2GRANTAGENDA15.PDF

Maricopa County
Constables Administration
301 West Jeffeixon Street July, 25, 2014
6th Floor
Phoenix, AZ 85003-2143 Constable Ethics, Standards and Training Board
Phone: Fax: 602-506-3328 602-506-1843 818 N First Street
www.maticopasov Phoenix, AZ 85004
Dear Chairman Myers:
The Maricopa County Constables are applying for an announced equipment grant
for FY15 CAN EG. Enclosed is a copy of the Equipment Grant Program
Application (1 original and 9 copies) and documentation for same.
The Maricopa County Constables are an agency of Maricopa County government
0 and qualify to apply for the announced equipment giant. This particular grant
application requests the sum of $63240748 to purchase.feur-SAMSUNG ATIV
PRO 700T 15-3317U 128GB W80 Tablet computers, with three year warranty,
mobile power supply and software licensing agreement with Maricopa County.
The grant application meets the standards set forth by the Constable Ethics,
Standards and Training Board.
Should you have any questions, please contact me as I will be happy to respond or
to attend any meeting in person to satisfy those questions.
f- a
Orvid AIster
Executive Assistant
Maricopa County Constables
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A. Statement of applicant Eligibility
The organization that is applying for the equipment grant is the Maricopa County
Constables Office. The Constables Office is an agency within Marieopa County
government. The Constables Office is eligible to apply for these grant funds as they are
intended to be given out to provide equipment to be utilized by Constables.
The Maricopa County Constables Office consists of 26 elected Constables and eight
Deputy Constables.
An attachment containing the names of the Maricopa County Constables and Deputy
Constables is being provided. Also attached is a copy of agenda item #C-25-07-002-0-00
voted on by the Maricopa County Board of Supervisors authorizing the implementation
of a five dollar writ fee pursuant to A.R.S. 22-138 as required by the Constable Ethics
Standards and Training Board which shows that Maricopa County is participating in the
collection of writ fees that fund grants for the Constable Ethics Standards and Training
Board.
B. Project Proposal Form
A detailed description of the proposed project.
Maricopa County wishes to apply for grant funds to purchase laptop computers.
Maricopa County Constables are issued desktop computers for use in their office only.
There is a necessity to have capabilities of a computer in other locations than the office.
The Maricopa County Constables have a need to log court orders and court papers into a
computer program in the field as they serve documents. The expected benefits of these
computers are to provide more efficient service to the public and the courts with better
record keeping and to provide the hardware necessary to transmit court documents
electronically to Constables in their vehicles in the future. This will make the Constables
more efficient in their duties. These grant funds will be used specifically to purchase four
SAMSUNG ATIV PRO 700T 15-3317U 128GB W80 Tablet computers, with three year
warranty, mobile power supply and software licensing agreement with Maricopa County.
An explanation of needs for equipment purchase.
The objective of this program is to allow constables the use of laptop computers in their
vehicles so that they may log court documents and their service, as they work. It would
also allow court documents to be transmitted to the constable in his vehicle in the future.
The purchase of the laptops will be completed within 120 days after the approval of grant
funds.
An explanation of outcomes to be expected from the funding proposal.
Increased quality in service to the public. Enhanced record keeping.
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An explanation of how grant funds will be used.
These grant funds will be used specifically to purchase four SAMSUNG ATIV PRO
700T 15-3317U 128GB W80 Tablet computers, with three year warranty, mobile power
supply and software licensing agreement with Maricopa County.
C. Project Budget
Enter the FY 15 CNA Equipment Grant Objectives that relate to this project and
funding. Please identify a project date for accomplishing the task/expending the
funding.
The FY 15 CNA Equipment Grant Objectives that relate to this project and funding are
that all equipment will be purchased and operational within approximately three months
after approval of the grant funds depending on availability of items.
Enter a description and outline of equipment to be purchased if granted funding.
Contract: National IPA Technology Solutions
QTY Item
Tablets 2853777 SAMSUNG ATIV PRO 7001 15-3317U 128GB W8
Warranties 2315878 SAMSUNG 3Y EXT DPT ADH 3Y RF SERIES
Black Leather Stand Case Cover w/ Keyboard Holder for Samsung ATIV Smart
PC 500T
KH011971 CAR charger power adapter for SAMSUNG ATIV SMART PC
700T WINDOWS TABLET
Projected number of Constables to benefit from equipment purchases.
The number of Constables and Deputy Constables who will benefit from this equipment
purchase, will be Twenty-six Constables and Eight Deputy Constables.
Please enter all estimated expenditures (including tax) from three (3) different
vendors. (Please attach all supporting bid documentation).
A list of estimated expenditures from three different vendors is not being listed for the
reason that all such equipment purchases will come through Maricopa County Equipment
Services. Maxicopa County Equipment Services have to make purchases from approved
County vendors. These vendors have already gone through the competitive bidding
process with Maricopa County to be included on the approved vendor list. No purchases
from any other than the approved vendors for this type of equipment is allowed. The
following is a list of equipment that is desired and the costs for each:
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Contract: National IPA Technology Solutions
Item Unit Price Totals
2853777 SAMSUNG ATIV PRO 700T 15-3317U 128GB W8 1,064.14 $4,256.56
2315878 SAMSUNG 3Y EXT DPT ADH 3Y RF SERIES 334.27 $1,337.08
Black Leather Stand Case Cover w/ Keyboard Holder for $20.74 $82.96
Samsung AT1V Smart PC 500T
KH011971 ® CAR charger power adapter for SAMSLTNG $14.90 $59.60
ATIV SMART PC 700T WINDOWS TABLET
SUBTOTAL $5,736.20
TAX $464.28
TOTAL $6,200.48
Please enter all funding sources and amounts that will be utilized to complete this
project by the projected completion date.
The funding source that will be utilized to complete this project by the projected
completion date will be the Grant funds from the CESTB. The amount utilized will be
$$6,200.48.
Project Performance Measures:
The total number of Constables and Deputy Constables that will benefit from the
equipment funding.
The total number of Constables and Deputy Constables that will benefit from equipment
funding will be Twenty-six Constables and 8 Deputy Constables initially.in Maricopa
County.
Please explain the estimated savings of your local government entity by award of
CAN EG.
The estimated savings of the local government entity by award of the CAN EG will be
$6,200.48 as this money would have had to come from the existing budget for the
Maricopa County Constables if the grant were not to be approved and it is unlikely this
amount could have been spent due to budget constraints without the grant fund.
Please identify the improved safety of Constables and Deputy Constables in their
required duties.
There is no safety feature to this equipment.
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Please explain the improved execution of Constable Duties and responsibilities by
purchase of equipment being requested.
Increased quality in service to the public. Enhanced record keeping.
D. Request for advance payment and justification.
There is no request for advance funding. Funding for the purchase and installation of this
equipment will be paid for directly from the existing budget for the Maricopa County
Constables until such time as reimbursement is received from grant funds.
Date
David Alster
Executive Assistant
Constables Office
Maricopa County
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