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AZ POST Contract #2010-048
ARIZONA PEACE OFFICER STANDARDS AND TRAINING BOARD
PEACE OFFICER TRAINING FUND
GRANT AGREEMENT
This agreement is made under the authority of A.R.S. §4l-1825(A) and §4l-l822 (C)(2) and (3).
GRANTEE:
Maricopa County Sherriff s Office
100 West Washington
Suite 1900
Phoenix, AZ 85003
GRANT AMOUNT:
$20,000
PROJECT DESCRIPTION:
The Arizona Peace Officer Standards and Training Board (Board) agrees to pay the Grantee the above shown
sum from the Peace Officer Training Fund, subject to the conditions provided herein, solely for the purpose
of paying employee overtime costs associated with providing technical support to agencies utilizing the E-
Learning Computer System via for the E-Learning computer servers, network and production equipment
(collectively known as the Network) at the Maricopa County Sherriffs Office (MCSO), located at 100 West
Washington, Suite 1900, Phoenix, Arizona 85003.
GENERAL CONDITIONS:
The Grantee agrees:
1. That the Peace Officer Training Fund (POTF) monies will not be used to supplant state or local
funds;
2. To expend the POTF monies only for the purpose(s) stated above;
3. To reimburse the Board for any unauthorized or ineligible expenditures and to return any grant
amounts in excess of that expended pursuant to the special conditions;
4. To comply with A.R.S. §35-214 and 35-215 with respect to retention and production of records for
inspection and audit for a period of five years after completion of the contract;
5. That this agreement may be canceled without penalty or further obligation pursuant to A.R.S. §38-
511;
6. That in the event of a dispute, after exhaustion of all administrative remedies, arbitration will be used
to the extent required by A.R. S. §12-1518,except as may be required by other applicable statutes;
7. To comply with Executive Order 99-4, which mandates that all persons, regardless of race, color,
religion, sex, age, national origin or political affiliation, shall have equal access to employment
opportunities, and all other applicable State and Federal employment laws, rules, and regulations,
includingthe Americans with Disabilities Act;
8. To comply with all procurement statutes, ordinances, rules or policies that may apply to Grantee in
the procurement of any goods or services related to this Grant;
9. That the Grantee is acting as an independent contractor and will indemnify and hold the Board
harmless for the actions of the Grantee's employees;
10. That every payment obligation of the Board under this Agreement is conditioned upon the
availability of funds allocated for the payment of such obligation. If funds are not allocated and
available for the continuance of this Agreement, this Agreement may be terminated by the Board at
the end of the period for which funds are available. No liability shall accrue to the Board in the event
this provision is exercised, and the Board shall not be obligated or liable for any future payments or
for any damages as a result of termination under this paragraph;
11. That this agreement may be canceled by the Grantee prior to expending Grant funds upon written
notice to the Board and any POTF funds shall be returned to the Board;
12. To assign to the State any claim for overcharges resulting from antitrust violations to the extent that
such violations concern materials or services supplied by third parties to the Grantee toward
fulfillment of this agreement; and
13. That this is a grant of funds only and is not intended to and will not constitute, create, give rise to, or
otherwise recognize a joint venture, partnership or formal business association or organization of any
kind among the parties.
SPECIAL CONDITIONS:
1. The parties agree that the funds disbursed for this Grant are funds approved by the Board.
2. Grantee shall use these funds solely for the purpose of paying employee overtime costs (between
January 1, 2011 and June 30, 2011) associated with providing technical support to agencies utilizing
the E-Learning Computer System via for the E-Leaming computer servers, network and production
equipment (collectively known as the Network) at MCSO.
3. MCSO will provide on the 10th of each month the following information:
a. Aunountexpended.
b. Employee name and position.
c. Dollar amount paid to employee.
d. Overtime hours and dates overtime was worked for each employee named.
e. Remaining grant balance.
The first report will be due to AZ POST on February 10,2011, and will continue until all funds are
expended.
4. MCSO will manage the Network to provide the following levels of access and administrative
capabilities to various users:
a. System Administrator level access allows the user to make global changes to current AZ
POST and AZ POST Certified Agency profiles, courses, archived material, system
configuration, contact information and other administrative functions as necessary to maintain
and keep current the hosted E-Learning data and materials without restriction. This level of
administration allows access to all of the functions listed in the other/lower security levels.
b. Agency Administrator level access allows the user to create/edit agency specific learner
profiles, create/edit specific learner groups and course permissions, add/edit/delete coach
level profiles, add/edit/delete developer profiles, view/print/export progress reports,
view/print/export compliance reports, view/print/export other system reports, track/view
learner log-in activity, conduct course resets, post/send system and learner messages, etc.
c. Coach level access allows the user to create/edit agency specific learner profiles,
view/print/export progress reports, view/print/export compliance reports, view/print/export
other system reports, track/view learner log-in activity, conduct course resets, send learner
messages, etc.
d. Supervisor level access allows the user to view/print/export progress reports,
view/print/export compliance reports, view/print/export other system reports, track/view
learner log-in activity, send learner messages, etc.
e. Developer level access allows the user to create/edit courses specific to the user's agency
curriculum.
f. Student level access allows the user to access any course on the system authorized by the
user's Coach or Agency Administrator.
5. MCSO will provide System Administrator level access to designated AZ POST and MCSO
personnel.
6. MCSO will provide Agency Administrator level access to designated personnel of the Arizona
Department of Public Safety, or other pilot law enforcement agency.
7. MCSO will allow Coach, Supervisor, Developer and Student level access as designated by a System
Administrator or Agency Administrator.
8. The E-Learning computer software will co-exist and be integrated with the existing MeSO E-
Learning computer servers, network and hardware.
9. MCSO will host AZ POST E-Leaming services on-line on its existing MSCO server/network during
the transition phase to the expanded and upgraded Network.
10. MCSO is responsible for all hardware and software maintenance for the Network.
11. MCSO will expand its E-Learning production and content capabilities through digital media
production software acquired through this grant agreement.
12. Access to the Network requires a code card. Each agency shall purchase a code card and pay the
associated monthly fees for its use.
For the MARICOPA COUNTY SHERIFF'S OFFICE
Approved as to form,
~,Cr-~ AWt,)it1
Joe Arpaio Attorney/Legal Advisor
Sherriff Maricopa County
Date Date
For the ARIZONA PEACE OFFICER STANDARDS AND TRAINING BOARD
LyiPW~ Diana Stabler
Executive Director Assistant Attorney General
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Date Date
MARICOPA COUNTY
JAN 1 2 2011
Date
Maricopa County Board of Supervisors
ATTEST:
JAN 1 2 2011
Date
Clerk of the Board of Supervisors