SUPPLEMENT 13 RE MA CONTRACT 9-07-30-L0298 WITH BOR.PDF

SUPPLEMENT NO. 13 TO THE
MANAGEMENT AGREEMENT
CONTRACT NO. 9-07-30-L0298
LAKE PLEASANT VISITOR CENTER
- REHABILITATION
C 30.96.007.
Definitions:
Reclamation - Bureau of Reclamation, United States Department of the Interior.
MCPRD - Maricopa County Parks and Recreation Department, Maricopa
County, Arizona; previously known as RSD (Maricopa County
Recreation Department).
LPRP - Lake Pleasant Regional Park.
Agreement - Recreational Management Agreement between the United States
Department of the Interior and Maricopa County, Arizona, Contract No.
9-07-30-L0298.
Non-Contract Costs- Costs associated with engineering and design, construction
inspection, and the supervision and administration of the
contract.
Enhancement Items - Items to be enhanced under Supplement No. 13 include the Visitor
Center, as described in Attachment 1.
Contractor - The successfully awarded design and construction third party provider.
A. SCOPE OF WORK
As identified in Article 5. (b) and (d) of the Recreational Management Agreement,
Reclamation and MCPRD will rehabilitate the existing Visitor Center. Work to be performed
under Supplement No. 13 is detailed in the Lake Pleasant Regional Park Visitor Center
Solicitation No. INR14PS00114. Reclamation will renovate and refurbish the Visitor Center
including, but not necessarily limited to, items outlined in Section 01 11010 Summary of
Work of the Criteria Package (Attachment 1).
B. RESPONSIBILITIES FOR COSTS
The following cost responsibilities are agreed to:
1. Reclamation will fund $485,000 for construction costs and $237,220 for
non-contract costs, for a total amount not to exceed $722,220.
2. MCPRD will fund $485,000 for construction costs and $237,220 for non-
contract costs, for a total amount not to exceed $722,220.
C. FUNDING FORECASTS
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Funds are presently available for Supplement No. 13.
D. GENERAL
In the event that the work is interrupted by unforeseen circumstances such as, strikes,
lockouts, or acts of God, the obligations of the parties shall be suspended to the extent
and for the time that performance is prevented by such occurrences.
This agreement is effective the date agreement is signed.
APPROVAL SIGNATURES:
DATED this day of 2014.
MARICOPA COUNTY USBR, PHOENIX AREA OFFICE
BOARD OF SUPERVISORS
Chairman Date Date
ATTEST
Clerk of the Board Date
Approved as to Form:
Attorney for Maricopa County Date
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Attachment 1
01 11010 Summary of Work
Part 1 General
1. Facility Requirements
a. Increase the footprint of the existing approximately 2,070 square-foot main floor of the
visitor center by at least 1,500 square feet and ideally by 2,000 square feet (total square
footage of main floor to be 3,570 to 4,070 square feet). With renovations, the new space
shall be dedicated approximately as follows:
i. 1,000 square feet dedicated to new interpretive exhibits, displays and media.
ii. 700 to 1,500 square feet dedicated to information desk/retail sales counter and
retail space. Desired additional square footage shall primarily be dedicated to this
area.
iii. 400 square feet of office space (partitioned into three separate offices
approximately 150 sq-ft each)
iv. 150 square feet for break room
v. Approximately 325 square feet of storage room
vi. 50 square feet of animal prep/maintenance room
vii. 25 square feet of utility closet including mop sink
viii. Approximately 500 square feet for restrooms
ix. 120 square feet for Main Distribution Facility (MDF) equipment room
b. Create open interior space such that exhibit and retail areas can be clearly seen from
information/sales desk.
c. Information/sales desk shall be located near the front entrance and oriented in a manner
that will provide a welcoming experience for visitors.
d. There shall be a clear but subtle demarcation between the exhibit and retail areas. Exhibitry
shall not be combined with retail area or items. Physical design shall discourage intrusion of
retail space into interpretive area.
e. The physical design and graphic look-and-feel of the welcoming and exhibitry areas should
be consistent to efficiently and effectively create a 'seamless' visual experience, even as
spaces with clearly distinct purposes are defined.
f. Provide ample circulation area around exhibits and retail displays.
g. Exhibitry shall be located at the east end of the building so view of the dam can be
advantageously incorporated into the interpretation.
h. It is desired but not required that the existing east facade balcony be enclosed and
incorporated into the interior exhibit gallery area. Any modifications to the east facade
balcony shall include large windows to provide a panoramic view of the dam. The
Contractor may propose an alternate solution to enclosing the porch; however, any
alternate proposal shall include meeting the requirement to add a total minimum enclosed
space of 1,500 square feet as stated in la of this section.
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i. Upgrade interior environmental standards (temperature, relative humidity, light levels) to
meet best practices of the museum industry.
j. Windows shall be replaced with dual pane glazing with low e and UV-filter coatings.
k. Public and work areas of the building shall be accessible as required by law for persons with
disabilities in accordance with the Architectural Barriers Act of 1969 (82 Stat. 718) as
amended (42 U.S.C. 4151 et seq.) and Section 504 of the Rehabilitation Act of 1973, as
amended (29 U.S.C. 794), which includes providing public use restrooms and providing
accessible media, signage and exhibitry for the building and its associated outdoor spaces.
I. Develop and provide training for Government maintenance and technical personnel as
appropriate on all building and related systems.
m. The lower level of the existing facility shall be improved at a minimum for use as an outdoor
classroom. At a minimum the improvements shall include a concrete slab at least the size of
existing area covered by the main floor balcony, lighting and outdoor ceiling fans as
appropriate to improve circulation in the covered area. The lower level area shall be ADA
accessible.
n. Add Alternate: Ideally the space will be enclosed as an indoor classroom, work area or a
future office space.
2. Discovery Center Interpretation and Exhibits
a. Develop, design, fabricate and install interpretive exhibits that are compatible with the
building and identified themes and subthemes of the area.
b. The Lake Pleasant Discovery Center will be a one-of-a-kind Central Arizona visitor attraction
distinguished from others in the region by telling the unique story of the Lake Pleasant area.
The story includes marrying of the rich "Natural History", "Indigenous Culture and
Environment" with "Engineering" and "Recreation" that have helped to shape the area as it
is today. The indoor and outdoor exhibitry shall creatively integrate this story so that the
Discovery Center's purpose as an informal learning facility is realized.
c. The primary theme tying the interpretive displays together shall be "Water". From the
earliest prehistoric hunter/gatherers to the present, water is a primary resource that has
and continues to shape how people and wildlife live and thrive in the area. Suggested sub-
themes are:
i. How the scarcity of water impacted native cultures and how management of water
shaped the course of human history in the region.
"Managing Water in the West". How the construction of Waddell Dam and New
Waddell Dam helped shape development of the area including flood control.
iii. The vital role Lake Pleasant water has played in the population growth and
recreation opportunities of the region.
iv. LPRP as a place for people to experience native wildlife and plants, and learn about
the desert environment and ecosystem.
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d. The interpretive displays shall consider the National Park Service approach of "take home"
messages. The displays shall focus on what visitors will "know, feel and/or do" as a result of
their visitor experience. The take home message categories are:
I. What Should Visitors Observe — displays shall be developed, placed and oriented in
a manner that naturally directs attention to key features and concepts.
ii. What Should Visitors Know (cognition/learning) about the natural and manmade
resources
iii. What Should Visitors Feel (emotion/attitude) about the natural and manmade
resources
iv. What Should Visitors Do (post-visit action) —Visitors should take away information
that helps foster an appreciation for the rich history and natural and manmade
resources of the area, and what individuals can do to protect and enhance these
resources.
e. Background information for the following topics is available from the Government for use in
development of interpretive displays. The Government also has extensive photography and
physical artifact collections that can be exhibited. The Contractor will work with the
Government's Cultural Resources Specialist and Park staff after award, to identify, acquire,
and curate artifacts to place on exhibit. The Contractor is not limited to the use of this
information or these ideas in developing display concepts.
Human occupation including aboriginal and non-Indian populations
1. Archaic, Hohokam and proto-Yavapai settlement
2. Yavapai tribal associations
3. Rock shelters and rock art
4. Homesteading
5. Farming
6. Mining
ii. Natural History and Environment
1. Physical environment and habitat
2. Topography
3. Geology (including minerals)
4. Hydrology
5. Native plants and other natural resources that aid human survival
iii. Animals
1. Native species of mammals, birds, reptiles and amphibians
2. Migratory birds that may be seen at Lake Pleasant seasonally
3. Unique visitor opportunities such as viewing bald eagles
4. Introduction of non-native species and resulting threat to native species
5. Conservation concerns
iv. Modern Uses and Management of the Area
1. Importance of Central Arizona Project to central and southern Arizona
2. Irrigation and agriculture; municipal and industrial uses; Native American
water rights
3. Sources and uses of Lake Pleasant water
4. Present and future uses
5. Recreation opportunities
6. Conservation concerns, including landscaping
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7. Climate change
f. Exhibit furniture/fixture/structures shall be designed and constructed to remain in fixed
locations. However, some graphic panels and exhibit casework shall be configured to be
accessible for curation, maintenance or periodic/seasonal updating.
g. Include interpretive displays along the walkway from the Discovery Center to the existing
amphitheater that complement the overall Discovery Center concept and themes, and
provide a learning experience for visitors when the Discovery Center building is closed.
Include a lighted outdoor fixture(s) in a centrally located area where visitors can find
park literature such as brochures, guides, maps, special event and program
information, and emergency contact info. Such a fixture(s) shall protect literature
from environmental elements.
H. The outdoor exhibits should complement the indoor exhibits, not duplicate the
indoor exhibitry and information. Outdoor exhibits shall be lighted, vandal-resistant,
and provide a stand-alone educational experience to visitors not able to view the
indoor exhibits.
iii. Placement of these exhibits should be at key viewing locations like the building
entrance (themes — project partners and map of Park); the pathway from the
Discovery Center to the amphitheater (theme — points of interest such as the
historic and modern dams, islands, habitats, etc.); the desert tortoise enclosure; and
within or near the xeriscaped landscaping.
iv. Provide a master plan for the Discovery Center area that includes layout and
infrastructure necessary to add additional outdoor displays in the future.
h. Exhibit planners should be particularly sensitive to the variety of physical abilities, learning
styles and preferred communications methods that are characteristic of the center's diverse
audience, from senior citizens to families with young children and teens and everyone in
between.
. Provide strategically placed seating throughout the indoor and outdoor exhibit areas to
allow visitors an opportunity to relax and enjoy the displays but not obstruct traffic flow.
• Provide prominent graphic acknowledgement of partner/agency organizations within the
exhibit areas indoors and outdoors near the entrance.
k. Where feasible, include basic information that can help park visitors connect cultural,
natural and environmental storytelling to possible experiences that are available to them in
the Park. More detailed information about such topics should be available from personnel
in the Welcome Area.
3. Welcoming and Retail Area
a. The reception desk shall provide space for up to three staff to work behind the counter at a
time. The reception desk will serve as the focal point for visitors seeking information and as
the retail check out. The space behind the counter shall be Americans with Disabilities Act
(ADA) compliant, but shall also include room for three adults standing and at least two
stools for volunteers to rest when the opportunity presents itself.
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b. Provide space near reception desk for printed informational brochures, guides, maps,
special event and program information, and flyers. The location of the printed materials
display should allow visitors to easily access staff at the reception desk, but not disrupt
retail check-out services.
c. Provide a retail area that will offer drinks, snacks and appropriate comfort items, sundries,
and gifts, and an area to process and store inventory. The retail area will carry a product line
that enhances or complements the educational and recreational programs related to
'connecting people with nature'. The retail area's 'discovery' theme will allow customers to
purchase products that provide additional information and enrich the memory of their
visits.
d. The retail space should be located and arranged in a manner that allows staff to monitor the
space from behind the reception counter.
e. Some Welcome Area furnishings shall be movable and/or reconfigurable so that the space
can be utilized for small group presentations when an interior venue is needed or desired.
f. Office and break room areas shall be located near the reception desk to allow staff to move
easily between these spaces.
g. Currently, MCPRD exhibits live reptiles at the Visitor Center. Given the significant "attracting
power" of live animals for visitors, the goal is to maintain this practice, but to improve the
quality of interpretation and animal habitats in keeping with best practices of the zoological
industry. Parks Department staff will periodically rotate wildlife species with those currently
in the Desert Outdoor Center collection.
It is preferable that the reptile display be visible from the reception counter. The
display shall be integrated as an interpretive display. Displays shall abut a small
animal prep room with a sink and counter sized to accommodate cleaning of the
display containers and space for a 1.5 cubic-foot under-counter freezer for storing
reptile food. The displays shall be accessible from within the prep room and be
tamper-proof from the public side. Venting of animal prep room shall not re-enter
into exhibit/retail/welcome area.
h. If possible have a separate employee entrance/exit so transporting/cleaning of animals or
delivery of product can be done without coming through main area.
4. Tortoise Habitat and Landscape Design
a. The existing desert tortoise habitat shall be relocated to an area along the walking path
between the Discovery Center and the amphitheater. Arizona Game and Fish Department
has developed specifications for construction of a desert tortoise habitat in this region. The
specifications found at http://www.azgfd.gov/tortoise must be met, but creative elements
can be applied to the enclosure design. A hose bib shall be installed within the enclosure.
b. A 1-1/2-inch tap will be installed near the existing water meter or water source to provide
service to an irrigation system designed and installed by the City of Peoria for landscape
plantings around the Discovery Center parking area.
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c. Two hose bibs shall be installed on the exterior of the Discovery Center, preferably one in
the front and the other in the back of the building.
S. Reclamation and its partners will ensure that this Visitor Center is planned, developed, interpreted,
managed and operated in an appropriate and cost-effective manner. Reference: Bureau of
Reclamation Visitor Center Policy, Directive and Standard, and Guidelines, August 2007
(http://www.usbr.gov/recreation/publications/VstrCntr_Pol-DS-Guide_cornplete J09-07-07).pdf).