CHATHOLIC CHARITIES FY2014-2015 AGREEMENT.PDF

CONTRACT FOR SERVICES AGREEMENT
BETWEEN
MARICOPA COUNTY
ADMINISIERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
Catholic Charities Community Services
Contract Amount: $ 8,579,485
Contract Start Date: 7/1/2014
Contract Termination Date: 6/30/2015
Contract Number: - 2. 2. - P-b - 75-o C)
Program Number:
C1-'DA Number: 93.600
This Contract for Services Agreement ("Agreement") is entered into by and between the Catholic
Charities Community Services, (hereinafter referred to as the "Contractor"), and Maricopa County,
administered by its Human Services Department, (hereinafter referred to as the "County"). 'Ile
Contractor and County are collectively referred to herein as the "Parties" and individually as a
"Party." The Contractor, for and in consideration of the covenants and conditions set forth in this
Agreement, shall provide and perform the services set forth herein. All rights and obligations of the
Parties shall be governed by the terms of this Agreement, its exhibits, attachments, and appendices,
including any Subcontracts, Amendments, or Change Orders as set forth herein and in:
Section I — General Provisions
Section II — Special Provisions
Section III — Work Statement
Section IV — Compensation
Attachment A: Required Certifications and Assurances
Attachment B: 2011-2012 Program Sites and Options
Attachment C: Technology Standard
Contractor Representative: Robert Brown Phone: 602-285-1999
Email: rbrown@cc-az.org
Address: 4747 North 7th Ave., Phoenix, AZ 85013
County Representative: Department Director Phone: 602-506-5911
E-mail: liggettb(&,mail.maricopa.gov
Address: 234 N. Central, Suite #3201, Phoenix, AZ 85004
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All notices under this Agreement to be given by one party to the other shall be in writing, rnailed,
emailed, or delivered to the representatives shown on the previous page.
This Agreement contains all the terms and conditions agreed to by the Parties. No other
understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any Party hereto. Nothing in this Agreement shall be construed as consent to any
lawsuit or waiver of any defense in a lawsuit brought against the State of Arizona, the County, or the
Contractor in any State or federal court.
IN WITNESS THEREOF, the Parties have signed this Agreement:
Approved By:
CONTRACTOR
Authorized Signature Chairman, Board of Supervisors
6/ 7/1 JUN 2 5 2014
DATE DATE
Attested to: Attested to:
Authorized Signature Clerktoard of Supervisors
JUN 2 5 2014
DATE DATE
This Agreement has been reviewed by the undersigned Ronald M. Stoll, who: (a) is an attorney licensed to practice in Arizona; (b) is
acting as the attorney for the Contractor; and (c) has determined for the benefit of the Contractor that this Agreement is within the
power and authority of the Contractor based solely on his review of the articles of incorporation of the Contractor which were
available on the website of the Arizona Corporation Commission on June 17, 2016 and copies of the bylaws of the Contractor which
the Contractor provided to him. The undersigned has not made any determination as to the validity or enforceability of this
Agreement by or against any person or that this Agreement memorializes the agreements of the parties in regards to its subject matter;
and the undersigned's approval of the Agreement's
shall not be deemed approval of its contents.
APPROVEVAS TO FORM
• ./P
Att rney for the on act°
t•-•-el A) 4.: L„.
DATE C.-2 (7 fct '7
IN ACCORDANCE WITH A.R.S. g 11-952, 11-201, AND 11-251, THIS AGREEMENT HAS BEEN REVIEWED BY THE UNDERSIGNED
ATTORNEY(S) WHO HAS DETERMINED THAT THIS AGREEMENT IS PROPER IN FORM AND WrITIIN THE POWER AND AUTHORITY GRANTED
TO THE COUNTY UNDER THE LAWS OF THE STATE OF ARIZONA.
APPROVED AS TO FORM:
Attorney for the County Deputy County Attorney
C,} DATE

Mark opa County
Human Services Department

A. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement is in conflict with the
General Provisions or the Special Provisions, the Work Statement shall control. To the extent
that the Compensation Provisions are in conflict with the General Provisions, Special
Provisions, or Work Statement, the Compensation Provisions shall control. Nothing herein
shall operate to increase the Operating Budget without a written amendment thereto.
B. DEFINITIONS
As used throughout this Agreement, the following words and terms shall have the following
meanings:
1. Agreement means this Contract for Services Agreement between Maricopa County,
administered by its Human Services Department, and the Contractor.
2. Assistant Director means the Director of the Education Division of the Human
Services Department.
3. Board of Supervisors means the Maricopa County Board of Supervisors.
4. Contract Administrator means the person administering this Agreement on behalf of
the Department.
5. Contractor means the person, firm or organization listed on the Cover Page of this
Agreement.
6. Contract Specialist means the liaison between the Department and the Contractor
The Contract Specialist is responsible for monitoring this Agreement and providing
technical assistance to the Parties.
7. County means Maricopa County, a political subdivision of the State of Arizona.
8. Department means the Maricopa County Human Services Department.
9. Director means the Director of the Maricopa County Human Services Department.
10. Division means the Education Division of the Maricopa County Human Services
Department.
11. Fidelity Bond means a bond to indemnify the Contractor against losses resulting
from fraud or lack of integrity, honesty or fidelity of one or more employees, officers
or other persons holding a position of trust.
12. Juvenile means any person under the age of eighteen (18).

13. Payment Bond means a bond executed to ensure payment as required by law of all
persons performing work or providing materials in the execution of work provided
under this Agreement.
14. Performance Bond means a bond executed to secure fulfillment of all of the
Contractor's obligations under this Agreement.
15. Program Manager means the Assistant Director of the Education Division of the
Madcopa County Human Services Department.
16. Provider means the Contractor and any Subcontractor providing services under this
Agreement.
17. Public Agency has the meaning prescribed by A.R.S. 11-951.
18. Subcontract means any contract entered into by the Contractor with a third party for
performance of any of the work or the provision of any of the services under this
Agreement.
19. Subcontractor means an entity employed by or funded through the Contractor to
perform any of the work or provide any of the services under this Agreement.
20. Subrecipient means the Contractor when the County is the recipient of Head Start
grant funding.
21. Work Statement means Section III of this Agreement which describes the services to
be delivered under this Agreement.
C. GENERAL REQUIREMENTS
1. The terms of this Agreement shall be construed in accordance with Arizona law. Any
lawsuit arising out of this Agreement shall be brought in the appropriate court in
Maricopa County, Arizona.
2. Contractor shall, without limitation, obtain and maintain all licenses, permits and
authority necessary to do business, render services and perform work under this
Agreement, and shall comply with all laws regarding unemployment insurance,
disability insurance, and workers' compensation.
3. Contractor is an independent contractor in the performance of all work and the
provision of all services under this Agreement and Contractor shall not be considered
an officer, employee, representative, or agent of the County.
4. Contractor shall not make any payments, either directly or indirectly, to any person,
partnership, corporation, trust or other organization that has a substantial interest in
Contractor's organization or with which Contractor (or any of its directors, officers,
owners, trust certificate holders or a relative thereof) has a substantial interest, unless

Contractor has made full written disclosure of the proposed payments to the
Department and has received written approval therefore.
5. For purposes of this provision, the terms "substantial interest" and "relative" shall have
the meanings prescribed by A.R.S. 5 38-502.
D. AMENDMENTS
All Amendments to this Agreement shall be in writing and signed by authorized signers for
both Parties.
E. ASSIGNMENT AND SUBCONTRACTING
No fight, liability, obligation or duty under this Agreement may be assigned, delegated or
subcontracted, in whole or in part, by Contractor without the prior written approval of the
Contract Administrator. Contractor shall beat all liability under this Agreement, even if it is
assigned, delegated, or subcontracted, in whole or in part, unless the Department agrees
otherwise.
F. AVAILABILITY OF FUNDS
The provisions of this Agreement relating to the payment for services shall become
effective when funds assigned for the purpose of compensating the Contractor, as
provided herein, are actually available to the Department for disbursement. The
Director shall be the sole authority in determining the availability of funds under this
Agreement and the Department shall keep the Contractor fully informed as to the
availability of funds.
2. If any action is taken by any State agency, federal department or any other agency or
instrumentality to suspend, decrease or terminate its fiscal obligation under, or in
connection with this Agreement, the Board of Supervisors may amend, suspend,
decrease or terminate its obligations under or in connection with this Agreement. In
the event of termination, the County shall be liable for payment only for services
rendered prior to the effective date of the termination, provided that such services
performed are in accordance with the provisions of this Agreement. The Department
shall give written notice of the effective date of any suspension, amendment, or
termination under this section at least ten (10) calendar days in advance.
G. BUDGET ADJUSTMENTS
Any requests for reasonable budget adjustments shall be submitted ninety (90) days prior to
the expiration date of this Agreement. Requests for financial adjustments to this Agreement
shall be supported by appropriate documentation. If the County agrees to the budget
adjustments, the County shall follow section D of this Agreement to amend this Agreement.
H. DISPUTES

1. Except as may otherwise be provided for in this Agreement, any dispute arising out of
this Agreement that is not resolved between the Parties within a reasonable period of
time, which shall not exceed one hundred twenty (120) days, shall be submitted in
accordance with the following dispute resolution process.
2. Notice of the specific grounds of a dispute shall be in writing and filed with the
Contract Administrator, if one has been appointed, or, if not, with the County
Procurement Officer within ten (10) working days from the date Contractor knew or
should have known of the basis of the dispute. The Contract Administrator or County
Procurement Officer, as applicable, shall respond in writing to Contractor within
fourteen (14) working days. The decision of the Contract Administrator or County
Procurement Officer shall be final and conclusive unless, within seven (7) working
days from the date Contractor is served with the decision, Contractor files a written
notice of appeal with the Director of the Materials Management Department of the
County, who shall provide Contractor with a written response within fourteen (14)
working days following receipt of Contractor's notice of appeal. The decision of the
Director of the Materials Management Department shall be final and not appealable.
3. Pending a final decision of the Director of the Materials Management Department, the
Contractor shall proceed diligently with its performance of this Agreement in
accordance with the Contract Administrator or County Procurement Officer's
decision.
I. DEFAULT
This Agreement may be immediately terminated by the County if Contractor fails to perform
any objective or breaches any obligation under this Agreement, or any event occurs that
jeopardizes Contractor's ability to perform any of its obligations under this Agreement. The
County reserves the right to have service provided by persons other than Contractor if
Contractor is unable or fails to provide required services with the specified time frame.
J. TERMINATION
1. This Agreement is subject to cancellation by the County in accordance with the
provisions of A.R.S. § 38-511.
2. Either Party may terminate this Agreement at any time by giving the other Party at
least sixty (60) calendar days prior notice in writing (unless terminated by the Board of
Supervisors under the Availability of Funds provision). The notice shall be given by
personal delivery or by registered or certified mail, postage prepaid and return receipt
requested, to the persons at the addresses set forth on the Cover Page of this
Agreement.
3. This Agreement may be terminated by mutual written agreement of the Parties
specifying the termination date therein.
4. The County has the right to terminate this Agreement upon twenty-four (24) hour
notice when the County determines that the health or welfare of the service recipients
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are endangered or the Contractor's non-compliance jeopardizes finding source
financial participation. If not terminated by one of the above methods, this
Agreement shall terminate upon the expiration of the term of this Agreement stated
on the Cover Page of this Agreement.
K SEVERABILITY
Any provision of this Agreement that is determined to be invalid, void or illegal by a court
shall in no way affect, impair or invalidate any other provision hereof, and the remaining
provisions shall remain in full force and effect.
L. STRICT COMPLIANCE
The Department's acceptance of Contractor's performance that is not in strict compliance
with the terms of this Agreement shall not be deemed to waive the requirements of stint
compliance for all future performance. All changes in performance obligations under this
Agreement shall be in writing and signed by both Parties.
M. NON-LIABILITY
The County, its officers, representatives, agents and employees shall not be liable for any act or
omission by Contractor, or any Subcontractor or any officer, representative, agent, or
employee of the Contractor or any Subcontractor that relates to this Agreement, and shall not
be liable for any purchases or contracts made by Contractor, any Subcontractor, or any officer,
representative, agent, or employee of Contractor or any Subcontractor, in connection with this
Agreement.
N. RECIPROCAL INDEMNIFICATION
Each Party (as "Indernnitor") agrees to indemnify, defend, and hold harmless the other Party
(as "Indernnitee") from and against all claims, losses, liability, costs, or expenses (including
reasonable attorneys' fees, expert witnesses' fees and other litigation costs) (hereinafter
collectively referred to as "Claims") arising out of bodily injury (including death) of any person
or property damage, but only to the extent that such claims, which result in vicarious liability
to the Indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of
the Indemnitor, its officers, officials, agents, employees, or volunteers.
0. TECHNICAL ASSISTANCE
The Department shall provide reasonable technical assistance to Contractor to assist
Contractor in complying with State and federal laws, regulations, and accountability for diligent
performance and compliance with the terms of this Agreement and all applicable laws,
regulations and standards. However, this assistance shall not relieve Contractor of full liability,
responsibility and accountability for its actions and performance to comply with the terms of
this Agreement.
P. SINGLE AUDIT ACT REQUIREMENTS

go
Contractors in receipt of federal funds through the Department are subject to the federal audit
requirements of the Single Audit Act of 1984, as amended (Pub. L. No. 98-502) (codified at
31 U.S.C. 55 7501, et seq.). Contractor shall comply with OMB Circular A-133. Upon
completion, such audits shall be made available for public inspection. Audits shall be
submitted within the twelve (12) months following the close of the fiscal year. Contractor
shall take corrective actions within six (6) months of the date of receipt of the reports. The
Department shall consider sanctions as described in OMB Circular A-133 if Contractor does
not comply with the audit requirements.
Q. AUDIT DISALLOWANCES
1. Contractor shall, upon written notice thereof, reimburse the County for any payments
made under this Agreement that are disallowed by a federal, State, or County audit in
the amount of the disallowance, as well as all court costs and attorney's fees the
County spends to pursue legal action relating to a disallowance. Court costs and
attorney's fees incurred shall be specifically identified as applicable to the recovery of
the disallowed costs in question.
2. If the County determines that a cost for which payment has been made is a disallowed
cost, the Department shall notify the Contractor in writing of the disallowance and the
required course of action, which shall be at the option of the Department to either
adjust any future claim submitted by Contractor by the amount of the disallowance or
to require immediate repayment of the disallowed amount by the Contractor issuing a
check payable to the County.
R. STAFF AND VOLUNTEER TRAINING
The Department may make available to Contractor the opportunity to participate in any
applicable training activities conducted by the Department.
S. CLEAN AIR ACT
If the total face value of this Agreement exceeds $100,000, Contractor shall comply with all
regulations, standards and orders issued pursuant to the Clean Air Act of 1970, as amended
(42 U.S.C. 55 7401, el seq.), to the extent any are applicable by reason of performance under
this Agreement.
T. LOBBYING
1. No federal appropriated funds have been paid or will be paid by or on behalf of
Contractor to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress,
or an employee of a member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.

2. If any funds, other than federal appropriated funds, have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an employee of
a member of Congress in connection with any federal contract, grant, loan or
cooperative agreement, the Contractor shall complete and submit OMB Form-LLL,
titled "Disclosure of Lobbying Activities," in accordance with its instructions and 31
U.S.C. 5 1352.
U. RELIGIOUS ACTIVITIES
Contractor warrants that none of its costs and none of the costs incurred by any of its
Subcontractors will include any expense for any religious activity.
V. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property or services contributed by the County or Contractor
under this Agreement shall be used for any partisan political activity, or to further the election
or defeat of any candidate for public office.
W. COVENANT AGAINST CONTINGENT FEES
Contractor warrants that no person or entity has been employed or retained by it to solicit or
secure this Agreement upon an agreement or understanding for a commission, percentage,
brokerage or contingent fee. For breach or violation of this warranty, the County may
immediately terminate this Agreement without liability.
X. SAFEGUARDING OF PARTICIPANT INFORMATION
The use or disclosure by Contractor of any information concerning an applicant for, or
recipient of, services under this Agreement is directly limited to the conduct of this
Agreement. Contractor and its agents shall safeguard the confidentiality of this information,
just as Contractor would safeguard its own confidential information. Contractor shall include
a clause to this effect in all Subcontracts related to this Agreement.
Y. RIGHTS IN DATA
The Parties shall have the use of data and reports resulting from this Agreement without cost
or other restriction, except as otherwise provided by law or applicable regulation. Each Party
shall supply to the other Party, upon request, any available information that is relevant to this
Agreement and to the performance hereunder.
Z. COPYRIGHTS
If this Agreement results in a book or other written material, the author is free to copyright the
work, but the County reserves a royalty-free, nonexclusive, perpetual and irrevocable license to
reproduce, publish, and otherwise use and to authorize others to use, all copyrighted material
and all material that may be copyrighted as a result of this Agreement.

AA. PATENTS
Any discovery or invention arising out of, or developed in the course of work under this
Agreement shall be promptly and fully reported to the Department for determination as to
whether patent protection on such invention or discovery shall be sought and how the rights
in the invention or discovery, including rights under any patent issued thereon, shall be
disposed of and administered, in order to protect the public interest.
BB. CONTRACT COMPLIANCE MONITORING
The Department shall monitor Contractor's compliance with, and performance under, the
terms of this Agreement. On-site visits for compliance monitoring may be made by the
Department and/or its grantor agencies at any time during Contractor's normal business
hours, announced or unannounced. During an on-site visit, Contractor shall make all of its
records and accounts related to work performed and services provided under this Agreement
available to the Department for inspection and copying.
CC. CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS
1. Contractor shall, during the term of this Agreement, immediately inform the Contract
Administrator in writing of the award of any other agreement or grant, including any
other agreement or grant awarded by the County, where the award may affect either
the direct or indirect costs being paid or reimbursed under , this Agreement.
Contractor's failure to notify the Department of any such agreement shall be a breach
of this Agreement and the County may immediately terminate this Agreement without
liability.
2. The Contract Administrator may request, and Contractor shall provide within a
reasonable time, which shall not exceed ten (10) working days, a copy of all such other
agreements or grants, when, in the opinion of the Contract Administrator, the award
of the agreement or grant may affect the costs being paid or reimbursed under this
Agreement.
3. If the Contract Administrator determines that the award to Contractor of such other
agreement or grant has affected the costs being paid or reimbursed under this
Agreement, the Contract Administrator shall prepare an amendment to this
Agreement effecting a cost adjustment. If the Contractor disputes the proposed cost
adjustment, the dispute shall be resolved pursuant to the "Disputes" section of this
Agreement.
DD. MINIMUM WAGE REQUIREMENTS
Contractor warrants that it shall pay all its employees who are performing work or providing
services under this Agreement not less than the minimum wage specified under Section
206(a)(1) of the Fair Labor Standards Act of 1938, as amended (29 U.S.C. §§ 201, et seg.).
EE. RECOGNITION OF DEPARTMENT SUPPORT

Contractor shall give recognition to the Department, the County, and the funding source for
their support when the Contractor publishes materials or releases public information that is
paid for in whole or in part with funds received by Contractor under this Agreement.
FF. INSURANCE
Contractor shall have in effect at all times during the term of this Agreement insurance that is
adequate to protect the County, its officers and employees, participants, and equipment funded
under this Agreement against the losses set forth below. Contractor shall name the County as
an additional insured party. Contractor shall provide the Department with documentation of
insurance coverage by furnishing the Contract Administrator a certificate of insurance or a
certified copy of the insurance policy or other documentation that is required by the Contract
Administrator.
1. The following types and amounts of insurance are required as minimum:
a. Workers' Compensation according to statutory limits.
b. Unemployment Insurance as required by Arizona Law.
c. Public Liability, Bodily Injury, and Property Damage;
1) General liability, each occurrence, $1,000,000
2) Property Damage $1,000,000; or
3) Combined single limit, each occurrence, $1,000,000 minimum.
d. Automobile and Truck Liability, Bodily Injury, and Property Damages:
1) General Liability, each occurrence, $1,000,000
2) Property Damage $1,000,000; or
3) Combined single limit, each occurrence, $1,000,000 minimum.
e. Standard minimum deductible amounts are allowable. Any deductible
amounts are the responsibility of the Contractor and reimbursement, if any,
under this Agreement are subject to regulatory provisions of the funding
source(s) of this Agreement.
f. Property or equipment purchased or furnished through funds provided under
this Agreement shall be fully insured for the purchase or replacement cost of
such property or equipment.
2. If the Contractor provides professional or semi-professional personal services under
this Agreement for which malpractice or professional liability coverage is available,
such as medical, psychiatric, or legal services, Contractor shall carry minimum liability
coverage of $1,000,000 each occurrence and provide the Department with proof of
coverage.
GG. BONDING
1. Contractor shall not receive any initial reimbursements under this Agreement in an
amount greater than the Contractor's bonding limit. Contractor shall provide the
Contract Administrator with documentation of required bonding.
2. Contractor shall have fidelity bonding of not less than the maximum amount of cash
on hand or an amount equal to the initial reimbursement, whichever is greater.

3. Bonding requirements shall prevail throughout the term of this Agreement.
HH. GRIEVANCE PROCEDURE
Contractor shall establish a system through which applicants for and recipients of services may
present grievances and may take appeals about eligibility and other aspects of Contractor's
work under this Agreement. The grievance procedure shall include provisions for notifying
the applicants for and recipients of services of their eligibility or ineligibility for service and
their right to appeal to the Department if the grievance is not satisfied by Contractor.
II. NONDISCRIMINATION
Contractor, in connection with any service or other activity under this Agreement, shall not in
any way discriminate against any person on the grounds of race, color, religion, sex, national
origin, age, disability, political affiliation, or belief. Contractor shall include this clause in all of
its Subcontracts related to this Agreement.
JJ. EQUAL EMPLOYMENT OPPORTUNITY
Contractor shall not discriminate against any employee or applicant for employment because
of race, age, disability, color, religion, sex or national origin. Contractor shall take affirmative
action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, age, disability, color, religion, sex or national origin.
Such action shall include, but is not limited to, the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of
pay or other forms of compensation, and selection for training, including apprenticeship.
Contractor shall, to the extent such provisions apply, comply with Title VI and VII of the Civil
Rights Act of 1964, as amended (42 U.S.C. c5 2000a, et seq.); the Rehabilitation Act of 1973, as
amended (29 U.S.C. 701, et seq.); the Age Discrimination in Employment Act of 1967, as
amended (29 U.S.C. M 621, et seq.); the Americans With Disabilities Act of 1990 (42 U.S.C. tS
12101, el seq.); and Arizona Executive Order 2009-09, which mandates that all persons shall
have equal access to employment opportunities.
KK. FINANCIAL MANAGEMENT
Contractor shall establish and maintain a separate, interest-bearing bank account for money
provided under this Agreement, or shall establish an accounting system that assures the
safeguarding and accountability of all money and assets provided under this Agreement. No
part of the money deposited in the bank account shall be commingled with other funds or
money belonging to Contractor. All interest earned on the account shall be disbursed in a
manner specified by the County in accordance with applicable State and federal regulations.
Contractor shall provide a signed bank account agreement authorizing the County to obtain
information about the account. If an accounting system is used, it shall be in accordance with
generally accepted accounting principles.
LL. RETENTION OF RECORDS

1. This provision applies to all financial and programmatic records, supporting
documents, statistical records and other records of Contractor that relate to this
Agreement.
2. Contractor shall retain all records related to this Agreement for six (6) years after final
payment or until after the resolution of any audit questions, which could be more than
six (6) years, whichever is longer. The Department, federal and State auditors, and any
other persons duly authorized by the Department shall have full access to and the right
to examine, copy and make use of any and all of the records.
MM. ADEQUACY OF RECORDS
If Contractor's books, records and other documents related to this Agreement are not
sufficient to support and document that allowable services were provided to eligible
participants, Contractor shall reimburse the County for the services not supported and
documented.
NN. COMPETITIVE BID REQUIREMENTS
1. Equipment
If this Agreement is with other than a Public Agency, Contractor shall obtain all
equipment to be utilived under this Agreement and purchased with funds provided
under this Agreement at the lowest practical cost pursuant to the following
competitive bidding system:
a. Procurements in excess of $300, but less than $1,000, require oral price
quotations from two (2) or more vendors. Contractor shall keep and maintain
a record of the vendors' verbal quotations. Contractor's award shall be made
to the lowest bidder meeting specification requirements concerning price,
conformity to specifications, and other purchasing factors.
b. Procurements exceeding an aggregate amount of $1,000 shall be approved by
the Contract Administrator. At least three (3) bidders shall be solicited to
submit written quotations. Contractor shall solicit written quotations by
issuing a Request for Quotation to at least three (3) vendors. The award shall
be made to the lowest bidder meeting specification requirements concerning
price, conformity to specifications, and other purchasing factors.
2. Supplies
If this Agreement is with other than a Public Agency, Contractor shall obtain all
supplies to be utilived under this Agreement and purchased with funds provided under
this Agreement at the lowest practical cost and pursuant to a system of written quotes
whenever the price is expected to be greater than $300, unless the Contractor obtains
the Contract Administrator's prior written approval to purchase supplies by an
alternate method.
3. Minority, Women and Small Business Enterprises

•
Contractor shall take affirmative steps to provide an opportunity for minorities,
women, and small businesses to compete in the procurement of equipment and
supplies under this Agreement.
4. If Contractor is a Public Agency, Contractor's own bidding procedures shall govern.
5. Funding source requirements relating to competitive bid procedures may supersede
any or all subparts of this clause and will be specified in the Special Provisions Section
of this Agreement.
00. PROPERTY
Any property furnished or purchased pursuant to the terms of this Agreement shall be utilized,
maintained, repaired, and accounted for in accordance with instructions furnished by the
Department, and title to all such property shall revert to the County upon the expiration or
termination of this Agreement, unless the Contract Administrator determines otherwise. The
costs to repair such property are the responsibility of Contractor within the limits budgeted
herein. Repair costs beyond the budgeted amount shall be approved by the Contract
Administrator.
PP. IMMIGRATION REFORM AND CONTROL COMPLIANCE
Contractor understands and acknowledges that the Immigration Reform and Control Act of
1986 (Pub. L. No.99-603) ("IRCA") applies to this Agreement. Contractor shall comply with
the IRCA in performing under this Agreement and shall grant the County access to inspect its
personnel records to verify such compliance.
QQ. DRUG FREE WORKPLACE ACT
Contractor shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §5 701, et seq.),
which requires that contractors and grantees of federal funds must certify that they will
provide drug-free workplaces. This certification is a precondition to receiving a grant or
entering into this Agreement.
RR. GOVERNOR'S EXECUTIVE ORDER NO. 88-26
Contractor shall use the Arizona Taxonomy of Human Services for reporting and contracting
purposes.
SS. EMPLOYMENT DISCLAIMER
This Agreement is not intended to constitute, create, give rise to, or otherwise recognize a joint
venture agreement, partnership, or other business association or organization of any kind
between the Parties, and the rights and obligations of the Parties shall be only those expressly
set forth in this Agreement.
The Parties agree that no individual performing under this Agreement on behalf of Contractor
may be considered a County agent, employee, or representative and that no rights of County
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civil service, County retirement, or County personnel rules shall accrue to or apply to any such
individual. Contractor shall have total responsibility for all salaries, wages, bonuses, retirement,
withholdings, workers' compensation, occupational disease compensation, unemployment
compensation, other employee benefits, and all taxes and premiums appurtenant thereto
concerning such individuals and Contractor shall indemnify, defend and hold harmless the
County with respect thereto.
TT. CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY
AND VOLUNTARY EXCLUSION
The undersigned, by signing this Agreement, represents that he/she has the authority to bind
Contractor to the terms of this Certification. Contractor, as the primary participant in
accordance with 45 C.F.R. Part 76, certifies to the best of its knowledge and belief that it and
its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
2. Have not within a 3-year period preceding the Start Date of this Agreement, been
convicted of or had a civil judgment rendered against them for (1) the commission of
fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, State, or local) transaction or contract under a public
transaction; (2) the violation of any federal or State antitrust statutes or (3) the
commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a governmental
entity (federal, State, or local) with the commission of any of the offenses enumerated
in subparagraph 2 above;
4. Have not, within a three-year period preceding this Start Date of this Agreement, had
one or more public transactions (federal, State, or local) terminated for cause or
default;
5. Shall immediately notify the Department if, at any time during the term of this
Agreement, it is debarred, suspended, declared ineligible, or voluntarily excluded from
participation. The Department may pursue available remedies in the event of such
occurrence, including immediate termination of this Agreement without liability; and
6. Shall not enter into a subcontract or sub-recipient agreement with any person or
organization that is debarred, suspended, declared ineligible, or voluntarily excluded
from participation. The Department may pursue available remedies in the event of
such occurrence, including immediate termination of this Agreement without liability.
Contractor shall include, without modification, the language of this Certification, in all
agreements with all sub-recipients and other subcontractors; in all lower tier covered
transactions, and in all solicitations for lower tier covered transactions in accordance with 45
C.F.R. Part 76.

If Contractor is not able to provide this Certification, an explanation as to why shall be
immediately provided to the Department, Attention: Department Director at the address set
forth on the Cover Page of this Agreement.
UU. VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED
STATUTES § 23-214 AND FEDERAL IMMIGRATION LAWS AND
REGULATIONS
By entering into this Agreement, Contractor represents and warrants that it is in compliance
with the Immigration and Nationality Act (8 U.S.C. §§ 1101, et seq.) and all other federal and
State immigration laws and regulations related to the immigration status of its employees.
Contractor shall obtain statements from its Subcontractors certifying such compliance and
shall furnish the statements to the Department upon request. These representations and
warranties shall remain in effect throughout the term of this Agreement. Contractor and its
Subcontractors shall also maintain Employment Eligibility Verification forms (1-9), as required
by the U.S. Department of Labor's Immigration Reform and Control Act of 1986 (Pub. L. No.
99-603), for all employees performing work under this Agreement. I-9 forms are available for
download at USCIS.GOV.
Contractor warrants that it is in compliance with A.R.S. § 41-4401 (e-verify requirements) and
further represents:
1. That Contractor and its Subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214;
2. That breach of the warranty under subparagraph 1 above shall be deemed a material
breach of this Agreement and the County may immediately terminate this Agreement
without liability; and
3. That the County and any contracting government entity retains the legal right to
inspect the papers and employment records of any Contractor or Subcontractor
employee who works under this Agreement to ensure that the Contractor and its
Subcontractor are complying with the warranty provided under subsection 1 above,
and that Contractor agrees to make all papers and employment records of said
employee(s) available to the County during normal working hours in order to facilitate
such an inspection.


Section H Special Provisions Page 1
A. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement is in conflict with
the General Provisions or the Special Provisions, the Work Statement shall control. To the
extent that the Compensation Provisions are in conflict with the General Provisions, Special
Provisions, or Work Statement, the Compensation Provisions shall control.
B. DEFINITIONS
1. Delete the following definitions from Section I, General Provisions:
NONE
2. As used throughout this Section, the following terms shall have the following
meanings:
NONE
C. GENERAL PROVISIONS
Delete paragraph G. Budget Adjustments from Section I, General Provisions.
Delete Paragraph NN. Competitiiive Bid Requirements, paragrahs 1-5 from Section I,
General Provisionsand supercede by Section II, Special Provisions, N. Competitive Bid
Requirements, paragraphs 1-3.
D. PURPOSE
The purpose of this Agreement is to provide services to 1,166 children 0-5 years of age, as
outlined below, who are eligible for said services detailed in the Section III, Work
Statement, for a period of one year, beginning July 1, 2012 and ending June 30, 2013.
Funded Enrollment: 1,031 Head Start
135 Early Head Start
1,166 Total Children
E: STANDARDS
Contractor shall perform the work and provide the services as identified in Section III, the
Work Statement, and shall immediately notify the Contract Administrator whenever the
Contractor is unable to, or anticipates an inability to, perform any of the work, or provide
any of the services required by the terms of this Agreement.
•

Section II Special Provisions Page 2
F. CHANGES
1. The Director may, at any time, by a written Change Order make changes within the
general scope of this Agreement in any one of more of the following areas:
a. Work Statement activities reflecting changes in a funding source or the
Department's regulations, policies or requirements;
b. Amounts to be expended beyond what was approved in its budget for the
following line items: Equipment, Indirect, Foreign Travel, New Construction,
Major Renovations, Acquisition of Buildings or Modular Units, Incidental
Alternations or Renovations, transfers of more than $5,000 to other expense
categories, or to transfer Training or Technical Assistance funds within the
Training and Technical Assistance budget category. Requests to increase such
amounts will require an executed Change Order in advance of the expenditure.
c. Reallocation of budget line item amounts in accordance with funding sources
or the Department regulations, policies, and requirements. A change order is
required whenever any budget line item increases or decreases by ten percent
(10%) during the term of this Agreement. Change Orders may be issued
quarterly.
d. Administrative requirements, such as reporting format quality, and/or
quantity, as required by the funding source or Department regulatory
requirements.
2. Such Change Orders shall not increase or decrease the Operating Budget total
without written approval of both Parties. Additionally, a Change Order shall not
direct substantive changes in services to be rendered by the Contractor without the
written agreement of both Parties.
3. Any dispute or disagreement caused by a Change Order shall constitute a "dispute"
within the meaning of the Dispute Clause of the General Provisions of this
Agreement and shall be administered accordingly
G. COMPLIANCE WITH LAWS, RULES & REGULATIONS
Contractor shall comply with all applicable laws, rules, and regulations, without limitation, to
those designated within this Agreement and the following
• 45 CPR Part 74 Uniform Administrative Requirements
• 2 CFR Part 230 Cost Principles
• Head Start Act
• Head Start Policy Statement
Contractor shall grant access the Department, the Federal grantor agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the Contractor which are directly pertinent to that
specific contract for the purpose of making audit, examination, excerpts, and transcriptions.

Section H Special Provisions Page 3
Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
H. FEDERAL AWARD AUTHORITY
Federal Agency: US Depal ment of Health and Human Services
CFDA No.: 93.600
Award Recipient Maricopa County
Award No.: 09CH7096
Award Authority: 42 USC 9801 ET SEQ.
I. COMPLIANCE WITH APPROVED WORK PROGRAM
The Contractor shall provide a comprehensive child development and family support program
in compliance with Head Start guidelines, revised Head Start Performance Standards as
amended (42 U.S.C. 9801 et.seq.), 45 CFR Parts 1301 through 1311, issued by the
Administration for Children, Youth and Families, United States Department of Health and
Human Services (ACF/HHS), the Head Start Act, and the services and budget outlined in the
Contractor's Annual_ Grant Application. The Grantee shall review program, functions, and
activities to assure the goals of the Head Start program are met.
J. FUNDING
Performance under this Agreement, or any modifications or amendments to this contract, is
subject to the availability of funding. Contractor is not to begin work or incur expenses in
any given funding period until a Maricopa County Human Services Department Financial
Assistance Award is issued. If Contractor performs under this contract during any funding
period prior to receipt of the Financial Assistance Award, such performance is solely at the
Contractor's risk.
K TERMINATION
In addition to the terms for terminating this contract as outlined in Section I of the General
Provisions, Contractor may appeal Department's termination of this contract in accordance
with requirements of Head Start Performance Standard 1303.
L. DHHS CERTIFICATIONS AND ASSURANCES
Contractor must signify compliance with the DHHS Compendium of Required
Certifications and Assurances, SF424 Assurances-Non-Construction Programs (SF 424B) by
signing the SF424B that is included in Appendix A and incorporated into this contract, and
by signing and submitting the SF424B with each annual Grant Application.
M. AUDIT REQUIREMENTS
In accordance with A.R.S. 5 11-624, the Contractor shall, at its own expense, file with the
Human Services Department, either:

Section II Special Provisions Page 4
1. Audited financial statements prepared in accordance with federal single audit
requirements or,
2. Financial statements prepared in accordance with generally accepted accounting
principles audited by an independent certified public accountant.
N. COMPETITIVE BID REQUIREMENTS
1. Equipment
The Contractor shall obtain all equipment to be utilized in the performance of the
Agreement, and purchased with funds provided under this Agreement, at the lowest
practical cost and shall purchase by a system of competitive bidding as follows:
a. Procurements in excess of $1,000 per item but less than $5,000 per item
require oral price quotations from two or more vendors. A record of the
vendors' verbal quotations will be maintained. The award shall be made to the
lowest bidder meeting specification requirements concerning price, conformity
to specifications, and other purchasing factors.
b. Procurements exceeding an aggregate amount of $5,000 must be purchased
through a system of written quotations. At least three bidders shall be solicited
to submit written quotations. The Contractor shall solicit written quotations by
issuing a Request for Quotation to at least three (3) vendors. The award shall
be made to the lowest bidder meeting specification requirements concerning
price, conformity to specifications, and other purchasing factors.
2. Supplies
The Contractor shall obtain all supplies to be utilized in the performance of the
Agreement, and purchased with funds provided under this Agreement, at the lowest
practical cost and shall purchase by a system of competitive bidding as follows:
a. Procurements in excess of $1,000 per item but less than $5,000 per item
require oral price quotations from two or more vendors. A record of the
vendors' verbal quotations will be maintained. The award shall be made to the
lowest bidder meeting specification requirements concerning price, conformity
to specifications, and other purchasing factors.
b. Procurements exceeding an aggregate amount of $5,000 must be purchased
through a system of written quotations. At least three bidders shall be solicited
to submit written quotations. The Contractor shall solicit written quotations by
issuing a Request for Quotation to at least three (3) vendors. The award shall
be made to the lowest bidder meeting specification requirements concerning
price, conformity to specifications, and other purchasing factors.
3. Minority/Women and Small Business Enterprises
The Contractor shall take positive steps to provide an opportunity for minori-
ty/wornen and small businesses to compete in the procurement of equipment and
supplies.
•

Section II Special Provisions Page 5
0. CRIMINAL BACKGROUND CHECKS
1. Personnel who are employed by Contractor, whether paid or not, shall have a Level
One Arizona Department of Public Safety Fingerprint Clearance Card as a condition
of employment. Personnel, whether paid or not, may begin work without this
Fingerprint Clearance Card provided a statewide criminal background check was
completed and showed no convictions of any criminal offense listed in A.R.S. 41-
1758.07(B), and an application for a Fingerprint Clearance Card has been submitted to
the Arizona Department of Public Safety. Volunteers are defined for the purposes of
this section as unpaid personnel.
2. Contractor shall assume the costs of Fingerprint Clearance Cards and may charge
these costs to its personnel. The Department may allow all or part of the costs of
Fingerprint Clearance Cards to be included as an allowable cost under this Agreement.
3. Personnel who are employed by the Contractor, whether paid or not, and who are
required or allowed to provide services directly to juveniles shall complete and sign the
Criminal History Affidavit Form (CCL Form 285) provided by the Arizona
Department of Health Services/Office of Child Care Licensing stating whether:
a. They are awaiting trial on or have ever been convicted of any criminal offense
listed in A.R.S. 41-1758.07(B), in Arizona or any similar offense in another state
or jurisdiction prior to the performance of any job duties by the Contractor that
require or allow the employee to provide services directly to juveniles.
b. They have not been denied or had revoked a certificate to operate a child care
group home or a license to operate a child care facility in Arizona or any other
state.
c. They have not been denied or had revoked a certification to work in a child care
facility or child care group home.
4. This Agreement may be cancelled or terminated if the Fingerprint Clearance Card is
denied or revoked or the affidavit provided by any person, who is employed by the
Contractor, whether paid or not, and who is required or allowed to provide services
directly to juveniles, discloses that a person has committed any criminal offense listed
in A.R.S.I 41-1758.07(B), or has not received an interim approval from the Board of
Fingerprinting pursuant to A. R .S. 9.55(1).
5. Contractor may avoid cancellation or termination of this Agreement, if the person
whose Fingerprint Clearance Card is denied or revoked or affidavit shows that he or
she has been convicted of or is awaiting trial on any offense listed in A.R.S. 13-
705(B) by immediately prohibiting that person from employment or service in any
capacity requiring or allowing contact with juveniles.
6. Parents, including foster parents and guardians, who are not employees of the
Contractor and who participate in the activities with their children under the

Section II Special Provisions Page 6
supervision of and in the presence Contractor's personnel, are exempt from the
requirements of this section.
P. USE OF MODULAR BUILDINGS
Contractor shall have exclusive use of the Modular Buildings (Site locations below) purchased
from Department of Health Services (DHHS) funding for the operation of Head Start
classrooms and no other purpose. Contractor shall have access to the Premises twenty-four
(24) hours per day and seven (7) days per week. Contractor is hereby granted a non-exclusive
right to use in common with County, other tenants and occupants and other parties authorized
by County, their respective employees, agents, contractors, customers and invitees, such
sidewalks, hallways, stairways, toilets, elevators and other common areas and facilities as
County shall from time to time designate for common use ("Common Areas").
Contractor shall be responsible for the maintenance, normal repairs, improvements, and any
land lease to insure continued use of the modular buildings for its use in operating Head Start
classrooms. Contractor is responsible for insurance coverage over the building contents and
liability, while structural coverage will be the responsibility of the County. In the event these
buildings are no longer needed for this purpose; Contractor will provide written notification
per the terms of the contract of its intent to discontinue its usage
Site Locations:
Glendale Burton 4801 W Maryland Ave Glendale AZ 85301
Peoria CDC 11708 N 80th Ave Peoria AZ 85345
Tolleson 9301 W Baden Tolleson AZ 85353
Imes 6625 N 56th Ave Glendale AZ 85301
Buckeye Elementary 405 7th Street Buckeye AZ 85326
Glendale Sine 4933 W Orangewood Ave Glendale AZ 85301
Lamar 6331 W Lamar Rd Glendale AZ 85301
Glendale Mensendick 5535 N 67th Ave Glendale AZ 85301
Ocotillo 6242 N 59th Ave Glendale AZ 85301
Glendale Jack 6600 W Missouri Ave Glendale AZ 85301
Q. SERVICES TO ARIZONA DEPARTMENT OF CORRECTIONS
Contractor shall provide Early Childhood services to Arizona Department of Juvenile
Corrections (ADJC) as subcontractor as identified in the Work Statement and Attachment B
of this agreement in accordance with the agreement between Maricopa County and ADJC for
these services.


Section III Work Statement Page 1
A. DEFINITIONS
1. Assessment means the ongoing procedures used by appropriate qualified personnel
throughout the period of a child's eligibility to identify: (1) the child's unique
strengths and needs and the services appropriate to meet those needs; (2) the
resources, priorities, and concerns of the family and the supports and services
necessary to enhance the family's capacity to meet the developmental needs of their
child; and (3) the children's developmental and educational progress.
2. ACF means Administration for Children and Families.
3. Center Based Child means a child attending a Head Start or Early Head Start
classroom.
4. Center Based Program means Head Start or Early Head Start program service option
conducted in a classroom
5. Children with Disabilities means
a. For children ages 0-3 years, those with disabilities as identified under the Part C
Program of the Individuals with Disabilities Education Act.
b. For children ages 3 to 5, those with mental retardation, hearing impairments
including deafness, speech or language impairments, visual impairments
including blindness, serious emotional disturbance, orthopedic impairments,
autism, traumatic brain injury, other health impairments, specific learning
disabilities, deaf-blindness, or multiple disabilities, and who, by reason thereof,
need special education and related services received through an IEP.
6. Classroom means a space in a Head Start or Early Head Start Center where children
are engaged in Head Start or Early Head Start activities.
7. Collaboration and Collaborative Relationships means planning and working with
other agencies in order to improve, share and augment the services, staff,
information and funds and with parents, means working in partnership with them.
8. Combination Option means Head Start or Early Head Start services provided to
children in both a Center and Home Based Program.
9. Agreement Administrator means the person responsible for administering this
Agreement on behalf of the Department. The Contract Administrator is responsible
for Agreement monitoring and technical assistance between the Department and the
Contractor.
10. Contractor means the recipient of funds from the Department and responsible for
service delivery. Also referred to as Delegate Agency.
11. Days of Operation means the planned days during which children will be receiving
direct Head Start or Early Head Start component services in a classroom or a field
trip.
12. Delegate Agency means the recipient of funds from the Department and responsible
for service delivery. Also referred to as Contractor.

13. Deficiency means a systematic or substantial material failure of Contractor as defined
in Section 637(2) of the Head Start Act.
14. Department means the Maricopa County Human Services Department. Also
referred to as Grantee or Grantee Agency.
15. DIIHS means the U. S. Department of Health and Human Services.
16. Early Head Start means a program that is funded under the Head Start Act and
carried out by a Head Start Grantee or Delegate Agency that provides
comprehensive child development services to children 0-3 years of age, pre-natal and
post-natal education to pregnant women and supports parents as the primary
educators and nurturers of their children.
17. Education Plan (EP) means a written record drawn up for each child listing
functional assessment, (based on teacher observations, developmental assessments
and work samples) long and short term goals and home and school strategies and
activities which may contribute to the child's progress toward these goals.
18. Family means all persons living in the same household who are: supported by the
income of the parent(s) or guardian(s) of the child enrolling or participating in the
program; and are related to the parents by blood, marriage, or adoption.
19. Grant Plan Application means the annual grant application that identifies the goals
during the program year, including school readiness goals, and objectives for each
component area and the methodology for implementing them.
20. Grantee means the Maricopa County Human Services Department. Also referred to
as Department or Grantee Agency.
21. Head Start means a program funded under the Head Start Act and carried out by a
Head Start agency or a delegate agency that provides comprehensive child
development services to children 3-5 years of age and supports parents as the
primary educators and nurturers of their children.
22. Head Start Act means 42 U.S.C. 9801 etseq.
23. Head Start Performance Standards means Federal regulations governing Head Start
and Early Head Start Programs and codified in Federal law as 45CF.K. Parts 1301-
1311.
24. Health means medical, dental, nutritional and mental well-being.
25. Health Department means the Maricopa County Health Department.
26. Home Base Families means those families accepted into the Home Base program
option.
27. Home Base Program means a Head Start or Early Head Start program service option
where services are provided in a child's home.
28. Home Base Visitor means the staff providing the Home Base Program to families.
29. IEP means the Individual Education Plan for a child 3-5 years of age with disabilities
stating specific special education services to be provided and those related services
necessary for the child to participate.
30. IFSP means the Individual Family Service Plan for a child 0-3 years of age with
disabilities issued by the Part C Program of the Individuals with Disabilities

Education Act that outlines the major outcomes expected for the child and family,
and the early intervention services necessary to help reach such outcomes.
31. Literacy is the knowledge, skills, and attitudes that come before and lead up to
conventional reading and writing. It includes: learning to communicate and listen,
learning the sounds of spoken language, learning about letters and the words they
make, learning about the world around you.
32. Low-Income means a child or pregnant women whose total family income does not
exceed 100% of the federal poverty guidelines, or receives TANF or SSI or is
homeless as defined in Section 725(2) of the McKinney-Vento Homeless Assistance
Act (42 U.S.C. 1143334a(2)).
33. Management Information System means an electronic system for recording tracking,
and reporting on demographic and other information on the children and families
enrolled in the program, services provided to enrolled children and families, staff
employed in the program, and other program information.
34. Minimum Requirements means the level of compliance with Federal and State
requirements that the Contractor must demonstrate such that no deficiency or area
of non-compliance exists in its program.
35. Monitoring is a process to determine whether the Head Start or Early Head Start
program is in compliance with the Head Start Act, Head Start Performance
Standards, and this Agreement, and to recommend or require corrective action if
necessary.
36. Monitoring Tool means the instrument required by the Department used to provide
monitoring of Contractor's services.
37. Non-Compliance means an area or areas of performance which a Head Start
Grantee and/or Delegate Agency is not in compliance with State or Federal
requirements, including but not limited to, the Head Start Act or one or more of the
regulations under parts 1301 — 1311 of 45 CFR and Amendment 42 U.S.C. 9801
et.seq.
38. Non-Federal Share means, for the purpose of this Agreement, a twenty-five percent
(25%) match against the federally funded portion of the Agreement amount that
must be provided by the Contractor. Non-federal share must be provided through
non-federal funds or through donated in-kind goods and services. All non-federal
shares must meet the requirements of Head Start and other federal regulations
governing matching funds and in-kind contributions.
39. Recruitment means a service that provides a systematic method to identify and
directly contact persons in need of services.
40. Parent Committee means a committee composed of parents whose children are
enrolled in the program and complies with the requirements of Head Start
Performance Standard 1304.50(a)(1).
41. Parent Involvement means a service that provides for direct participation of the
parents in the planning, decision-making and operations of the program and planned
activities that support and enhance their parental role.
42. Policy Committee means the organized body mandated by Head Start Performance
Standards to participate with the Contractor's Board of Directors in the shared
governance of Contractor's Head Start and Early Head Start Program.

43. Professional Development means high quality activities that will improve the
knowledge of Head Start and Early Head Start teachers and staff, as defined in Section
637(21) of the Head Start Act.
44. Program Attendance means the actual presence and participation of a child enrolled
in the Head Start or Early Head Start program.
45. Quality Improvement Plan (QIP) means a plan mandated by Head Start Act to
correct identified program deficiencies with corrective action activities and timetable
for accomplishment.
46. School Readiness means the extent to which a child meets criteria that indicate the
child's preparation for Kindergarten.
47. Staff means paid adults who have responsibilities related to children and their
families who are enrolled in the Head Start or Early Head Start program.
48. Staff Development and Training means a service that provides an assessment of
training needs, development and provision of training materials, training delivery, and
training evaluation.
49. Socialization means providing each Home Base child an opportunity to participate
together with parents and other Home Base children, and the Home Base Visitor in
group activities for a minimum time as specified in the Head Start Performance
Standards and program guidelines.
50. Teacher means an adult who has direct responsibility for the care and development of
children from birth to 5 years of age in a center-based setting.
51. Transition Services means assisting parents become their children's advocate as they
enter into Head Start or Early Head Start or as they leave Head Start or Early Head
Start and enter another program or public school.
52. Volunteer means an unpaid person who is trained to assist in implementing ongoing
program activities under the supervision of a staff person in areas such as health,
education, transportation, nutrition, and management.
B. PURPOSE
This agreement formalizes the delegation of program operations between Maricopa County
(Department and Head Start Grantee) and Catholic Charities Community Services, Inc.
(Contractor and Delegate Agency) as provided for in the Head Start Act and the Head Start
Performance Standards and as approved by the responsible Official within the U.S.
Department of Health and Human Services (DIIHS). Contractor is authorized to provide
Head Start and Early Head Start services in the west valley of Maricopa County, west of 43' d
Avenue, outside of the corporate limits of the City of Phoenix.

C. CONTRACTOR RESPONSIBLITIES
Contractor shall implement all activities consistent with its current Grant Plan Application,
the approved budget, the Head Start Act, the Head Start Performance Standards, all related
federal regulations, and all Program Instructions and Information Memorandum issued by
the Office of Head Start. These activities, in part but not exclusively, are as follows:
1. Program Design And Management
a. Program Governance - The Contractor must develop and maintain a system
of shared governance through which Parent Committees, the Policy
Committee and Contractor's governing board can participate in the formal
structure of shared governance and shared decision-making as outlined in
Head Start Performance Standard 1304.50 and the Head Start Act.
i. Establish bylaws that are approved by both the Policy Committee
and the Contractor's Board of Directors and that define the Policy
Committee's purpose, its membership and how members are
selected, and how the Policy Committee operates and functions.
Conduct a minimum of ten (10) Policy Committee meetings.
Contractor's Policy Committee shall elect from amongst its members
a number of representatives to Department's Policy Council, as
defined in the Policy Council Bylaws.
2. Management Systems and Procedures
a. Program Planning — Contractor shall develop and implement a systematic,
ongoing program planning process for its program that complies with the
requirements of Head Start Performance Standard 1304.51(a) and the Head
Start Act.
i. The Contractor and Department will jointly complete and update a
Community Assessment as described in Head Start Performance
Standard 1305.3.
ii Long-term program goals for the Contractor's program shall be
developed in consultation with the Department. Joint program goals
shall be developed when appropriate.
b. Communications - Contractor shall establish, develop, and implement
communication systems that comply with Head Start Performance Standards
1304.51(b)-(e), and ensure that timely and accurate information is provided
to parents, Policy Committee, governing board, staff, and the general
community that comply with Head Start Performance
Standards1304.51(b)(e) and the Head Start Act.
c. Record-Keeping and Reporting Systems — Establish and maintain efficient
and effective record-keeping and reporting systems that comply with Head
Start Performance Standards 1304.51(h)-(i) and the Head Start Act, that
•

ensure appropriate confidentiality of information, and provide timely and
accurate information to parents, Policy Committee, governing board, staff,
Department, _HES, and the general community.
Contractor shall maintain confidentiality of children's records by
securing these in locked cabinets and implementing a system for
checking out files that tracks who has accessed the file, when, and
why.
The Department shall provide the Contractor with access to
Department's ChildPlus and Teaching Strategies GOLD
Management Information Systems (MIS) that Department has
procured for the benefit of both Department and Contractor
programs. Contractor shall use these MIS systems to record, track
and report on the children and families served in its Head Start and
Early Head Start Program and the Contractor's non-federal share of
the budget. These MIS systems shall be the source for all non-
financial program data and in-kind data that is reported to the
Department and federal government.
1) Use of the MIS systems must comply with Department
policies and procedures.
2) The Contractor is responsible for entering all data in the MIS
systems and ensuring the data entered is accurate and
complete. All data shall be recorded in by the sixth (6th)
working day following the end of each month. Non-federal
share recorded in the ChildPlus MIS system must be
reconciled with the monthly agreement claim report
submitted to the Department to elicit payment.
3) The Contractor must designate one of its staff persons to
serve as primary contact for the MIS systems and to provide
training and support to the Contractor's staff who are
responsible for recording data in the MIS system or
generating reports.
4) The Contractor must designate one of its staff persons to be
responsible for MIS data quality and accuracy. ChildPlus data
quality reports must be run every month and data corrections
made within 30 days.
Contractor shall contribute to the cost of the GOLD Assessment
system and shall pay the annual subscriptions cost for this service for
children enrolled in Contractor's Head Start and Early Head Start
Programs. This cost will be based on the annual subscription rate for
the program year and the number of children entered into the
GOLD Assessment system that is served in the Contractor's
program. A copy of the vendor invoice for Teaching Strategies
GOLD Assessment along with an accounting of the Contractor's
portion of this invoice shall be provided to Contractor by June l' t
each year and said cost will be deducted from Department's payment
to Contractor for June expenses.
•

d. Program Self-Assessment and Monitoring
i. The Contractor will conduct an annual program self-assessment
either by its own efforts or jointly with the Department, to evaluate
their effectiveness and progress in meeting program goals and
objectives and implementing Federal Regulations. This self-
assessment must be conducted in accordance with Head Start
Performance Standard 1304.51(i) and the Head Start Act, and include
a specific plan of action, with tirneframes and assignments of
responsibility, to correct any areas of non-compliance noted in the
self-assessment. A copy of the self-assessment report and plan of
action to correct any areas of non-compliance must be submitted to
the Department within 30 days after finalizing the report and plan.
The Contractor must establish and implement policies and
procedures for the ongoing monitoring of its Head Start and Early
Head Start programs that meet the requirements of Head Start
Performance Standard 1304.51(i).
3. Human Resource Management
a. Organizational Structure - Contractor shall have an organizational structure
that meets the requirements of Head Start Performance Standard 1304.52 (a)
and the Head Start Act. Staffing vacancies exceeding 60 days must be
reported in writing to the Department.
b. Staff Qualifications and Staffing Requirements — Contractor shall meet all
staff qualification requirements of the Head Start Act, Head Start
Performance Standards 1304.52 (b)-(g) and 1306.21, Head Start Program
Instruction ACYF—PI—HS-99-03 or subsequent guidance, and Department
Policy. Staffing patterns must comply with Head Start Performance Standard
1306. Contractor must give preference to current or former Head Start or
Early Head Start parents for employment vacancies for which they are
qualified.
c. Standards of Conduct — Contractor must ensure that all staff, consultants
and volunteers abide by the Standards of Conduct that include the
requirements of Head Start Performance Standard 1304.52 (h) and the Head
Start Act.
d. Staff Performance Appraisals and Professional Development Plans —
Contractor must, at a minimum, perform annual performance appraisals of
all Head Start and Early Head Start staff that meet the requirements of Head
Start Performance Standard 1304.52 (i) and the Head Start Act.
e. Staff and Volunteer Health — Contractor must ensure that each staff member
and regular volunteer complies with the requirements of, and is provided
health and mental health information as required by Head Start Performance
Standard 1304.52 (j).
f. Training and Development — Contractor must provide training and
development to staff, governing body members, and Policy Committee
members that meets the requirements of Head Start Performance Standard
1304.52 (k), the Head Start Act, and the Contractor's annual training plan.

g. Personnel Policies - Contractor will establish and implement personnel
policies and personnel management systems consistent with Head Start
Performance Standards 1301.31 and 1304.52 as well as the Head Start Act.
4. Facilities, Materials, and Equipment
a. Contractor shall ensure all facilities and physical environment meet or exceed
the requirements of Head Start Performance Standard 1304.53 and 1306.30
and state childcare licensing requirements. All center-based sites must
maintain current state licensure.
b. Contractor shall ensure compliance with Head Start Performance Standards
Part 1309 for all facilities purchased or constructed with federal funds, or
which have undergone major renovation with federal funds, including any
facilities leased from the Department that were purchased with federal funds.
c. The construction, alteration, maintenance, or repair of buildings and
playgrounds shall comply with the requirements of the wage rate
requirements (of the Davis-Bacon Act), 40 U.S.C. § 276a, et seq. The
Department shall approve all construction and renovation bid documents
and construction contracts prior to the release of bid documents or the
execution of construction contracts.
d. Contractor shall maintain an inventory of all property and equipment
purchased with federal Head Start funds costing $5,000 or more. A copy of
the annual inventory will be provided to the Department by June 30 each
year. Inventory shall include a description of the equipment; manufacturer's
serial number, model number or other identifying number; source of funding
for the property or equipment, including award number; owner (Contractor or
federal government); acquisition date; acquisition cost; percent Head Start
share in the cost; location; condition; and, disposition data, including date of
disposal and sales price or method used to determine current fair market value
where a recipient compensates the grantee for its share. All equipment
purchased in whole or in part with Head Start/Early Head Start funds shall be
identified to indicate federal ownership.
e. All leases or other agreements for Contractor's Head Start and Early Head
Start program facilities must be approved by Department prior to execution
if any funds from this agreement are to be used to renovate the facility.
Leases or agreements that include a capital investment of $25,000 or above
that are negotiated for less than 5 years in length must be approved by the
Department prior to execution.
5. Early Childhood Development And Health Services
a. Child Health and Development Services — Contractor will develop and
implement program policies and procedures that promote each child's health
and development and comply with the requirements of Head Start
Performance Standard 1304.20 and the Head Start Act. Contractor shall use
the ESI-R and the DECA for conducting development and social emotional
screenings on Head Start children, and use the ASQ and ASQ-SE for Early
Head Start screenings. Contractor will make timely referrals based on the
results of these screenings.
b. Education And Early Childhood Development — Contractor shall provide all
children with a safe, nurturing, engaging, enjoyable and secure learning

environment in order to help them gain the skills and confidence necessary
to be prepared to succeed in their present environment and later
responsibilities in school and life and which complies with the requirements
of Head Start Performance Standard 1304.21 and the Head Start Act.
Contractor's program must include the following:
i. Ensure classroom staff conducts a minimum of two home visits for
each center-based child each year. The initial home visit shall be
conducted prior to the child's enrollment in the classroom or within
the first 45 days of class to assist the child and parent in transitioning
into the program. The second home visit shall be conducted in
accordance with the Contractor's program schedule for the purpose
of reviewing progress on the child's education plan and updating the
plan as necessary. In addition, for children transitioning to
kindergarten or another program, this second home visit assists the
parent in planning for the child's next educational placement and lays
the foundation for formal transition activities that include child and
parent awareness, preparation and training.
Ensure center and home-based teachers complete a minimum of
three assessments each year to monitor each child's developmental
progress on the eight (8) Head Start domains for learning and the
Early Head Start domains for growth and development and to inform
the individualization process. These assessments will also be used to
report progress towards school readiness goals. Contractor must use
the Teaching Strategies GOLD assessment system for Head Start and
Early Head Start children. The schedule for these three assessments
shall comply with the schedule for assessments as defined by the
publishers of each assessment tool.
Engage program management, leadership, and instructional staff in
the aggregation and analysis of progress towards school readiness
goals to make adjustments when needed to ensure that children are
ready for kindergarten. Respond to findings from analysis and
participate in quarterly school readiness meetings with Department.
iv. Ensure teachers conduct at least two Parent-Teacher Conferences per
year for all center-based children to develop, discuss progress and
update an education plan for each child. The final Parent-Teacher
Conference will be held toward the end of the program year to
discuss the child's overall progress in the program. Parent-Teacher
conferences are in addition to the two required home-visits.
c. Child Health and Safety — Contractor shall develop and implement program
policies and procedures that support healthy physical development, prevent
illness or injury, and promote positive, culturally relevant health behavior,
and which meet the requirements of Head Start Performance Standards
1304.22 and Appendix A to 1301.31, as well as the Head Start Act.
d. Child Nutrition — Contractor shall develop and implement program policies
and procedures that promote children's nutritional well being that meet the
requirements of Head Start Performance Standard 1304.23 and the Head
Start Act.

•
i. Contractor shall enter into and maintain an agreement with the
Arizona Department Education, Child and Adult Care Food Program
and maximize its ability to receive funds under said agreement.
Each classroom must conduct a minimum of one nutrition-related
activity per month.
Two nutrition assessments will be completed per year in Early Head
Start and one nutrition assessment will be completed per year in
Head Start. The first Early Head Start nutrition assessment will be
completed at intake and the second completed in the second-half of
the program year. In Head Start the nutrition assessment will be
completed at intake.
e. Child Mental Health — Contractor shall develop and implement program
policies and procedures that meet the requirements of Head Start
Performance Standard 1304.24 and the Head Start Act, and which enhance
awareness and understanding of mental wellness and support and promote
the social and emotional development of children.
6. Family And Community Partnerships
a. Family Partnerships and Engagement - Contractor shall develop and
implement program policies and procedures that meet the requirements of
Head Start Performance Standard 1304.40 and the Head Start Act, and which
build collaborative relationships with parents, offers them opportunities and
support for growth, provides them support in nurturing their own children,
promotes their involvement in the program, and encourages advocacy within
their communities in support of children and families. Contractor shall
develop program wide family engagement goals that lead to positive family
outcomes.
b. Community Partnerships - Contractor shall develop and implement program
policies and procedures that meet the requirements of Head Start
Performance Standards 1304.41 and the Head Start Act, and which promotes
collaboration with partners in the community so that the highest level of
services are provided to children and families, a continuum of family
centered services are developed, and communities are encouraged to share
responsibility for healthy development of children and families.
c. Agreements with Publically Funded Preschool Programs — Contractor shall
enter into and maintain a memorandum of understanding (MOU) or other
formal agreement with all districts operating publically funded preschool
programs in Contractor's Head Start service area that are funded through the
Early Childhood Block Grant or Even Start. These MOUs or agreements
shall comply with Section 642(e)(5) of the Head Start Act and Office of Head
Start Information Memorandums and Program Instructions. A copy of each
MOU or agreement must be submitted to Department within 30 days of
execution and Department will submit these to the Office of Head Start.
7. Services For Children With Disabilities
Services for children with disabilities must meet the requirements of Head Start
Performance Standard 1308 and 1305.6, as well as the Head Start Act.
8. Eligibility, Recruitment. Selection, Enrollment And Attendance
•

Contractor shall develop and implement program policies and procedures for
eligibility, recruitment, selection, enrollment attendance and program fees that meet
the requirements of Head Start Performance Standard 1305 and the Head Start Act,
and reflect the information contained in the community assessment or community
assessment updates. Contractor must comply with all Head Start requirements for
meeting and maintaining funded enrollment. Contractor must follow any policies
and procedures established by the grantee for the purpose of determining eligibility
for program services.
9. Program Options
Contractor shall implement the program and program options as listed in Appendix
C and in compliance with Head Start Performance Standards 1306.30-1306.36. Any
changes to program sites, options and hours of operations must be based upon
needs of children and families as indicated in the community assessment/community
assessment updates, be approved by the Contractor's Policy Committee, and may
not be changed without a change order to this agreement.
10. Transportation
Contractor shall provide transportation services that meet the requirements of Head
Start Performance Standard Part 1310.
D. DEPARTMENT RESPONSBILITIES
1. Shall develop a monitoring process to ensure compliance performance of Head Start
and Early Head Start staff and program activities as described in Section C of this
Work Statement.
2. Will provide training and/or technical assistance upon request by the Contractor or
when it determines it is necessary.
3. Will review Contractor's ChildPlus service data on a monthly basis, discuss
performance with Contractor's staff, and identify areas where performance is below
requirements and offer technical assistance as outlined in the Department
monitoring plan
4. Will not accept responsibility for any negative audit findings whereby the Contractor
may have to reimburse the Department of Education for food costs, including any
penalties or incidents of non-compliance.
5. Will not accept responsibility for any negative audit findings whereby the Contractor
may have to reimburse costs to Department, including any penalties or incidents of
non-compliance with Head Start or other federal regulations. The Department
likewise shall not reimburse the Contractor for such audit findings.
6. The Department is responsible for setting a Technology Standard for equipment,
connectivity, and MIS database systems purchased with Head Start or Early Head
Start funds, which is included in Appendix C.
7. The Department will provide Contractor with access to its MIS system for program
recordkeeping and reporting purposes as outlined in Section C.2.c of this Work
Statement.
8. Department will provide technical assistance to the Contractor's staff person who
serves as the Contractor's primary contact for the MIS systems and the staff person

who is responsible for data quality and accuracy. Department shall attend bi-
monthly meetings with Contractor's data entry staff as desired by Contractor.
Department may invite Contractor staff to participate in all MIS training provided by
the Department to Department staff.
E. THE DEPARTMENT AND CONTRACTOR WILL JOINTLY
1. Conduct a community assessment every three years that meets the requirements of
Head Start Performance Standard 1305.3 and the Head Start Act. In each of the two
years following completion of the community assessment, Contractor and
Department will jointly review and update the assessment, if updates are warranted.
2. Develop a planning process for completing, reviewing and updating the community
assessment, developing long range program goals, completing the annual grant plan
application, and surveying parents, staff and community agencies as part of the
community assessment.
3. Develop an annual plan for Department's monitoring Contractor. The written
monitoring plan shall be provided to the Contractor at the time the contract is
executed.
F. REPORTING REQUIREMENTS
Contractor shall provide the reports to the Department as follows:
1. By the last business day of the month , a copy of the monthly Westside Director's
Report to the Policy Committee and the Program Oversight Committee of
Contractor's Board of Directors that includes:
a. Funded and actual end-of-month enrollment, end-of-month vacancies, and
average monthly attendance rates for center-based services.
b. Data on health performance measures (current with well child exams, current
with dental exams, receiving medical treatment, receiving dental treatment,
immunizations).
c. Data on children with disabilities.
d. Meal/snacks served through CACFP.
e. Non-Federal Share matching revenues (budget, month-to-date, year-to-date,
and percent of budget remaining).
f. Staff Training and Professional Development Activities
g. Communication and guidance from Department and/or Office of Head
Start.
h. Annual self assessment, including findings related to such assessment
(reported at time of year when available) and improvement plan.
1. Strategic Planning (reported at time of year when available).
PIR (reported at time of year when available).
2. A copy of the monthly financial reports to be provided to Westside Policy
Committee arid the Finance Committee of the Contractor's Board of Directors that
includes summary information on budget, month-to-date and year-to-date, and
percent of budget remaining for Head Start revenue and expenses, including credit
card expenses, Early Head Start revenue and expenses, and CACFP Revenue.

•
3. Press Coverage - Provide copies to Department of any press received about
Contractor's Head Start/Early Head Start Program, for any reason.
4. Westside Policy Committee Meeting Materials
a. Provide to Department, at least five days prior to a regularly scheduled
Westside Policy Committee meeting, a copy of the monthly Westside Policy
Committee meeting agenda and meeting packet.
b. Provide to Department, at least 24 hours in advance of the meeting, a copy
of the Westside Policy Committee meeting agenda and meeting packet for
any special meeting.
c. Provide to Department, within one business day following any Westside
Policy Committee meeting, a copy of any additional information and
documents distributed at the meeting that were not a part of the meeting
agendas or packets.
5. Program Schedules and Plans
a. By July 1, submit a copy of the program calendar that outlines dates for
opening and ending center- and home-based sites; dates program closes for
holidays, staff training, or other program activities; and, dates for center-
based home-visits, parent-teacher conferences, child assessments, and other
major program activities.
b. By July 1, submit a copy of approved policies, procedures and content area
plans. These will be used as a part of the monitoring plan.
c. Within two weeks after Policy Committee approval, submit a copy of the
schedule for monthly meetings for the Policy Committee and the Policy
Committee's Standing Committees.
d. Within one week of Policy Committee approval of amendments to Policy
Committee by-laws, submit a copy of the newly approved by-laws.
e. Provide copies to Department of all community complaints or grievances
that are not resolved at the Contractor's Head Start Director level or below.
f. Report to Department of service incidents to an enrolled child that require
emergency medical transport, or incidents at the program that require
emergency police or fire response.
6. Inventory of property and equipment purchased with Head Start or Early Head Start
funds, as specified under Section B.4.c of the Work Statement.
7. Annual Grant Application Documents
a. No later than 30 days prior to the grant application due date, Contractor shall
provide to the Department the following items as a part of the continuing grant
application:
i. Training and Technical Assistance Plan
Self-Assessment and Improvement Plans
iii. Policy Committee and Governing Board Approvals
iv. Financial Forms 424 and 424B
v. Budget Narrative and Salary Schedules
•

Completed Government Accounting Budget Instrument (GABI)
Employee Compensation Cap Assurances
Negotiated Indirect Cost Rate
Organizational Charts
Reported results from Annual A-133 Audit
Program Options and Sites
G. COMPLIANCE WITH APPROVED PROGRAM
1. All activities authorized by this Agreement shall be performed in accordance with the
Contractor's approved Head Start and Early Head Start Grant Plan Application;
grant conditions; the Head Start Act, Head Start Performance Standards and Head
Start Program Memoranda; other applicable Federal regulations, Child and Adult
Care Food Program; Arizona Childcare Licensing requirements; and other relevant
government/city ordinances and relevant HHS directives.
If a non-compliance or misappropriation on the part of the Contractor or the
Contractor's representative(s) or employee(s) result in the Department having to
reimburse Ell-1S, then the Contractor is obligated and agrees to reimburse the
Department for the loss of funds and any reasonable legal expenses incurred by the
Department due to the non-compliance or misappropriation.
2. Contractor shall make available, upon request, to Department or HEIS, any or all
records, files, staff, classrooms, and or other information as required to conduct
monitoring activities to ensure compliance with program requirements and to
complete program reports.
3. Areas of non-compliance identified during the course of monitoring shall be
discussed with Contractor staff and repotted in writing to the Contractor's Head
Start Director, Executive Director, Policy Committee Chairperson and Chairperson
of the Board of Directors within 60 days after completion of monitoring. This
written notice shall identify the time period for correcting said areas of non-
compliance. With respect to each area of non-compliance, Contractor shall be
required to:
a. Correct the non-compliance immediately if Department determined the non-
compliance threatens the health or safety of program participants or staff or
poses a threat to the integrity of Federal funds;
b. Correct the non-compliance not later than 90 days after the identification of
the non-compliance if the Department finds, in the discretion of the
Department, that such a 90-day period is reasonable, in light of the nature and
magnitude of the non-compliance; or,
c. In the discretion of the Department, taking into consideration the
seriousness of the non-compliance and the time reasonably required to
correct the non-compliance, Contractor may be required to develop and
implement a Quality Improvement Plan that is approved by the Department
as outlined in Item 4 below.

d. Submit a letter signed by the Chairperson of the Board of Directors
certifying that each area of non-compliance is corrected at the end of the
tinne period specified for correction.
4. If Department determines Contractor to be in Deficiency status, Contractor shall be
required to develop a Quality Improvement Plan and submit this for approval by
Department. Within 30 days after receiving Contractor's Quality Improvement Plan,
Department shall either approve the plan or specify the reasons why the plan cannot
be approved. Department shall provide training and technical assistance to
Contractor with respect to the development or implementation of a quality
improvement plan, upon request of the Contractor and as feasible and appropriate
given available funding.
a. Contractor shall eliminate each deficiency not later than the date for
elimination of such deficiency specified in the Quality Improvement Plan,
which may not be later than one year after the date Contractor received
notice of deficiency.
b. In accordance with the Head Start Act, Department shall conduct monthly
monitoring of Contractor until such time as all deficiencies are corrected.
H. STANDARDS/LICENSURE REQUIREMENTS
1. All Head Start and Early Head Start programs operated by the Contractor must meet
Head Start Performance Standards as amended and the provisions of the Head Start
Act. Contractor shall develop policies and procedures to ensure program operations
comply with all federal, state and local requirements.
2. All center-based sites must maintain childcare licensure by the Arizona Department
of Health Services as well as all locally required permits.
3. Contractor's administrative office operating hours will be Monday through Friday
8:00 a.m. to 5:00 p.m. daily except approved holidays.


Section IV Compensation Page 1
A. OPERATING BUDGET DEFINITIONS
1. Accrual means obligations that are incurred for goods or services that have been received or
performed, but for which a cash outlay has not yet been recorded.
2. Allowable Costs means costs commonly incurred by a grant recipient and meet cost principles
prescribed in of 45 C.F.R. Part 74.27.
3. Cost Allocation Plan means the documentation identifying, accumulating, and allocating or
developing billing rates based on the allowable costs of services provided by unit on a
centralized basis to its departments and agencies. The costs of these services may be allocated
or billed to users.
4. Contractual means costs of all contracts including: (1) procurement contracts (except those that
belong in other categories, such as equipment, supplies, etc.) and (2) contracts with
organizations for the provision of training or technical assistance, if not funded through
supplemental training and technical assistance funds.
5. ERE means the Employee Related expenses (including fringe benefits) of those persons who
are salaried program staff members, in whole or in part, in support of this Agreement.
6. Equipment means tangible, non-expendable personal property, which are reasonably necessary
to accomplish the Work Statement, that have an acquisition cost of five thousand dollars
($5,000) or more per unit and have a useful life of more than one (1) year; and includes lease of
office equipment or other equipment designated for use in the Work Statement. Prior approval
from the Contract Administrator is required to purchase or lease equipment as defined in this
paragraph, or to expend more than what was previously approved. Prior approval from the
Region LX NHS Office is also required to purchase or lease equipment costing more than
twenty-five thousand dollars ($25,000), or to expend more than what was previously approved
on equipment costing more than twenty-five thousand dollars ($25,000).
7. Incidental Alterations and Renovations means improvements to facilities that do not meet
the definition of major renovation.
8. Indirect Costs mean those costs of a Head Start agency, as approved by the agency that has
authority to set Contractor's indirect cost rate, that are not readily identifiable with a particular
project or program but nevertheless are necessary to the general operation of the agency and the
conduct of its activities.
9. Major Renovation means a structural change to the foundation, roof, floor, exterior, or load-
bearing walls of a facility, or extension of an existing facility to increase its floor area. Major
renovation also means extensive alteration of an existing facility, such as to significantly
change its function or purpose, even if such renovation does not include any structural change
to the facility. Major renovation also includes a renovation of any kind that has a cost
exceeding the lesser of two hundred thousand dollars ($200,000), adjusted annually to reflect
the percentage change in the Consumer Price Index for All Urban Consumers (issued by the
Bureau of Labor Statistics) beginning one (1) year after June 2, 2003, or twenty-five percent
(25%) of the approved total annual direct costs.
•

10. Maintenance and Repair means necessary maintenance, repair, or upkeep of buildings and
equipment that neither adds to the permanent value of the property nor appreciably prolongs
its intended life, but keeps it in an efficient operating condition. Costs incurred for
improvements that add to the permanent value of the buildings and equipment or appreciably
prolong their intended life shall be treated as capital expenditures.
11. Non-Federal Share means, for the purpose of this Agreement, a twenty-five percent (25%)
match against the federally funded portion of the amount that must be provided by Contractor.
Non-federal share shall be provided through non-federal funds or through donated in-ldnd
goods and services. All non-federal shares shall meet the requirements of Head Start and other
federal regulations governing matching funds and in-kind contributions.
12. Other means all other direct grant costs not included in the other categories.
13. Personnel means all staff members, in whole or in part, who are directly involved in the
delivery of services under this Agreement.
14. Supplies mean office, classroom, kitchen, and maintenance supplies, such as pencils, paper,
forms, and postage.
15. Training means training and technical assistance and is restricted to the cost of training
program staff and parents. Allowable costs include personal service contracts with outside
consultants or organizations (requires Department approval), travel_ and per diem expenses
associated with assembling program staff in one or more locations for the purpose of
instruction, and acquisition of training equipment such as audio/visual equipment and
demonstration devices.
16. Travel means the cost of program-related out-of-county travel for the delivery of Work
Statement services. No foreign travel is permitted without approval of the Agreement
Administrator and the Region IX HAS Office.
17. Unliquidated Obligations means obligations for goods or services that have not been received
or performed and for which no cash outlay has been made.
B. COMPENSATION
1. Funding under this Agreement, or any modifications or amendments to this Agreement, is
subject to availability and shall be the amount allocated by the United States Department of
Health and Human Services as specified in the Maricopa County Head Start Grant Plan and
Federal Funding Award. Department shall issue a Maricopa County Human Services
Department Financial Assistance Award to Contractor once funding becomes available.
2. Subject to the availability of funds, the Department shall reimburse the Contractor for all
allowable costs associated with the performance of work and the provisions of services under
this Agreement. Total reimbursement for this Agreement shall be limited to the amount
approved by the Department as listed on the Maricopa County Human Services Department
Financial Assistance Award.
3. Reimbursement for indirect costs will not be made until such time as the Contractor has
submitted, and the Department has approved, a cost allocation plan or the Contractor has
•

submitted, and the Department has accepted, a negotiated indirect cost rate granted by a
cognizant Federal agency.
4. The Assistant Director, Maricopa County Human Services Department, Education Division
shall be sole determiner of the amount of funds available to Catholic Charities Community
Services, Inc. consistent with the approved Agreement.
5. The Contractor will submit a detailed cost allocation plan with the annual budget. The cost
allocation plan shall include a provision of services of all funding sources according to 45 CI-.R
Part 74 and other authoritative guidelines.
6. The Contractor allowable costs for developing and administering the Head Start program may
not exceed 15 percent (15%) of the total approved costs elliring the fiscal year.
A. METHOD OF PAYMENT
Subject to ongoing review and possible modifications during the term of this Agreement, County shall
pay the Contractor based on services actually delivered in the following manner:
1. The Contractor will claim (invoice) reimbursement of actual allowable costs on a monthly
cycle or on a bi-monthly cycle as agreed upon by the Contractor and the Contractor
Administrator.
2. If invoicing on a monthly cycle, Contractor shall submit to the Contract Administrator a
claim (invoice) for allowable costs incurred during the billing period on or before the tenth
(10) working day of the month following a month of service delivery or work performance.
If invoicing on a bi-monthly cycle, Contractor shall submit to the Contract Administrator a
claim (invoice) for allowable costs incurred during the billing period on the tenth (10` h)
working day of the month following a month of service delivery or work performance and a
second invoice on the twenty-fifth (25t h) working day of the month of service delivery or work
performance. Claims shall report all collected non-federal share.
3. Subject to the availability of funds, the Department will, within five (5) working days from the
date of receipt of the claim for allowable costs incurred during the billing period, process and
remit to the Contractor, a warrant for payment equal to the allowable costs claimed. Should the
Contract Administrator make a disallowance in the claim, the claim shall be processed for the
reduced amount. If the Contractor protests the amount or the reason for a disallowance, the
protest shall be construed as a dispute concerning a question of fact within the meaning of the
"Disputes" clause of the General Provisions of this Agreement.
4. Subject to the availability of funds, the Department shall reimburse the Contractor for all
allowable costs associated with the performance of work and the provision of services under
this Agreement up to the maximum authorized by the Maricopa County Human Services
Department Financial Assistance Award.
5. The Contractor understands and agrees that the June claim for payment and a listing of
unliquidated obligations is due the third (3) Wednesday of July. The listing Of unliquidated
obligations will include vendor name and amount, and conform to expense categories on the
claim. The listing of unliquidated obligations shall be noted as an attachment to the claim in the
NOTES section of the claim form.

6. The Contractor understands and agrees that the Final Claim will be submitted by 5 PM, August
13, 2013, unless an extension is approved. If a Final Claim extension is approved, Interim
Claims may be submitted each month by the 10 th working day following the end of each month,
until the Final Claim is submitted. The Final Claim will mirror all expenses paid after the
previously submitted Interim Claim and final adjustments to expenses previously reported. The
County will not reimburse any additional costs not submitted with the final claim.
B. REIMBURSEMENT
1. Effective 7/1/2012 through 6/30/2013, Contractor will be reimbursed as described above.
a. During the term of this Agreement, the maximum amount of compensation due
Contractor from the County for any and all services performed and the obligations and
duties hereunder shall not exceed $ 8,579,485

CATHOLIC CHARITIES COMMUNITY SERVICES
Head Start and Early Head Start
Attachment A
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
COMPENDIUM OF REQUIRED CERTIFICATIONS AND ASSURANCES
SF 424B
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to your project or program. Ifyou have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certi& to additional assurances. If
such is the case, you will be notified.
As the duly authorized representative of the applicant, I certifi, that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including
fiends sufficient to pay the non-Federal share ofproject costs) to ensure proper planning, management and completion of the
project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any
authorized representative, access to and the right to examine records, books, papers, or documents related to the award;
and will establish a proper accounting system in accordance with generally accepted accounting standards or agency
directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
5. Will comply with the intergovernmental Personnel Act of 1970 (42 US. C. 4278-4763) relating to prescribed standards for
merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM—s
Standards for a Merit System of Personnel Administration (5 CFR 900, Subpart F).
6. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Title VI of
the Civil Rights Act of 1964 (FL. 88-352) which prohibits discrimination on the bases of race, color or national origin; (b)
Title IX of the Education Amendments of 1972, as amended (20 US. C. 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which
prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 US. C. 6101-
6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of1972 (FL. 92-255),
as amended, relating to non-discrimination on the basis of drug abuse; 0 the Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL. 91-616), as amended, relating to non-discrimination on the bases
of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health Service Act of 1912 (42 US. C. 290 dd-3 and 290 ee-3),
as amended, relating to confidentiality of the alcohol and drug abuse patient records; (h) Title VII of the Civil Rights Act of
1968 (42 US. C. 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (I) any
other non-discrimination provisions in the specific statute(s) under which application for Federal assistance is being made;
and 0 the requirements of any other non-discrimination statute(s) which may apply to the application.
7. Will comply, or has already complies, with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of1970 (FL. 91-646) which provide for fair and equitable treatment ofpersons
displaced or whose properly is acquired as a result of Federal or Federally assisted programs. These requirements apply to
all interests in real property acquired for project purposes regardless of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act (5 US.0 1501-1508 and 7324-7328) which limit the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
•

9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 US. C. 276a to 276a-7), the Copeland Act (40
U.S.C. 276c and 18 U.S.C. 874), and the Contract Work HOW'S and Safety Standards Act (40 U.S.C. 327-333), regarding labor
standards for Federally assisted construction subagreements.
10. Will comply, if applicable, wit hflood insurance purchase requirements ofSection 102(a) of the Flood Disaster Protection
Act of 1973 (Pi. 93-234) which requires recipients in a special flood hazard area to participate in the program and to
purchase flood insurance (f the total cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National Environmental Policy Act of1969 (PL. 91-190) and Executive
Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO
11990; (d) evaluation offload hazards in floodplains in accordance with EO 11988; (e) assurance ofproject consistency with
the approved Stale management program developed under the Coastal Zone Management Act of1972 (16 U.S.C. 1451 et seq);
O conformity of Federal actions to State (Gear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955,
as amended (42 U.S.0 7401 et seq); (g) protection of underground sources of drinking water under the Safe Drinking Water
Act of 1974, as amended, (FL. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973,
as amended, (Pi. 93-205)
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 US. C. 1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of
1966, as amended (16 US.0 470), EO 11593 (identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related
activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (PL. 89-544, as amended, 7 US. C. 2131 et seq) pertaining
to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this
award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.0 4801 et seq.) which prohibits the use of lead
based paint in the construction or rehabilitation of residence structures.
17. Will cause to be peiformed the required financial and compliance audits in accordance with the single Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies
governing this program.
DRUG-FREE WORKPLACE REQUIREMENTS
GRANTEES OTHER THAN INDIVIDUALS
By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below.
This certification is required by regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR, Part 76, Subpart F.
The regulations published in the Janua iy 31, 1989 Federal Register, require certification by grantees that they will maintain a
drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed
when HHS determines to award the grant. False certification or violation of the certification shall be grounds for suspension
ofpayments, suspension or termination of grants, or government-wide suspension or debarment
Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be
identified in the grant application. If the grantee does not identift the workplaces at time time of application, or upon award, if
there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information

available for Federal inspection. Failure to identibi all known workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
Workplace identifications must include the actual address of buildings (or parts of building) or other sites where work under
the grant takes place. Categorical descriptions may be used (e.g. all vehicles of a mass transit authority of State highway
department while in operation, State employees in each local unemployment office, peiformers in concert halls or radio
studios).
If the workplace identified to HHS changes during the peiformance of the grant, the grantee shall inform the agency of the
change(s), it previously identified the workplaces in question (see above).
Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule
apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 USC 812)
and as further defined by regulations (21 CFR, 1308.11 through 1308.15). "Conviction" means a finding of guilt (including a
plea of nob o contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine
violations of the Federal of State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal
statute involving the manufacture, distribution, dispensing use, or possession of any controlled substance; "Employee" means
the employee of a grantee directly engaged in the peiformance of work under a grant including: (i) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact of involvement is insignificant to the peiformance of the
grant; and (iii) temporary personnel and consultants who are directly engaged in the petformance of work under the grant and
who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers,
even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or
employees of subrecipients or subcontractors in covered workplaces).
The grantee certifies that it will provide a drug-free workplace by:
a) Publishing a statement not(n,ing employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and speci&ing the
actions that will be taken against employees for violation of such prohibition;
b) Establishing a drug-free awareness program to inform employees about:
The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
• Making it a requirement that each employee to be engaged in the peiformance of the grant be given a copy of
the statement required by paragraph (a);
d) NotiPing the employee in the statement required by paragraph (a) that as a condition of employment under
the grant, the employee will:
Abide by the terms of the statement; and
(2) Nor(& the .employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five days after such conviction;
e) Notifiiing the agency in writing within ten days after receiving notice under subparagraph (d)(2), from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to evely grant officer or other designee on whose grant the convicted
employee was working, unless the Federal agency has designated a central point for the receipt of such
notices. Notice shall include the identification number(s) of each affected grant;
.1) Taking one of the following actions within 30 days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted:

(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency.
Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a) through O.
CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE
Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion
of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health,
day care, early childhood development services, education or library services to children under the age of 18, if the services
are funded by Federal program either directly or through State or local governments, by Federal grant, contract, loan, or loan
guarantee. The law also applies to children's services that are provided in indoor facilities that are constructed, operated, or
maintained with such Federal funds. The law does not apply to children's services provided in private residences; portions of
facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable Federal funds in
Medicare of Medicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may
result in the imposition of a civil nionetaty penally of up to $1,000 for each violation and/or the imposition of an administrative
compliance order on the responsible entity.
By signing this certification, the offeror/contractor (for acquisitions) or applicant/grantee (for grants) certifies that the
submitting organization will comply with the requirements of the Act and will not allow smoking within any portion of any
indoor facility used for the provision of services for children as defined by the Act.
The submitting organization agrees that it will require that the language of this certification be included in any subawards
which subrecipients shall certifit accordingly.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS
By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76
certifies to the best of his or her knowledge and believe that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transaction by any Federal Department or agency;
(b) have not within a 3-year period preceding this proposal been convicted or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or peiforining a
public (Federal, State or local) transaction or contract under a public transaction: violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statement, or receiving stolen property;
(c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)
with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and
(d) have not within a 3-year period preceding this application/proposal had one or more public transaction (Federal,
State or local) terminated for cause or default.
The inability of a person to provide the certification required above will not necessarily result in denial ofparticipaiion in this
covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the
certification. The Department of Health and Human Services' (HHS) determination whether to enter into this transaction.
However, failure of the prospective primal)) participant to furnish a certification or an explanation shall disqualift such person
from participation in this transaction.

The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification
Regarding Debarment, Suspension, Ineligibility and Vohoualy Exclusion - Lower Tier Covered Transactions," provided below
without modification in all lower tier covered transactions.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS
(TO BE SUPPLIED TO LOWER TIER PARTICIPANTS)
By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR, Part 76,
certifies to the best of its knowledge and belief that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fi -om
participation in this transaction by any Federal department or agency.
(b) where the prospective lower tier participant is unable to cer1i6) to any of the above, such prospective participant shall
attach an explanation to this proposal.
The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntaty Exclusion - Lower Tier Covered Transactions,"
without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

CERTIFICATION REGARDING LOBBYING
FOR CONTRACTS, GRANTS, LOANS
AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief that:
(1) No Federal appropriate funds have been paid or will he paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or
employee of congress, or an employee of a member of congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person influencing or
attempting to influence an officer or employee or an agency, a member of congress, an officer or employee of
congress, or an employee of a member of congress in connection with this Federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, US. Code. Any person who fails to file the required certification shall be subject to a civil penalty or not less
than $10,000 and not more than $100,000 for each such failure.
I hereby agree to the above certifications and assurances.
Signature of Certifring Official Date
Title
Applicant Organization

ATTACHMENT B
2014-2015 PROGRAM SITES AND OPTIONS
Head Start
# Class Days
# Home Visits
Site Option Children Socializations Hours Staffing Days
Avondale
Michael Anderson I AM Center-Standard 17 128 3.5 IT
Double IA I A Thurs
Michael Anderson I PM Center-Standard 17 128 3.5 IT M-
Double 1A Thurs
Michael Anderson II AM Center-Standard 17 128 3.5 IT M-
Double IA Thurs
Michael Anderson II AM Center-Standard 17 128 3.5 IT M-
Double lA Thurs
Lattie Coor I AM Center-Standard 17 128 3.5 1T M-
Double lA Thurs
Lattie Coor I PM Center-Standard 17 128 3.5 1T M-
Double IA Thurs
Lattie Coor II AM Center-Standard 17 128 3.5 1 T M-
Double lA Thurs
Lattie Coor II PM Center-Standard 17 128 3.5 1T
Double 1A lA Thurs
Lattie Coor III AM Center-Standard 17 128 3.5 1 T M-
Double 1A Thurs
Lathe Coor III PM Center-Standard 17 128 3.5 1 T M-
Double 1A Thurs
Lattie Coor IV AM Center-Standard 17 128 3.5 1 T
Single IA IA Thurs
Lattie Coor IV PM Center-Standard 17 128 3.5 1 T
Single 1A lA Thurs
Avondale South AM Center-Standard 17 128 3.5 1T M-
Double lA Thurs
Avondale South PM Center-Standard 17 128 3.5 1T M-
Double lA Thurs
AVONDALE 238
West Marieopa County
Buckeye AM Center-Standard 17 128 3.5 1T
Single 1A lA Thurs
Buckeye PM Center-Standard 17 128 3.5 1T M-
Single 1A Thurs
Buckeye Elem.' AM Center-Standard 17 128 3.5 1T
Single 1A lA Thurs
Buckeye Elem.i PM Center-Standard 17 128 3.5 1T M-
Single lA Thurs
Palo Verde Center-Standard 20 128 3.5 1T
Single IA IA Thurs
Tonopah Center-Standard 20 128 3.5 IT M-
Single IA Thurs
•

West Maricopa 108
County ,
Glendale Center-Standard 1T M-
Burton AM Double 17 128 3.5 lA Thurs
Center-Standard 17 128 3.5 1T M-
Burton PM Double lA Thurs
Center-Standard 17 128 3.5 IT M-
Sine I AM Double lA Thurs
Center-Standard 17 128 3.5 1T M-
Sine 1 PM Double IA Thurs
Center-Standard 17 128 3.5 IT M-
Sine If AM Double IA Thurs
Center-Standard 17 128 3.5 1T M-
Sine II PM Double 1A Thurs
Center-Standard 17 128 3.5 1T M-
Lamar 1 AM Double lA Thurs
Center-Standard 17 128 3.5 IT M-
Lamar 1 PM Double lA Thurs
Center-Standard 17 128 3.5 IT M-
Lamar II AM Double 1A Thurs
Center-Standard 17 128 3.5 1T M-
Lamar II PM Double lA Thurs
Center-Standard 17 128 3.5 1 T M-
Ocotio ll I AM Double 1A Thurs
Center-Standard 17 128 3.5 1T M-
Ocotillo I PM Double lA Thurs
Ocotillo II II AM Center-Standard 17 128 3.5 1T lA Thurs
Double
Center-Standard 17 128 3.5 IT M-
Ocotillo Il PM Double IA Thurs
Center-Standard 15 128 3.5 IT M-
Discovery TAM Double IA Thurs
Discovery I PM Center-Standard 15 128 3.5 1T 1A M- Thurs
Double
Discove ry II AM Center-Standard 15 128 3.5 TA 1T M- Thurs
Single
Mensendick I AM Center-Standard 17 128 3.5 1T lA M- Thurs
Double
Mensendick I PM Center-Standard 17 128 3.5 1T IA M- Thurs
Double
Mensendick II AM Center-Standard 17 128 3.5 IT IA M- Thurs
Double
Center-Standard 17 128 3.5 1T M-
Mensendiek II PM Double 1A Thurs
Center-Standard 17 128 3.5 1T M-
Jack AM Double 1A Thurs
Center-Standard 17 128 3.5 1T M-
34(1 PM Double 1A Thurs
Imes AM AM Center-Standard 15 128 3.5 1T 1A Thurs
Single

Imes PM Center-Standard 17 128 3.5 IT lA Thurs M-
Single
Glendale CC AM Center-Standard 17 160 3.5 1A 1T M-Fri
Single
Glendale CC PM Center-Standard 17 160 3.5 IA 1T M-Fri
Single
GLENDALE 451
Peoria
Peoria CDC CDC H AM Center-Standard 15 128 3.5 IA 1T Thurs
Single
Peoria CDC II PM Center-Standard 17 128 3.5 IA I T M- Thurs
Double
Peoria CDC I AM Center-Standard 17 128 3.5 IT IA M- Thurs
Double
Peoria CDC I PM Center-Standard 17 128 3.5 IT IA M- Thurs
Double
PEORIA 66
El Mirage
E] Mirage AM Center-Standard 17 128 3.5 lA 1T Thurs M-
Single in
El Mirage PM Center-Standard 17 128 3.5 IT IA M- Thurs
Double
El Mirage 34
Tolleson
Tolleson I AM Center-Standard 17 128 3.5 IT lA M- Thurs
Double
Tolleson I PM Center-Standard 17 128 3.5 1T IA IA M- Thurs
Double
Tolleson II AM Center-Standard 17 128 3.5 IT IA Thurs
Double
Tolleson II PM Center-Standard 17 128 3.5 1T lA M- Thurs
Double
Union AM AM Center-Standard 17 128 3.5 lA 1T `Burs
Double
Union Union PM 17 128 3.5 1T 1A M- Thurs
Double
TOLLESON 102
Wiekenlburg/Aguila
Wickenburg Center-Standard 17 128 3.5 1T lA M- Thurs
Single
Aguila Center-Standard 15 128 3.5 IT IA Thurs M-
Single
WICKENBURG/ 32
AGUILA

Delegate 11S Total 1,031

Early Head Start
# Class Days
# Home Visits
Site Option Children Soeializations Hours Staffing Days
Avondale
Avondale EHS HB Home Base 11 44 Home Visits 1.5 1HV
20 Socializations 1.5
174 Class days
Avondale South EHS Center-Standard 8 8Home Visits 7 2T M-F
Full Day
Buckeye
174 Class days
Buckeye Elementary Center-Standard 8 8Home Visits 7 2T M-F
EHS Full Day
Buckeye EHS HB Home Base 11 44 Horne Visits 1.5 11-1V
20 Socializations 1.5
Glendale
174 Class days
Burton EHS Center-Standard 8 8Horne Visits 7 2T M-F
Full Day
Glendale EHS HB I Home Base 11 44 Home Visits 1.5 1HV
20 Socializations 1.5
Glendale EHS HB II Home Base 11 44 20 Home Socializations Visits 1.5 1.5 1HV
174 Class days
Imes EHS Center-Standard 8 8Home Visits 7 2T M-F
Full Day
Peoria
174 Class days
Peoria EHS 1 Center-Standard 8 8Home Visits 7 2T M-F
Full Day
Peoria EHS Home Base Home Base 11 44 20 Home Socializations Visits 1.5 1.5 1i-1V
Dysart EHS 11B I Home Base 11 44 Home Visits 1.5 111V
20 Socializations 1.5
Dysart EHS 11B II Home Base 11 48 20 Home Socializations Visits 1.5 1.5 11-TV
Tolleson
Tolleson EHS HB I Home Base 11 44 20 Socializations Home Visits 1.5 1.5 11-1V
AD.IC* Home Base 7 Per County IGA 1HV
Delegate EITS Total 135
*ADJC is a site for the Arizona Department of Juvenile Corrections services. Services are being
provided to this agency in accordance with an agreement between Maricopa County and ADJC.

CCCS may be required to provide these services as designated per terms of their delegate
contract.
•

ATTACHMENT C
TECHNOLOGY STANDARD
All Head Start classrooms will have at least one (1) desktop computer (or one thin client equivalent
that supports all required software). All Early Head Start classrooms will have at least one (1)
desktop computer (or one thin client equivalent that supports all required software and hardware).
Any computers (or thin client terminal environments) purchased with Head Start/Early Head Start
funds under this contract must meet the following minimum specifications:
• Processor Speed — 2.1 G-Hz (Minimum), 1.83 GEIz Core 2 Duo (Recommended)
• RAM — 512 MB (Minimum), 1 GB (Recommended)
• Hard Drive —20 GB (Minimum)
• Microsoft Windows 7.1 Operating System
• Microsoft Office Suite 2003 (Minimum), Microsoft Office Suite 2010 (Recommended if
purchasing new Office software with recommended level equipment.)
• Connect to the Internet via high speed broadband (classrooms) and T1 connection to Internet
from the (Central Office)