15VA VICTIM ASSISTANCE AGREEMENT.PDF

ARIZONA CRIMINAL JUSTICE COMMISSION
Crime Victim Assistance Program
GRANT AGREEMENT
ACJC Grant Number VA-15-024
State Funded Grant Program
This Grant Agreement is made this 4th day of June, 2014, by and between the ARIZONA CRIMINAL
JUSTICE COMMISSION hereinafter called "COMMISSION" and MARICOPA COUNTY, through
MARICOPA COUNTY ATTORNEYS OFFICE hereinafter called "GRANTEE", The COMMISSION enters
into this Agreement pursuant to its authority under the provisions of A.R.S. § 41-2405 (B)(6), and
having satisfied itself as to the qualification of GRANTEE;
NOW, THEREFORE, it is agreed between the parties as follows:
1. This Agreement will commence on July 1, 2014 and terminate on June 30, 2015. This
Agreement expires at the end of the award period unless prior written approval for an extension
has been obtained from the COMMISSION. A request for an extension must be received by
the COMMISSION sixty (60) days prior to the end of the award period. The COMMISSION in
its sole discretion may approve an extension to further the goals and objectives of the program,
and to determine the length of any extension.
2. GRANTEE agrees that grant funds will be used in accordance with applicable program rules,
guidelines and special conditions.
3. The COMMISSION will monitor GRANTEE performance against program goals and performance
standards and those outlined in the grant application. Substandard performance as determined
by the COMMISSION will constitute noncompliance with this Agreement. If the COMMISSION
finds noncompliance, the GRANTEE will receive a written notice which identifies the area of
noncompliance, and the appropriate corrective action to be taken. If the GRANTEE does not
respond within thirty (30) calendar days to this notice, and does not provide sufficient
information concerning the steps which are being taken to correct the problem, the
COMMISSION may suspend funding, permanently terminate this Agreement or revoke the
grant.
4. Any deviation or failure to comply with the purpose and/or conditions of this Agreement without
prior written COMMISSION approval may constitute sufficient reason for the COMMISSION to
terminate this Agreement, revoke the grant, require the return of all unspent funds, perform
an audit of expended funds, and require the return of any previously spent funds which are
deemed to have been spent in violation of the purpose or conditions of this grant.
5. This Agreement may be modified only by a written amendment signed by the Executive
Director or by persons authorized by the Executive Director on behalf of the COMMISSION and
GRANTEE. Any notice given pursuant to this Agreement shall be in writing and shall be
considered to have been given when actually received by the following addressee or their
agents or employees:
A. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W. Washington Street, Suite 230
Phoenix, Arizona 85007
Attn: Program Manager

Crime Victim Assistance Program AOC Grant Number VA-15-024 Page 2
B. If to the GRANTEE:
Maricopa County Attorney's Office
301 W. Jefferson
Suite 800
Phoenix, AZ 85003
Attn: The Honorable William G. Montgomery
6. For grant awards above $100,000, GRANTEE may make budget adjustments of up to ten (10)
percent of the total grant among approved budget categories excluding equipment. Written
approval from the COMMISSION in advance is required if GRANTEE wishes to make
adjustments or reprogram in excess of ten (10) percent or if GRANTEE wishes to purchase
equipment not previously approved.
For grant awards less than $100,000, GRANTEE may make budget adjustments among
approved categories excluding equipment as long as there are no changes to the purpose or
scope of the project. If GRANTEE wishes to purchase equipment not previously approved,
written approval from the COMMISSION in advance is required.
APPROVED LINE ITEM PROGRAM BUDGET
Personnel:
Salaries $77,532.00
Fringe Benefits (for salaries/overtime) $26,868.00
Overtime Not Approved
Professional & Outside/Consultant & Contractual Services Not Approved
Travel In-State Not Approved
Travel Out-of-State Not Approved
Match $104,400.00
Operating Expenses:
Supplies Not Approved
Registration/Training Not Approved
Other Not Approved
Equipment
Capital Not Approved
Noncapital Not Approved
TOTAL $208,800.00
Positions Funded:
Victim Advocates
7. It is agreed and understood that the total to be paid by the COMMISSION under this Agreement
shall not exceed $104,400.00 in state funds. The matching amount for this award is
$104,400.00.
8. Every payment obligation of the COMMISSION under this Agreement is conditioned upon the
availability of funds appropriated or allocated for the payment of such obligation. If funds are
not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the COMMISSION. No liability shall accrue to the COMMISSION in the event
this provision is exercised, and the COMMISSION shall not be obligated or liable for any future
payments or for any damages as a result of termination under this paragraph.
9. GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or
electronic) relating to this Agreement and the performance of this Agreement for no less than
five (5) years from the last financial report submitted to the COMMISSION. All such documents
shall be subject to inspection and audit at reasonable times, including such records of any
subgrantee, contractor, or subcontractor.

Crime Victim Assistance Program AOC Grant Number VA-15-024 Page 3
10. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing and
monitoring procedures to safeguard grant funds and keep such records to assure proper fiscal
controls, management and the efficient disbursement of grant funds.
11. For the purpose of this grant, a capital expenditure is $5,000 or above. If GRANTEE'S policy
defines a capital expenditure as less than $5,000, GRANTEE will use its own policy,
12. GRANTEE agrees to maintain property records for equipment purchased with grant funds and
perform a physical inventory and reconciliation with property records at least every two years
or more frequently based on GRANTEE policy, GRANTEE agrees that funds will not be used for
the construction of new facilities.
13. GRANTEE agrees to follow its own agency equipment disposition policies when the equipment
is no longer needed for the grant program. If GRANTEE has no policy, reference the Uniform
Accounting Manual for Arizona Counties authorized by the Auditor General for disposition
guidelines and guideline development,
Link: Uniform Accounting Manual for Arizona Counties http://www.auditorgen.state.az.us
14. GRANTEE agrees that all salaried personnel (including subgrantee personnel) whose activities
are to be charged to the award will maintain timesheets or certifications to document hours
worked for activities related to this award and non-award related activities. GRANTEE agrees
to keep time and attendance sheets for hourly employees signed by the employee and
supervisory official having firsthand knowledge of the work performed by the grant-funded
employees.
15. GRANTEE agrees that it will submit financial and activity reports to the COMMISSION in a
format provided by the COMMISSION, documenting the activities supported by these grant
funds and providing an assessment of the impact of these activities which may include
documentation of project milestones. In the event reports are not received on or before the
indicated date(s), funding may be suspended until such time as delinquent report(s) are
received.
Mandated activity and financial reports are submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period: Due Date:
Annual Report (July 1, 2014 —June 30, 2015) August 15, 2015
FINANCIAL REPORTS
Report Period: Due Date: Report Period: Due Date:
July 1 July 31 August 25 January 1 — January 31 February 25
August 1 — August 31 September 25 February 1 — February 29 March 25
September 1 — September 30 October 25 March 1 — March 31 April 25
October 1 — October 31 November 25 April 1 — April 30 May 25
November 1 — November 30 December 25 May 1 — May 31 June 25
December 1 — December 31 January 25 June 1 — June 30 July 25
More frequent reports may be required for GRANTEES who are considered high risk.

Crime Victim Assistance Program ACK Grant Number VA-15-024 Page 4
16. GRANTEE understands that financial reports are required as an accounting of expenditures for
either reimbursement or COMMISSION-approved advance payments. Reports are due pursuant
to the schedule above.
17. The final request for reimbursement of grant funds must be received by the COMMISSION no
later than sixty (60) days after the last day of the award period,
18. All goods and services must be received or have reasonable expectations thereof and placed
in service by GRANTEE by the expiration of this award.
19. GRANTEE agrees that all encumbered funds must be expended and that goods and services
must be paid within sixty (60) days of expiration of this award.
20. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty (30)
days of written request received from the COMMISSION.
21. GRANTEE agrees to obtain written COMMISSION approval for all sole source procurements in
excess of $100,000,
22, GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of grant
funds for consultant fees in excess of $450 per day.
23. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly approved
in writing by the COMMISSION.
24. No funds shall be used to supplant federal, state, county or local funds that would otherwise
be made available for such purposes. Supplanting means the deliberate reduction of state or
local funds because of the existence of any grant funds.
25. GRANTEE assigns to the COMMISSION any claim for overcharges resulting from antitrust
violations to the extent that such violations concern materials or services applied by third
parties to GRANTEE in exchange for grant funds provided under this Agreement,
26. The parties agree to use arbitration in the event of disputes in accordance with the provisions
of A.R.S. § 12-1501-12-1518. The laws of the State of Arizona apply to questions arising under
this Agreement and any litigation regarding this Agreement must be maintained in Arizona
courts, except as pertaining to disputes which are subject to arbitration.
27. GRANTEE understands that grant funds may not be released until all delinquent reports and
reversion of funds from prior grants are submitted to the COMMISSION.
28. GRANTEE agrees that grant funds are not to be expended for any indirect costs that may be
incurred by GRANTEE for administering these funds unless explicitly approved in writing by the
COMMISSION. This may include, but is not limited to, costs for services such as accounting,
payroll, data processing, purchasing, personnel, and building use which may have been
incurred by the GRANTEE.
29. GRANTEE understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, recoupment of monies provided
under an award, and civil and/or criminal penalties.
30. Each party (as "Indemnitor") agrees to indemnify, defend and hold harmless the other party
(as "Indemnitee") from and against any and all claims, losses, liability, costs, or expenses,

Crime Victim Assistance Program AOC Grant Number VA-15-024 Page 5
(including reasonable attorney's fees) (hereinafter collectively referred to as "Claims') arising
out of bodily injury of any person (including death) or property damage, but only to the extent
that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by
the act, omission, negligence, misconduct, or other fault of the Indeminitor, its officers,
officials, agents, employees, or volunteers. If GRANTEE Is a State agency this paragraph does
not apply.
31. Unless GRANTEE is a State agency, GRANTEE shall cause its contractor(s), if any to indemnify,
defend, save and hold harmless the State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and employees (hereinafter referred
to as "Indernnitee") from and against any and all claims, actions, liabilities, damages, losses or
expenses (including court costs, attorneys' fees, and costs of claim processing, investigation
and litigation) (hereinafter referred to as "Claims" ) for bodily injury or personal injury
(including death), or loss or damage to tangible or intangible property caused, or alleged to be
caused, in whole or in part, by the negligent or willful acts or omissions of GRANTEE'S
contractor or any of its owners, officers, directors, agents, or employees or subcontractors.
This indemnity includes any claim or amount arising out of or recovered under the Worker's
Compensation Law or arising out of the failure of such contractor to conform to any federal,
state, or local law, statute, ordinance, rule, regulation or court decree. It is the specific
intention of the parties that the Indemnitee shall, in all instances, except for Claims arising
solely from the negligence or willful acts or omissions of the Indemnitee, be indemnified by
contractor from and against any and all claims. It is agreed that contractor will be responsible
for primary loss investigation, defense and judgment costs where this indemnification is
applicable In consideration of the award of this grant, the contractor agrees to waive all rights
of subrogation against the State of Arizona, its officers, officials, agents and employees for
losses arising from the work performed by the contractor for the State of Arizona. Insurance
requirements for any contractor used by GRANTEE are Incorporated herein by this reference
and attached to this Agreement as Exhibit "A".
32. GRANTEE agrees to notify the COMMISSION within ten (10) days in the event that the project
official is replaced during the award period.
33. No rights or interest in this Agreement shall be assigned by GRANTEE without prior written
approval of the COMMISSION.
34. GRANTEE agrees that no funds provided, or personnel employed under this Agreement, shall
be in any way or to any extent engaged in conduct of political activities in violation of U.S.C.
Title 5, Part II, Chapter 15, Section 1502.
35. GRANTEE certifies that it presently has no financial interest and shall not acquire any financial
interest, direct or indirect, which would conflict in any manner or degree with the performance
of services required under this Agreement.
36. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation efforts
or information and data collection requests, and acknowledges that the state grantor agency
has the right to obtain, reproduce, publish or use data provided under this award and may
authorize others to receive and use such information.
37. GRANTEE shall provide the COMMISSION with a copy of all interim and final reports and
proposed publications (including those prepared for conferences and other presentations)
resulting from this Agreement. Submission of such materials must be prior to or simultaneous
with their public release.

Crime Victim Assistance Program ACJC Grant Number VA-15-024 Page 6
38. GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended; 42 U.S.C. 3789(d); Title VI of the Civil
Rights Act of 1964, as amended; Section 504, Rehabilitation Act of 1973, as amended; Subtitle
A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education
Amendments of 1972 and the Department of Justice regulations 28 C.F.R. Part 54; The Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 C.F.R.
Part 42, Subparts C, D, E, G and I; Department of Justice regulations on disability discrimination
28 C.F.R. Part 35; all applicable state laws of A.R.S. § 41-1463; and Executive Order 2009-9.
These laws prohibit discrimination on the basis of race, color, religion, sex and national origin
including Limited English Proficiency (LEP) in the delivery of service. In the event that a federal
or state court or federal or state administrative agency makes a finding of discrimination after
a due process hearing against GRANTEE, GRANTEE will forward a copy of the findings to the
Office for Civil Rights, Office of Justice Programs and the COMMISSION.
39. GRANTEE agrees to participate in any required civil rights related training to ensure compliance
with all federal and state civil rights laws. GRANTEE will inform the COMMISSION of the position
responsible for civil rights compliance and will inform the COMMISSION of change in personnel
within said position within ten days.
Link: hitp://www.acic.state.az.us/A0C.Web/Grants/civiiriantsidefaultasnx
40, GRANTEE assures that it will comply with all state and federal laws regarding privacy during
the course of the award. All information relating to clients is to be treated with confidentiality.
41. GRANTEE agrees to comply with all grant management criteria included in the latest version
of the ACJC Grants Management Reference Manual.
Link: ACK Grants Management Reference Manual
http://azcjc.gov/pubs/home/021104 Manual GrantReferenceManual.pdf
42. If GRANTEE is a governmental political subdivision, GRANTEE agrees to utilize the Data
Dictionary, approved and distributed by the COMMISSION, as the data entry standard for
information systems when improving or updating an existing information system. GRANTEE
agrees to utilize the Data Dictionary as the data entry standard in any new system or when
an existing information system is replaced. The Data Dictionary is available upon request to
ACJC.
43. To support public safety and justice information sharing, GRANTEE, if a governmental
subdivision, shall use the National Information Exchange Model (NIEM) specifications and
guidelines for this grant. GRANTEE shall publish and make available without restrictions all
schemas generated as a result of this grant to the component registry as specified in the
guidelines.
Link: httos://www.niem.dov/orog ram-managers/Pages/implementation-quide.aspx
44. To avoid duplicating existing networks or IT systems in any initiatives for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such
systems shall employ, to the extent possible, existing networks as the communication backbone
to achieve interstate connectivity, unless GRANTEE can demonstrate to the satisfaction of the
COMMISSION that this requirement would not be cost beneficial or would impair the
functionality of an existing or proposed IT system.
45. If GRANTEE is a governmental political subdivision, GRANTEE should, to the extent possible
and practical, share criminal justice information with other authorized criminal justice agencies.
The process control number (PCN) shall be used in accordance with A.R.S, § 41-1750 when

Crime Victim Assistance Program AOC Grant Number VA-15-024 Page 7
sharing data with other criminal justice agencies as electronic data systems are developed or
improved.
46. If GRANTEE is a state agency and the award is for the development of information technology
projects for more than $25,000, GRANTEE must complete a Project Investment Justification
(PIJ) and submit the justification to the Arizona Department of Administration (ADOA), with a
copy to the COMMISSION. GRANTEE agrees to submit required project status reports to ADOA
by the due dates and submit copies to the COMMISSION.
If GRANTEE is not a state agency and the award is for the development of information
technology projects, GRANTEE will follow local technology policies and guidelines,
47. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization
Form (I-9). This form is to be used by recipients to verify that persons are eligible to work in
the United States. GRANTEE ensures compliance with A.R.S. § 41-4401 federal immigration
laws by state employers and contractors.
48. In accordance with A.R.S. § 41-4401, GRANTEE warrants compliance with E-Verify and all
federal immigration laws and regulations relating to employees and warrants compliance with
A.R.S. § 23-214A,
49. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. This
Agreement may also be cancelled at the COMMISSION'S discretion if not returned with
authorized signatures to the COMMISSION within 90 days of commencement of the award.
50, If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall be in full force and effect.
51. GRANTEE agrees to comply with all Special Condition(s) included with this Agreement on the
Grant Agreement Continuation sheet.
52. GRANTEE understands that grant funds may not be released until GRANTEE is compliant with
all requirements of grant agreement.

Crime Victim Assistance Program ACJC Grant Number VA-15-024 Page 8
Arizona Criminal Justice Commission
Crime Victim Assistance Program
GRANT AGREEMENT CONTINUATION SHEET
SPECIAL CONDITION(S)
1. Grant funds shall be used in accordance with A.A.C. R10-4-201 through R10-4-204.
Authorized Official Initials:

Crime Victim Assistance Program AOC Grant Number VA-15-024 Page 9
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first
above written.
FOR GRANTEE:
Board of Supervisors Chair Date
Printed Name and Title
Additional signature(s) if required by political subdivision Date
Printed Name and Title Date
ATTEST:
Clerk Date
Note: If applicable, the Agreement must be approved by the appropriate county supervisory board or
municipal council and appropriate local counsel (i.e. county or city attorney). Furthermore, if
applicable, resolutions and meeting minutes must be forwarded to the Commission with the signed
Agreement.
Approved as to form and authority to enter into Agreement (Excluding non-profits):
Legal counsel for GRANTEE Date
Printed Name and Title
Statutory or other legal authority to enter into Agreement (Excluding non-profits):
Appropriate A.R.S., ordinance, or charter reference
FOR CRIMINAL JUSTICE COMMISSION:
John A. Blackburn Jr., Executive Director Date
Arizona Criminal Justice Commission
Revised 8/6/2013

Crime Victim Assistance Program AC7C Grant Number VA-15-024 Page 10
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
Insurance Requirements
Exhibit "A"
Insurance Requirements for Governmental Parties to an Intergovernmental Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Intergovernmental
Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity
itself.)The insurance requirementsherein are minimum requirements and in no way limit the indemnity
covenants contained in the Intergovernmental Agreement. The State of Arizona in no way warrants
that the minimum limits contained herein are sufficient to protect the governmental entity or Contractor
from liabilities that might arise out of the performance of the work under this Contract by the
Contractor, his agents, representatives, employees or subcontractors, and Contractor and the
governmental entity are free to purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with
limits of liability not less than those stated below.
1, Commercial General Liability — Occurrence Form
Policy shall include bodily injury, property damage, personal injury and broad form
contractual liability.
• General Aggregate $2,000,000
• Products — Completed Operations Aggregate $1,000,000
• Personal and Advertising Injury $1,000,000
• Blanket Contractual Liability — Written and Oral $1,000,000
• Fire Legal Liability $ 50,000
• Each Occurrence $1,000,000
a. The policy shall be endorsed to include the following additional Insured language:
"The State of Arizona, its departments, agencies, boards, commissions,
universities and its officers, officials, agents, and employees shall be
named as additional insureds with respect to liability arising out of the
activities performed by or on behalf of the Contractor".
(Note that the other governmental entity(ies) is/are also required to be additional
insured(s) and they should supply the Contractor with their own list of persons to
be insured.)
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers, officials,
agents, and employees for losses arising from work performed by or on behalf of
the Contractor.
2, Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used
in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed to include the following additional insured language:
"The State of Arizona, its departments, agencies, boards,

Crime Victim Assistance Program ACJC Grant Number VA-15-024 Page 11
Exhibit "A" Continued
commissions, universities and its officers, officials, agents, and employees
shall be named as additional insureds with respect to liability arising out
of the activities performed by or on behalf of the Contractor, involving
automobiles owned, leased, hired or borrowed by the Contractor".
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers, officials,
agents, and employees for losses arising from work performed by or on behalf of
the Contractor.
(Note that the other governmental entity(ies) is/are also required to be additional
insured(s) and they should supply the Contractor with their own ILst of persons to
be insured.)
3. Worker's Compensation and Employers' Liability
Workers' Compensation
Statutory
Employers' Liability
Each Accident $ 500,000
Disease — Each Employee $ 500,000
Disease — Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers, officials,
agents, and employees for losses arising from work performed by or on behalf of
the Contractor.
b. This requirement shall not apply to: Separately, EACH contractor or subcontractor
exempt under A.R.S. 23-901, AND when such contractor or subcontractor executes
the appropriate waiver (Sole Proprietor/Independent Contractor) form.
B. ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to
contain, the following provisions:
1. The State of Arizona, its departments, agencies, boards, commissions, universities and its
officers, officials, agents, and employees and the other governmental entilyshall be additional
insureds to the full limits of liability purchased by the Contractor even if those limits of liability
are in excess of those required by the Contract.
2. The Contractor's insurance coverage shall be primary insurance with respect to all other
available sources.
3. The Contractor's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insured's liability. Coverage
provided by the Contractor shall not be limited to the liability assumed under the
indemnification provisions of its Contract with the other governmental entity(ies) party to the
IGA,
C. NOTICE OF CANCELLATION: With the exception of (10) day notice of cancellation for non-
payment of premium, any changes material to compliance with this Contract in the insurance
policies above shall require thirty (30) days written notice to the State of Arizona. Such notice
shall be sent directly to the GRANTEE and the Arizona Criminal Justice Commission 1110 W.

Crime Victim Assistance Program AOC Grant Number VA-15-024 Page 12
Exhibit "A" Continued
Washington, Suite 230, Phoenix, AZ 85007 and shall be sent by certified mail, return receipt
requested.
D. ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non-
admitted insurers in the State of Arizona with an "A.M. Best" rating of not less than A- VII. The
State of Arizona in no way warrants that the above-required minimum insurer rating is sufficient
to protect the Contractor from potential insurer insolvency.
E. VERIFICATION OF COVERAGE: Contractor shall furnish the Arizona Criminal Justice
Commission with certificates of insurance (ACORD form or equivalent approved by the State of
Arizona) as required by this Contract. The certificates for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf.
All certificates and endorsements are to be received and approved by the State of Arizona before
work commences. Each insurance policy required by this Contract must be in effect at or prior to
commencement of work under this Contract and remain in effect for the duration of the project.
Failure to maintain the insurance policies as required by this Contract, or to provide evidence of
renewal, is a material breach of contract.
All certificates required by this Contract shall be sent directly to the Arizona Criminal Justice
Commission 1110 W. Washington, Suite 230, Phoenix, AZ 85007. The COMMISSION
project/contract number and project description are to be noted on the certificate of insurance.
The State of Arizona and the Arizona Criminal Justice Commission reserve the right to require
complete, certified copies of all insurance policies required by this Contract at any time DO NOT
SEND CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA'S RISK MANAGEMENT
SECTION.
F. SUBCONTRACTORS: Contractor's certificate(s) shall include all subcontractors as insureds under
its policies or Contractor shall furnish to the State of Arizona separate certificates for each
subcontractor. All coverages for subcontractors shall be subject to the minimum requirements
identified above.
G. APPROVAL: Any modification or variation from the insurance requirements must have prior
approval from the State of Arizona Department of Administration, Risk Management Section, whose
decision shall be final. Such action will not require a formal contract amendment, but may be made
by administrative action.
H. EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the
Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self-
Insurance. If the contractor or sub-contractor(s) is/are a State of Arizona agency, board,
commission, or university then none of the above shall apply.