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Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Early Head Start Budget Narrative FY 2015-2016 Personnel – $1,432,453 Includes a staff vacancy rate of 1.5% percent or $18,912 in vacancy savings All positions budgeted at 2096 hours (1 FTE) unless otherwise noted. Merit or Pay for Performance increases are currently being included in agency wide budget discussions. Currently no details are available for inclusion in the application. Should increases be approved by the governing board, salaries would be adjusted to reflect the changes made to the compensation plan. Child Health and Developmental Services Personnel FTE Category Actual Position 2.0 Program Managers and Content 2 Area Supervisor Area Experts 27.36 Site Supervisor/Teacher/Infant 3 Site Supervisor Toddler Teachers 24 Teachers 24 budgeted for 2,040 hours (97% FTE) 1.5 Mentor Teacher 28.5 8.50 Home Visitors 9 Home Base Teachers 8 budgeted for 2,096 hours 1 budgeted at 1,044 hours (.5 FTE) 37.86 Total Child Health and Developmental Services Personnel Family and Community Partnership Personnel FTE Category Actual Position 1.62 5 Family Support Specialists 1.62 Total Family and Community Partnership Personnel Fringe Benefits - $698,575 Includes a staff vacancy rate of 1.5% percent on applicable fringes or $16,067 in fringe benefit savings Social Security and Medicare Payroll Taxes, State Disability, and Unemployment – $96,452 Health, Dental, and Life Insurance – $311,635 no increase per employee for health insurance costs. Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Early Head Start Budget Narrative FY 2015-2016 Retirement – $147,010 Maricopa County contributions to the Arizona State Retirement System, at 11.6% (compared to 11.54% in FY 14). Arizona State Retirement System payments include state retirement and long-term disability. Travel – $9,000 (T/TA Funds) Out of town travel, lodging and meal costs for 5 staff to attend training, conferences, and meetings (Head Start Institutes, Zero-to-Three, NHSA conferences, Region IX Head Start trainings, CHSA trainings, NAEYC conferences, and other related Head Start trainings and conferences). The number of staff depends on costs per trip. (Staff traveling to conferences/trainings specifically related to infants/toddlers may include staff that is charged to the Head Start grant but also support Early Head Start, such as content area coordinators or managers; however the travel expenses will be charged to Early Head Start.) Supplies – $53,000 Office Supplies – $5,000 for general office and consumable supplies. Child and Family Supplies – $35,000 includes educational materials for the children and families we well as diapering and health supplies, which equals an average of $190.00 per child per year. Food Service Supplies – $9,000 includes infant formula, food and food supplies for classrooms and home-based socialization activities, and kitchen supplies for center-based classrooms. Other Supplies –$4,000 for janitorial supplies for EHS classrooms and EHS staff. Contractual – $1,640,347 ($1,584,932 Program, $55,415 T/TA Health/ Disabilities Service – $500 for health services. Delegate Agency – $1,540,847 ($1,510,432 Program Funds, $30,415 T/TA, ). See Delegate Agency budget narrative. Food Contract – $60,000 for contracts with school districts for classroom meals and home- based socializations. Other Contracts – $39,000 :( $14,000 Program Funds and $25,000 T/TA Funds) $4,000 for annual fees for Teaching Strategies child assessment system for Grantee and Delegate, and $10,000 classroom substitutes. $25,000 Mental Health Consultant (T/TA funds, see T/TA Plan). Other – $91,428 ($65,500 Program, $25,928 T/TA) Local Travel – $18,000 includes staff local travel (mileage reimbursement) to client homes, trainings, and program sites. Mileage reimbursement is paid at IRS approved rate (currently at $0.575). Training or Staff Development – $25,928 ( see T/TA plans) Facilities Maintenance - $15,000 for facility maintenance and improvements. Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Early Head Start Budget Narrative FY 2015-2016 Rent - $30,000 for facility rental costs. Early Head Start Sites Rent CARE $6,000 First Presbyterian Church $11,076 First United Methodist $4,724 Sonrise 8,200 Total $30,000 Other – $2,500 Licenses -$2,000 Child Care Licenses. $500 Translation services – translations for providing program services. Indirect Costs – $370,223 Based upon the FY16 submitted Indirect Cost Agreement of 20.2%. Non-Federal Share – $1,073,757 Maricopa County will generate $1,073,757 in non-federal share as match to the Early Head Start funds. This match is provided through donated goods and services, including volunteer services, provided by parents and community partners at both the Grantee and Delegate Agency operated programs. Supplies – $500 Value of donated child and family educational materials and program supplies; value based upon cost of items had the items been purchased. Contractual – $391,212 $385,212 Delegate Agency – Value of non-federal share (In-Kind contributions) from our Delegate Agency (see Delegate Agency’s budget narrative for more information). $6,000 Health and Disabilities – Value of donated and discounted medical and dental services provided to children, including professional services donated Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Early Head Start Budget Narrative FY 2015-2016 at program sponsored health fairs. Value based on provider’s rates for services Other – $682,045 $165,020 Rent – Value of donated classroom space; value based on appraised value (see listing below). All sites have been appraised in the last four years by an independent, certified appraiser. Donated rent also includes donated facilities for staff and parent trainings, valued at fair market value. . Site Name Rent CARE 6,426 Tempe Compadre 100,311 FPC 164 House of Refuge 21,200 Guadalupe CDC 7,938 *La Mesita 7,000 Westside Generational Center 21,981 TOTAL $ 165,020 $4,200 Local Travel – Mileage donated from parents who transport themselves and their children to home based socializations. Valued based on IRS approved rate (currently at $0.575). $512,825 Volunteers – Parent and non-parent volunteers who assist in the program, either as teacher assistants or office assistants. In addition, volunteer time is captured from parents when engaged in In-Home Curricula Tasks and Family Literacy Activities (In-Home Curricula Tasks are assigned by the teacher/home visitor to enhance the child’s experience in the Head Start). Also includes volunteer time from Policy Council members when they attend Policy Council meetings or Policy Council Committee meetings. All volunteers, except Policy Council volunteers, are budgeted at $18.89 per hour, which is the FY 15 average wage, including all fringe benefits outlined in this budget narrative, paid to Teacher Aides (FY 16 valuation will be based on average wage, including fringe benefits paid to Teachers Aides in FY 16). Policy Council volunteers are budgeted at $49.99, which is equal to the FY 16 wage paid to the Head Start Director, including the value of fringe benefits described in this budget narrative (FY 15 valuation will be based on average wage, including fringe benefits paid to Head Start Director in FY 15). In FY 14, the program generated more than $5.3 million in volunteer in- kind (HS and EHS included in this), and expects to generate a comparable amount in FY 15. The FY 16 budget is based on an average of 11 hours per month of parent volunteer time during the 11.5 months that the program operates ( parent volunteer hours), with the remaining hours provided by non-parent volunteers (2,697 hours). The program has a Volunteer Assistant Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Early Head Start Budget Narrative FY 2015-2016 that supports program staff in working with volunteers and recruits volunteer support and donations from the community. Valuing Volunteer In-Kind - Parent and non-parent volunteers without technical or professional skills, or are not donating technical or professional skills, are valued for in-kind purposes based on the average wage the program currently pays for teacher aides, including the value of all fringe benefits provided by Maricopa County as outlined in the program budget that OHS has approved. This rate is used for non-technical, non-professional volunteer services regardless if the services are provided in the classroom, at the socialization site, in a program administrative office, or at home.