14068-COMPETITION IMPRACTICABLE FORM.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Facilities Management
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date:
Company: Pearson Engineering Associates Incorporated REQUESTED DELIVERY
Address: 8825 N. 23rd Ave, Suite 11 Date:
City, State: Phoenix, AZ QUOTED PRICE: 726,303.72
Zip/Postal Code: 85021
Phone: (602) 264-0807 Accounting String:
Fax: 602-274-7542
Contact Name: Jeff Ruthstrom, P.E.
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: (."-,,.. $100k Ci-J > $100k
Is this a Technology Procurement? r Yes 6-i, No
Office of Enterprise Technology has projects requiring mechanical and electrical upgrades for the
server refresh protect.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MCI -351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
Software license renewals, additions, or upgrades available
C) Grant specified (supporting documents attached) C
only one source
C Brand compatibility available from only one source (no other
Mailing lists, subscriptions or media advertising cs distributors)
C' Warranty voided if service provided by other contract vendor (--. Other proprietary situation
("is Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Pearson Engineering Associates Incorporated has competitively been the firm selected to complete
the design for previous projects. They have specialized knowledge on how to design and complete
these projects under very tight time constraints. They are experienced with the electrical and
mechanical requirements of these specialized closets.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
0 Market research N Public notice given, list fl no alternatives were identified
0 Other vendors contacted El Other 0 no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Pearson's experience allows for the most cost effective design due to their specialized experience and
their ability to complete the permit process quickly. There are many technical and operational issues
that Pearson is familiar with that a different design professional would have to learn. A different
design professional would have to start over from the beginning and the effort and expenditures to
date would be mostly wasted.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, du rat'on, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 111 Comparison to public sector contract pricing
_ Comparison to previous comparable purchases p Discount off published catalog pricing
NI from a different vendor 0 Market survey
III Independent estimate N Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Professional services, qualification based.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor,
Agency Head or Agency Head Dele - . e • - . ;
_
______
Reid Spaulding Spaulding
-7.- 7-- /-54-
Printed Name i. at Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
K(Recommended to BOS for approval.
—I/lc/ 14-
Printe Ncs am%--) Lls. IIC.7.--‘-dr. Signature Date