SIGNED SOLE SOURCE BULL H-N.PDF

Office of Procurement Services
GOODS AND SERVICES
SOLE SOURCE FORM
This form is to be used when an agency believes an acquisition is a sole source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
MCSO Technology Bureau, Mainframe &Technical Support 5034
Department Contact Contact Phone Number
Jeanne Vaughn +1 (602) 876-4011
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Ju ly 31,2014
Company: Bull H.N.
REQUESTED DELIVERY October 1,2014
Address: 13430 N. Black Canyon Highway, MS-B28 Date:
City, State: Phoenix, AZ QUOTED PRICE: 5,636,201.33
Zip/Postal Code: 85029
Phone: (602) 862 -5001 Accounting String: 255 507 5034 DACR 0000 0825 00
Fax: (602) 862-4288
Contact Name: Jim Ulrey
Material / Service Information
Is this a Technology Procurement? r Yes (":` No
Monthly licensing fees, yearly disaster recovery fees and Administrative services for the
Needs Statement: MCSO critical Jail Management System (.1MS) application through the term of the
Describe in detail the material or service to be procured and contract.
how only it meets your needs.
The 1MS application was written on a proprietary Bull GCOS operating system and IDSII
Features/Requirements: data base. Monthly licensing fees (MLF) are required to run the GCOS operating
Identify the major features/capabilities that are required. What system. No other company can offer Disaster Recover services for a Bull mainframe.
unique design/performance feature(s) make this material or MCSO does not have a backup for the GCOS System Analyst or IDSII Data Base
vendor the only one that can meet your requirements? Provide positions. Administrative services supply backup services for these positions.
a brief explanation as to why only these features or this vendor
can meet your requirements. Identify the manufacturer/model
or your existing equipment, service or system if applicable.
The MLF and Bull mainframe (needed for DR) are proprietary to Bull H.N. and no other
company can supply the operating system, data base and hardware needed to run the
Competing BrandsNendors Investigated: 1MS application.
Did you consider other materials or vendors with similar
capabilities? Indicate specific competitor's brands/models or
vendors that were investigated and describe why they do not
meet your requirements. You need to state that - to the best of
your knowledge - these are the only companies making this
material, equipment or providing this service. List sales
representatives and their phone numbers so the Procurement
Officer can contact them to verify that other materials,
equipment or services do not meet your requirements.

THIS PROCURMENT IS A SOLE SOURCE BECAUSE (attach additional page if needed):
The MLF, Disaster Recovery and Administrative services are proprietary to Bull FIN. and cannot be outsourced to another vendor.
SEARCH
MC1-349-A states: Any request by a Using Agency that a Procurement be restricted to one potential Contractor shall be accompanied by
an explanation as to why no other would be suitable or acceptable to meet the need. The Using Agency requesting sole source
Procurement shall provide written evidence to support a sole source determination. A requirement for a particular proprietary item does
not alone justify a sole source Procurement if there is more than one potential Respondent for that item.
A search was conducted consisting of: (check all that apply) RESULTS
Market research 0 Public notice given, list no alternatives were identified
IIII Other vendors contacted , Other r...1 no alternatives were deemed acceptable
1-1 because (explain below):
Describe the search from above in detail:
The MC Office of Procurement advertised a sole source for two weeks, with no other companies sending in a quote.
PRICE
The estimated cost of this Procurement is: C_ $100k (i'> $100k
MC1-348 States: The Board of Supervisors may Award a contract for a Commodity or Service without competition by the
Board of Supervisors based on written documentation submitted by the Using Agency that there is only one source for the
required Commodity or Service. Sole source Procurement shall be avoided, except when no reasonable alternative source
exists.
Price has been fairly and reasonably established by: 0 Comparison to public sector contract pricing
2. Comparison to previous comparable purchases IIII Discount off published catalog pricing
1.11 from a different vendor 0 Market survey
D Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
There is no other comparable vendor for this hardware. Bull owns the proprietary operating system and database the JMS application was created with
almost 20 years ago.

CONFLICT OF INTEREST STATEMENT
The submitting department agrees that there is no real or potential conflict of interest in recommending this material or
service as a sole source procurement.
NOTE: If a real or potential conflict exists, contact the Procurement Officer listed on your Requisition.
CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed sole source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation*ocess is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vend r
Agency Head or Appointing Authorit Signa e (Required)
,----,
eo rr '.:YE,Z111. g- 6 151
Printed Name Si a re Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an
agenda item to the Board of Supervisors for consideration.
Er-Recommended to BOS for approval.
Printecf )Nift.e
ame 02? ture Date
Email Save

Office of Procurement Services
GOODS AND SERVICES
SOLE SOURCE FORM
This form is to be used when an agency believes an acquisition is a sole source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
MCSO Technology Bureau, Mainframe & Technical Support 5034
Department Contact Contact Phone Number
Jeanne Vaughn +1 (602) 876-4011
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: July 31, 2014
Company: Bull H.N. REQUESTED DELIVERY
October 1,2014
Address: 13430 N. Black Canyon Highway, MS-B28 Date:
City, State: Phoenix, AZ QUOTED PRICE: 1,250,185
Zip/Postal Code: 85029
Phone: (602) 862-5001 Accounting String: 461 47F 4715 IIAR JMIS 0920
Fax: (602) 862-4288
Contact Name: Jim Ulrey
Material / Service Information
Is this a Technology Procurement? t: Yes r No
The mission critical Jail Management System (JMS) hardware and has gone out of
Needs Statement: engineering support as of 6/30/2014 and must be replaced. The application was
Describe in detail the material or service to be procured and written on a proprietary Bull GCOS OS and 10511 data base and cannot be replicated on
how only it meets your needs, any other hardware platform. Cost are for hardware purchase and additional monthly
licensing fees incurred with the hardware.
The 1MS application was written on a proprietary Bull GCOS operating system and IDS!!
Features/Requirements: data base and cannot be replicated on any other hardware platform. The mainframe
Identify the major features/capabilities that are required. What and peripherals, must be compatible with the GCOS operating system. Only Bull H..N.
unique design/performance feature(s) make this material or can supply the hardware and peripherals.
vendor the only one that can meet your requirements? Provide
a brief explanation as to why only these features or this vendor
can meet your requirements. Identify the manufacturer/model
or your existing equipment, service or system if applicable.
There is no other vendor that carries this hardware, OS and data base.
Competing BrandsNendors Investigated:
Did you consider other materials or vendors with similar
capabilities? Indicate specific competitor's brands/models or
vendors that were investigated and describe why they do not
meet your requirements. You need to state that - to the best of
your knowledge - these are the only companies making this
material, equipment or providing this service. List sales
representatives and their phone numbers so the Procurement
Officer can contact them to verify that other materials,
equipment or services do not meet your requirements.

THIS PROCURMENT IS A SOLE SOURCE BECAUSE (attach additional page if needed):
The JMS application is a critical application for the Sheriff's office and the application can only run on a Bull mainframe. No other hardware supports
GCOS 8 or an IDSII data base.
SEARCH
MC1-349-A states: Any request by a Using Agency that a Procurement be restricted to one potential Contractor shall be accompanied by
an explanation as to why no other would be suitable or acceptable to meet the need. The Using Agency requesting sole source
Procurement shall provide written evidence to support a sole source determination. A requirement for a particular proprietary item does
not alone justify a sole source Procurement if there is more than one potential Respondent for that item.
A search was conducted consisting of: (check all that apply) RESULTS
Market research Public notice given, list no alternatives were identified
El Other vendors contacted Or, Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
The MC Office of Procurement advertised a sole source for two weeks, with no other company sending in a quote.
PRICE
The estimated cost of this Procurement is: C 5 $100k ('> $100k
MC1 -348 States: The Board of Supervisors may Award a contract for a Commodity or Service without competition by the
Board of Supervisors based on written documentation submitted by the Using Agency that there is only one source for the
required Commodity or Service. Sole source Procurement shall be avoided, except when no reasonable alternative source
exists.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
r—i Comparison to previous comparable purchases Discount off published catalog pricing
L—I from a different vendor E Market survey
LI Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
There is no other comparable vendor for this hardware. Bull owns the proprietary operating system and database the JMS application was created with
almost 20 years ago.

CONFLICT OF INTEREST STATEMENT
The submitting department agrees that there is no real or potential conflict of interest in recommending this material or
service as a sole source procurement.
NOTE: If a real or potential conflict exists, contact the Procurement Officer listed on your Requisition.
CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed sole source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation praeas is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor. .4/
Agen ....)acl or Appointing Authority Signatur - equired)
,fr
earr E e„,- iv
IVII/j JAW
Printed Name Signa ' Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a sole source procurement.
fl Not Approved. Reasoning:
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an
agenda item to the Board of Supervisors for consideration.
Er/Recommended to BOS for approval.
141
ler% _10/2_1 1
Printed Name Date
Email Save