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Mancopa County Office of Assistant County Manager and Department of Finance Shelby L. Scharbach Date: July 22, 2014 CPA, CGF114 Assistant County To: Tom Manos, County Manager Manager Chief Financial Officer From: Shelb c arbach, Assistant County Manager/CFO 301 West Jeffcrson Street Suite 960 Subject: FY 2013-2014 Fill the Gap Certification Phoenix, AZ 85003-2143 Phone: 602.506-3561 The Maricopa County Board of Supervisors is required to certify by authority of ARS §41- Fax: www.maricopa,gor/finance 602.506-4451 2421 (Fill the Gap Legislation) that total revenues received in Fiscal Year 2013-14 by the Superior Court and Justice Courts are five percent or greater than revenues received in Fiscal Year 1997-98 (base year). This certification authorizes the County Treasurer to release the five percent set aside money withheld from these revenues during the past year. The attached schedules summarize fines, fees, penalties, surcharges, sanctions and forfeitures collected by the Superior Court and Justice Courts for Fiscal Year 2013-14 as compared to Fiscal Year 1997-98 (base year). These schedules show that amounts collected in Fiscal Year 2013-14 exceed the base year (Fiscal Year 1997-98) by more than five percent for both Courts. The distribution of set aside monies will be as follows: Percentage Fund Amount 21.61% State Aid to County Attorney Fund $ 917,341.68 20.53% State Aid to Indigent Defense Fund 871,495.83 57.37% Local Courts Assistance Fund 2,435,349.02 0.49% State Treasurer (Dept of Law) 20,800.44 100.00% Total $ 4,244,986.97 This item will be on the August 27, 2014, Board of Supervisor's Agenda for approval. If you have any questions please call me. cc: Sandi Wilson, Deputy County Manager Charles Hoskins, Treasurer Honorable Norman J. Davis, Presiding Judge Raymond Billotte, Superior Court Administrator Becky Magana, Deputy Director Pete Anderson, Deputy Court Administrator Catherine Martin, Administration Bureau Chief Frances Dairman-Poeppe, Public Defense Administrator Anita Avila, Budget & Finance Manager Maricopa County Fill the Gap 5% Set Aside by Month FY 2013-2014 Collections by Month Collections by Court Superior Justice Year Month Total Court Court 2013 Jul $ 340,442.41 $ 199,953.91 $ 140,488.50 2013 Aug 356,448.69 200,109.15 156,339.54 2013 Sep 353,612.68 174,953.40 178,659.28 2013 Oct 317,416.49 191,469.14 125,947.35 2013 Nov 340,571.66 192,335.40 148,236.26 2013 Dec 323,233.65 172,756.72 150,476.93 2014 Jan 306,395.54 177,684.36 128,711.18 2014 Feb 329,515.93 201,170.00 128,345.93 2014 Mar 373,352.58 249,662.23 123,690.35 2014 Apr 424,396.98 250,067.56 174,329.42 2014 May 410,214.13 222,256.44 187,957.69 2014 Jun 369,386.23 191,470.78 177,915.45 Total $ 4,244,986.97 $ 2,423,889.09 1,821,097.88 Distribution of Fill the Gap Collections Percentage Fund Amount 21.61% State Aid to County Attorney Fund $ 917,341.68 20.53% State Aid to Indigent Defense Fund 871,495.83 57.37% Local Courts Assistance Fund 2,435,349.02 0.49% State Treasurer (Dept of Law) 20,800.44 100.00% Total $ 4,244,986.97 Total remittances of Fines, Fees, etc. to County Treasurer FY2014 FY1998 % increase Full Year Superior Court $ 46,783,399.13 $19,660,612.00 137.95% Justice Courts 43,878,956.85 17,442,685.00 151.56% Total Full Year $ 90,662,355.98 $37,103,297.00 144.35%