MARICOPA COUNTY ATTORNEYS OFFICE_PSN-15-002_GRANT AGREEMENT.PDF

ARIZONA CRIMINAL JUSTICE COMMISSION
PROJECT SAFE NEIGHHBORHOODS
GRANT AGREEMENT
ACJC Grant Number PSN-15-002
Catalog of Federal Domestic Assistance (CFDA) Number 16.609
This Grant Agreement is made this 1ST day of October, 2014, by and between the ARIZONA
CRIMINAL JUSTICE COMMISSION hereinafter called “COMMISSION” and MARICOPA COUNTY,
through MARICOPA COUNTY ATTORNEY’S OFFICE hereinafter called “GRANTEE”. The COMMISSION
enters into this Agreement pursuant to its authority under the provisions of A.R.S. § 41-2405 (B)(6),
and having satisfied itself as to the qualification of GRANTEE;
NOW, THEREFORE, it is agreed between the parties as follows:
1. This Agreement will commence on October 1, 2014 and terminate on September 30, 2016.
This Agreement expires at the end of the award period unless prior written approval for an
extension has been obtained from the COMMISSION. A request for an extension must be
received by the COMMISSION sixty (60) days prior to the end of the award period. The
COMMISSION in its sole discretion may approve an extension that further the goals and
objectives of the program and shall determine the length of any extension.
2. GRANTEE agrees that grant funds will be used in accordance with applicable program rules,
guidelines and special conditions.
3. The COMMISSION will monitor GRANTEE performance against program goals and performance
standards and those outlined in the grant application. Substandard performance as
determined by the COMMISSION will constitute noncompliance with this Agreement. If the
COMMISSION finds noncompliance, the GRANTEE will receive a written notice which identifies
the area of noncompliance, and the appropriate corrective action to be taken. If the GRANTEE
does not respond within thirty (30) calendar days to this notice, and does not provide sufficient
information concerning the steps which are being taken to correct the problem, the
COMMISSION may suspend funding, permanently terminate this Agreement or revoke the
grant.
4. Any deviation or failure to comply with the purpose and/or conditions of this Agreement
without prior written COMMISSION approval may constitute sufficient reason for the
COMMISSION to terminate this Agreement, revoke the grant, require the return of all unspent
funds, perform an audit of expended funds, and require the return of any previously spent
funds which are deemed to have been spent in violation of the purpose or conditions of this
grant.
5. This Agreement may be modified only by a written amendment signed by the Executive
Director or by persons authorized by the Executive Director on behalf of the COMMISSION and
GRANTEE. Any notice given pursuant to this Agreement shall be in writing and shall be
considered to have been given when actually received by the following addressee or their
agents or employees:
A. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W. Washington Street, Suite 230
Phoenix, Arizona 85007
Attn: Program Manager

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 2
B. If to the GRANTEE:
Maricopa County Attorney’s Office
301 W. Jefferson Street, Suite 800
Phoenix, AZ 85003
Attn: The Honorable William G. Montgomery
6. For grant awards above $100,000, GRANTEE may make budget adjustments of up to ten (10)
percent of the total grant within any approved budget category excluding equipment. Written
approval from the COMMISSION in advance is required if GRANTEE wishes to make
adjustments or reprogram in excess of ten (10) percent or if GRANTEE wishes to purchase
equipment not previously approved.
For grant awards less than $100,000, the GRANTEE may make budget adjustments within
approved categories excluding equipment as long as there are no changes to the purpose or
scope of the project. If GRANTEE wishes to purchase equipment not previously approved,
written approval from the COMMISSION in advance is required.
APPROVED LINE ITEM PROGRAM BUDGET
Personnel:
Salaries $77,000.00
Fringe Benefits (for salaries/overtime)* $23,000.00
Overtime NOT APPROVED
Professional & Outside/Consultant & Contractual Services NOT APPROVED
Travel In-State NOT APPROVED
Travel Out-of-State NOT APPROVED
Confidential Funds NOT APPROVED
Operating Expenses:
Supplies NOT APPROVED
Registration/Training NOT APPROVED
Other NOT APPROVED
Equipment
Capital NOT APPROVED
Noncapital NOT APPROVED
TOTAL $100,000.00
Positions Funded:
*Reference the ACJC Grant Management Manual for definition of approved Fringe Benefit
7. The total to be paid by the COMMISSION under this Agreement shall not exceed $100,000.00
in federal funds awarded to the COMMISSION by the U.S. Department of Justice (USDOJ),
Office of Justice Programs (OJP). If this grant has a matching requirement GRANTEE
understands that other federal grant funds cannot be used as a match for this grant.
8. Every payment obligation of the COMMISSION under this Agreement is conditioned upon the
availability of funds appropriated or allocated for the payment of such obligation. If funds are
not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the COMMISSION. No liability shall accrue to the COMMISSION in the event this
provision is exercised, and the COMMISSION shall not be obligated or liable for any future
payments or for any damages as a result of termination under this paragraph.
9. GRANTEE agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this award, and those award funds have been, are being or
are to be used, in whole or in part, for one or more of the identical cost items for which funds
are being provided under this award, GRANTEE will promptly notify, in writing, the

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 3
COMMISSION, and if so requested by the COMMISSION, seek a budget modification or
change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate
duplication of funding.
10. GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or
electronic) relating to this Agreement and the performance of this Agreement for no less than
five (5) years from the last financial report submitted to the COMMISSION. All such documents
shall be subject to inspection and audit at reasonable times, including such records of any
subgrantee, contractor, or subcontractor. GRANTEE also understands and agrees that USDOJ
and the United States General Accounting Office (USGAO) are authorized to interview any
officer or employee of the GRANTEE (or of any subgrantee, contractor, or subcontractor)
regarding transactions related to this award.
11. GRANTEE agrees that activities funded under this award will be closely coordinated with
related activities supported with Office of Justice Programs (OJP), State, local or tribal funds.
Grant funds may only be used for the purposes in the GRANTEE’s approved application.
GRANTEE shall not undertake any work or activities not described in the grant application,
including staff, equipment, or other goods or services without prior approval from the
COMMISSION.
12. GRANTEE agrees to track, account for, and report on all funds (including specific outcomes and
benefits) separately from all other funds for the same or similar purposes or programs.
Accordingly, the accounting systems of GRANTEE and all subgrantees must ensure that funds
from this award are not commingled with funds from any other source.
13. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing and
monitoring procedures to safeguard grant funds and keep such records to assure proper fiscal
controls, management and the efficient disbursement of grant funds.
14. For the purpose of this grant, a capital expenditure is $5,000 or above. If GRANTEE’S policy
defines a capital expenditure as less than $5,000, GRANTEE will use its own policy.
15. GRANTEE agrees to maintain property records for equipment purchased with grant funds and
perform a physical inventory and reconciliation with property records at least every two years
or more frequently based on GRANTEE policy. GRANTEE agrees that funds will not be used for
the construction of new facilities.
16. GRANTEE agrees to follow equipment disposition policies outlined in OMB Circulars A-102 or 2
CFR, Part 215 Uniform Administrative Requirements for Grants and Cooperative Agreements as
codified in (1) 28 CFR, Part 66 or (2) 28 CFR, Part 70 when the equipment is no longer needed
for the grant program.
Link: OMB Circulars http://www.whitehouse.gov/omb/grants_attach/
17. GRANTEE agrees that all salaried personnel (including subgrantee personnel) whose activities
are to be charged to the award will maintain timesheets or certifications to document hours
worked for activities related to this award and non-award related activities. GRANTEE agrees to
keep time and attendance sheets for hourly employees signed by the employee and
supervisory official having firsthand knowledge of the work performed by the grant-funded
employees.
18. GRANTEE agrees that it will submit financial and activity reports to the COMMISSION in a
format provided by the COMMISSION, documenting the activities supported by these grant
funds and providing an assessment of the impact of these activities which may include
documentation of project milestones. In the event reports are not received on or before the

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 4
indicated date(s), funding may be suspended until such time as delinquent report(s) are
received.
19. These reports are to be submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period: Due Date:
October 1 to December 31 January 15
January 1 to March 31 April 15
April 1 to June 30 July 15
July 1 to September 30 October 15
FINANCIAL REPORTS
Report Period: Due Date: Report Period: Due Date:
October 1 – October 31 November 25 April 1 – April 30 May 25
November 1 – November 30 December 25 May 1 – May 31 June 25
December 1 – December 31 January 25 June 1 – June 30 July 25
January 1 – January 31 February 25 July 1 – July 31 August 25
February 1 – February 29 March 25 August 1 – August 31 September 25
March 1 – March 31 April 25 September 1 – September 30 October 25
Additional reporting requirements may be required for GRANTEES who are considered high
risk.
20. GRANTEE understands that financial reports are required as an accounting of expenditures for
either reimbursement or COMMISSION-approved advance payments.
21. The final request for reimbursement of grant funds must be received by the COMMISSION no
later than sixty (60) days after the last day of the award period.
22. All goods and services must be received or have reasonable expectations thereof and placed in
service by GRANTEE by the expiration of this award.
23. GRANTEE agrees that all encumbered funds must be expended and that goods and services
must be paid by GRANTEE within sixty (60) days of the expiration of this award.
24. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty (30)
days of written request from the COMMISSION.
25. GRANTEE agrees to account for interest earned on federal grant funds and shall remit interest
earned in excess of the allowable amount as indicated in the Office of Justice Programs
Financial Guide.
Link: OJP Financial Guide http://www.ojp.usdoj.gov/financialguide/
26. GRANTEE agrees to obtain written COMMISSION approval for all sole source procurements in
excess of $150,000.
27. GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of grant
funds for consultant fees in excess of $650 per day.
28. GRANTEE agrees to not use federal grant funds to pay cash compensation (salary plus
bonuses) to any employee paid by the grant at a rate that exceeds 110% of the maximum
annual salary payable to a member of the federal government’s Senior Executive Service (SES)

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 5
at an agency with a Certified SES Performance Appraisal System for that year. (An award
recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.) Unless otherwise noted in the grant
solicitation.
29. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly approved in
writing by the COMMISSION.
30. GRANTEE agrees to comply with all applicable laws, regulations, policies and guidance
(including specific cost limits, prior approvals and reporting requirements, where applicable)
governing the use of grant funds for expenses related to conferences, meetings, trainings, and
other events, including the provision of food and/or beverages at such events, and costs of
attendance at such events unless explicitly approved in writing by the COMMISSION.
Information on pertinent laws, regulations, policies, and guidance is available in the OJP
Financial Guide Conference Cost Chapter.
31. No funds shall be used to supplant federal, state, county or local funds that would otherwise
be made available for such purposes. Supplanting means the deliberate reduction of state or
local funds because of the existence of any grant funds.
32. GRANTEE assigns to the COMMISSION any claim for overcharges resulting from antitrust
violations to the extent that such violations concern materials or services applied by third
parties to GRANTEE in exchange for grant funds provided under this Agreement.
33. The parties agree to use arbitration in the event of disputes in accordance with the provisions
of A.R.S. § 12-1501-12-1518. The laws of the State of Arizona apply to questions arising under
this Agreement and any litigation regarding this Agreement must be maintained in Arizona
courts, except as pertaining to disputes which are subject to arbitration.
34. GRANTEE understands that grant funds may not be released until all delinquent reports and
reversion of funds from prior grants are submitted to the COMMISSION.
35. GRANTEE agrees that grant funds are not to be expended for any indirect costs that may be
incurred by GRANTEE for administering these funds unless explicitly approved in writing by the
COMMISSION. This may include, but is not limited to, costs for services such as accounting,
payroll, data processing, purchasing, personnel, and building use which may have been
incurred by the GRANTEE.
36. Each party (as “Indemnitor”) agrees to indemnify, defend and hold harmless the other party
(as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses,
(including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising
out of bodily injury of any person (including death) or property damage, but only to the extent
that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by
the act, omission, negligence, misconduct, or other fault of the Indeminitor, its officers,
officials, agents, employees, or volunteers. If the GRANTEE is a State agency this paragraph
does not apply.
37. Unless GRANTEE is a State agency, GRANTEE shall cause its contractor(s), if any, to indemnify,
defend, save and hold harmless the State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and employees (hereinafter referred
to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses or
expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation
and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury
(including death), or loss or damage to tangible or intangible property caused, or alleged to be

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 6
caused, in whole or in part, by the negligent or willful acts or omissions of GRANTEE’S
contractor or any of its owners, officers, directors, agents, or employees or subcontractors.
This indemnity includes any claim or amount arising out of or recovered under the Worker’s
Compensation Law or arising out of the failure of such contractor to conform to any federal,
state, or local law, statute, ordinance, rule, regulation or court decree. It is the specific
intention of the parties that the Indemnitee shall, in all instances, except for Claims arising
solely from the negligence or willful acts or omissions of the Indemnitee, be indemnified by
contractor from and against any and all claims. It is agreed that contractor will be responsible
for primary loss investigation, defense and judgment costs where this indemnification is
applicable. In consideration of the award of this grant, the contractor agrees to waive all
rights of subrogation against the State of Arizona, its officers, officials, agents and employees
for losses arising from the work performed by the contractor for the State of Arizona.
Insurance requirements for any contractor used by GRANTEE are incorporated herein by this
reference and attached to this Agreement as Exhibit “A”.
38. GRANTEE agrees to notify the COMMISSION within ten (10) days in the event that the project
official is replaced during the award period.
39. No rights or interest in this Agreement shall be assigned by GRANTEE without prior written
approval of the COMMISSION.
40. GRANTEE will comply with the audit requirements of OMB Circular A-133 Audits of States,
Local Governments and Non-Profit Organizations and provide the COMMISSION with the audit
report and any findings within 90 days of receipt of such finding. If the report contains no
findings, the GRANTEE must provide notification that the audit was completed.
Link: OMB Circulars: http://www.whitehouse.gov/omb/grants_attach/
41. GRANTEE certifies that it will comply with OMB Circulars A-102 and 2 CFR, Part 215 Uniform
Administrative Requirements for Grants and Cooperative Agreements as codified in (1) 28 CFR,
Part 66.32 or (2) 28 CFR, Part 70.34 and Cost Principles (1) 2 CFR, Part 225, (2) 2 CFR, Part
220 or (3) 2 CFR, Part 230, the OJP Financial Guide and the most current version of the ACJC
Grant Management Reference Manual.
Link: OMB Circulars http://www.whitehouse.gov/omb/grants_attach/
OJP Financial guide: http://www.ojp.usdoj.gov/financialguide/
ACJC Grant Management Reference Manual:
http://www.azcjc.gov/ACJC.Web/pubs/home/021104_Manual_GrantReferenceManual.pdf
42. GRANTEE agrees that it cannot use any federal funds, either directly or indirectly, in support of
any contract or sub award to either the Association of Community Organizations for Reform
Now (ACORN) or its subsidiaries, without the express written approval of the Office of Justice
Programs through the COMMISSION.
43. GRANTEE understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, suspension or debarment from
federal grants, recoupment of monies provided under an award, and civil and/or criminal
penalties.
44. GRANTEE agrees not to do business with any individual, agency, company or corporation listed
in the Excluded Parties Listing Service.
Link: System for Award Management https://www.sam.gov/portal/public/SAM/
45. GRANTEE agrees to ensure that, no later than the due date of the GRANTEE’s first financial
report after the award is made, GRANTEE and any subgrantees have a valid DUNS profile and
active registration with the System for Award Management (SAM) database.

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 7
46. GRANTEE certifies that it presently has no financial interest and shall not acquire any financial
interest, direct or indirect, which would conflict in any manner or degree with the performance
of services required under this Agreement.
47. GRANTEE understands and agrees that any training or training materials developed or
delivered with funding provided under this award must adhere to the OJP Training Guide
Principles for Grantees and Subgrantees.
Link: OJP Training Guide Principles for Grantees and Subgrantees
http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm
48. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation efforts
or information and data collection requests, and acknowledges that the federal or state grantor
agency has the right to obtain, reproduce, publish or use data provided under this award and
may authorize others to receive and use such information.
49. GRANTEE shall provide the COMMISSION with a copy of all interim and final reports and
proposed publications (including those prepared for conferences and other presentations)
resulting from this Agreement. Submission of such materials must be prior to or simultaneous
with their public release.
50. GRANTEE agrees that any publications (written, visual, or sound) excluding press releases and
newsletters, whether published at the GRANTEE’S or COMMISSION’S expense, shall contain the
following statement:
“This was supported by Award No. 2014-GP-BX-0017 awarded by the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of Justice. The opinions findings, and
conclusions or recommendations expressed in this publication/program/exhibition are those of
the author(s) and do not necessarily reflect the views of the Department of Justice.”
51. GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, 42 USC §3789d(c)(1); Title VI of the Civil Rights Act of
1964, 42 USC §2000d; Section 504 of the Rehabilitation Act of 1973, 29 USC § 794; Subtitle A,
Title II of the Americans with Disabilities Act of 1990, 42 USC § 12132; Title IX of the
Education Amendments of 1972, 20 USC § 1681; the Age Discrimination Act of 1975, 42 USC §
6102; the Department of Justice implementing regulations, 28 CFR pt. 42, subpts. C, D, E, G,
and I, 28 CFR pt. 35, and 28 CFR pt. 54; all applicable state laws of A.R.S. § 41-1463; and
Executive Order 2009-9. The above-referenced federal laws prohibit discrimination on the
basis of race, color, religion, sex, disability, and national origin (including limited English
proficiency) in the delivery of services and employment practices, and prohibit discrimination
on the basis of age in the delivery of services. If in the three years prior to the date of the
grant award a Federal or State Court or Federal or State administrative agency makes a finding
of discrimination after a due process hearing against GRANTEE, GRANTEE will forward a copy
of the findings to the Office for Civil Rights, Office of Justice Programs and the COMMISSION.
“Applicants must certify that Limited English Proficiency persons have meaningful access to the
services under this program(s). National origin discrimination includes discrimination on the
basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe
Street Act, the applicant is required to take reasonable steps to ensure that LEP persons have
meaningful access to programs. Meaningful access may entail providing language assistance
services, including oral and written translation when necessary.”
Link: Limited English Proficiency A Federal Interagency Website http://www.LEP.gov
52. GRANTEE agrees to comply with the applicable requirements of 28 CFR Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations"
(the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 8
Department of Justice financial assistance may not be used to fund any inherently religious
activities, such as worship, religious instruction, or proselytization. Recipients of Department of
Justice financial assistance may still engage in inherently religious activities, but such activities
must be separate in time or place from the Department of Justice funded program, and
participation in such activities by individuals receiving services from GRANTEE must be
voluntary. The Equal Treatment Regulation also makes clear that organizations participating in
programs receiving financial assistance from the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary’s religion.
Notwithstanding any other special condition of this award, faith-based organizations may, in
some circumstances, consider religion as a basis for employment.
Link: http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm
53. GRANTEE should be mindful that the misuse of arrest or conviction records to screen either
applicants for employment or employees for retention or promotion may have a disparate
impact based on race or national origin, resulting in unlawful employment discrimination. As of
June 2013 OJP has issued an advisory that grantees should consult local counsel in reviewing
their employment practices. If warranted, grantees should also incorporate an analysis of the
use of arrest and conviction records in their Equal Employment Opportunity Plan (EEOP). See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S.
Equal Employment Opportunity Commission’s Enforcement Guidance: Consideration of Arrest
and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964
(June 2013), available at http://www.ojp.gov/about/ocr/pdfs/UseofConviction_Advisory.pdf.
54. GRANTEE assures that it will comply with all state and federal laws regarding privacy during
the course of the award. All information relating to clients is to be treated with confidentiality
in accordance with 42 USC section 3789g or 42 USC 14132(b)(3) that are applicable to the
collection, disclosure, use and revelation of data information. GRANTEE further agrees to
submit a privacy Certificate that is in accordance with requirements of 28 CFR Part 22 if
applicable to the program.
55. GRANTEE agrees to formulate and keep on file an EEOP (if GRANTEE is required pursuant to
28 CFR 42.302). GRANTEE certifies that they have forwarded to the Office for Civil Rights,
Office of Justice Programs the EEOP, or certifications that they have prepared and have on file
an EEOP, or that they are exempt from EEOP requirements. Failure to comply may result in
suspension of grant funds. Copies of all submissions such as certifications to or
correspondence with the Office for Civil Rights, Office of Justice Programs regarding this
requirement must be provided to the COMMISSION by GRANTEE. In the event a federal or
state court or federal or state administrative agency makes an adverse finding of discrimination
against GRANTEE after a due process hearing, on the ground of race, color, religion, national
origin, or sex, GRANTEE will forward a copy of the findings to the Office for Civil Rights, Office
of Justice Programs and the COMMISSION.
56. GRANTEE agrees to participate in any required civil rights related training to ensure compliance
with all federal and state civil rights laws. GRANTEE will inform the COMMISSION of the
position responsible for civil rights compliance and will inform the COMMISSION of change in
personnel responsible for civil rights compliance within ten days.
Link: http://azcjc.gov/ACJC.Web/Grants/civilrights/default.aspx
57. If GRANTEE is a governmental political subdivision, GRANTEE agrees to utilize the Data
Dictionary, approved and distributed by the COMMISSION, as the data entry standard for
information systems when improving or updating an existing information system. GRANTEE
agrees to utilize the Data Dictionary as the data entry standard in any new system or when an
existing information system is replaced. The Data Dictionary is available upon request to ACJC.

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 9
58. To support public safety and justice information sharing, GRANTEE, if a governmental
subdivision, shall use the National Information Exchange Model (NIEM) specifications and
guidelines for this grant. GRANTEE shall publish and make available without restrictions all
schemas generated as a result of this grant to the component registry as specified in the
guidelines.
Link: https://www.niem.gov/aboutniem/grant-funding/Pages/implementation-guide.aspx
59. In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ’s
Global Justice Information Sharing Initiative (DOJ’s Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at:
Link: http://www.it.ojp.gov/gsp_grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance
to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
60. To avoid duplicating existing networks or IT systems in any initiatives for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such
systems shall employ, to the extent possible, existing networks as the communication
backbone to achieve interstate connectivity, unless GRANTEE can demonstrate to the
satisfaction of the COMMISSION that this requirement would not be cost beneficial or would
impair the functionality of an existing or proposed IT system.
61. If GRANTEE is a governmental political subdivision, the GRANTEE should, to the extent
possible and practical; share criminal justice information with other authorized criminal justice
agencies. The process control number (PCN) shall be used in accordance with A.R.S. § 41-
1750 when sharing data with other criminal justice agencies as electronic data systems are
developed or improved.
62. If GRANTEE is a state agency and the award is for the development of information technology
projects for more than $25,000, GRANTEE must complete a Project Investment Justification
(PIJ) and submit the justification to the Arizona Department of Administration (ADOA), with a
copy to the COMMISSION. GRANTEE agrees to submit required project status reports to ADOA
by the due dates and submit copies to the COMMISSION.
If GRANTEE is not a state agency and the award is for the development of information
technology projects, GRANTEE will follow local technology policies and guidelines.
63. GRANTEE must promptly refer to the COMMISSION any credible evidence that a principal,
employee, agent, contractor, subgrantee, or other person has either 1) submitted a false claim
for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant
funds. The COMMISSION shall forward the referral to the Department of Justice, Office of the
Inspector General.
64. The COMMISSION encourages GRANTEE to establish workplace safety policies and conduct
education, awareness and other outreach to decrease crashes caused by distracted drivers,
including adopting and enforcing policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this grant. Executive Order 13513,
“Federal Leadership on Reducing Text Messaging While Driving,” 74 Fed. Reg. 51225 (October
2009).

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 10
65. GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in
28 CFR Part 83, Subpart F, for grantees, as defined in 28 CFR, Part 83 Sections 83.620 and
83.650.
66. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization
Form (I-9). This form is to be used by recipients to verify that persons are eligible to work in
the United States. Additionally GRANTEE ensures compliance with A.R.S. § 41-4401 federal
immigration laws by state employers and contractors.
67. GRANTEE acknowledges that immigration laws require them to register and participate with
the E-Verify program (employment verification program administered by the United States
Department of Homeland Security and the Social Security Administration or any successor
program) as they both employ one or more employees in this state. GRANTEE warrants that
they have registered with and participate with E-Verify. If the GRANTOR later determines that
the GRANTEE has not complied with E-Verify, it will notify the non-compliant GRANTEE by
certified mail of the determination and of the right to appeal the determination.
68. GRANTEE certifies that no federal funds will be paid, by or on behalf of, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into any cooperative agreement, and for the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan or cooperative agreement. If any funds other than Federal funds are paid or will be paid
to any person for influencing or attempting to influence an officer or employee of Congress, or
an employee of a Member of Congress in connection with this Federal award, grant loan, or
cooperative agreement, the GRANTEE will complete and submit to the COMMISSION Standard
Form-LLL, “Disclosure Form to Report Lobbying” in accordance with its instructions.
69. GRANTEE understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation
or policy at any level of government, without the express prior written approval of the
Commission.
70. GRANTEE agrees that no funds provided, or personnel employed under this Agreement shall be
in any way, or to any extent, engaged in conduct of political activities in violation of USC Title
5, Part II, Chapter 15, section 1502.
71. GRANTEE understands and agrees that award funds may not be used to discriminate against
or denigrate the religious or moral beliefs of students who participate in programs for which
financial assistance is provided from those funds, or of the parents or legal guardians of such
students.
72. GRANTEE understands and agrees that- (a) no award funds may be used to maintain or
establish a computer network unless such network blocks the viewing, downloading and
exchanging or pornography, and (b) nothing in subsection (a) limits the use of funds necessary
for any Federal, State, tribal or local law enforcement agency or any other entity carrying out
criminal investigations, prosecution, or adjudication activities.
73. GRANTEE agrees to comply with all federal, state and local environmental laws and regulations
applicable to the development and implementation of activities to be funded under this award.
Additional requirements may be found in Grant Agreement Continuation Sheet.

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 11
74. GRANTEE agrees that all income generated as a direct result of this award shall be deemed
program income. All program income must be accounted for and used for the purpose under
the conditions applicable for the use of funds under this award, including the effective edition
of the OJP Financial Guide and, as applicable, either (1) 28 CFR part 66 or (2) 28 CFR part 70
and OMB Circular A-102 & 2 CFR 215.
75. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. This
Agreement may also be cancelled at the COMMISSION’S discretion if not returned with
authorized signatures to the COMMISSION within 90 days of commencement of the award.
76. If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall be in full force and effect.
77. GRANTEE agrees to comply with all Special Condition(s) included with this Agreement on the
Grant Agreement Continuation Sheet.
78. GRANTEE understands that grant funds may not be released until GRANTEE is compliant with
all requirements of grant agreement.

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 12
Arizona Criminal Justice Commission
PROJECT SAFE NEIGHBORHOODS
GRANT AGREEMENT CONTINUATION SHEET
SPECIAL CONDITION(S)
1. GRANTEE must verify Agency Point of Contact (APOC), Financial Point of Contact (FPOC),
Program Point of Contact (PPOC), and Authorized Official contact information in the Grants
Management System (GMS), including telephone number and e-mail address. If any
information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be
submitted via the GMS to document changes. In addition the FPOC and PPOC must be
assigned by the APOC prior to payments being made.
2. GRANTEE agrees to submit for review and approval any curricula, training materials,
proposed publications, reports, or any other written materials that will be published,
including web-based materials and web site content, through funds from this grant at least
thirty (30) working days prior to the targeted dissemination date.
3. GRANTEE agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research
subjects, including obtainment of Institutional Review Board approval, if appropriate, and
subject informed consent.
4. GRANTEE agrees to comply with all confidentiality requirements of 42 U.S.C section 3789g
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. GRANTEE further agrees, as a condition of grant approval, to submit a Privacy
Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section
22.23.
5. GRANTEE acknowledges that OJP has the right to (1) obtain, reproduce, publish, or
otherwise use the data first produced under an award or subaward; and (2) authorize
others to receive, reproduce, publish, or otherwise use such data for Federal purposes.
“Data” includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14
(Rights in Data – General).
Authorized Official Initials:_______

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 13
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first
above written.
FOR GRANTEE:
Authorized Signatory Date
Printed Name and Title
Approved as to form and authority to enter into Agreement:
Legal counsel for GRANTEE Date
Printed Name and Title
Statutory or other legal authority to enter into Agreement:
Appropriate A.R.S., ordinance, or charter reference
FOR CRIMINAL JUSTICE COMMISSION:
John A. Blackburn Jr., Executive Director Date
Arizona Criminal Justice Commission
Revised 11/13/13

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 14
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
Insurance Requirements
Exhibit “A”
Insurance Requirements for Governmental Parties to a Grant Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity
itself.) The insurance requirements herein are minimum requirements and in no way limit the indemnity
covenants contained in the Intergovernmental Agreement. The State of Arizona in no way warrants that
the minimum limits contained herein are sufficient to protect the governmental entity or Contractor from
liabilities that might arise out of the performance of the work under this Contract by the Contractor, his
agents, representatives, employees or subcontractors, and Contractor and the governmental entity are
free to purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits
of liability not less than those stated below.
1. Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage, personal injury and broad form
contractual liability.
• General Aggregate $2,000,000
• Products – Completed Operations Aggregate $1,000,000
• Personal and Advertising Injury $1,000,000
• Blanket Contractual Liability – Written and Oral $1,000,000
• Fire Legal Liability $50,000
• Each Occurrence $1,000,000
a. The policy shall be endorsed to include the following additional insured
language: “The State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and
employees shall be named as additional insureds with respect to
liability arising out of the activities performed by or on behalf of the
Contractor".
(Note that the other governmental entity(ies) is/are also required to be
additional insured(s) and they should supply the Contractor with their own list
of persons to be insured.)
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees for losses arising from work performed by or
on behalf of the Contractor.

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 15
Exhibit “A” Page 2
2. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned
vehicles used in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed to include the following additional insured
language: “The State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and
employees shall be named as additional insureds w ith respect to
liability arising out of the activities performed by or on behalf of the
Contractor, involving automobiles owned, leased, hired or borrow ed
by the Contractor".
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees for losses arising from work performed by or
on behalf of the Contractor.
(Note that the other governmental entity(ies) is/are also required to be
additional insured(s) and they should supply the Contractor with their own list
of persons to be insured.)
3. Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident $500,000
Disease – Each Employee $500,000
Disease – Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees for losses arising from work performed by or
on behalf of the Contractor.
b. This requirement shall not apply to: Separately, EACH contractor or
subcontractor exempt under A.R.S. 23-901, AND when such contractor or
subcontractor executes the appropriate waiver (Sole Proprietor/Independent
Contractor) form.
B. ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to
contain, the following provisions:
1. The State of Arizona, its departments, agencies, boards, commissions, universities and its
officers, officials, agents, and employees and the other governmental entity shall be additional
insureds to the full limits of liability purchased by the Contractor even if those limits of liability
are in excess of those required by the Contract.
2. The Contractor's insurance coverage shall be primary insurance with respect to all other available
sources.
3. The Contractor’s insurance shall apply separately to each insured against whom claim is made or
suit is brought, except with respect to the limits of the insured’s liability. Coverage provided by
the Contractor shall not be limited to the liability assumed under the indemnification provisions of
its Contract with the other governmental entity(ies) party to the IGA.

Project Safe Neighborhoods ACJC Grant Number PSN-15-002 Page 16
Exhibit “A” Page 3
C. NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions of this
Agreement shall not be suspended, voided, cancelled, reduced in coverage or in limits except after
thirty (30) days prior written notice has been given the State of Arizona. Such notice shall be sent
directly to the GRANTEE and the Arizona Criminal Justice Commission 1110 W. Washington, Suite
230, Phoenix, AZ 85007 and shall be sent by certified mail, return receipt requested.
D. ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non-
admitted insurers in the State of Arizona with an “A.M. Best” rating of not less than A- VII. The State
of Arizona in no way warrants that the above-required minimum insurer rating is sufficient to protect
the Contractor from potential insurer insolvency.
E. VERIFICATION OF COVERAGE: Contractor shall furnish the GRANTEE and the Arizona Criminal
Justice Commission with certificates of insurance (ACORD form or equivalent approved by the State
of Arizona) as required by this Agreement. The certificates for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf.
All certificates and endorsements are to be received and approved before work commences. Each
insurance policy required by this Agreement must be in effect at or prior to commencement of work
under this Agreement and remain in effect for the duration of the project. Failure to maintain the
insurance policies as required by this Agreement, or to provide evidence of renewal, is a material
breach of contract.
All certificates required by this Agreement shall be sent directly to the GRANTEE and the Arizona
Criminal Justice Commission 1110 W. Washington, Suite 230, Phoenix, AZ 85007. The Commission
project/contract number and project description are to be noted on the certificate of insurance. The
State of Arizona and the Arizona Criminal Justice Commission reserves the right to require complete,
certified copies of all insurance policies required by this Agreement at any time. DO NOT SEND
CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA’S RISK MANAGEMENT
SECTION.
F. SUBCONTRACTORS: Contractor's certificate(s) shall include all subcontractors as insureds under
its policies or Contractor shall furnish to the county or local government agency responsible separate
certificates for each subcontractor. All coverages for subcontractors shall be subject to the minimum
requirements identified above.
G. APPROVAL: Any modification or variation from the insurance requirements must have prior
approval from the State of Arizona Department of Administration, Risk Management Section, whose
decision shall be final. Such action will not require a formal contract amendment, but may be made
by administrative action.
H. EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the
Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self-
Insurance. If the contractor or sub-contractor(s) is/are a State of Arizona agency, board,
commission, or university then none of the above shall apply.