FTGDOCS.PDF

FILL THE GAP (FTG) APPLICATION
A. APPLICANT INFORMATION
1. COURT NAME: SUPERIOR COURT OF ARIZONA IN MARICOPA COUNTY
CONTACT PERSON: PAULA COLLINS 3. TITLE DEPUTY CRIMINAL COURT ADMINISTRATOR
ADDRESS (STREET, CITY, STATE, ZIP): 201 WEST JEFFERSON, 2 N0 FLOOR, PHOENIX, AZ 85003
PHONE: 602-506-5440 6. FAx: 602-506-1183 7. E-MAIL ADDRESS:
PCOLLINS@SUPERIORCOURT.MARICOPA.GOV
B. BUDGET INFORMATION
PROJECT TITLE: FILL-THE-GAP (FTG)
BEGIN DATE: JULY 1, 2014 END DATE: JUNE 30, 2015
AMOUNT STATE FTG REQUESTED: AMOUNT LOCAL FTC REQUESTED: 7 LOCAL BALANCE
(COURT PORTION):
10. $ 1,505,159.00 $ 2,571,918.75, PLUS CARRYOVER $ 2,866,764.60
SUP CT ($113,594.12) & CLERK AS OF: OCTOBER 20, 2014
OF COURT ($415,013.46) I (CERTIFIED BY LOCAL FINANCE)
11. OTHER ACTIVE APPROVED GRANTS FOR FTG (STATE $ AMOUNT):
12. I=1 NEW REQUEST CONTINUE PROJECT — TIME & MONEY EXTEND PROJECT
CONTINUE PROJECT — ADDITIONAL STAFF MORE TIME
No ADDITIONAL FUNDS
GPT# GPT#
C. PROJECT INFORMATION
13. DESCRIPTION OF PROJECT PLAN.
THE FUNDAMENTAL VISION OF THE COMPREHENSIVE PLAN FROM CRIMINAL CASE MANAGEMENT IS TO BRING FELONY
CASE PROCESSING IN LINE WITH THE TIME STANDARDS DEVELOPED BY THE ARIZONA SUPREME COURT AS
REFLECTED IN RULE 8 OF THE ARIZONA RULES OF CRIMINAL PROCEDURE. SUPERIOR COURT HAS A PRIMARY ROLE
IN CRIMINAL CASE MANAGEMENT PROJECT PLAN AND THE CLERK OF COURT HAS A SUPPORTIVE ROLE.
L:\AgendaCentral\FY15\ftg\FTG Application 2015.docx Page 1 of 6

FTG Application
14. DESCRIBE THE NEED FOR THIS PROJECT AND HOW THE EXPENDITURE OF THESE MONIES WILL ADDRESS THE
NEED.
SUPERIOR COURT — Fill-the-Gap (FTG) funding has allowed the Court of manage pending criminal
cases during a period of ever increasing filings. This fiscal year, the Court expects over 30,000
felony filings. The Court is committed to resolving felony cases within the established standards
promulgated by the State Supreme Court. Superior Court has the primary role in managing the
project plan while the Clerk of Superior Court and Adult Probation have supportive roles.
CLERK OF COURT — The Clerk of the Superior Court contributes to criminal case processing
improvements primarily through staff support positions. For FY2014-15, the Clerk of the Superior
Court requests funding for 48 positions, comprised of 22 Courtroom Clerks, 2 Courtroom Services
Supervisors, 22 Justices System Clerks, and 2 Justice System Clerk Leads. Courtroom Clerk
positions perform mandated functions directly related to criminal case processing — covering
various criminal calendars, recording court proceedings, transcribing notes, and recording and
securing exhibits. Document management and clerical support positions provide staff resources for
case filing, docketing, scanning and related document management processes. These
document/clerical support functions are integral to the processing of criminal felony cases.
15. LIST THE PROJECT'S PERFORMANCE MEASURES
RULE 8 OF THE ARIZONA RULES OF CRIMINAL PROCEDURE AMENDED IN DECEMBER 2002, REQUIRES DISPOSING OF
FELONY CASES WITHIN THE FOLLOWING STANDARDS: 1) WITHIN 150 DAYS OF ARRAIGNMENT WHERE THE
DEFENDANT IS IN CUSTODY; 2) WITHIN 180 DAYS OF ARRAIGNMENT WHERE THE DEFENDANT IS OUT OF CUSTODY; 3)
CASES DESIGNATED AS COMPLEX WITHIN ONE YEAR OF ARRAIGNMENT; AND 4) CAPITAL CASES WITHIN 24 MONTHS
OF ARRAIGNMENT.
THE SUPERIOR COURT MANAGES MANY PROGRAMS AND IS PLANNING NEW ONES TO MEET THESE STANDARDS.
SUPERIOR COURT HAS THE PRIMARY ROLE IN ESTABLISHING AND REPORTING RESULTS AGAINST THE PROJECT
PLAN; CLERK OF COURT HAS A SUPPORTIVE ROLE.
D. BUDGET (SUPERIOR COURT) (SEE ATTACHMENT FOR COMPLETE BREAKDOWN OF PROPOSED EXPENDITURE).
PERSONNEL $ 2,218,728.00
PROFESSIONAL SERVICES $ 0
TRAVEL $ 0
OTHER OPERATING $ 0
OFFICE EQUIPMENT $ 0
COMPUTER EQUIPMENT $ 0
TOTAL $ 2,218,728.00
PLEASE ENTER THE PORTION IN SECTION D. TOTAL THAT WAS PREVIOUSLY
FUNDED BY LOCAL OR COUNTY FUNDS PRIOR TO 7/1/09. (SESSION LAW H.B.
2010, SUSPENDING A.R.S. 12-102.02 AND 12-102.03)
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FTG Application
E. BUDGET (CLERK OF THE COURT)
PERSONNEL $ 2,386,957.33
PROFESSIONAL SERVICES $ 0
TRAVEL $ 0
OTHER OPERATING $ 0
OFFICE EQUIPMENT/FURNITURE $
COMPUTER EQUIPMENT $ 0
TOTAL $ 2,386,957.33
PLEASE ENTER THE PORTION IN SECTION D. TOTAL THAT WAS PREVIOUSLY
FUNDED BY LOCAL OR COUNTY FUNDS PRIOR TO 7/1/09. (SESSION LAW N.B.
2010, SUSPENDING A.R.S. 12-102.02 AND 12-102.03)
F. BUDGET (JUSTICE COURT)
PERSONNEL
PROFESSIONAL SERVICES
TRAVEL
OTHER OPERATING
OFFICE EQUIPMENT $
COMPUTER EQUIPMENT $ 0
TOTAL $ 0
PLEASE ENTER THE PORTION IN SECTION D. TOTAL THAT WAS PREVIOUSLY
FUNDED BY LOCAL OR COUNTY FUNDS PRIOR TO 7/1/09. (SESSION LAW H.B. $
2010, SUSPENDING A.R.S. 12-102.02 AND 12-102.03)
G. PERSONNEL EXPENDITURE DETAIL
SUPERIOR COURT
Number of Position Description (use additional sheets if Salary Amount
Positions necessary) (Include ERE)
Court Commissioners 1 $ 688,168.00
Fs
11 Judicial Clerk Associates 501,506.00
1 Judicial Clerk Supervisors $ 206,103.00
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FTG Application
Judicial Clerks $ 199,063.00
Judicial Assistants — Classified $ 197,120.00
Bailiffs — Classified $ 162,667.00
3 Court Interpreters $ 264,101.00
Total $2,218,728.00
• CLERK OF THE COURT
Number of Position Description (use additional sheets if Salary Amount
Positions necessary) (Include ERE)
22 Courtroom Clerks II $1,121,346.33
Courtroom Services Supervisors $ 145,233.00
22 Justice System Clerks $1,013,385.00
2 Justice System Clerk Leads $ 106,993.00
Hota I 6.,957.33
JUSTICE COURTS
Number of Position Description (use additional sheets if Salary Amount
Positions necessary) (Include ERE)
N/A N/A $ 0
LTota I $ 0
H. EQUIPMENT EXPENDITURE DETAIL
SUPERIOR COURT
Type of Equipment Amount
N/A $ 0
Total $ o
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FTG Application
CLERK OF THE COURT_
Type of Equipment/Furniture/Other Operating Amount
N/A $ 0
Total $ 0
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FTG Application
I. SIGNATURES OF SUBMITTING PARTIES
O AGREE O AGREE
O DISAGREE (ATTACH EXPLANATION) O DISAGREE (ATTACH EXPLANATION)
PRESIDING JUDGE SUPERIOR COURT DATE CHAIRMAN, BOARD OF SUPERVISORS DATE
PLEASE PRINT NAME PLEASE PRINT NAME
O AGREE O AGREE
O DISAGREE (ATTACH EXPLANATION) O DISAGREE (ATTACH EXPLANATION)
CLERK OF THE SUPERIOR COURT DATE PRESIDING JUSTICE OF THE PEACE DATE
PLEASE PRINT NAME PLEASE PRINT NAME
RETURN COMPLETE APPLICATION AND SEND TO:
JERRI MEDINA, GRANT SPECIALIST
COURT SERVICES DIVISION
ADMINISTRATIVE OFFICE OF THE COURTS
1501 W. WASHINGTON, SUITE 410
PHOENIX, AZ 85007
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Superior Court (800) (Current) OPERA I ING
Fill the Gap Fund (264) REVISED Budgeted New FY 15
REVENUE BUDGET YES NO Budget
CC 634 $ 743,670 $ 743,670 $ 8,909 $ 752,579
CC 635 $ 1,356,330 $ 1,356,330 $ 109,819 $ 1,466,149
00645 $ 1,600 $ 1,600 $ (1,600) $
TOTAL REVENUE: $ 2,101,600 $ 2,101,600 $ 117,128 $ 2,218,728
EXPENDITURES
CC 701 $ 1,555,741 $ 1,555,741 $ $ 1,555,741
CC 701 $ (90,613) $ (90,613) $ 90,613 $
OC 710 $ 25,329 $ 25,329 $ $ 25,329
OC 750 $ 624,110 $ 624,110 $ $ 624,110
OC 750 $ 2,592 $ 2,592 $ - $ 2,592
OC 750 $ (35,026) $ (35,026) $ 35,026 $
CC 750 $ 6,440 $ 6,440 $ - $ 6,440
CC 790 $ 13,027 $ 13,027 $ (8,511) $ 4,516
$ - $
$ 2,101,600 $ 117,128 $ 2,218,728
TOTAL EXPENDITURES: $ 2,101,600 I $ 2,101,600 $ 117,128 $ 2,218,728

TOTALS $2,218,728 $2,213,723 $2,218,728
-
$117.128 $117,128 $117,128
UN-BUDGETED
TOTAL AMOUNTS BUDGETED $2,101,600 $2,101,600 $2,101,600
600 700 700
reporting category FG16 FG16 FG16 F616 FG16 FG16 FG16 FG16 FG16 FG16 FG16
$743,670 51,356,330 58.909 $109,819 $1,833,915 6114.272 $6,440 $261.245 $2,856 (51,600) $1,600.
Amount
function 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000
Object 634 635 634 635 700 700 700 700 700 645 645
PAS FELA FELA FELA FELA FELA FELA RISK CITR CITR FELA FELA
ORG 8003 8003 8003 8003 8003 8003 8051 8055 8055 8003 8003
Agency 80B 80B 80B 80B 80B 80B 80B 80B BOB 80B 80B
ONLY
Fund 264 264 264 264 264 264 264 264 264 264 264
PORTION CAPACITY
Budgeted YES YES NO NO YES NO YES YES NO NO YES
COURTS BUDGET
SUPERIOR FY 2015 2015 2015 2015 2015 2015 2015 2015 2015 REMAINING 2015 2015

Clerk of the Superior Court
Fill the Gap Fund (218)
FY 2015 - Operating
(Current) Budgeted
Revised New FY15
Yes No
Revenue Budget Budget
OBJ 0634 $ 653,756 $ 653,756 $ 98,824 $ 752,580
OBJ 0635 1,086,793 1,086,793 132,571 1,219,364
Total Revenue $ 1,740,549 $ 1,740,549 $ 231,395 $ 1,971,944
(Current) Budgeted
Revised New FY15
Yes No
Expenditure Budget Budget
OBJ 0701 $ 1,652,747 $ 1,652,747 $ 332,135 $ 1,984,882
OBJ 0705 39,672 39,672 39,672
OBJ 0750 747,380 747,380 747,380
OBJ 0795 (384,977) (384,977) (415,013) (799,990)
OBJ 0796 - - -
OBJ 0801 - -
OBJ 0804 - -
OBJ 0812 -
OBJ 0820 - - -
OBJ 0825 - -- -
OBJ 0841 - - - -
Total Revenue $ 2,054,822 2,054,822 $ (82,878) $ 1,971,944
I
Clerk of the Superior Court
Fill the Gap Fund (218)
FY 2015 - Non-Recurring/Non-Project
(Current) Budgeted
Revised New FY15
Yes No
Expenditure Budget Budget
OBJ 0796 - 415,013 415,013
Total Revenue $ - $ - $ 415,013 $ 415,013
1/5/2015 FY15 Agenda Item Breakdown for FIG [Summary of Changes]

REPT. PRJ
FY BGT PAS FUND AGENCY DEPT ORG OBJECT SUB-OBJ $AMOUNT CAT. CODE
2015 Y COUR 218 16A 160 1600 0634 00 653,756 0000
2015 N COUR 218 16A 160 1600 0634 00 98,824 0000
2015 Y COUR 218 16A 160 1600 0635 00 1,086,793 0000
2015 N COUR 218 16A 160 1600 0635 00 132,571 0000
2015 Y COUR 218 16A 160 1600 0700 00 - 0000
2015 N COUR 218 16A 160 1600 0700 00 332,135 0000
2015 Y COUR 218 16A 160 1600 0795 00 (384,977) 0000
2015 N COUR 218 16A 160 1600 0795 00 (415,013) 0000
2015 Y COUR 218 16A 160 1600 0801 00 - 0000
2015 N COUR 218 16A 160 1600 0801 00 - 0000
2015 N COUR 218 16A 160 1600 0804 00 - 0000
2015 N COUR 218 16A 160 1600 0812 00 0000
2015 N COUR 218 16A 160 1600 0820 00 0000
2015 N COUR 218 16A 160 1600 0825 00 - 0000
2015 N COUR 218 16A 160 1600 0841 00 - 0000
2015 Y COUR 218 16A 160 1600 0796 00 - 0001
2015 N COUR 218 16A 160 1600 0796 00 415,013 0001
1/6/2015 COC FY15 Agenda Item Breakdown for FTG [Budget Impact]