082514IBMA.DOC

Informal Meeting Minutes
Monday, August 25, 2014 Board Members
10:00 AM Denny Barney, Chairman, District 1
Steve Chucri, Vice Chairman, District 2
BOARD OF SUPERVISORS Andrew Kunasek, District 3
Maricopa County, Arizona Clint Hickman, District 4
(and the Boards of Directors of the Flood Control District, Marie Lopez Rogers, District 5
Library District, Stadium District, Improvement Districts,
and/or Board of Deposit)
County Manager
Tom Manos
"The mission of Maricopa County is to Clerk of the Board
provide regional leadership and fiscally Fran McCarroll
responsible, necessary public services
to its residents so they can enjoy living
in healthy and safe communities.” Meeting Location
Supervisors' Conference Room
301 W. Jefferson, 10th Floor
Phoenix, AZ 85003
BOARD OF SUPERVISORS
The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Informal Session at 10:00
AM on Monday, August 25, 2014, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor,
Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri,
Vice Chairman, District 2; Andrew Kunasek, District 3; Clint Hickman, District 4; Marie Lopez Rogers,
District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Armstrong, Minutes Coordinator; Tom
Manos, County Manager; and Michelle Wood, Legal Counsel.
PRESENTATION
Facilities Management
1. PRESENTATION REGARDING THE MARICOPA COUNTY 10-YEAR COURTS MASTER PLAN
Presentation regarding the Maricopa County 10-Year Courts Master Plan.
Reid Spaulding, Director, Facilities Management Department
Jim Steinmann, Consultant, Steinmann Facility Development Consultants
Joe Salvatore, Architect, Architekton DID NOT ATTEND
(C-70-15-002-P-00)
Reid Spaulding, Director, Facilities Management, stated that the Courts Master Plan started
in 2013. It is a 10-year plan that looks ahead to 2024. He noted the scope of the courts
master plan was to identify national court trends, practices, and technologies; develop options
for the use of current and possible future court facilities; and to identify the costs and
schedules of the renovation of existing and construction of new courts. The stakeholders
include: Superior Court, Juvenile and Justice Courts; Clerk of the Superior Court; Adult and
Juvenile Probation; County Attorney; Public Defense Services; Sheriff’s Office; Office of
Enterprise Technology; County Manager’s Office; and Office of Management and Budget.
Mr. Spaulding reviewed the qualifications of the consultants: Architekton; Straub and
Associate; and Steinmann Facility Development Consultants, Inc.
Jim Steinmann, Consultant for Steinmann Facility Development Consultants, stated that an
additional report would be given to the Board of Supervisors at a later date. He noted that he
would be speaking about the following: presentation outline, scope of study, the stakeholders,
county court facility distribution, project goals, scope of work, and an executive summary.

Informal Meeting Minutes
Monday, August 25, 2014
Page 2 of 4
Mr. Steinmann gave a review of the operation analyses and trends of the courts and outlined
opportunities that will be made available through this plan. He predicted that the justice
courts will need six (6) additional courts by 2024. He provided an overview of requirements
that will be involved in this project.
Supervisor Chucri asked where court rooms would be located in Mesa. Mr. Steinmann
responded that in the Southeast facility an adjacent building on the north side of the existing
area is proposed.
Supervisor Kunasek asked how staff comparisons are compared to other small or large
jurisdictions. Mr. Steinmann responded that each state has different procedures, filing
requirements, and categorizing of statistics. It is almost impossible to compare with other
jurisdictions of any size outside of the state of Arizona due to the differences in the collection
and processing of data. It is also difficult to compare Maricopa County data to other Arizona
counties. There is no statistically comparable group. He stated that Dr. Dan Straub of Straub
& Associates believes the court is operating at a very high level regarding time to trial. The
court is either meeting or exceeding all current goals and standards.
Mr. Steinmann stated that a projection model was utilized dating back to 1989. He noted that
the data collected from 2002 to 2013 was used for future projections. There were up to 50
filings per 1000 population. This data was used in the projections for the various types of
filings.
Mr. Steinman commented there are several factors that affect filing rates such as local law
enforcement, public policy, truancy, economy, etc. Discussion continued regarding the trends
during an economic downturn.
Supervisor Rogers questioned if the implementation of the strategies of Smart Justice are
beginning to affect the filings. Tom Manos, County Manager, responded that the filings will
be affected and stated that there has been some improvement in the rate of recidivism in high
risk offenders. He explained one pilot project focused on women and noted that any changes
in Smart Justice will help the filing numbers go down.
Mr. Steinmann continued with the presentation stating that the final report compiled by Dr.
Straub contains a comparison to other Superior Courts. He noted that a Superior Court
survey on user perceptions of access and fairness was done and Maricopa County had an
84% positive rating.
There was discussion between Chairman Barney, Judge Norman Davis and Mr. Steinmann
regarding comparisons of court and filing volumes in Pima County and other comparable size
counties to Maricopa County.
Mr. Steinmann noted that the Superior Court has high case clearance rates and the trial rate
is among the lowest in the nation. He suggested maintaining a high level of specialty courts
going into the future. He stated that projections from 2013 through 2024 indicate that there
will be an increase of filings from the northwest area and 18% of the population will live near
the proposed Southwest Regional Center. He predicted that the population increase will
create the need for additional courtrooms and staff.
In response to questions from the Board members concerning travel options to court
locations, Mr. Steinmann noted several projected options that included the light rail and its
extension. He provided the locations of 33 proposed courtrooms that would provide closer
proximity in some areas.

Informal Meeting Minutes
Monday, August 25, 2014
Page 3 of 4
Chairman Barney asked several questions concerning the relocation of courts and
courtrooms within the downtown court complex. Mr. Steinmann gave recommendations
explaining these to be necessary steps for the proposed adjustments that should satisfy
central filings through 2024. He predicted the need for additional courtrooms after 2024. He
also provided the potential needs for the Southwest and Northwest Regional Centers through
2024.
Chairman Barney noted that the new footprint of the Southwest Regional Center is a great
facility but there have been questions about how the space would be utilized and the original
plan did not indicate ten Superior Courts. Mr. Spaulding indicated that it was a part of the site
plan and the plan has not changed from the original and there is an area reserved for
Superior Court. There was discussion that continued regarding the security and the site plan
revisions.
Mr. Steinmann pointed out the facility locations, juvenile filing boundary lines, and the
Southeast Courts Complex site plan. He noted the findings for the Southeast Courts facility
to the Board, the courtroom development summary, and recommended support space
adjustments.
Chairman Barney asked about the approximate size of the One West Madison building. Mr.
Steinmann responded that it is approximately 24,000 gross square feet of space that could
accommodate about 120 staff with the remodeling of about 60% of the building. He stated it
is only a temporary housing for staff until after 2024 when more criminal courts could be built
downtown. The site could therefore be disposed, combined with adjacent property or made
into a public development.
Chairman Barney asked how long the building would be empty. Mr. Steinmann responded
that would depend on the approval of the renovation of office space and would probably only
sit empty for a couple of years.
Chairman Barney noted that the building would be used for flex space and it would be a good
location if costs for the remodel were controlled. Mr. Steinmann responded that it is
inadequate for a long term facility because of inefficiencies within the building.
Mr. Steinmann continued the presentation and recommended support space adjustments.
He presented the phased schedule detail and stated that it is a 21 step process that will take
approximately 16 months. He noted the phased courtroom development with the total
number of 33 courtrooms by 2024. He then pointed out an implementation schedule for
phased development. A facility master plan development budget summary was presented to
the Board with a capital development project budget noting phased costs. He stated that the
total cost with inflation is $254 million dollars. Mr. Steinmann noted the various packages and
costs associated with each location. He then compared a cost estimate between phased and
accelerated schedules noting a savings of $23 million if the Courts Master Plan is done on a
five to eight year accelerated schedule. He noted the requirements for various courts from
2024 to 2034 and pointed out a visual map of the downtown court complex once the
construction is done. Mr. Steinmann concluded the presentation by outlining the next steps in
the project schedule.
The Board Members thanked Mr. Steinmann for an informative and comprehensive
presentation.
Mr. Steinmann stated that it has been a 9 month process and thanked staff for their part in
the planning phases.

Informal Meeting Minutes
Monday, August 25, 2014
Page 4 of 4
Supervisor Rogers asked the Board to look closely at access points and travel options for the
western region. Board members commented on options and obstacles citizens might have
accessing courts from the west valley.
2. EXECUTIVE SESSION
Vote to convene in Executive Session to consider items on the Executive Agenda dated August
25, 2014, for Board of Supervisors and relevant Special Districts pursuant to statutory authority
listed for each item.
Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman
Ayes: Barney, Chucri, Kunasek, Hickman, Rogers
MEETING ADJOURNED
After discussion on the listed Executive Session items, and there being no further business to come
before the Board, the meeting was adjourned.
________________________________
Denny Barney, Chairman of the Board
ATTEST:
________________________________________
Fran McCarroll, Clerk of the Board