2014 MCSO PREA AWARD DOCUMENT.PDF

Department of Justice
Office of Justice Programs
PAGE I OF 5
Bureau of Justice Assistance Grant
•
I.RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 20 I4-RP-BX-0048
Maricopa County
301 West Jefferson lOth Floor 5. PROJECT PERIOD: FROM 1010112014 TO 09/30/2016
Phoenix, AZ 85003-2143
BUDGET PERIOD: FROM 1010112014 TO 09/30/2016
6. AWARD DATE 09/02/2014 7. ACTION
IA. GRANTEE IRSNENDOR NO. 8. SUPPLEMENT NUMBER Initial
866000476 00
9. PREVIOUS AWARD AMOUNT $0
3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 419,170
MCSO PREA Demonstration Project
11. TOTAL AWARD $ 419,170
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMIT ATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FYI4(BJA - PREA) 42 USC 15601, et seq.; Pub. L.No. 113-76,128 Stat. 5,63
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL I GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Karol Virginia Mason Denny Barney
Chairman
Assistant Attorney General
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
().ffJ~
~
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21. NRPUGTl484
FISCAL FUND BUD. DIY.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B RP 80 00 00 419170
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)

Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 OF 5
•
Grant
PROJECT NUMBER 2014-RP-BX-0048 AWARD DATE 09/02/2014
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-l33, Audits of States,
Local Goverrunents, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits ofOJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the orG by-
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
OlP FORM 4000/2 (REV. 4-88)

Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF 5
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Grant
PROJECT NUMBER 20 14-RP-BX-0048 AWARD DATE 09/02/2014
SPECIAL CONDITIONS
8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government-wide system officially designated by OMB and OlP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/fundingisam.htm (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1,2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available in the OJP Financial Guide Conference Cost Chapter.
II. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http://www.ojp.usdoj.gov/fundingiojptrainingguidingprinciples.htm.
12. The recipient agrees that ifit currently has an open award of federal funds or ifit receives an award of federal funds
other than this OlP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget-modification or
change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students.
14. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
15. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during
the entire period of support under this award. This report will include detailed information about the project(s) funded,
including, but not limited to, information about how the funds were actually used for each purpose area, data to support
statements of progress, and data concerning individual results and outcomes of funded projects reflecting project
successes and impacts. The final report is due no later than 90 days following the close of this award period or the
expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through
the Internet at https:llgrants.ojp.usdoj.gov/.
OJP FORM 400012 (REV. 4-88)

Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 OF 5
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Grant
PROJECT NUMBER 2014-RP-BX-0048 AWARD DATE 09/02/2014
SPECIAL CONDITIONS
16. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https:llgrants.ojp.usdoj.gov)
using the SF 425 Federal Financial Report form (available for viewing at
www.whitehouse.gov/omb/grants/standard_forms/ff_report.pdf), not later than 30 days after the end of each calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
17. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted
to the Office of Justice Programs, on-line through the Internet at https:llgrants.ojp.usdoj.gov/.
18. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF-425) and semi-annual
performance reports through GMS (https:llgrants.ojp.usdoj.gov), and that it must submit quarterly performance metrics
reports through 8JA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more
detailed information on reporting and other requirements, refer to 8JA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
19. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
20. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
21. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
22. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of2006 (FFATA), are posted on the Office of Justice Programs web site at
http://www.ojp.gov/fundinglffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
23. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
OJP FORM 4000/2 (REV. 4-88)

Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 5
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Grant
PROJECTNUMBER 2014-RP-BX-0048 AWARD DATE 09/0212014
SPECIAL CONDITIONS
24. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
25. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
26. The recipient understands and agrees that the amount of funding under this award used for supplies and equipment may
not exceed 10percent of the total federal award amount.
27. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations governing Federal
awards to non-Federal entities. Procurement (contract) transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e.g., sole source) procurements by the award recipient in excess
of the Simplified Acquisition Threshold (currently $150,000) set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency, and must otherwise comply with rules governing such procurements
found in the current edition of the OJP Financial Guide.
28. The recipient budget has been approved. Approval of said budget excludes approval of any proposed sole source
contract. If the recipient seeks sole source approval, then the recipient must submit a Sole Source Request Grant
Adjustment Notice (GAN) via the OJP Grants Management System for review and approval. The Sole Source Request
GAN must contain the sole source justification that addresses every sole source element contained in the OJP
Procurement Guide. The recipient agrees to comply with the procurement requirements as outlined in the current
version of the OJP Financial Guide.
OIP FORM4000/2 (REV.4-88)

PREA Award Document: 2014-RP-BX-0048
ATTEST:
Fran McCarroll Date
Clerk of the Board of Supervisors
APPROVED AS TO FORM:
This day of , 2014
By: _
Deputy Maricopa County Attorney

Department of Justice
Office of Justice Programs
Office of the Chief Financial Officer
Washington, D.C. 20531
September 2, 2014
Chairman Denny Barney
Maricopa County
301 West Jefferson
10th Floor
Phoenix, AZ 85003 - 2143
Reference Grant Number: 2014-RP-BX-0048
Dear Chairman Barney:
I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category Budget
Personnel $293,832
Fringe Benefits $133,231
Travel $6,540
Equipment $0
Supplies $0
Construction $0
Contractual $412,630
Other $0
Total Direct Cost $846,233
Indirect Cost $0
Total Project Cost $846,233
Federal Funds Approved: $419,170
Non-Federal Share: $427,063
Program Income: $0
Match is required at 50% for this grant program. The applicant exceeded the required match amount by $7,893 The non-federal
share that has been incorporated in the approved budget is mandatory and subject to audit.
All Sole Source procurement in excess of$150,000 requires written justification and the prior approval ofOJP.

If you have questions regarding this award, please contact:
- Program Questions, Shauna D. Connolly, Program Manager at (202) 353-0019
- Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC)
at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Leigh Benda
Chief Financial Officer