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Agency Agreement for Gabriel’s Angels This agreement describes the general expectations and responsibilities of Gabriel’s Angels and Maricopa County Head Start pertaining to the volunteer services provided by Gabriel’s Angels at Maricopa County Head Start. The agreement is a non-financial agreement and shall be effective upon approval and signature by both Agencies. Either Agency may terminate this agreement at any time upon providing written termination notice to the other Agency. Agreement termination shall take effect on the thirtieth (30th) day following receipt of written termination notice by either Agency. The agreement is subject to cancellation pursuant to the provisions in A.R.S. § 38-511. Written notice shall be given by personal delivery or by registered or certified mail, postage prepaid and return receipt requested, to the persons at the addresses named a Agency Representative on this agreement. A. Gabriel’s Angels agrees to provide registered Pet Therapy Teams to your Agency on a weekly, bi-weekly or other determined schedule. Gabriel’s Angels also agrees to the following: 1. Gabriel’s Angels agrees to only place registered Pet Therapy Teams in your Agency. 2. Gabriel’s Angels will ensure that all Pet Therapy Teams are tested and registered through the Pet Partners or Therapy Dogs Inc. 3. All Pet Therapy Teams will carry a minimum of $2 million primary liability insurance policy issued by the Pet Partners or Therapy Dogs Inc. 4. Animals will be healthy and current on all vaccinations. 5. Pet Therapy Teams will have cleared an FBI background fingerprint check. 6. Pet Therapy Teams will be educated on confidentiality and given training regarding the population/Agency they will be visiting. 7. Gabriel’s Angels will provide direct contact information for each Pet Therapy Team as well as contact information for Gabriel’s Angels’ main office. 8. Pet Therapy Teams will be trained in ways to help the children become more nurturing, empathetic, and trusting. 9. If a Pet Therapy Team is not available to attend a visit, a representative from Gabriel’s Angels will contact Agency as soon as possible. Every effort will be made to provide a replacement team if deemed necessary. B. The Head Start program agrees to the following: 1. Ensure a clean, safe environment for the Gabriel’s Angels Pet Therapy Team(s) to conduct their visits. Revised January 2014 2. Provide an Agency Representative(s) to accompany the Pet Therapy Team throughout the entire visit to ensure the Gabriel’s Angels Pet Therapy Team is never alone with the children in your facility. If an alternate Agency Representative is not available, the Gabriel’s Angels Pet Therapy Team will immediately terminate the visit and leave the premises. 3. To manage all behavioral matters concerning the children during the visit. Gabriel’s Angels’ Pet Therapy Teams will not participate in any behavioral modification activities associated with the children during their visits. 4. To present a brief orientation to the Gabriel’s Angels Pet Therapy Team which shall include a presentation on the Agency’s mission, emergency procedures as well as any expectations associated with the visits from Gabriel’s Angels’ Pet Therapy Teams. This will help the Pet Therapy Team to feel more connected to your organization and help them to better serve your organization. 5. To immediately inform Gabriel’s Angels of any problems/issues that may arise involving the Pet Therapy Team or the Pet Therapy Team’s interactions with your staff or clients. 6. To directly notify all scheduled Pet Therapy Teams of any contagious illnesses or outbreaks with children or staff, which may adversely affect the human or animal member of the Pet Therapy Team 24 hours prior to a scheduled visit or as soon as such information is known. 7. To provide Gabriel’s Angels with non-confidential demographic and statistical information on the population the Agency serves as is permitted by law and available under the public records law to facilitate GA’s grant submissions. Gabriel’s Angels agrees to utilize the channels for obtaining this information provided by Agency. 8. To provide parking for Gabriel’s Angels Pet Therapy Teams. 9. To provide Gabriel’s Angles with the name and telephone number for the primary contact person at your agency. 10. To provide an indoor area during summer visits; if the agency is not able to do so and the Therapy Team’s visit is to take place outdoors, the team may choose to forgo the visit(s) due to the extreme heat and taking safety precautions for their pet. C. For the purposes of any notices required by this agreement, the parties will utilize the following contacts: Gabriel’s Angels: Representative Name: Connie McNeel Address: 727 East Bethany Home Road, Building C, Phoenix AZ 85014 Phone Number: 602-266-0875 ext. 18 Head Start: Representative Name: Nancy Kessay Address: 2150 S. Country Club Dr., Suite 7, Mesa AZ 85210 Phone Number: 480-464-9669 ext. 235 Revised January 2014 D. To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or mistakes relating to the performance of this Contract. IN WITNESS THEREOF, the Parties have signed this agreement: Approved By: Approved By: GABRIEL’S ANGELS MARICOPA COUNTY ___________________________________ ___________________________________ Authorized Signature Chairman, Board of Supervisors __________________ __________________ Date Date Attested To: ___________________________________ Clerk, Board of Supervisors Date In accordance with A.R.S. §§ 11-201, and 11-251 this agreement has been reviewed by the undersigned attorney(s) who has determined that this agreement is proper in form and within the power and authority granted under the laws of the State of Arizona. Approved as to form: ___________________________________ Deputy County Attorney Date Revised January 2014