Non PM Service $96.00 1 hour Apprentice-Weekends/ Holidays
Labor: Holidays - Non PM Service $186.00 1 hour
Labor: Holidays - Non PM Service $96.00 1 hour
Labor: Services Outside the Scope of $105.00 1 hour Journeyman Chiller Tech-Industrial-
Work Regular Hours

SERIAL 14121-S
JOHNSON CONTROLS, INC., 2032 WEST 4TH STREET, TEMPE, AZ 85281
ADDITIONAL PRICING
Unit
Title Price Qty UofM Bidder Notes
Trip Charge $55.00 1 per visit As applicable
Pipe Fabrication $96.00 1 hour Piping Fabrication-Welder-Regular Hours
Refrigerant Analysis $430.00 1 flat rate
Oil Analysis $187.00 1 flat rate
Vibration Analysis $700.00 1 flat rate
Evaporative Tube Brushing $1,325.00 1 flat rate
Condenser Tube Brushing Water $1,104.00 1 flat rate
Cooled
Condenser Tube Brushing Air $552.00 1 flat rate
Cooled (Coil Cleaning)
Eddy Current Testing (per Side) $950.00 1 flat rate
Marley Gearbox Repair $105.00 1 hour
Parts, Components, Chiller 25.00% 1 each
Replacements - Cost Plus
PRICING SHEET: NIGP CODE(S) 03113 & 12032
Terms: NET 30
Vendor Number: 2011001105 0
Certificates of Insurance Required
Contract Period: To cover the period ending March 31, 2017.

SERIAL 14121-S
YORK CHILLER MAINTENANCE, REPAIR AND OVERHAUL
1.0 INTENT:
The intent of this Invitation for Bids is to award a contract for a comprehensive quarterly and annual
preventive maintenance program for York Water Cooled and Air Cooled Chillers at various locations
throughout the County, to provide repairs to the equipment and related equipment (pumps, motors, and
cooling towers), and to rent chiller equipment if it becomes necessary. Overhaul/replacement services shall
be handled as a separate project.
Other governmental entities under agreement with the County may have access to services provided
hereunder (see also Sections 3.10 and 3.11, below).
The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to
ensure adequate competition on any project or task order work.
2.0 SPECIFICATIONS:
2.1 Contractor shall furnish all supervision, labor, materials, equipment, tools, chemicals,
transportation, and all effort necessary to perform the requirements herein. Parts shall be billed
separately.
2.2 Contractor shall perform three (3) quarterly and one (1) Comprehensive Annual Service and
Inspection. Frequency of schedule may be altered by Facilities Management.
2.3 WORKING HOURS:
2.3.1 Services shall be made available to the County 365 days per year. FMD may require
REGULAR service for repairs outside the normal PM scheduling period. Working hours
are defined as follows:
2.3.1.1 Regular business hours (Monday – Friday 6:00 AM – 6:00 PM)
2.3.1.2 After hours (Monday – Friday 6:00 PM – 6:00 AM)
2.3.1.3 Weekends (Saturday and Sunday, all hours)
2.3.1.4 Holidays (County holidays, all hours)
2.3.2 The Contractor shall make themselves available for unscheduled REGULAR service
between the hours of 6:00 AM - 6:00 PM, Monday through Friday. This will require a
FOUR (4) hour response time on-site. All services requested outside of these times shall
be considered AFTER HOURS but will require the same FOUR (4) hour response time
on-site.
2.4 MARK-UP FOR EQUIPMENT RENTALS:
Equipment needed for the repair and maintenance of chillers, but not normally owned by the
Contractor (i.e., cranes, jackhammers, backhoes, hoists, etc.), and therefore, must be rented are
allowable with a maximum five (5) percent mark-up. The invoice from the rental company used by
the Contractor shall be attached to the Contractor’s invoice submitted to the County.
2.5 QUARTERLY / SEMI- ANNUAL PREVENTIVE MAINTENANCE:
2.5.1 Contractor shall perform quarterly preventive maintenance as scheduled by the County. A
checklist of all inspections and tests performed (as listed below) shall be supplied to the
County. Electronic checklists would be the preferred method for submission. It shall be the
Contractor’s responsibility to maintain the chiller (main body and all components attached
to the body) and ancillary components (equipment such as but not limited to refrigerant
monitors, evacuation systems) in a manner that causes the machine to be fully functional

SERIAL 14121-S
in accordance to manufacturer’s and industry standards. The following shall be the
responsibility of the Contractor during the quarterly /semi-annual preventive maintenance
inspections if applicable:
2.5.1.1 Lubricate and adjust equipment as required by manufacturer’s
recommendations.
2.5.1.2 Inspection of electric wiring from the line side starter to its respective motor.
2.5.1.3 Inspection of refrigerant piping between two or more pieces of equipment
(excluding chilled water piping) and the insulation of the piping.
2.5.1.4 Inspect all pressure and temperature controls, thermometers, gauges, linkages,
control devices and thermostats located at equipment.
2.5.1.5 Inspection of the starters.
2.5.1.6 Check all safety switches and alarms for proper operation. This shall include,
but is not limited to:
2.5.1.6.1 High-pressure cutoff
2.5.1.6.2 Low-pressure cutoff
2.5.1.6.3 Low oil pressure switch
2.5.1.6.4 Oil pump timers
2.5.1.6.5 Flow switches
2.5.1.6.6 Pump interlocks
2.5.1.6.7 System monitor timers
2.5.1.6.8 System freeze stats
2.5.1.6.9 Vane closing switches
2.5.1.7 Check operation of all operating controls:
2.5.1.7.1 Temperature control stats
2.5.1.7.2 Motor load limit controls
2.5.1.7.3 Vane operation controls
2.5.1.7.4 Variable frequency drive units (if applicable)
2.5.1.8 Check compressor operation:
2.5.1.8.1 Performance evaluation
2.5.1.8.2 Check amperage balance
2.5.1.8.3 Check terminal lug torque
2.5.1.8.4 Check lubricating system, oil levels, and temperatures
2.5.1.8.5 Check vane operation under various loaded conditions

SERIAL 14121-S
2.5.1.8.6 Check operation of expansion valve, superheat settings
2.5.1.8.7 Check and evaluate performance of purge compressor unit (if
applicable)
2.5.1.9 Check operation of chiller unit:
2.5.1.9.1 Leak check compressor fittings and terminals
2.5.1.9.2 Leak check purge compressor (if applicable)
2.5.1.9.3 Leak check oil pump and fittings
2.5.1.9.4 Leak check relief valves and rupture disk
2.5.1.10 Check operation of main starter:
2.5.1.10.1 Examine contacts on all electrical connections
2.5.1.10.2 Verify overload and trip settings
2.5.1.10.3 Test all electrical connections
2.5.2 Perform additional condenser tube brushing as required. FMD approval is required and
shall be billed at the Contractors additional brushing rates.
2.5.3 Perform additional clean/wash of any air cooled coils including chemical solution as
required. FMD approval is required and shall be billed at the Contractors additional
brushing rates.
2.5.4 Contractor shall complete an operations log sheet. The log sheet shall be provided by
Facilities Management and shall contain records of operational temperatures, pressures and
amperages of the chiller under various loaded conditions. The log sheet shall be attached to
the equipment in a clear envelope and maintained for one (1) year to provide analytical data
and confirm dates of service.
2.6 ANNUAL PREVENTIVE MAINTENANCE:
Provide one (1) comprehensive annual service to include preventative maintenance as outlined in
paragraph 2.7, and inspection on the equipment. Annual service/inspections shall be performed on
a schedule provided by FMD, and such services and inspections shall include, but are not limited
to:
2.6.1 Oil Analysis: This will include a full spectrum analysis to be collected under EPA
guidelines. The spectrochemical analysis will test for wear and corrosion elements in the oil
sample. This will include, but not limited to: iron, chromium, aluminum, lead, silicon, tin,
and zinc. Reported results shall be in parts per million (ppm). The Karl Fisher method shall
determine the water content of the oil.
2.6.2 Brush 100% of the condenser tubes.
2.6.3 Clean / wash any air cooled coils including chemical solution as required.
2.6.4 Eddy Current Test 100% of the condenser tubes no less than one time every two (2) years.
The technician performing such tests must hold a current Level 3 certification from
American Standard for Nondestructive Testing (ASNT) standard SNT-TC-1A. Proof of
such must accompany bid package.

SERIAL 14121-S
2.6.5 Brush 100% of the evaporator tubes no less than one time every five (5) years.
2.6.6 Eddy Current Test 100% of the evaporator tubes no less than one time every five (5) years.
2.6.7 Contractor must brush tubes before each Eddy Current Test is performed.
2.6.8 Vibration Analysis shall be conducted on a quarterly basis and a baseline trend established,
charted, and compared with the manufacturer’s specifications. The trend chart shall be
provided to FMD Operations & Maintenance Division Chief each quarter as part of the
quarterly preventive maintenance package. The technician performing such testing must
hold a current Level 2 certification from American Standard for Nondestructive Testing
(ASNT) standard SNT-TC-1A. Proof of such must accompany bid package.
2.6.9 Megger Insulation Test on compressor motor.
2.6.10 Complete leak check of chillers.
2.6.11 Inspect starter panel and main contacts for pitting/burring. Torque all connections and
clean starter.
2.6.12 Copy of annual inspection report (Contractor’s form) shall be forwarded to Facilities
Management Department for formal review.
2.6.13 Clean or back flush heat exchanger (VSD, SSS Applications).
2.6.14 Replace oil filter and oil return filter/driers
2.6.15 Replace coolant (After cleaning HXER, VSD, and SSS Applications).
2.6.16 Replace or clean starter air filters if applicable.
2.6.17 Contractor is required to schedule the Annual PM Service along with the current Water
Treatment Contractor (14029-RFP) concerning all chiller openings for inspection and
documentation. Any and all documentation of any findings must be submitted with the
PM Report.
2.7 It is understood that the service and maintenance provided for herein DOES NOT include the
following:
2.7.1 Responsibility for equipment room conditions or overall system performance.
2.7.2 Supplying, changing or cleaning air filters.
2.7.3 Piping other than refrigerant piping.
2.7.4 Air distribution system, including ductwork and fan casings.
2.7.5 Damage due to freezing weather.
2.7.6 Water treatment and acid cleaning.
2.7.7 Corrosion or erosion damage to water, brine, process or steam side of equipment.
2.7.8 Disconnect switches and circuit breakers.
2.7.9 Complementary equipment (for example, but not confined to, the following: cabinets,
fixtures, boxes, water supply lines, drain lines and steam lines).

SERIAL 14121-S
2.8 The Contractor will notify FMD of any worn parts found during the preventive maintenance service,
or when performing non-routine service work to maintain the chillers in good working condition.
Replacement of chiller parts shall be billed at the Contractor’s stated amount on the pricing page.
2.9 Labor pricing to perform REGULAR or AFTER HOURS repair service is not included in the
Preventative Maintenance program portion of this document. Therefore, regular/after hour’s service
repairs will be made on a time and materials basis upon approval by Maricopa County's
representative.
2.10 The County will keep equipment rooms and spaces free of materials extraneous to said system and
move any stock, fixtures, walls or partitions needed to facilitate the work called for herein.
2.11 Water treatment at the chiller sites shall be performed by a qualified water treatment firm and shall
be the responsibility of the County.
2.12 WARRANTY:
The minimum warranty period shall be twelve (12) months for parts; six (6) months for labor.
Warranty repair and/or replacement shall be performed at no additional charge to the County. All
warranty periods shall begin upon acceptance by the Using Agency.
2.13 TRIP CHARGES:
Trip charges are allowed when the contractor arrives on site at the scheduled time and is unable to
locate a County representative familiar with the work, sometimes referred to as a dead-end call --
or-- the technician examines the equipment and nothing is found to be wrong and therefore actual
labor is not required. Should this be the case, only the trip charge is allowed, no labor charges
shall be imposed on the County. Combination of trip charges and labor rates are not allowed if the
service call is legitimate and actual repair work is initiated.
2.14 RENTAL CHILLERS AND COOLING TOWERS:
2.14.1 There may be times when it is necessary to rent a chiller due to the existing machine
needing replacement and the new one may have a long order lead time, or other
functional reasons. The cost for this shall be an all-inclusive line item priced on the
Contractor’s pricing page, with written quotations for installation/removal (time and
materials), as each site does pose a degree of difficulty for access to the Contractor (i.e.,
use of a crane).
2.14.2 The chiller rate is for weekly rates only (based on a per ton charge); no daily rates. All
work to be done on regular business hours. The price shall include chilled water supply
and return hoses and electrical cable. The weekly rate shall be based on utilizing
disconnection of the existing chiller.
2.14.3 Taxes for rental chillers shall be built into the weekly bid rate.
2.15 MANDITORY CONTRACTOR QUALIFICATIONS:
2.15.1 Contractor shall be York factory authorized to perform maintenance, repairs, and retro-fits
on York commercial and industrial chillers. They must also be able to provide and maintain
current technical data, diagnostic tools and have access to all change notifications
pertaining to York chillers. Documentation from York, identifying the contractor as having
these qualifications shall be part of the bid package.
2.15.2 The Contractor shall hold all required licenses and permits as governed by the State of
Arizona. Contractor must have a State of Arizona Commercial Air Conditioning and
Refrigeration license L-39. A copy of such must accompany bid package.

SERIAL 14121-S
2.15.3 ASNT Levels 2 and 3 certified employees for performance of PM Inspection Sections 2.8
(d) (i). Proof of such must accompany bid package.
2.15.4 At least one (1) factory trained technician shall be assigned to each County work order.
2.15.5 SSTA Certification: Each technician assigned to this contract MUST have SSTA
(Southwest Safety Training Alliance) certification. The purpose of this certification is to
ensure all technical staff has received safety training that meets the OSHA Construction
Safety standards (29CFR1926), and the OSHA General Industry standards(OSHA
29CFR1910). If the contractor/bidder is currently certified, please submit copies of
certification cards of all technicians who will be assigned to this contract. If the
contractor/bidder is not currently certified, the contractor/bidder has sixty (60) days after
award to obtain certification for its technicians assigned to this contract, and must submit
copies of certification cards to the Office of Procurement Services upon completion of
certification. Failure to provide this information after award will render the contractor in
default of contract. All contractor new hires assigned to this contract must meet the same
requirements.
2.16 CONTRACTOR REQUIREMENTS:
2.16.1 The Contractors service truck fleet shall carry sufficient supply of repair parts and
equipment to perform routine chiller service and repairs. The Contractor shall have a
local shop and/or warehouse that stocks parts to keep their trucks supplied daily. As part
of the County’s due diligence, these requirements shall be verified by FMD via a formal
inspection after bid submittals and prior to bid award.
2.16.2 Contractor shall pay for all connections, installation, use, development, etc. fees and/or
charges, and obtain and pay required permits and licenses. These costs to be billed back
to the County without mark-up.
2.16.3 Employees of the Contractor
No one except authorized employees of the Contractor is allowed on the premises of
Maricopa County Buildings. Contractor's employees are NOT to be accompanied in their
work area by acquaintances, family members, assistants, or any other person unless said
person is an authorized employee of the Contractor.
2.16.4 Contractor MUST comply with all Federal E.P.A. and O.S.H.A. guidelines in effect for
each service occurrence.
2.16.5 The Contractor shall perform the work in a way to minimize disruption to the normal
operation of building tenants. Upon completion of work the Contractor is responsible for
cleaning and removing from the job site all debris, materials and equipment associated with
the work performed.
2.16.6 The Contractor shall make necessary repairs to the equipment in such a manner that does
not damage County property. In the event damage occurs to Maricopa County property, or
any adjacent property by reason of any repairs or installations performed under this
Contract, the Contractor shall replace or repair the same at no cost to the County. If
damage caused by the Contractor has to be repaired or replaced by the County, the cost of
such work shall be deducted from the monies due the Contractor.
2.16.7 In the event the work performance of the Contractor is unsatisfactory, the Contractor will be
notified by FMD and be given Four (4) hours to correct the work. Labor for all re-work will
be at no cost to the County. Any additional parts replaced shall be billed at contract pricing.

SERIAL 14121-S
3.0 PURCHASING REQUIREMENTS:
3.1 ACCEPTANCE:
Upon delivery and successful installation, the material(s) shall be deemed accepted and the
warranty period shall begin. All documentation shall be completed prior to final acceptance.
3.2 FACTORY AUTHORIZED SERVICE AVAILABILITY:
The Contractor shall have and maintain a local factory authorized service facility within the
Phoenix, Arizona metropolitan area. The facility shall be capable of supplying and installing
component parts, troubleshooting, repairing and maintaining the material(s). Minimum service
hours shall be from 8:00 A.M. through 5:00 P.M., Arizona Time, Monday through Friday.
3.3 USAGE REPORT:
The Contractor shall furnish the County a usage report upon request delineating the acquisition
activity governed by the Contract. The format of the report shall be approved by the County and
shall disclose the quantity and dollar value of each contract item by individual unit.
3.4 BACKGROUND CHECK:
Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s
Office, County Attorney's Office, Courts as well as Maricopa County general government) to
determine if the respondent is acceptable to do business with the County. This applies to (but is
not limited to) the company, sub-contractors and employees and the failure to pass these checks
shall deem the respondent non-responsible.
3.5 INVOICES AND PAYMENTS:
3.5.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. At a minimum, the invoice must provide the following
information:
3.5.2 Invoices are required to contain the following information:
 Company name, address and contact
 County bill-to name and contact information
 Building Name and Building Number
 County purchase order number
 Maximo (FMD) service call number
 Invoice number and date
 Date of service or delivery
 Description of Purchase (services performed)
 Pricing per unit of purchase
 Extended price
 Arrival and completion time
 Total Amount Due
3.5.3 Problems regarding billing or invoicing shall be directed to the using agency as listed on
the Purchase Order.
3.5.4 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/Finance/Vendors.aspx).

SERIAL 14121-S
3.5.5 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.6 APPLICABLE TAXES:
3.6.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor’s invoices.
3.6.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.
3.6.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker’s Compensation.
3.7 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
3.8 DELIVERY:
It shall be the Contractor’s responsibility to meet the proposed delivery requirements. Maricopa
County reserves the right to obtain services on the open market in the event the Contractor fails to
make delivery and any price differential will be charged against the Contractor.
3.9 POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the
terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of
the Contract.
3.10 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE)
The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful
Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County. If you do not want to grant such access to a member of $AVE,
please state so in your proposal. In the absence of a statement to the contrary, the County will
assume that you do wish to grant access to any contract that may result from this Request for
Proposal.
3.11 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s)
County currently holds ICPA’s with numerous governmental entities throughout the State of
Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase
their requirements under the terms and conditions of the County Contract. Please indicate on

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Attachment A, your acceptance or rejection regarding such participation of other governmental
entities. Your response will not be considered as an evaluation factor in awarding a contract.
4.0 CONTRACTUAL TERMS & CONDITIONS:
4.1 CONTRACT TERM:
This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of
two (2) years.
4.2 OPTION TO RENEW:
The County may, at its option and with the concurrence of the Contractor, renew the term of this
Contract up to a maximum of Four (4) additional years, (or at the County’s sole discretion, extend
the contract on a month to month basis for a maximum of six (6) months after expiration). The
Contractor shall be notified in writing by the Office of Procurement Services of the County’s
intention to renew the contract term at least thirty (60) calendar days prior to the expiration of the
original contract term..
4.3 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) days prior to the
Contract annual anniversary date. Requests for adjustment in cost of labor and/or materials must
be supported by appropriate documentation. If County agrees to the adjusted price terms, County
shall issue written approval of the change. The reasonableness of the request will be determined by
comparing the request with the Consumer Price Index or by performing a market survey.
4.4 FUEL COST PRICE ADJUSTMENT:
4.4.1 This provision provides for limited increased or decreased costs of motor fuels (fuels)
used to perform services under this Contract. This provision does not apply to burner
fuel (i.e. propane, natural gas, fuel oil, used motor oil). It applies to motor fuel only.
Fuel cost adjustments may be either positive or negative. A positive fuel cost adjustment
will result in an increase in payments to Contractor while a negative fuel cost adjustment
will result in a decrease in payments to Contractor.
4.4.2 This provision is intended to minimize risk to both parties to this Contract due to fuel cost
fluctuations that may occur during the term of this Contract. This provision is not
designed to estimate actual quantities of fuel used in providing services under this
Contract, but to provide a reasonable basis for calculating a fuel cost adjustment based on
average conditions.
4.4.3 Application of this provision will come into effect upon Contractor submittal of a fuel
cost adjustment request. A request may be submitted only when the increased cost of
fuel, established as a percentage of total contract price (base fuel cost) upon award of this
Contract, exceeds ten (10%) percent of the base fuel cost. The Contractor may request a
fuel surcharge no more than four (4) times annually, during the month(s) of March, June,
September and December. The request must be submitted no later than the tenth (10th) of
the month. Any surcharge shall be effective the first of the following month after receipt
and approval. The date of County approval of a fuel cost adjustment request shall
become the base date for any future Contractor adjustment requests.
4.4.4 Contractor shall include, as part of its price bid, the percentage of total contract price fuel
represents (e.g., fuel cost equals 10% of Contractor cost) (see also, Attachment A,
Vendor Information). This percentage will represent and establish the base fuel cost for
this Contract. The base fuel cost shall be established as the due date for submission of
proposals for this Contract. All subsequent fuel cost adjustments shall be based upon the
date the County approves a Contractor’s request for fuel cost adjustment (e.g. fuel cost

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adjustment approved by County on January 1, 2006, January 1, 2006 becomes base date
for any next Contractor request for adjustment).
4.4.5 Fuel Cost Application Requirement. The Contractor must provide documentation
including type of motor fuel and fuel invoices with price of the fuel used in providing
services under this Contract, from the month bids were due and the month of the cost
adjustment request, with any fuel cost adjustment application. The fuel cost adjustment
application must be completed with all applicable data, and signed by the Contractor.
Any cost adjustment will be calculated by the County by using the bureau of Labor
Statistics, Producer Price Index for Gasoline – WPU0571 and #2 Diesel Fuel –
WPO57303 (http://data.bls.gov/cgi-bin/surveymost?wp).
4.4.6 The fuel surcharge shall be based on the current quarterly index of the West Coast
(PADD5) Diesel (On-Highway)-All Types or Reformulated Areas Gasoline compared to
the previous quarterly index period as reported on the Energy Information Administration
(EIA) website: http://www.eia.doe.gov/
4.4.7 The computation of the fuel surcharge amount shall be determined as follows:
4.4.7.1 The fuel cost component from Attachment A (vendor information) of the
Contract with Maricopa County, multiplied by the percent of change indicated
by the EIA report from the previous index period.
4.4.7.2 Upon agreement by the County to the surcharge, the County shall issue
written approval of the change prior to any adjusted invoicing submitted for
payment.
4.4.7.3 The surcharge shall be added as a separate line item to the invoice.
4.5 INDEMNIFICATION:
4.5.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold
harmless County, its agents, representatives, officers, directors, officials, and employees
from and against all claims, damages, losses and expenses, including, but not limited to,
attorney fees, court costs, expert witness fees, and the cost of appellate proceedings?,
relating to, arising out of, or alleged to have resulted from the negligent acts, errors,
omissions, mistakes or malfeasance relating to the Contractor’s performance of this
Contract. Contractor’s duty to defend, indemnify and hold harmless County, its agents,
representatives, officers, directors, officials, and employees shall arise in connection with
any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions
or mistakes in the performance of this Contract by the Contractor, as well as any person
or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be
legally liable.
4.5.2 The amount and type of insurance coverage requirements set forth herein will in no way
be construed as limiting the scope of the indemnity in this paragraph.
4.5.3 The scope of this indemnification does not extend to any claim, damage, loss, or expense
resulting from the sole negligence of County.
4.6 INSURANCE:
4.6.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.

SERIAL 14121-S
4.6.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
4.6.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
4.6.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County’s right to coverage
afforded under the insurance policies.
4.6.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.
4.6.6 County reserves the right to request and to receive, within 10 working days, certified
copies of any or all of the herein required insurance certificates. County shall not be
obligated to review policies and/or endorsements or to advise Contractor of any
deficiencies in such policies and endorsements, and such receipt shall not relieve
Contractor from, or be deemed a waiver of County’s right to insist on strict fulfillment of
Contractor’s obligations under this Contract.
4.6.7 The insurance policies required by this Contract, except Workers’ Compensation, and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insured’s.
4.6.8 The policies required hereunder, except Workers’ Compensation, and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor’s work or service.
4.6.9 The Contractor's policies shall stipulate that the insurance afforded the Contractor shall
be primary insurance and that any insurance carried by the Department, its agents,
officials, employees or the State of Arizona shall be excess and not contributory
insurance, as provided by A.R.S. § 41-621 (E).
4.6.10 Coverage provided by the Contractor shall not be limited to the liability assumed under
the indemnification provisions of this Contract.
4.6.11 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for bodily injury, broad form property damage,
personal injury, products and completed operations and blanket contractual coverage, and
shall not contain any provision which would serve to limit third party action over claims.
There shall be no endorsement or modification of the CGL limiting the scope of coverage
for liability arising from explosion, collapse, or underground property damage.
4.6.12 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage

SERIAL 14121-S
of not less than $2,000,000 each occurrence with respect to any of the Contractor’s
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor’s work or services under this Contract.
4.6.13 Workers’ Compensation:
4.6.13.1 Workers’ Compensation insurance to cover obligations imposed by federal
and state statutes having jurisdiction of Contractor’s employees engaged in the
performance of the work or services under this Contract; and Employer’s
Liability insurance of not less than $1,000,000 for each accident, $1,000,000
disease for each employee, and $1,000,000 disease policy limit.
4.6.13.2 Contractor waives all rights against County and its agents, officers, directors
and employees for recovery of damages to the extent these damages are
covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Contractor pursuant to
this Contract.
4.6.14 Errors & Omissions:
If necessary, Commercial Umbrella insurance, which will insure and provide coverage
for errors or omissions of the Contractor, with limits of no less than $2,000,000 for each
claim.
4.6.15 Environmental/Pollution:
Contractor shall maintain Commercial General Liability Insurance (CGL) and, if
necessary, Commercial Umbrella Insurance with a limit of not less than $2,000,000 for
each occurrence with a $4,000,000 Products/Completed Operations Aggregate and a
$4,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury,
broad form property damage, personal injury, products and completed operations,
environmental and pollution damage, and blanket contractual coverage including, but not
limited to, the liability assumed under the indemnification provisions of this Contract.
4.6.16 Certificates of Insurance.
4.6.16.1 Prior to Contract Award, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County (see Exhibit 2), issued by
Contractor’s insurer(s), as evidence that policies providing the required
coverage, conditions and limits required by this Contract are in full force and
effect. Such certificates shall identify this contract number and title.
4.6.16.2 In the event any insurance policy (ies) required by this contract is (are) written
on a “claims made” basis, coverage shall extend for two years past completion
and acceptance of Contractor’s work or services and as evidenced by annual
Certificates of Insurance.
4.6.16.3 If a policy does expire during the life of the Contract, a renewal certificate
must be sent to County fifteen (15) days prior to the expiration date.
4.6.17 Cancellation and Expiration Notice.
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.

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4.7 ORDERING AUTHORITY:
4.7.1 Any request for purchase of product(s) shall be accompanied by a valid purchase order,
issued by Office of Procurement Services, a Purchase Order issued by the using
Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase
Card for payment.
4.8 REQUIREMENTS CONTRACT:
4.8.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid is a requirements contract. However, the Contract does
not guarantee any minimum or maximum number of purchases will be made. It only
indicates that if purchases are made for the materials contained in the Contract, they will
be purchased from the Contractor awarded that item. Orders will only be placed when
the County identifies a need and proper authorization and documentation have been
approved.
4.8.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor for actual and documentable costs incurred by the Contractor in response to
the Purchase Order. The County will not reimburse the Contractor for any costs incurred
after receipt of County notice of cancellation, or for lost profits, shipment of product prior
to issuance of Purchase Order, etc.
4.8.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from
the County Procurement Officer with written notification to follow. By submitting a bid
in response to this Invitation for Bids, the Contractor specifically acknowledges to be
bound by this cancellation policy.
4.9 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of final payment under the contract.
4.10 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contractor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days
after the order is delivered to the Contractor, and for any further period to which the parties may
agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to
the Contractor, or within any extension of that period to which the parties shall have agreed, the
Procurement Officer shall either—
4.10.1 Cancel the stop-work order; or
4.10.2 Terminate the work covered by the order as provided in the Default, or the Termination
for Convenience of the County clause of this contract.
4.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or contract price, or otherwise, and the contract shall be modified, in writing,

SERIAL 14121-S
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor.
4.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
4.12 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or
in part if the Contractor fails to:
4.12.1 Deliver the supplies or to perform the services within the time specified in this contract or
any extension;
4.12.2 Make progress, so as to endanger performance of this contract; or
4.12.3 Perform any of the other provisions of this contract.
4.12.4 The County’s right to terminate this contract under these subparagraphs may be exercised
if the Contractor does not cure such failure within 10 days (or more if authorized in
writing by the County) after receipt of the notice from the Procurement Officer
specifying the failure.
4.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
4.14 OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
4.15 SUBCONTRACTING:
4.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
4.15.2 The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates. The Subcontractor’s invoice shall be invoiced directly to the Prime Contractor,
who in turn shall pass-through the costs to the County, without mark-up. A copy of the
Subcontractor’s invoice must accompany the Prime Contractor’s invoice.

SERIAL 14121-S
4.16 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
4.17 ADDITIONS/DELETIONS OF SERVICE:
The County reserves the right to add and/or delete materials to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount
of service reduced in accordance with the bid price. If additional materials are required from a
Contract, prices for such additions will be negotiated between the Contractor and the County.
4.18 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
4.18.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy, and make use of, any and all said materials.
4.18.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
4.18.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future invoices, request for credit,
request for a check or deduction from current billings submitted by the Contractor by the
amount of the disallowance, or to require reimbursement forthwith of the disallowed
amount by the Contractor by issuing a check payable to Maricopa County.
4.19 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
4.20 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
4.21 RELATIONSHIPS:
4.21.1 In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be
construed as to create the relationship of employer and employee, co-employee,
partnership, principal and agent, or joint venture between the County and the Contractor.
4.21.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.

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4.22 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and
may be viewed and downloaded at the Governor of the State of Arizona’s website
http://www.azgovernor.gov/dms/upload/EO_2009_09.pdf which is hereby incorporated into this
contract as if set forth in full herein. During the performance of this contract, CONTRACTOR
shall not discriminate against any employee, client or any or any other individual in any way
because of that person’s age, race, creed, color, religion, sex, disability or national origin.
4.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.23.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
4.23.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
4.23.1.2 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
4.23.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
4.23.1.4 Have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
4.23.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
4.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
4.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three years, whichever is longer. I-9 forms are available
for download at USCIS.GOV.
4.24.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 4.24.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the

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County’s intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
4.25 CONTRACTOR LICENSE REQUIREMENT:
4.25.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.
4.25.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
4.26 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any unethical
conduct may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
4.26.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
4.26.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
4.27 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services. If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information in its offer and submit a
statement with its offer detailing the reasons that the information should not be disclosed. Such
reasons shall include the specific harm or prejudice which may arise. The Records Manager of the
Office of Procurement Services shall determine whether the identified information is confidential
pursuant to the Maricopa County Procurement Code and the Arizona Public Records Law.