LTR-GRANT AWARD LETTER-WHOLE COMMUNITY.PDF

State of Arizona
Governor Janice K. Brewer Department of Homeland Security Director Gilbert M. Orrantia
September 12, 2014
Director Pete Weaver
Maricopa County Department of Emergency Management
5630 E. McDowell Rd
Phoenix, AZ 85008-3455 sFp 1 5 2014
Subject: FFY 2014 Homeland Security Grant Program Award
Subgrantee Agreement Number: 140203-01
Project Title: Central Region Whole Community Planner
Dear Director Pete Weaver:
The application that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for consideration
under the Homeland Security Grant Program has been awarded. The project titled "Central Region Whole Community
Planner" has been funded under the STATE HOMELAND SECURITY GRANT PROGRAM for $73,255. The grant
performance period is October 1, 2014 through September 30, 2015. This grant program is part of the U.S. Department
of Homeland Security Grant Program and specifically is awarded under CFDA #97.067 (Catalog of Federal Domestic
Assistance).
To initiate the award process, the following action items must be completed, signed and returned to AZDOHS:
1. Two Subgrantee Agreements - go to wvvw.azdohs.gov under Grants and download two original Subgrantee
Agreements.
2. Project Administration Page (enclosed).
3. NIMS Compliance Certification - go to www.azdohs.gov under Grants and download one original certification.
4. Environmental and Historic Preservation (EHP) required documentation (if applicable, see attached EHP
Designation Letter).
Hard copies of the Subgrantee Agreement and NIMS Compliance Certification will not be mailed to you. These items
must be completed and on file at AZDOHS in order for your agency to be eligible for reimbursement. If all
documentation listed in numbers 1, 2, 3 and 4 (if applicable) above is not signed and received by AZDOHS on
or before January 31, 2015 this award is rescinded and the funds will be reallocated.
Additional grant requirements:
• Quarterly programmatic reports must be submitted on the most recent form/template.
• If your project requires an Environmental and Historic Preservation (EHP) review, this must be completed,
submitted and approved by FEMA/AZDOHS prior to any expenditure of funds.
• Subgrantees must adhere to the Title VI of the Civil Rights Act of 1964 requirements.
• Subgrantees are either required to submit an electronic copy of their annual A133 Audit or a statement stating
that they were not required to complete an audit to AZDOHS each year. The AZDOHS reserves the right to
manage this agreement in any way it deems necessary, including withholding of reimbursement payments, or
future subgrantee agreements, until the A133 Audit or statement has been received and, if applicable, an
approved action plan for compliance has been completed.
• Reimbursements are limited to approved quantities and funding thresholds.
• All radio equipment purchased with Homeland Security funds should be P25 capable, comply with SAFECOM
1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 364-1521 www.azdohs.00v

Guidance, comply to the Land Mobile Radio Minimum Equipment Standards as approved by the Statewide
lnteroperability Executive Committee (SIEC), and be programmed in accordance with the Arizona State
I nteroperable Priority Programming Guide also as approved by the SIEC.
• All projects that support training initiatives including FEMA approved/state sponsored training must be in
compliance with grant guidance, the subgrantee agreement, and approved through the ADEM/AZDOHS
training request process prior to execution of training.
• Consultants/Trainers/Training Providers costs must be within the prevailing rates; must be obtained under
consistent treatment with the procurement policies of the subrecipient and 44 CFR Chapter 1, Part 13; and
shall not exceed the maximum of $450 per day per consultant/trainer/training provider unless prior written
approval is granted by the AZDORS.
• All projects that support exercises must be:
O In compliance with grant guidance and the subgrantee agreement.
O Must utilize the FEMA Homeland Security Exercise and Evaluation Program (HSEEP) Toolkit.
O All exercises, documentation and After Action Reports/Improvement Plans (AAR/IP) must be posted
via the HSEEP Toolkit within 60 days after completion of an exercise.
O Within 60-days of completion of an exercise, the exercise host subrecipient is required to upload the
AAR/IP into the HSEEP Toolkit and email the AAR/IP to the local County Emergency Manager, the
FEMA Region IX Exercise POC, HSEEPadhs.gov , the AZDOHS Strategic Planner, and the Arizona
Department of Emergency Management (ADEM) Exercise Officer.
• Terrorism Liaison Officer (TLO) Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) Response
Vehicles purchased with Department of Homeland Security Grant Program funding must be assigned to and used
by certified TLOs working with the Arizona Counter Terrorism Information Center (ACTIC).
O Persons receiving TLO vehicles shall be available to respond to incidents and events on a "call out" basis
and shall be available for regional and statewide deployment for TLO operations and training.
O TLO equipment and/or services purchased or maintained with Department of Homeland Security Grant
Program funding will be assigned to and used by certified TLOs working with the ACTIC TLO
Program. This equipment may include: radios, computers, cell phones, cellular and satellite service fees,
open source data services, cameras, GPS devices and any other equipment needed to complete the TLO
mission.
• Subgrantees are subject to the AZDOHS Site Monitoring Program.
• All reimbursements for personnel costs must be in compliance with AZDOHS Time and Effort Reporting
requirements.
• AZDOHS reserves the right to request additional documentation at any time.
If you should have any questions, please do not hesitate to contact your Strategic Planner.
Congratulations on your Homeland Security Grant Program award.
Sincerely,
Gilbert M. Orrantia
Director
Cc: Operations Manager Julie Syrmopoulos
Attachments: Project Administration Page, EHP Designation Letter, Application Summary Page, Budget Narrative page(s)
1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 364-1521 www.azdohs.qov

This form is to be signed and returne
Grant #: 140203-01 Sub-Recipient: Maricopa County Department of Emergency Management
Project Title: Central Region Whole Community Planner
Grant Program: STATE HOMELAND SECURITY GRANT PROGRAM
1. Unit of Government: Maricopa County Department of Emergency Management
Point of Contact: Operations Manager Julie Syrmopoulos
Sub-recipient Address:
Street: 5630 E. McDowell Rd
City/State/Zip: Phoenix, AZ 85008-3455
Head of Agency: Director Pete Weaver
Authorized individual has delegated authority to make application on behalf of the agency.
Phone#: 602-273-1411
E-mail Address: PeteWeaver@mall.maricopa.gov
2. Organization Type: County Government
3. Region or Entity: Central Region
4. Initiative Title: Strengthen Planning and Citizen Preparedness Capabilities
5. Total Dollar Amount Requested: $73,255 Total Dollar Amount Awarded: $73,255
APPROVAL PROCESS
The signatures below verify the submission/approval process. All parties signify that all aspects of this project are allowable,
reasonable and justifiable in accordance with published federal grant guidelines and the Subgrantee Agreement. The
signatures confirm the acceptance that the funding amounts and quantities are limited to the amounts and quantities
approved and awarded on the Application Summary and Budget Narrative page(s) (Equipment, Training, Exercise,
Planning, Organization, M&A, if applicable) as provided in the award letter attachments.
Operations Manager Julie
Project Point of Contact Syrmopoulos
Print Name Signature Date
Strategic Planner or
Assistant Director Planning & Preparedness Print Name Signature Date
This form is to be signed and returned.
1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 364-1521 www.azdohssiov

1 of 1
140203-01 Awarded $73,255.00 $73,256.00 Page
DETAIL Total
Requested $73,256 $73,265
PROJECT Awarded $0.00 $0.00
Materials Requested $0 $0
Security PROGRAM
Diem Awarded $0.00 $0.00
ARIZONA Worksheet
Homeland GRANT Travel/Per Requested $0 $0
OF WORKBOOK Planner Consultants 2014 04,
of SECURITY Management Detail Community Awarded $0.00 Contractors, $0.00 September
STATE Workshops Thursday,
Department Budget Whole 73,255 $ / Confer Requested $0 Staff, For $0
Emergency - position: Consultants: 63,755 19.500 $ Cost
HOMELAND of - $ Salary: Benefits: Planning
Planning full-time-employee Contractors Awarded $73,266.00 Choose $73,255.00
Department Asked Breakdown: Staff/Contr/Consul
Not One Staff Requested $73,266 Category: $73,255
STATE County Number: Costs
2014 Item activity: Overtime Awarded $0.00 Consultant $0.00
Maricopa Action and and
Name planning I3ackfill Requested $0 Contractor, $0
this of Staff,
Objective description Associated Totals: rptAppPlanningBDWS_2012
Strategy a Planning
State Provide Selected

STATE OF ARIZONA
Department of Homeland Security
2014 STATE HOMELAND SECURITY GRANT PROGRAM
PROJECT DETAIL
Maricopa County Department of Emergency Manageme 140203-01
Application Summeny
Award Funded As Follows:
Requested Amounts Recommended Amounts Awarded Amounts
Equipment $0.00 $0.00 $0.00
Training $0.00 $0.00 $0.00
Exercise $0.00 $0.00 $0.00
Planning $73,255.00 $73,255,00 $73,255.00
M & A $0.00 $0.00 $0.00
Organization $0.00 $0.00 $0.00
Award Totals $73,255.00 $73,255.00 $73,255.00
rptApplicationSummaly Thursday, September 04, 2014 Page 1 of 1

State of Arizona
Department of Homeland Security
Director Gilbert M. Orrantia
Governor Janice K. Brewer
FFY 2014
Dear Stakeholder:
The project that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for
consideration under the Homeland Security Grant Program has been awarded.
Please be advised, all projects require an Environmental and Historic Preservation review. Your project
has been reviewed and it has been determined to have no potential impact to environmental or historic
concerns. No further EHP review is required unless you modify the project and it is approved by
AZDOHS. If you need further clarification please contact Michael Stidham at (602) 542-7041 or
mstidham©azdohs.gov with AZDOHS for further information regarding the EHP specific requirements for
your award.
As stated in the subgrantee agreement:
The subrecipient shall comply with all applicable Federal, State, and local environmental and
historic preservation (EHP) requirements and shall provide any information requested by FEMA
to ensure compliance with applicable laws including: National Environmental Policy Act, National
Historic Preservation Act, Endangered Species Act, and Executive Orders on Floodplains
(11988), Wetlands (11990) and Environmental Justice (12898).Subrecipient shall not undertake
any project having the potential to impact EHP resources without the prior approval of
AZDOHS/FEMA, including but not limited to communications towers, physical security
enhancements, new construction, and modifications to buildings that are 50 years old or greater.
Subrecipient must comply with all conditions placed on the project as the result of the EHP
review. Any change to the approved project scope of work will require re-evaluation for
compliance with these EHP requirements. If ground disturbing activities occur during project
implementation, the subrecipient must ensure monitoring of ground disturbance and if any
potential archeological resources arc discovered, the subrecipient will immediately cease
construction in that area and notify FEMA and the appropriate State Historic Preservation Office.
Construction activities shall not be initiated prior to the full environmental and historic preservation
review.

State of Arizona
Governor Janice K. Brewer Department of Homeland Security Director Gilbert M, Orrantia
September 12, 2014
Director Pete Weaver
Maricopa County Department of Emergency Management
5630 E. McDowell Rd
Phoenix, AZ 85008-3455
Subject: FFY 2014 Homeland Security Grant Program Award
Subgrantee Agreement Number: 140203-01
Project Title: Central Region Whole Community Planner
Dear Director Pete Weaver:
The application that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for consideration
under the Homeland Security Grant Program has been awarded. The project titled "Central Region Whole Community
Planner" has been funded under the STATE HOMELAND SECURITY GRANT PROGRAM for $73,255. The grant
performance period is October 1,2014 through September 30, 2015. This grant program is part of the U.S. Department
of Homeland Security Grant Program and specifically is awarded under CFDA #97.067 (Catalog of Federal Domestic
Assistance).
To initiate the award process, the following action items must be completed, signed and returned to AZDOHS:
1. Two Subgrantee Agreements - go to www.azdohs.gov under Grants and download two original Subgrantee
Agreements.
2. Project Administration Page (enclosed).
3. NIMS Compliance Certification - go to www.azdohs.gov under Grants and download one original certification.
4. Environmental and Historic Preservation (EHP) required documentation (if applicable, see attached EHP
Designation Letter).
Hard copies of the Subgrantee Agreement and NIMS Compliance Certification will not be mailed to you. These items
must be completed and on file at AZDOHS in order for your agency to be eligible for reimbursement. If all
documentation listed in numbers 1, 2, 3 and 4 (if applicable) above is not signed and received by AZDOHS on
or before January 31, 2015 this award is rescinded and the funds will be reallocated.
Additional grant requirements:
• Quarterly programmatic reports must be submitted on the most recent form/template.
• If your project requires an Environmental and Historic Preservation (EHP) review, this must be completed,
submitted and approved by FEMA/AZDOHS prior to any expenditure of funds.
• Subgrantees must adhere to the Title VI of the Civil Rights Act of 1964 requirements.
• Subgrantees are either required to submit an electronic copy of their annual A133 Audit or a statement stating
that they were not required to complete an audit to AZDOHS each year. The AZDOHS reserves the right to
manage this agreement in any way it deems necessary, including withholding of reimbursement payments, or
future subgrantee agreements, until the A133 Audit or statement has been received and, if applicable, an
approved action plan for compliance has been completed.
• Reimbursements are limited to approved quantities and funding thresholds.
• All radio equipment purchased with Homeland Security funds should be P25 capable, comply with SAFECOM
1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 364-1521 www.azdohs.qov

Guidance, comply to the Land Mobile Radio Minimum Equipment Standards as approved by the Statewide
Interoperability Executive Committee (SIEC), and be programmed in accordance with the Arizona State
lnteroperable Priority Programming Guide also as approved by the SIEC.
• All projects that support training initiatives including FEMA approved/state sponsored training must be in
compliance with grant guidance, the subgrantee agreement, and approved through the ADEM/AZDOHS
training request process prior to execution of training.
• Consultants/Trainers/Training Providers costs must be within the prevailing rates; must be obtained under
consistent treatment with the procurement policies of the subrecipient and 44 CFR Chapter 1, Part 13; and
shall not exceed the maximum of $450 per day per consultant/trainer/training provider unless prior written
approval is granted by the AZDOHS.
• All projects that support exercises must be:
o In compliance with grant guidance and the subgrantee agreement.
o Must utilize the FEMA Homeland Security Exercise and Evaluation Program (HSEEP) Toolkit.
o All exercises, documentation and After Action Reports/Improvement Plans (AAR/IP) must be posted
via the HSEEP Toolkit within 60 days after completion of an exercise.
o Within 60-days of completion of an exercise, the exercise host subrecipient is required to upload the
AAR/1P into the HSEEP Toolkit and email the AAR/IP to the local County Emergency Manager, the
FEMA Region IX Exercise POC, HSEEPadhs.gov , the AZDOHS Strategic Planner, and the Arizona
Department of Emergency Management (ADEM) Exercise Officer.
• Terrorism Liaison Officer (TLO) Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) Response
Vehicles purchased with Department of Homeland Security Grant Program funding must be assigned to and used
by certified TLOs working with the Arizona Counter Terrorism Information Center (ACTIC).
o Persons receiving TLO vehicles shall be available to respond to incidents and events on a "call out" basis
and shall be available for regional and statewide deployment for TLO operations and training.
o TLO equipment and/or services purchased or maintained with Department of Homeland Security Grant
Program funding will be assigned to and used by certified TLOs working with the ACTIC TLO
Program. This equipment may include; radios, computers, cell phones, cellular and satellite service fees,
open source data services, cameras, GPS devices and any other equipment needed to complete the TLO
mission.
• Subgrantees are subject to the AZDOHS Site Monitoring Program.
• All reimbursements for personnel costs must be in compliance with AZDOHS Time and Effort Reporting
requirements.
• AZDOHS reserves the right to request additional documentation at any time.
If you should have any questions, please do not hesitate to contact your Strategic Planner.
Congratulations on your Homeland Security Grant Program award.
Sincerely,
Gilbert M. Orrantia
Director
Cc: Operations Manager Julie Syrmopoulos
Attachments: Project Administration Page, EHP Designation Letter, Application Summary Page, Budget Narrative page(s)
1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 364-1521 www.azdohs.gov