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Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Head Start Budget Narrative FY 2015-2016 Personnel – $5,107,519 Includes a staff vacancy rate of 6% percent or $306,451 in vacancy savings. All positions budgeted at 2096 hours (1 FTE) unless otherwise noted. Merit or Pay for Performance increases are currently being included in agency wide budget discussions. Currently no details are available for inclusion in the application. Should increases be approved by the governing board, salaries would be adjusted to reflect the changes made to the compensation plan. Child Health and Developmental Services Personnel FTE Category Actual Position 14.0 Program Managers and 1 Child Development & Health Manager Content Area Experts 1 Quality Assurance Coordinator 1 Family Community Partnership Manager 1 Education Supervisor 1 Head Start Nurse 1 Disability Coordinator 1 Grant Contract Administrator 1 Family Engagement Supervisor 6 Area Supervisors 14 FTE Category Actual Position Teachers 4.0 4 Mentor Teachers 22.2 28 Site Supervisors 28 budgeted for 1,664 hours (79% FTE) 36.5 46 Teachers 62.7 78 46 budgeted for 1,664 hours (79% FTE) Classroom Staffing Patterns 19 Classrooms have 1 Site Supervisor, 1 Teacher, and 1 Teacher Aide. 18 Classroom Sites have varied staffing patterns that include a Site Supervisor supervising 2 classrooms with 2 Teachers and support by a Teacher Assistant or Program Aide. 22.12 Teacher Assistants 28 Teacher Assistants 28 budgeted for 1,644 hours (79% FTE) 3 3 Program Aide budgeted at 832 hours 1.2 31 (40% FTE) 23.32 Page 1 of 7 Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Head Start Budget Narrative FY 2015-2016 1 Health/Mental Health 1 Mental Health Associate 101.02 Total Child Health and Developmental Services Personnel Family and Community Partnership Personnel FTE Category Actual Position 1 Program Managers and Content 1 ERSEA Coordinator Area Experts Other Family and Community 20 16-Family Support Specialists 19.93 Partnership Personnel 1-1614 hrs. (.77 FTE) 1-1740 hrs. (.83 FTE) 1-1593 hrs. (.76 FTE) 1-1195 hrs. (.57 FTE) 1 Receptionist 20.93 Total Family and Community Partnership Personnel Program Design and Management Personnel FTE Category Actual Position 1 Head Start Director 1 Assistant Director, Education Division 8 Clerical 2 Staff Supervisor 2 Office Assistants 3 Program Data Assistants 1 Health Aide 2 Fiscal Personnel 1 Senior Grant Accountant 1 Accounting Specialist 4.71 Other Administrative 2 PC/LAN Tech Support (1.71 FTE) 1 Human Resources Analyst 2 Program Quality Specialists 15.71 Total Program Design & Management Personnel Other Personnel FTE Category Actual Position 2 Maintenance 2 Maintenance Specialist 2 Total Other Personnel Fringe Benefits – $2,658,779 Includes a staff vacancy rate of 6% percent on applicable fringes or $154,075 in fringe benefit savings. Social Security and Medicare payroll taxes, State Disability, and Unemployment – $481,582 Health, Dental, and Life Insurance – $1,581,660 no increase to employee health insurance costs. Page 2 of 7 Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Head Start Budget Narrative FY 2015-2016 Retirement – $595,537 - Maricopa County contributions to the Arizona State Retirement System, at 11.66, Arizona State Retirement System payments include state retirement and long-term disability. Travel – $10,500 (T/TA Funds) Out of town travel, lodging and meal costs for 5 staff to attend training, conferences, and meetings (Head Start Institutes, NHSA conferences, Region IX Head Start trainings, CHSA trainings, NAEYC conferences, and other related Head Start trainings and conferences). The number of staff depends on costs per trip. Equipment – $5,000 $5,000 Classroom/Outdoor Equipment – For replacement of playground equipment, including shade structures on playgrounds or playground climbing structures. Actual replacement is based on need. There is nothing currently scheduled for replacement. Supplies – $190,482 Office Supplies – $35,000 for general office and consumable program supplies. Child and Family Supplies – $96,482 for children’s education materials and other program supplies, including community, cultural and educational activities brought into the centers, which is an average of $90.68 per child per year. Each classroom is provided a budget to purchase materials and supplies that is based on the number of children served. Purchases include books (print and audio); manipulative materials; literacy materials; consumable supplies such as crayons, pencils, markers, paper, glue, etc.; educational games; classroom furniture; first aid supplies; etc. These funds also used to pay expenses for bringing cultural activities into the classrooms (children’s theatre groups, traveling children museum exhibits, etc.) Food Service Supplies – $17,000 for food service supplies for classrooms and food experiences in the classroom. Other Supplies – $42,000 - Includes $10,000 for janitorial supplies, $2,000 for postage, and $30,000 projected expenses for computers, printers, and extended warranties. Operating budgets are developed to support replacements every four years. Contractual – $8,215,638 ($8,150,113 Program Funds; $65,525 T/TA Funds) Health/Disabilities Services – $19,000: Includes $15,000 for dental services; $2,000 for medical services; $2,000 for disabilities services. Delegate Agency – $7,806,638: Includes $7,741,113 in Program Funds, $65,525 in T/TA Funds Food Services – $245,000 for contracts with school districts for classroom meals (costs are net of CACFP reimbursement). Other Contracts – $145,000: Includes $35,000 annual fee for Child-Plus web-hosted database to track and report on demographic and service information for Grantee and Delegate; $40,000 for classroom substitutes; and $25,000 for annual fee for web-hosted Teaching Strategies Gold Assessment system for Grantee and Delegate (excludes Delegate’s share of costs), $15,000 for Teach for America, and $30,000 for Nutritionist contract. Page 3 of 7 Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Head Start Budget Narrative FY 2015-2016 Other – $657,165 ($557,322 Program Funds; $99,843 T/TA Funds) Rent – $402,322: Includes $391,322 in total rent costs for the Eastside operations office and 10 classrooms (see listing below) and $11,000 for parking fees at the downtown office. All other center- based sites are provided at no cost to the program as an In-Kind donation. Head Start Sites Rent Eastside Operations Office $326,797 City of Scottsdale – Pauite 3,360 First Presbyterian Church 7,928 Gilbert Boys and Girls Club 5,100 Hamilton (Chandler Housing Authority) 4,000 Palm Lane (Chandler Housing Authority) 4,000 Guadalupe CDC (2 classrooms) 18,912 Maxwell 6,000 First United Methodist Church 10.200 Sonrise 5,400 Total $391,322 Utilities-$5,000 including electricity, gas, water, sewer and trash collection. Building Maintenance, Repair, and Other Occupancy – $20,000 for general grounds, classroom and playground maintenance. Local Travel – $45,000: Includes $20,000 for mileage reimbursement, paid at IRS approved rate (currently at $0.575) for local travel for home visits, staff meetings, and travel between program sites. Also includes $15,000 for vehicle fuel and $10,000 for vehicle maintenance for the 16 vehicles that the program owns (6 passenger cars; 6 passenger vans, transporting families to medical/social service appointments; 4 maintenance trucks/vans.) Parent Services – $15,000 for Policy Council expenses o $1,500 for food for meetings. o $3,500 for training and recognition. o $5,000 for travel to NHSA Parent Conference (3 persons). o $3,000 for reimbursement for travel to meetings and child care. o $2,000 for supplies, printing, and postage. Training and Staff Development – $99,843 (T/TA) for staff training, see T/TA Plan for details. Other – $70,000 o Publications/Advertising/Printing – $12,000 o Translation - $8,000 for translation services. o Medical Exams - $3,000 for pre-employment medical exams. o Dues/Memberships - $4,000 for annual dues to NHSA, AHSA, and Region IX Head Start Association. Page 4 of 7 Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Head Start Budget Narrative FY 2015-2016 o Licenses and Certifications - $15,000 for first aid and food handler’s certifications for staff and volunteers, and childcare licenses. (Arizona Child Care Licensing fees $2,000 for a single classroom site) in FY 15, the program has 11 single classroom sites due for licensure.) o Copier - $23,000 for lease of five copiers, monthly lease rates range from $105/mo to $300/mo. Also includes $400/mo charge for monthly allotment of color copies. o Criminal Background Checks - $5,000 for Arizona Fingerprint Clearance Cards for staff and program volunteers. Indirect Costs – $1,568,792 Based upon the FY16 submitted Indirect Cost Agreement of 20.2%. Non-Federal Share – $4,603,469 Maricopa County will generate $4,603,469 in non-federal share as match to the Head Start funds. This match is provided through donated goods and services, including volunteer services, provided by parents and community partners at both the Grantee and Delegate Agency operated programs. Supplies – $10,000 Value of donated child and family educational materials and program supplies; value based upon cost of the items had the items been purchased. Contractual – $1,991,660 $1,951,660 Delegate Agency – Value of non-federal share (In-Kind contributions) from our Delegate Agency (see Delegate Agency’s budget narrative for more information). $40,000 Health and Disabilities – Value of donated and discounted medical and dental services provided to children, including professional services donated at program sponsored health fairs. Value based on provider’s rates for services. Page 5 of 7 Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Head Start Budget Narrative FY 2015-2016 Other – $2,601,809 $646,653 Rent – Value of donated classroom space and utilities; value based on appraised value (see listing below). Sites are appraised by an independent, certified appraiser. Donated rent also includes donated facilities for staff and parent trainings, valued at fair market value. Site Name Rent Agulilar $19,778 Edison $15,929 Eisenhower $14,144 First Presbyterian Church $9,662 Nevitt $15,028 Gilbert Boys & Girls Club $16,904 Guadalupe CDC $49,046 Guerrero $15,618 Hamilton $45,858 Hawthorne $29,240 Holmes I and II $27,000 Jefferson $22,998 San Marcos $12,960 Lincoln $17,847 Lindberg $15,899 Longfellow $32,870 Lowell $16,124 Maxwell $19,300 North Tempe $50,278 Paiute $40,721 Palm Lane $31,455 Redbird $16,381 Stevenson $15,417 Taft $15,985 Thew $17,010 Webster $26,520 Westside Generational Center $21,981 Whitman $14,700 TOTAL $646,653 $3,300 Local Travel – Mileage donated from parents who transport themselves and their children to home based socializations. Valued based on IRS approved rate (currently at $0.575). Page 6 of 7 Maricopa County Head Start Zero-Five – Grant Number 09CH7096 Head Start Budget Narrative FY 2015-2016 $1,951,856 Volunteers – Parent and non-parent volunteers who assist in the program, either as classroom teacher assistants or office assistants. In addition, volunteer time is captured from parents when engaged in In-Home Curricula tasks and Family Literacy Activities (In-Home Curricula Tasks are assigned by the teacher/home visitor to enhance the child’s experience in the Head Start). Also includes volunteer time from Policy Council members when they attend Policy Council meetings or Policy Council Committee meetings. All volunteers, except Policy Council volunteers, are budgeted at $18.89 per hour, which is the FY 15 average wage paid to Teacher Aides, including all fringe benefits outlined in this budget narrative, (FY 15 valuation will be based on average wage, including fringe benefits paid to Teachers Aides in FY 15). Policy Council volunteers are budgeted at $49.99, which is equal to the FY 15 wage paid to the Head Start Director, including the value of fringe benefits described in this budget narrative (FY 16 valuation will be based on average wage, including fringe benefits paid to Head Start Director in FY 16). In FY 14, the program generated more than $5.3 million in volunteer in-kind (HS and EHS included in this), and expects to generate a comparable amount in FY 15. The FY 16 budget is based on an average of 10 hours per month of parent volunteer time (119.800 parent volunteer hours), with the remaining hours provided by non-parents (1,611 hours). The program has a Volunteer Assistant that supports program staff in working with volunteers and recruits volunteer support and donations from the community. Valuing Volunteer In-Kind - Parent and non-parent volunteers without technical or professional skills, or are not donating technical or professional skills, are valued for in-kind purposes based on the average wage the program currently pays for teacher aides, including the value of all fringe benefits provided by Maricopa County as outlined in the program budget that OHS has approved. This rate is used for non- technical, non-professional volunteer services regardless if the services are provided in the classroom, at the socialization site, in a program administrative office, or at home. Page 7 of 7