EXECUTED COMPETITION IMPRACTICABLE.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000, Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln Phoenix, AZ 85003. Fax number: 602,258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX4*
MCDOT Engineering Division
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Aug 26,2014
Company: Bentley Systems, Incorporated REQUESTED DELIVERY
Address: 685 Stockton Drive Date: Sep 23, 2014
City, State: Exton, PA QUOTED PRICE 283,366.77
Zip/Postal Code: 19341
Phone: (800) 513-5103 Accounting String: 2326406416DSGN801
Fax (610) 458-2779
Contact Name:
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: r....siocik ('> $"look
Is this a Technology Procurement? (ii" Yes C No
Bentley software consists of a Computer Aided Drafting and Design (CADD) software application and discipline specific software applications that
access the proprietary (DGN) file format This format Is utilized by the MCDOT road design teams to provide project deliverables that meet
established MCDOT CADD standards within MicroStation, The Bentley Select Server subscription allows managed access to the Bentley software
applications by approximately 70 MCDOT CAD/CADD users. Applications include: MicroStation, InRoads, InRoads Survey, LEAP Bridge Enterprise,
Bentley Storm CAD, Bentley MAP and Bentley LEARN subscription.
Web Links:
http://www.bentley.comkn-US/Solutions/
http://www.mcdounaricopa.govkadicadd-support.htm
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
C 67,„ Software license renewals, additions, or upgrades available
Grant specified (supporting documents attached)
from only one source
Brand compatibility available from only one source (no other
C Mailing lists, subscriptions or media advertising
distributors)
C, Warranty voided if service provided by other contract vendor r Other proprietary situation
16; Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
MCDOT has used this software platform for a number of years and is an industry standard for DOT
agencies nationally, All MCDOT standards have been developed based on the use of this software.
These standards are tightly integrated within all of the applications provided under this licensing
agreement. Bentley Systems, Incorporated is the only supplier and provider of this software.
SEARCH
A search was conducted consisting of (check all that apply) RESULTS
0 Market research J Public notice given, list IM no alternatives were identified
Other vendors contacted IX Other no alternatives were deemed acceptable
• because (explain below):
Describe the search from above in detail:
Bentley's MicroStation software applications are integrated for engineering collaboration without
requiring translations between disciplines. This suite of applications has been used by MCDOT
engineers to produce Roadway, Bridge, Mapping, Traffic and general CAD designs throughout the
MCDOT CAD community for several years.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta ning an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 11111 Comparison to public sector contract pricing
I—, Comparison to previous comparable purchases D Discount off published catalog pricing
I—J from a different vendor D Market survey
0 Independent estimate E Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The applications provided by Bentley Systems, Inc. are only available for purchase with Bentley Systems, Inc. All upgrades,
improvements, enhancements and Bentley LEARN educational materials are provided directly by Bentley Systems to MCDOT. The
licensing agreement renewal is provided directly with Bentley Systems and cannot be provided by a secondary or alternate vendor.
Some advantages include local seminars, users groups and training programs provided under the agreement.
Annual IS Fees:
The LS Fee for Year 1 of the Initial Term (July 1, 2014 through June 30, 2015) shall be $91,587.05.
The IS Fee for Year 2 of the Initial Term (July 1, 2015 through June 30,2016) shall be $94,426.25.
The LS Fee for Year 3 of the Initial Term (July 1, 2016 through June 30, 2017) shall be $97,353.47.
Invoice payments required to cover current and continued use of licensing retroactively from July 01,2014 through June 30, 2017. The
Enterprise Licensing Agreement (ELS) is a 3 year contract renewed annually through June 30,2017.

CERTIFICATIONS
i certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a_preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)
li ik— q ,.....— 10/0/0 /
Printed Name tu e Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
g/grcommended to BOS for approval.
.---- r i ' L-___
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Printed Name ature Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
r..1 Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
I—I equipment or service, and is considered to be a sole source procurement.
0 Not Approved. Reasoning:
Printed Name Signature Date
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