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Special Meeting Minutes Wednesday, August 20, 2014 Board Members 9:00 AM Denny Barney, Chairman, District 1 Steve Chucri, Vice Chairman, District 2 BOARD OF SUPERVISORS Andrew Kunasek, District 3 Maricopa County, Arizona Clint Hickman, District 4 (and the Boards of Directors of the Flood Control Marie Lopez Rogers, District 5 District, Library District, Stadium District, Improvement Districts, Housing Authority of Maricopa County, Housing Authority of Maricopa County and/or Board of County Manager Deposit) Tom Manos Clerk of the Board Fran McCarroll "The mission of Maricopa County is to provide regional leadership and fiscally responsible, Meeting Location necessary public services to its Supervisors' Auditorium residents so they can enjoy living 205 W. Jefferson in healthy and safe communities” Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 9:00 AM on Wednesday, August 20, 2014, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, District 2; Marie Lopez Rogers, District 5. Absent: Andy Kunasek, District 3. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinators; Tom Manos, County Manager; and Michelle Wood, Legal Counsel OTHER OFFICE - DEPARTMENT 1. 2014 NACO ACHIEVEMENT AWARD CEREMONY Recognition ceremony of the 2014 NACo Achievement Award Winners. Empathy and Understanding Field Re-Assessment Offender Screening Tool Refresher Training Program "Don't Let Our Air Go Up In Smoke" 2013-14 Winter No Burn Season Campaign Air Quality Department Dust Permit Application Streamlining Clean Air Make More Mobile App Animal Care & Control Animal Decontamination Program for Palo Verde Nuclear Generating Station Animal Care & Control and Office of Enterprise Technology - Reuniting Lost Pets with their Owners Utilizing GIS Electronic Health Record (EHR) Child Advocacy Bureau Creating Community Cutting Edge Cyber Security Portal Geographical Information Systems (GIS) Program Veterans Resource Portal Website New-Hire Onboarding Program READ TO SUCCEED! STEM @ The Library Special Meeting Minutes Wednesday, August 20, 2014 Page 2 of 7 TEEN TECH EXPERTS Expediting Project Delivery Through In-House Environmental Program Public Records Request System Public Works Real Estate Acquisition MCDOT SMARTDrive Program MCDOT Traffic Management Center (TMC) Project Development Manual 100-Miles in 100 Days Enhanced Regulatory Outreach Program Assessment Development Rewarding Excellence in Instruction and Leadership Central Intake Information Officer Jail Enforcement Transport System Jail Wagon Pilot Program Cradle to Crayons Child Welfare Centers Probate Alternative Dispute Resolution (ADR) and Mediation Program Expanded Electronic Search Warrant Application: eWarrant and eReturn (C-06-15-037-M-00) Cari Gerchick, Director, Public Information Office, opened the ceremony informing those attending that Maricopa County was the winner of 34 awards from the National Association of Counties (NACo). Maricopa County tied with San Diego County for receiving the most awards in the nation. Ms. Gerchick introduced Chairman Denny Barney. Chairman Barney recognized the attendance of Joe Arpaio, Sheriff; Dr. Don Covey, Superintendent of Schools; Judge Janet Barton and Judge Colleen McNally. He commented how these achievements illustrated the innovative capabilities of the employees to imagine new things. He thanked everyone for their work and service, and gave his congratulations. Supervisor Chucri stated that this was one of his favorite events because it supports his “best in class” philosophy. He commented on awards received by Air Quality and the Library. He said many times innovative people are told that they can’t do something and NACo shows what people can do and Maricopa County stands out. Supervisor Hickman stated that he appreciates the efforts of those receiving awards this year. He commented on the giant steps taken in regulatory reform resulting in greater public trust. He specifically thanked the Public Works Department and Transportation Department (MCDOT) for the work in his District. He recognized former Supervisor Mary Rose Wilcox for her representation of Maricopa County during her time with NACo. Supervisor Rogers stated that this was her first NACo Awards Ceremony and she was in awe of the many achievements. She mentioned her appreciation of those programs that are helping the underprivileged. She extended her thanks and congratulations to everyone involved. Tom Manos, County Manager, stated that this has become one of his favorite events. He said that he finds the quality of the awards to be more impressive than the number of awards. He noted that these awards are game changers that bring change to the County. He noted that during the recent rainstorms that the MCDOT took the lead in coordinating responses throughout the storm with Arizona Department of Transportation (ADOT) referring to MCDOT’s website for up-to-date information on the flooding. He thanked everyone for their achievements. The following awards were presented by Cari Gerchick and she requested that those responsible for the different programs come forward for a photo with the Board of Supervisors and County Manager. Special Meeting Minutes Wednesday, August 20, 2014 Page 3 of 7 MCDOT SMARTDRIVE PROGRAM The U.S. Department of Transportation (USDOT) “Connected Vehicles” initiative is developing vehicle-to-vehicle and vehicle-to-infrastructure communications to improve surface transportation safety and mobility. In 2011, the MCDOT SMARTDrive Program was launched to demonstrate the connected vehicle capabilities, evaluate the benefits, and provide a test bed for arterial connected vehicle applications development and testing. MCDOT TRAFFIC MANAGEMENT CENTER (TMC) In FY 2012-13, the MCDOT TMC was expanded to enhance real-time traffic management and operations within MCDOT to: 1) Provide support to local agencies, and 2) Facilitate the sharing of traffic information with the media and incident responders. EMPATHY AND UNDERSTANDING As an agency, the Adult Probation Department strives to create a more positive and productive work environment by building relationships within the organization and by improving management’s empathy and understanding of the problems faced by staff. FIELD RE-ASSESSMENT OFFENDER SCREENING TOOL REFRESHER TRAINING PROGRAM The Adult Probation Department developed an automated assessment training program which exceeds statewide requirements for Evidence Based Practices. The results demonstrates the ability of the training program to effectively and efficiently ensure the accuracy of assessment scores providing the Adult Probation Department with confidence in using the results to guide decisions. “DON’T LET OUR AIR GO UP IN SMOKE” 2013-14 WINTER NO-BURN SEASON CAMPAIGN Residual effects from wood burning present serious problems for those suffering with compromised lung functionality, the elderly, and children. The Air Quality Department’s “Don’t Let Our Air Go Up In Smoke” campaign concluded on January 31, 2014, with the following successes: 1) Air quality improved from the previous year, 2) There were no air quality violations, and 3) The region stayed in attainment level with national health-based air quality standards. AIR QUALITY DEPARTMENT DUST PERMIT APPLICATION STREAMLINING Previously there was a 42 page application and guidance was a “one size fits all” format that did not work well for most of the approximate 3,500 applicants who applied during a year. The Air Quality Department developed a seven page online fillable form with the ability to expand or contract for specific projects. CLEAN AIR MAKE MORE MOBILE APP The Air Quality Department recognized the increased use of smart phones and tablets and developed a Clean Air Make More mobile application. This free app is the first to be developed for Maricopa County and provides three days of air quality forecast information. ANIMAL CARE AND CONTROL ANIMAL DECONTAMINATION PROGRAM FOR THE PALO VERDE NUCLEAR GENERATING STATION Maricopa County Animal Care and Control (MCACC) saw a need to provide decontamination services for pets and service animals that could be affected by an incident at the local nuclear generation station. A procedure was developed for receiving, testing for contamination, and the decontamination of these animals. This is the first program of its kind in the nation. Special Meeting Minutes Wednesday, August 20, 2014 Page 4 of 7 ANIMAL CARE AND CONTROL WITH THE OFFICE OF ENTERPRISE TECHNOLOGY – REUNITING LOST PETS WITH THEIR OWNERS UTILIZING GIS In an effort to increase the number of lost animals returned to their owners, MCACC partnered with the Office of Enterprise Technology (OET) to create an interactive map designed to assist pet owners in their search for their lost animal. The map is easily accessible through MCACC’s main website. ELECTRONIC HEALTH RECORDS (EHR) The electronic health record transitioned Correction Health Services from a paper-based medical record system to a reliable, secure health record. The EHR delivers transformational change to traditional business and clinical operations resulting in improved patient care. CHILD ADVOCACY BUREAU This bureau was created by the Maricopa County Attorney’s Office (MCAO) Victim Services Division in 2012. It provides specialized and high-intensity services to the victims of gross child crimes and their families. This is the first such bureau in the country in the prosecutor’s office to provide a home visit program to child victims of crime often within 24 to 48 hours. CREATING COMMUNITY “Creating Community: Bullying Prevention and Positive Youth Development” is an original program facilitation by MCAO and offers bullying prevention training to: 1) Youth development professionals, 2) Teachers, and 3) Afterschool staff volunteers CUTTING EDGE The Environmental Services Department launched an innovative inspection program that enhances food safety practices above and beyond regulatory requirements and strengthens the County’s partnership with the industry. This collaborative effort has resulted in the design of a robust food safety system. CYBER SECURITY PORTAL The creation of this portal by the Office of Enterprise Technology has helped Maricopa County employees, family members, and community members to become more aware of how to safely interact with the Internet. GEOGRAPHICAL INFORMATION SYSTEMS (GIS) PROGRAM Through the Office of Enterprise Technology, this program creates enhanced citizen access to County services and improves the management of those services countywide. VETERANS RESOURCE PORTAL WEBSITE Historically, veterans and their families have had to search through many websites to find information on benefits and services. This process has proven to be cumbersome, time consuming, and ineffective. Through the efforts of the Human Resources Department the Maricopa County Veterans Webb Portal combines all useful information into a single website that serves as a one-stop effort to link military veterans to the many different services for their benefit. NEW-HIRE ONBOARDING PROGRAM The Human Services Department Workforce Development Division has undergone significant restructuring of its service delivery model. One of the programs developed was the New-Hire Onboarding Program whereas the purpose of the program was to create a standardized process in which new-hired employees become acquainted with their new positions but also witness the mission, vision, and core values of the Human Services Department and the Workforce Development Division. Special Meeting Minutes Wednesday, August 20, 2014 Page 5 of 7 READ TO SUCCEED This program is a Guadalupe Branch Library tutoring program to help improve academic achievement for the at-risk first grade students in Guadalupe, Arizona. The goal is to show academic growth by improving their oral language and early literacy skills through the use of technology. STEM @ THE LIBRARY This is a program for children at the Fountain Hills Branch Library in Fountain Hills, Arizona. The goal is to provide afterschool, weekend, and family STEM night programs that help children explore science and math through fun, hands-on, science related activities. TEEN TECH EXPERTS This program offers a volunteer opportunity for selected teens to provide technological assistance to library customers at the Perry Branch Library in Gilbert, Arizona. These teens help customers solve technical challenges as they access the Maricopa County Library District’s electronic resources. EXPEDITING PROJECT DELIVERY THROUGH IN-HOUSE ENVIRONMENTAL PROGRAM The Department of Transportation (MCDOT) has implemented the view that instituting an internal environmental program with the County government can significantly contribute to guaranteeing environmental and historic law. PUBLIC RECORDS REQUEST SYSTEM As Arizona law dictates that the public be able to access records generated by the government in the process of doing business, MCDOT and the Flood Control District’s Custodians of records administers a records management program that preserves, protects, and maintains the public records as well as answers requests for copies of those records. PUBLIC WORKS REAL ESTATE ACQUISITION The Public Works Real Estate Division efficiently manages the multi-million dollar annual expenditures for the Flood Control District and MCDOT. It provides needed information to internal clients to effective manage improvement projects and provide timely information to the public. 100 MILES IN 100 DAYS The Parks and Recreation challenge of 100 Miles In 100 Days was originally developed to celebrate the Arizona Centennial and it challenges people to hike 100 miles in 100 days. The primary goals of the program are to entice park visitors to explore the County’s regional park system, to use the extensive trail system and experience the pristine Sonora Desert, and to begin or expand a visitor’s fitness program ENHANCED REGULATORY OUTREACH PROGRAM Maricopa County implemented the Enhanced Regulatory Outreach Program (EROP) in January, 2013 through the Planning and Development Department. The purpose of the program is to provide a platform that allows stakeholders multiple opportunities for input regarding the adoption and amendment of all regulatory requirements that fall under the authority of Maricopa County. All stakeholder input is collected and presented to the appropriate advisory board or commission and the Board of Supervisors before a vote takes place. ASSESSMENT DEVELOPMENT Maricopa County Education Service Agency (MCESA) assessment development process is an effective example of our mission at work that resulted in collaboratively developed valid and reliable classroom assessments for non-state tested subject areas. Special Meeting Minutes Wednesday, August 20, 2014 Page 6 of 7 REWARDING EXCELLENCE IN INSTRUCTION AND LEADERSHIP This program is a transformational performance based management program led by MCESA in collaboration with five Maricopa County school districts that strengthens the educator workforce resulting in improved student academic progress. CENTRAL INTAKE INFORMATION OFFICER This program implemented by the Maricopa County Sheriff’s Office (MCSO) provides each person who enters the jail through Central Intake an initial “meet and greet” from Detention Officer personnel that includes a general overview of the jail system. The goal is to minimize the stress individuals may experience entering the jail system. JAIL ENFORCEMENT TRANSPORT SYSTEM MCSO is solely responsible for transporting felons who are arrested or wanted in other jurisdictions into or out of Maricopa County. In March of 2012 the Sheriff’s Extradition Unit was tasked with developing procedural changes to streamline the system to more efficiently handle the teams of deputy’s escorting suspects and the thousands of documents involved with extradition. JAIL WAGON PILOT PROGRAM In July 2012 MCSO temporarily reassigned two vans and several staff members to operate shuttles from distant areas in the County to the jail system’s central intake facility in downtown Phoenix. This was titled the Jail Wagon Pilot Program. These shuttles ran 24 hours a day, seven days a week and were responsible for returning 21,504 deputy hours to patrol functions. CRADLE TO CRAYONS CHILD WELFARE CENTERS The mission of the Cradle to Crayons Child Welfare Centers through the Superior Court System is the removal of barriers for the purpose of integrated service delivery and expedited permanency for infants, you children, and their families. This program has reduced dependency overall through a greater rate of returning children to their original homes as compared to dependency cases in other courts. PROBATE ALTERNATIVE DISPUTE RESOLUTION AND MEDIATION PROGRAM EXPANDED Superior Court’s Probate Department has reengineered both judicial procedures and administrative processes to enhance its oversight of financials, mental, and physical welfare of wards. ELECTRONIC SEARCH WARRANT APPLICATION: eWARRANT AND eRETURN As the fourth largest trial court in the Country, the Superior Court of Arizona in Maricopa County and its partners have developed innovative technology to address the need to obtain authorization to execute approximately 12,000 search warrants and draw blood from a person suspected of driving under the influence (DUI). The new technology focused on improving the accessibility of judicial officers that can sign the search warrants without leaving a DUI checkpoint or local police station. BEST IN CATEGORY AWARD PROJECT DEVELOPMENT MANUAL MCDOT consistently strives to provide its customers the best transportation system that can be developed. The Project Development Manual was created to achieve this goal and offers proper planning and design that must be completed in order to build the right projects at the right time and at the right cost. This manual features standardized processes for the development, scope, and final design for construction projects. Special Meeting Minutes Wednesday, August 20, 2014 Page 7 of 7 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ________________________________ Denny Barney, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board