COMPETITION PRACTICAL.PDF

Office of Procurement Services
GOODS AND SERVICES
compErmoN IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition Is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required If
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained In the purchasing file.
DEPARTMENT NAME I DEPARTMENT RX#
Public Defense Services Public Defense Services
PROPOSED CONTRACT VENDOR NEED pampa) Date May 9,2014
Company: M55 Technologies REQUESTED DeiVERY
Address: • 1555 E. Orangewood Avenue . Date Jul 1, 2014
City, State Phoenix, AZ CAMD PRICE 140,000
Zip/Postal Code 85020 •
Phone: (602) 387-2104 Accounting String: 262-523-5220-BUAS-0812-11-CM15
Fax
Contact Name: Brian Jung 1
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: C 5 $10Ok e> $100k
Is this a Technology Procurement? R Yes C: No
Continued consulting services with MSS Technologies to assist with ongoing data conversion and
implementation ofJustware case management system. Steve Kohler, MSS consultant currently assigned to
Public Defense Services (PDS), handled all API support during conversion of data from the previous case
management system (IRIS). The vendor for Justware (New Dawn) does not support API. The API is used for all
data exchanges coming from 'CIS to Justware. Steve has also built web applications and provided coverage for
the vacant DI3A position.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MCI-351 slates "Single source" means an acquisition where, competition is Impractical because
of standardization, Warranty, Or Other factors as approved by the Board Of Supervisors.
NOTE The following are unlikely to be sufficient single source Justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procuriment
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
0 Grant spedfied (supporting documents attached) ° Software license renewals, additions, or upgrades available
from only one source
C Mailing lists, subscriptions or media advertising Brand compatibility available from only one source (no other
(7, distributors)
C Warranty voided if service provided by other contract vendor C. Other proprietary situation
€ Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Steve Kohler is an employee of MSS Technologies and has been assigned to PDS since September 5,
2012. Since that time Steve has been Instrumental in several components of the conversion of IRIS
data to the new Justware case management system. During his tenure at PDS he has developed an
expansive knowledge about Justware and PDS business needs. PDS would be unable to replace his
consulting skills and working knowledge as we work towards full Justware implementation.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
0 Market research • Public notice given, list 0 no alternatives were identified
• Other vendors contacted • Other 0 no alternatives were deemed acceptable
because (explain below):
Describe the search frinn above in detail:
PDS was referred to MSS Technologies in 2012 to assist with what we Initially thought would be short
term consulting needs. Since that time, the need for consulting services has proved more lengthy.
Since we have an established working relationship with MSS, and they are a contracted vendor with
Maricopa County, we would like to continue using their services.
PRICE
MC1-352-B states The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement
Price has been fairly and reasonably established by: • Comparison to public sector contract pricing
II Comparison to previous comparable purchases • Discount off published catalog pricing
from a different vendor 0 Market survey
• Independent estimate I,14 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The pridng for consultant services was established utilizing the OET body shop contract. We
presumed that as a contracted vendor, MSS pricing would have already gone through a comparison.

CERTIFICATIONS
!certify:
1 )..l recognize that the Maricopa CountyProcurement Code requires the Ilse of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) thls request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for puposes of securino the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)
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, 2014.0512 011:3154 -070Cf
Printed Name Signature Date
Office of Procurement Services
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0 Not Approved. Reasoning:
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Printed Name gnature Date / r
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form -will be
returned to the requestor.)
..>,.. r, Approved.Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
9-J equipment or service, and is considered to be a sole source procurement.
• Not Approved. Reasoning:
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• r nte. I ame Signe re Date -