09HP0004-MARICOPA-NOTICE OF AWARD.PDF

SAI NUMBER:
Department of Health a 'lumen Services
Administration for Chilaren and Families PMS DOCUMENT NUMBER:
Notice of Award (NOA) 09HP000401
1. AWARDING OFFICE: 2. ASSISTANCE TYPE: 3. AWARD NO.: 4. AMEND. NO.:
OA/OGM/Region IX Discretionary Grant 09HP0004/01
5. TYPE OF AWARD: 6. TYPE OF ACTION: 7. AWARD AUTHORITY:
SERVICE New 42 USC 9801 ET SEQ.
8. BUDGET PERIOD: 9. PROJECT PERIOD: 10. CAT NO./CFDA:
01/01/2015 THRU 06/30/2016 01/01/2015 THRU 06/30/2019 93.600
11. RECIPIENT ORGANIZATION: 12. PROJECT! PROGRAM TITLE:
Maricopa County Human Services EHS-CC Partnership - Arizona
Human Services
234 North Central Avenue
Phoenix AZ 85004 0000
Theresa Fox, Financial Services Administrator
13. COUNTY: 14. CONGR. DIST: 15. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR:
NiARICOPA 04 Alecia Jackson , Assistant Director
16. APPROVED BUDGET: 17. AWARD COMPUTATION:
Personnel $ 206,065
A. NON-FEDERAL SHARE $ 628,316 20.00 %
Fringe Benefits $ 84,311
B. FEDERAL SHARE $ 2,513,264 80.00%
Travel $ 6,000
18. FEDERAL SHARE COMPUTATION:
Equipment $ 0
A. TOTAL FEDERAL SHARE $ 2,513,264
Supplies $ 6,700 B. UNOBLIGATED BALANCE FEDERAL SHARE $
Contractual $ 2,083,500 C. FED. SHARE AWARDED THIS BUDGET PERIOD $ 2,513,264
Facilities/Construction $ 0
19. AMOUNT AWARDED THIS ACTION: $ 2,513,264
Other $ 73,259
20. FEDERAL $ AWARDED THIS PROJECT
PERIOD: $ 2,513,264
Direct Costs $ 2,459,835
Indirect Costs $ 53 ,429 21. AUTHORIZED TREATMENT OF PROGRAM INCOME:
At % of $ ADDITIONAL COSTS
In Kind Contributions 0 APPLICANT EIN: 23. PAYEE E1N: 24. OBJECT CLASS:
Total Approved Budget(**) 2,513,264 1-866000472-A6 1-866000472-A6 41.51
25. FINANCIAL INFORMATION: DUNS: 050391270 0000
ORGN DOCUMENT NO. APPROPRIATION CAN NO. NEW AMT. UNOBLIG. NONFED %
OGM 09HP000401 75-4/5-1536 2015 G093125 $2,451,965
OGIVI 09HP000401 75-4/5-1536 2015 G093120 $61,299
26. REMARKS: (Continued on separate sheets)
Client Population: 160.
Number of Delegates: 0.
Paid by DHHS17ayment Management System (PMS), see attached for payment information.
This award is subject to the requirements of the HHS Grants Policy Statement (HHS GPS) that are applicable to you based
on your recipient type and the purpose of this award.
This includes requirements in Parts I and II (available at http://www.hhs.gov/asfr/ogapa/grantinformation/hhsgps107.pdf) of the HHS
GPS.
Although consistent with the HHS GPS, any applicable statutory or regulatory requirements, including 45 CFR Part 74
or 92, directly apply to this award apart from any coverage in the HHS GPS.
27. SIGNATURE - ACF GRANTS OFFICER
irtkr '1" rrn1 M
29. SIGNATURE AND TITLE - P1 AYj OFFIFIAL,(S)
MA
Jan Y. Len, Regional ProgranYganager, Office of Head Start - Region IX
DGCM-3-785 (Rev. 86) (HP)

SAI NUMBER:
Department of Heal' nd Human Services
Administration for Children and Families PMS DOCUMENT NUMBER:
Notice of Award (NOA) 09HP000401
1. AWARDING OFFICE: 2. ASSISTANCE TYPE: 3. AWARD NO.: 4. AMEND. NO.
OA/OGM/Region IX Discretionary Grant 09HP0004/01
5. TYPE OF AWARD: 6. TYPE OF ACTION: 7. AWARD AUTHORITY:
SERVICE New 42 USC 9801 ET SEQ .
8. BUDGET PERIOD: 9. PROJECT PERIOD: 10. CAT NO./CFDA:
01/01/2015 THRU 06/30/2016 01/01/2015 THRU 06/30/2019 93.600
11. RECIPIENT ORGANIZATION:
Maricopa County Human Services, Human Services
26. REMARKS: (Continued from previous page)
This award is subject to requirements or limitations in any applicable Appropriations Act.
This award is subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000, as
amended (22 U.S.C. 7104).
For the full text of the award term, go to https://www.acthhs.gov/grants/discretionary-competitive-grants.
This award is subject to the Federal Financial Accountability and Transparency ACT (FFATA or Transparency) of 2006
subaward and executive compensation reporting requirements.
For the full text of the award term, go to: https://www.acf.hhs.gov/grants/discretionary-competitive-grants .
This award is subject to requirements as set forth in 2 CFR 25.110 Central Contractor Registration (CCR)
and DATA Universal Number System (DUNS).
For full text go to https://www.acf.hhs.gov/grants/discretionary-competitive-grants.
This award is subject to requirements as set forth in 2 CFR 25.110.
For full text go to http://vvww.acf.hhs.gov/grants/msg_sf425.html.
This grant is subject to the requirements as set forth in 45 CFR Part 87.
This grant is subject to the requirements set forth in 45 CFR part 74 (for non-profit organizations and educational
institutions) or 45 CFR Part 92 (for state, local, and federally recognized tribal governments).
Initial expenditure of funds by the grantee constitutes acceptance of this award.
Future support is anticipated.(**) Reflects only federal share of approved budget.
Under the Consolidated Appropriations Act, 2014 (Public Law 113-76), Division H, Title ll and the
Consolidated and Further Continuing Appropriations Act, 2015 (Public Law 113-235), this grant
action awards IViaricopa County Human Services Department funds for the 1/1/2015-6/30/2019 project
period for the operation of the Early Head Start program in the designated service area. This
grant action awards partial funds under Common Accounting Numbers (CAN) G093125 and G093120 to
provide Early Head Start services to 160 children for the initial 1/1/2015-6/30/2016 budget period
of the 54 month project period. The 54 month project period consists of one 18 month budget period
followed by three 12 month budget periods.
This initial grant action for the first 18 month budget period includes $2,451,965 in CAN G093125
for 12 months of funding for Early Head Start operations and $61,299 in CAN G093120 for training
and technical assistance. The projected total funding levels for the initial 18 month budget
period are $3,677,948 for Early Head Start operations and $367,795 for training and technical
assistance.
The balance of six months of operational funds and additional training and technical assistance
funds will be awarded at a later date. The additional training and technical assistance funds will
support quality improvements such as attainment of credentials, professional development and
training.
The projected annual funding level for each of the three remaining 12 month budget periods for
Early Head Start operations is $2,451,965 and the training and technical assistance allocation is
$61,299.
This grant is subject to the requirements and conditions specified in Attachments 1, 2 and 3.
DGCM-3-785 (Rev. 86) (HP) Page 2 of 2

Attachment
Award Number: 09HP00-4
Recipient Organization: iviaricopa County Human Services Department
The grantee is required to submit two semi-annual SF-425 reports, one annual SF-425 report,
and one final SF-425 report. For Maricopa County Human Services Department, SF-425
reports must be received by:
- First Semi-Annual Report: 07/30/2015
- Second Semi-Annual Report: 01/30/2016
- Annual Report: 07/30/2016
- Final Report: 10/30/2016
The grantee may submit the federal financial reports, signed by the Board Chair (or appointed
designee), to the Grants Management Officer via email or fax by the corresponding due dates.
In addition to an email or faxed copy, grantee must mail an original and two copies of the SF-
425 report to the Regional Office.
This grant is subject to Section 640(b) of the Head Start Act and 45 C.F.R. § 1301.20 requiring
a non-federal match of 20 percent of the total cost of the program. This grant is also subject to
the requirements in Section 644(b) of the Head Start Act and 45 C.F.R. § 1301.32 limiting
development and administrative costs to a maximum of 15 percent of the total costs of the
program, including the non-federal share contribution of such costs. The requirements for a non-
federal match of 20 percent and the limitation of 15 percent for development and administrative
costs apply to the 01/30/2015-06/30/2016 budget period unless a waiver is approved. Any
request for a waiver of the non-federal share match, or a portion thereof that meets the
conditions under Section 640(b)(1)-(5) of the Head Start Act or 45 C.F.R. § 1301.21 or a waiver
of the limitation on development and administrative costs that meets the conditions under 45
C.F.R. § 1301.32(g) must be submitted in advance of the end of the budget period. Any waiver
request submitted after the expiration of the project period will not be considered.
The HHS GPS (11-56) (see above and 45 C.F.R. § 74.25(c)(2) and 45 C.F.R. § 92.30(d)(3) (as
applicable) provide the authority to ACF to approve key staff of Head Start grantees. For the
purposes of this grant, key staff is defined as the Head Start Director or person carrying out the
duties of the Head Start Director if not under that title and the Chief Executive Officer, Executive
Director and/or Chief Fiscal Officer if any of those positions is funded, either directly or through
indirect cost recovery, more than 50 percent with Head Start funds.
Section 6j53 of the Head Start Act prohibits the use of any federal funds, including Head Start
grant funds, to pay any portion of the compensation of an individual employed by a Head Start
agency if that individual's compensation exceeds the rate payable for Level II of the Executive
Schedule.
Prior approval must be obtained under 45 C.F.R. Part 1309 to use Head Start grant funds for
the initial or ongoing purchase, construction and major renovation of facilities. No Head Start
grant funds may be used toward the payment of one-time expenses, principal and interest for
the acquisition, construction or major renovation of a facility without the express written approval
of the Administration for Children and Families.

Attachment 2
Budget Period
Early Head Start — Child Care Partnership and/or Expansion Grants
Award Number: 09HP0004
Recipient Organization: Maricopa County Human Seivices Department
Head Start Grantees must comply with the terms and conditions for the project period
award in the specified time frames.
Health and Safety
Conduct a screening of the health and safety environment of each Early Head Start
center and/or family child care home where services are provided within 45 days of the
start of the project period and/or within 45 calendar days of services starting at each new
location.
Complete the initial certification of compliance with all Office of Head Start (OHS) health
and safety requirements within 75 calendar days of the start of services and submit it to
the OHS in the Head Start Enterprise System (HSES) immediately thereafter. Submit an
updated certification of compliance with all OHS health and safety requirements 30 days
after the first six months of operations.
School Readiness
Participate in ongoing communications in support of school readiness with the OHS,
including but not limited to the OHS site visits and monthly scheduled calls.
Governance
Conduct a screening of the organization's governance and leadership capacity within 60
calendar days of the start of the project period.
Complete a certification that the governance and leadership capacity screening was
conducted and a training plan was developed. Submit the certification to the OHS in
HSES within 75 calendar days of the start of the project period.
Single Audits
Attend an OHS-sponsored single audit webinar within six months of the start of the
project period.
See hil://eclkaots.olghstc/ rards g for resources and information.

c:iment 3
Award Number: 09HP0004
Recipient Organization: Maricopa County Human Services Department
Designated Early Head Start service area: Maricopa County, AZ, excluding the city of
Phoenix, with targeted partnerships in Mesa, Chandler, Tempe, Glendale, Avondale,
and Peoria.
Early Head Start— Child Care Partnership Population: 160 infants and toddlers.
Approved program options: Center-based program option proposed in the grant
application.
Start-up costs will be awarded at a later date.

A.,NisTRATioNrc.
DEPARTMENT '4 ILEA & HUMAN SE VICES C 1 DREN?
Office of Head Start
Refer to: Region 90 7th Street, 9th Floor
San Francisco, CA 94103
Dear Grantee,
We are pleased to confirm that a grant has been approved to assist your agency in
financing the Early Head Start-Child Care Partnership program as referred to in the
enclosed Notice of Award (NOA). This grant is made subject to the terms and conditions
described in the enclosed NOA.
Please access the following website and carefully read the "Standard Terms and
Conditions — Discretionary Grants." It lists the applicable Department of Health and
Human Services (DHHS) and Administration for Children and Families (ACF)
regulations and policies applicable to your grant.
http://www.acf.hhs.gpv/grants/discretionary-competitive-grants
Payments under this award will be made through the DHHS Payment Management
System (PMS). The PMS staff will be able to guide you on their requirements and can be
reached at:
DHHS Payment Management System
P.O. Box 6021
Rockville, MD 20852
Phone: (301) 443-1660
Internet — WWW Hornepage: http://www.dpm ._psc,gp_v_
If the grant includes Special Conditions, you must provide a written response within the
time frames specified on the grant award.
If you have programmatic or monitoring questions regarding this award, please call your
assigned Program Specialist.
If you have any questions regarding the business aspects of this award, please contact
your assigned Financial Operations Specialist.
Sincerely,
'
Jan Len, Regional Program Manager Martin Tom, Grants Officer
Office of Head Start — Region IX Office of Grants Management-Region IX
Enclosures