ADEQ12-008176 AMENDMENT 8.PDF

August 9, 2014
Maricopa County Air Quality Department
Ms. Michelle Lehnhardt
1001 N. Central Ave., Suite 125
Phoenix, AZ 85004
MichelleLehnhardt@mail.maricopa.gov
Re: Contract ADEQ12-008176, EV11-0065, Amendment 8, Travel Reduction Program,
Maricopa County Air Quality Department
Dear Ms. Lehnhardt,
The above referenced Amendment is attached for your review. Please sign and return via email.
Once executed, a copy can be obtained through ProcureAZ for your records.
If you have any questions regarding this Amendment, please contact Susan Holt at
holt.susan@azdeq.gov or 602-771-4256.
Sincerely,
Susan Holt
Procurement Officer
Approved by CPO, Version 05/05/2014

CONTRACT AMENDMENT
CONTRACT NO.: ADEQ12-008176 (EV11-0065) ADEQ PROCUREMENT
AMENDMENT NO.: 8 1110 W. Washington Street
TITLE: TRAVEL REDUCTION PROGRAM Phoenix, AZ 85007
CONTRACTOR: MARICOPA COUNTY AIR QUALITY DEPARTMENT 602-771-4256
THE PURPOSE OF THIS AMENDMENT IS TO:
1. Authorize funding in the amount of $815,200 for FY15.
2. Scope of Work.
Scope of Work FY15 is hereby incorporated and made part of this Agreement (2 pages).
3. All other Terms and Conditions remain unchanged.
MARICOPA COUNTY AIR QUALITY DEPARTMENT ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
The Contractor hereby acknowledges receipt and The above referenced contract Amendment is hereby
understanding of the above Amendment. executed this day at Phoenix Arizona.
Day of 2014
Signature of Authorized Individual Date
Typed or Printed Name and Title Eric C. Massey
Director, Air Quality Division
Available online at Procure.AZ.gov
Page 1
Approved by CPO, Version 05/05/2014

Scope of Work
Continue implementation of the Regional Travel Reduction Program pursuant to Arizona Revised
Statutes, Title 49, Chapter 3, Article 8 (49-581 through 49-593) and the Regional Voluntary No-
Drive Day Campaign pursuant to Arizona Revised Statute, Title 49, Chapter 3, Article 3 (49-506)
and the Maricopa County Trip Reduction Ordinance No. P-7. Comply with all tasks and items listed
in the Special Terms and Conditions of the Grant Agreement.
Task 1: Maricopa County - Trip Reduction Program
o Administer the TRP to major employers within Maricopa County who have 50 or more
employees.
o Issue paper/internet/intranet surveys to participating TRP employers.
o Process and analyze the TRP surveys for participating employers.
o Research and identify new major employers that are legally required to take part in the TRP.
o Provide summary analyses to employers participating in the TRP regarding their employee
commuting habits based on the employee survey results. With this information, employers are
able to formulate a plan that will reduce single occupancy vehicle (SOV) trips.
o Submit completed plans to the Maricopa County Regional Travel Reduction Task Force for
approval.
o Review and monitor employer TRP annual plans.
o Negotiate intergovernmental agreement with the Regional Public Transportation
Authority/Valley Metro with which to coordinate TRP outreach including training, technical
assistance, collateral materials for the TRP and promotion of all alternative transportation modes
and strategies.
o Assist in enforcement action; including failure to provide survey response, maintenance of
prescribed ordinance goals, and processing of variance and appeal documentation.
Task 1a: Reporting
Submit to ADEQ Monthly and Annual Reports describing activities for which ADEQ funding has
been received.
o Monthly Statements of Work, to be filed with ADEQ with monthly invoices, will include the
following:
o A recap of commute survey distribution, survey response rates, survey analysis reports
generated and annual plans received/approved
o A summary of enforcement activities
o Narratives on other general program operation activities
o A separate report from subcontractor RPTA addressing outreach events, employer contacts,
and employer assistance efforts
o Annual Reports, to be filed with ADEQ within 105 days of the completion of each fiscal year,
will include the following:
o Summary of program participation levels including employer count, survey site count, and
employee/driving-age student count information
o A summary evaluation of pollutant savings associated with program operations as estimated
using the regional miles per pound of pollution factor supplied annually by the Maricopa
Association of Governments
o Discussion of changes in SOV/SOVMT rates, employee/student survey response rates and
alternative mode participation rates for the program in total.
TRP FY2015 TRP Scope Of Work_ADEQ.Docx 4/4/2014

o A summary of enforcement activities and compliance assistance efforts for the reporting
period; including action taken regarding survey response and other program elements.
o Identification of performance with program goals by employers, including recommendations
and commitments made under ARS § 49-588(D).
o By April 1, 2015 submit to ADEQ an overview of the vision and planning for the FY2016
program including highlights of proposed initiatives, operational changes, as well as
recommendations to increase TRP compliance results. Submission of this document may
accompany proposed scope of work and budget request for the FY16 grant cycle.
Task 2: Subcontractor RPTA – TRP Training and Assistance
o Provide training, technical assistance; develop collateral materials, on-line support, e-newsletters,
webinars and in-person training. Develop (four) seasonal promotional kits for employers and
associated collateral pieces that promote the use of alternative modes.
o Produce brochures, informational materials, collateral materials and promotional items pursuant
to established guidelines for promotional items as necessary, to promote trip reduction
strategies.
o Provide technical assistance to TRP employers in achieving the prescribed reductions in single
occupant vehicle trips or single occupant vehicle miles traveled through one-on-one assistance,
promotion and materials as available. The focus of one-on-one assistance with employers will
be placed on new Plan Implementation.
o Provide training to TRP employer Transportation Coordinators (TC’s) on the requirements of
the law including the survey process, plan writing and documentation; types of alternative
modes; and trip reduction strategies. Additional employer training scope to include
understanding the commute analysis report and implementing the annual plan. Offer TC’s web-
based training courses. Continue to host in-person training programs.
o Form and facilitate TRP Transportation Coordinator Association (TCA) meetings. Offer web-
based TCA meetings. Continue to facilitate regional, in-person TCA meetings at least quarterly.
o Monitor and track activities to evaluate the effectiveness of the training, promotions and
collateral materials as part of the Annual On-line Transportation Coordinator Survey.
o Conduct a year round campaign for regional employees that encourage weekly use of trip
reduction solutions through integrated campaigns which may include print materials, paid media,
public and media relations, public affairs, and events.
TRP FY2015 TRP Scope Of Work_ADEQ.Docx 4/4/2014