AWARDLETTERREGRANTPM-99T08801-0FROMUSEPA.PDF

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GRANT NUMBER (FAIN): 99T08801
U.S. ENVIRONMENTAL MODIFICATION NUMBER: 0 DATE OF AWARD
PROGRAM CODE: PM 04/09/2014
PROTECTION AGENCY TYPE OF ACTION MAILING DATE
New 04/16/2014
Grant Agreement PAYMENT METHOD: ACH#
Advance 90179
RECIPIENT TYPE: Send Payment Request to:
County Las Vegas Finance Center, Fax (702) 798-2423
RECIPIENT: PAYEE:
Maricopa County Air Quality Department Maricopa County Air Quality Department
1001 North Central Avenue 1001 North Central Avenue
Phoenix, AZ 85004 Phoenix, AZ 85004
EIN: 86-6000472
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
William Wiley Maeve Clancy Elizabeth Armour
1001 North Central Avenue 75 Hawthorne Street Grants Management Office, MTS-7
Phoenix, AZ 85004 San Francisco, CA 94105 E-Mail: Armour.Elizabeth@epa.gov
E-Mail: 602-506-6701 E-Mail: clancy.maeve@epa.gov Phone: 415-947-4264
Phone: 602-506-6701 Phone: 415-947-4105
PROJECT TITLE AND DESCRIPTION
PM 2.5 MONITORING NETWORK
The purpose of this grant is to provide Fiscal Year 2014 funding to the Maricopa County Air Quality Department (MCAQD) to monitor fine particulate matter
with the diameter equal to or smaller than 2.5 micrometers (PM 2.5) in order to determine compliance with the PM 2.5 National Ambient Air Quality Standards
and determine reductions in air emissions.
This Assistance Agreement provides full federal funding in the amount of $148,100. Preaward costs have been approved back to April 1, 2014. See Terms
and Conditions.
BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST
04/01/2014 - 03/31/2015 04/01/2014 - 03/31/2015 $148,100.00 $148,100.00
NOTICE OF AWARD
Based on your Application dated 03/10/2014 including all modifications and amendments, the United States acting by and through the US Environmental
Protection Agency (EPA) hereby awards $148,100. EPA agrees to cost-share 100.00% of all approved budget period costs incurred, up to and not exceeding
total federal funding of $148,100. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award
by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms
and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,
the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or
amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this
award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA statutory provisions. The
applicable regulatory provisions are 40 CFR Chapter 1, Subchapter B, and all terms and conditions of this agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS ORGANIZATION / ADDRESS
U.S. EPA, Region 9 U.S. EPA, Region 9
Grants Management Office, MTS-7 Air Division, AIR-1
75 Hawthorne Street 75 Hawthorne Street
San Francisco, CA 94105 San Francisco, CA 94105
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA Award Official for Carolyn Truong - Acting - Assistant Regional Administrator DATE
04/09/2014
Brenda Bettencourt - Award Official delegate

EPA Funding Information PM - 99T08801 - 0 Page 2
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ $ 148,100 $ 148,100
EPA In-Kind Amount $ $ $ 0
Unexpended Prior Year Balance $ $ $ 0
Other Federal Funds $ $ $ 0
Recipient Contribution $ $ $ 0
State Contribution $ $ $ 0
Local Contribution $ $ $ 0
Other Contribution $ $ $ 0
Allowable Project Cost $ 0 $ 148,100 $ 148,100
Assistance Program (CFDA) Statutory Authority Regulatory Authority
66.034 - Clean Air Act: Sec. 103 40 CFR PART 31
Surveys-Studies-Investigations-Demonstrations
and Special Purpose Activities relating to the
Clean Air Act
Fiscal
Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation /
Code Organization Class Organization Deobligation
- 1409M4S038 14 E1 09M1 102A04XPM 4112 - - 148,100
148,100


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Budget Summary Page
Table A - Object Class Category Total Approved Allowable
(Non-construction) Budget Period Cost
1. Personnel $27,716
2. Fringe Benefits $5,127
3. Travel $0
4. Equipment $93,000
5. Supplies $11,000
6. Contractual $0
7. Construction $0
8. Other $1,100
9. Total Direct Charges $137,943
10. Indirect Costs: % Base See Terms and Conditions $10,157
11. Total (Share: Recipient 0.00 % Federal 100.00 %.) $148,100
12. Total Approved Assistance Amount $148,100
13. Program Income $0
14. Total EPA Amount Awarded This Action $148,100
15. Total EPA Amount Awarded To Date $148,100

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Administrative Conditions
PM2.5 administrative conditions – 04.01.2014
The recipient agrees to comply with the current EPA general terms and conditions available at:
http://www.epa.gov/ogd/general_t_c.pdf. These terms and conditions are in addition to the
assurances and certifications made as part of the award and the terms, conditions or
restrictions cited below. The EPA repository for the general terms and conditions by year can
be found at: http://www.epa.gov/ogd/tc.htm.
A. Annual Federal Financial Report (FFR) - SF 425
For awards with cumulative project and budget periods greater than 12 months, an interim FFR (SF 425)
covering the period from "project/budget period start date" to September 30 of each calendar year shall
be submitted to the U.S. EPA Las Vegas Finance Center, 4220 South Maryland Parkway, Bldg. C, Room
503, Las Vegas, NV 89193-8515, no later than December 30 of the same calendar year.
B. Procurement
The recipient will ensure all procurement transactions will be conducted in a manner providing full and
open competition consistent with EPA regulations under 40 CFR Part 30.43, 31.36 or 35.6555, as
applicable. In accordance with 40 CFR Part 30.45, 31.36(f) or 35.6585, as applicable, the grantee and
subgrantee(s) must perform a cost or price analysis in connection with every procurement action,
including contract modifications.
C. SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C
Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts
whenever procuring construction, equipment, services and supplies under an EPA financial assistance
agreement, and to require that sub-recipients, loan recipients, and prime contractors also comply.
Records documenting compliance with the six good faith efforts shall be retained:
(a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through
outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will
include placing DBEs on solicitation lists and soliciting them whenever they are potential sources.
(b) Make information on forthcoming opportunities available to DBEs and arrange time frames for
contracts and establish delivery schedules, where the requirements permit, in a way that encourages and
facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting
solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing
date.
(c) Consider in the contracting process whether firms competing for large contracts could subcontract with
DBEs. For Indian Tribal, State and local Government recipients, this will include dividing total
requirements when economically feasible into smaller tasks or quantities to permit maximum participation
by DBEs in the competitive process.
(d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to
handle individually.
(e) Use the services and assistance of the SBA and the Minority Business Development Agency of the
Department of Commerce.

(f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in
paragraphs (a) through (e) of this section.
D. Utilization of Disadvantaged Business Enterprises
FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D
A recipient must negotiate with the appropriate EPA award official, or his/her designee, fair share
objectives for MBE and WBE participation in procurement under the financial assistance agreements.
In accordance with 40 CFR, Section 33.411 some recipients may be exempt from the fair share objectives
requirements as described in 40 CFR, Part 33, Subpart D. Recipients should work with their DBE
coordinator, if they think their organization may qualify for an exemption.
The dollar amount of this assistance agreement, or the total dollar amount of all of the recipient’s financial
assistance agreements in the current federal fiscal year from EPA is $250,000, or more. The recipient
accepts the applicable MBE/WBE fair share objectives/goals negotiated with EPA by the Arizona
Department of Environmental Quality as follows:
MBE WBE
Construction 12% 5%
Equipment 4% 4%
Services 3% 2%
Supplies 1% 1%
By signing this financial assistance agreement, the recipient is accepting the fair share objectives/goals
stated above and attests to the fact that it is purchasing the same or similar construction, supplies,
services and equipment, in the same or similar relevant geographic buying market as Arizona
Department of Environmental Quality.
Negotiating Fair Share Objectives/Goals, 40 CFR, Section 33.404
The recipient has the option to negotiate its own MBE/WBE fair share objectives/goals. If the recipient
wishes to negotiate its own MBE/WBE fair share objectives/goals, the recipient agrees to submit proposed
MBE/WBE objectives/goals based on an availability analysis, or disparity study, of qualified MBEs and
WBEs in their relevant geographic buying market for construction, services, supplies and equipment.
The submission of proposed fair share goals with the supporting analysis or disparity study means that the
recipient is not accepting the fair share objectives/goals of another recipient. The recipient agrees to
submit proposed fair share objectives/goals, together with the supporting availability analysis or disparity
study, to the Regional MBE/WBE Coordinator within 120 days of its acceptance of the financial assistance
award. EPA will respond to the proposed fair share objective/goals within 30 days of receiving the
submission. If proposed fair share objective/goals are not received within the 120 day time frame, the
recipient may not expend its EPA funds for procurements until the proposed fair share objective/goals are
submitted.
CONTRACT ADMINISTRATION PROVISIONS, 40 CFR, Section 33.302
The recipient agrees to comply with the contract administration provisions of 40 CFR, Section 33.302.
BIDDERS LIST, 40 CFR, Section 33.501(b) and (c)
Recipients of a Continuing Environmental Program Grant or other annual reporting grant, agree to create
and maintain a bidders list. Recipients of an EPA financial assistance agreement to capitalize a revolving
loan fund also agree to require entities receiving identified loans to create and maintain a bidders list if the
recipient of the loan is subject to, or chooses to follow, competitive bidding requirements. Please see 40
CFR, Section 33.501 (b) and (c) for specific requirements and exemptions.
E. MBE/WBE Utilization Report
This provision represents an approved deviation from the MBE/WBE reporting requirements as described

in 40 CFR, Part 33, Section 33.502; however, the other requirements outlined in 40 CFR Part 33 remain in
effect, including the Fair Share Objectives negotiation as described in 40 CFR Part 33 Subpart D.
MBE/WBE reporting is limited to annual reports and only required for assistance agreements where one
or more of the following conditions are met:
(a) there are any funds budgeted in the contractual, equipment or construction lines of the award; or
(b) $3,000 or more is included for supplies; or
(c) there are funds budgeted for subawards or loans in which the expected budget(s) meet the conditions
as described in items (a) and (b).
If this award meets one or more of the conditions as described above, the recipient agrees to complete a
“MBE/WBE Utilization under Federal Grants, Cooperative Agreements and Interagency Agreements”
report (EPA Form 5700-52A) on an annual basis and submit it electronically to grantsregion9@epa.gov.
The annual report is due by October 30 th of each year. The final report is due within 90 days after the end
of the project period or by October 30 th, whichever comes first.
When completing the annual report, recipients are instructed to check the box titled “annual” in Section 1B
of the form. For the final report, recipients are instructed to check the box indicated for the “last report” of
the project in Section 1B of the form. The current EPA Form 5700-52A can be found at the EPA Office of
Small Business Program’s Home Page at http://www.epa.gov/osbp/dbe_reporting.htm.
F. Indirect Costs
If the recipient does not have a previously established indirect cost rate, it agrees that it will prepare its
indirect cost rate proposal and/or cost allocation plan in accordance with the Cost Principles under OMB
Circular A-87. For proposal preparation, the recipient may use the appropriate completeness checklist
located at: http://www.aqd.nbc.gov/services/ICS.aspx
The local government recipient whose cognizant federal agency has been designated by the Office of
Management and Budget (OMB) must develop and submit its indirect cost rate proposal to its cognizant
agency within six (6) months after the close of the governmental unit’s fiscal year. If the cognizant federal
agency has not been identified by the OMB, the local government recipient must still develop (and when
required, submit) its proposal within that period.
The interstate agency recipient must send its proposal to its cognizant federal agency within six (6)
months after the end of its fiscal year. If EPA is the cognizant federal agency of the interstate agency,
local government, or special district, the recipient must send its indirect cost rate proposal within six (6)
months after the end of its fiscal year to:
Regular Mail
Office of Grants and Debarment
U.S. Environmental Protection Agency
1200 Pennsylvania Avenue, NW, MC 3903R
Washington, DC 20460
Attn: OGD Indirect Cost Rate Proposal Control Desk
Mail Courier (e.g. FedEx, UPS, etc.)
Office of Grants and Debarment
U.S. Environmental Protection Agency
1300 Pennsylvania Avenue, NW, 5th floor
Washington, DC 20004
Attn: OGD Indirect Cost Rate Proposal Control Desk

Electronic submissions of proposals may be sent via email to OGD_IndirectCost@epa.gov.
Recipients are entitled to reimbursement of indirect costs, subject to any statutory or regulatory
administrative cost limitations, if they have a current rate agreement or have submitted an indirect cost
rate proposal to their cognizant federal agency for review and approval. Recipients are responsible for
maintaining an approved indirect cost rate throughout the life of the award. Recipients may draw down
grant funds once a rate has been approved, but only for indirect costs incurred during the period specified
in the rate agreement. Recipients are not entitled to indirect costs for any period in which the rate has
expired.
Recipients with differences between provisional and final rates are not entitled to more than the award
amount. Recipients may request EPA approval to rebudget funds from direct cost categories to the
indirect cost category (to grants which have not expired or been closed out) to cover increased indirect
costs.
The recipient agrees to comply with the audit requirements prescribed in OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations.
Programmatic Conditions
a. This grant includes the performance of environmental measurements; therefore
Quality Assurance Planning Documents are required. Quality Assurance Project Plans
for NOx, SOx. CO, ozone, and PM2.5 monitoring were approved by the Maricopa
County Air Quality department on July 14, 2011. The Maricopa County Air Quality
Department’s QMP was approved on January 6, 2014. These Quality Assurance Plans
should cover all measurement activity in FY 14.
b. In accordance with 40 CFR 31.40, the recipient agrees to inform EPA as soon as
problems, delays or adverse conditions become known which will materially impair the
ability to meet the outputs/outcomes specified in the assistance agreement work plan.
Since this grant is solely for the purpose of monitoring, quarterly reporting is required in
the form of data entered into EPA's national Air Quality System (AQS) database
c. Consistent with local, state, and federal grant procurement rules, recipient shall,
when feasible, purchase environmentally preferable products/services and hold
conferences/meetings using environmentally preferable measures. Environmentally
preferable products/services and environmentally preferable measures include those
that have a lesser or reduced effect on the environment when compared with competing
products, services, or measures that serve the same purpose. This comparison may
consider raw material acquisition, production, manufacturing, packaging, distribution,
reuse, operation, maintenance, or disposal of the product or service. In addition,
environmentally preferable measures for conferences/meetings apply to large
gatherings of ten or more persons.
END OF DOCUMENT