MAXIMUS LICENSE AMENDMENT 2 .PDF

License Agreement No. P-50178 Amendment No. 02
C-22-12-022-L-02
AMENDMENT No. 02 TO L ICENSE AND FEE AGREEMENT
FOR USE OF REAL PROPERTY
BETWEEN
MARICOPA COUNTY, (€ LICENSOR )
AND
MAXIMUS HUMAN SERVICES, INC. , (€ LICENSEE )
RECITALS
A. Licensor and Licensee are parties to that certain License and Fee Agreement No. P50178
approved by the Maricopa County Board of Supervisors on September 28, 2011, and amended via
Amendment No. 1 dated September 30, 2013 (the €License) . The License is for use of premises
at both Maricopa Workforce Connections One-Stop Career Centers: West Valley Career Center
located at 1840 N. 95th Ave #160 Phoenix, AZ 85037 and East Valley Career Center located at
735 North Gilbert Road, Suite 134, Gilbert, AZ.
B. The term of the License expires on June 30, 2014.
AGREEMENT
NOW THEREFORE , in consideration of the foregoing and other valuable considerations,
Licensee and Licensor agree to amend the License as follows:
1. Section 3 - Term: The term as described under Section 3 of the License is hereby amended to
expire on June 30, 2015. This License is subject to termination pursuant to the provisions of
A.R.S. §38-511.
2. Section 42 ‚ Reimbursement :
Section 42 of the License is deleted in its entirety and replaced with the following:
€ The Parties agree that the costs associated with the operation of the
Centers are shared among the strategic partners and agencies that are co-
located in the Centers. Licensee‚s yearly reimbursement amount
associated with this License is $31,445 for Facility 1 and $29,810 for
Facility 2.
The Parties agree that Licensee shall provide In-kind contribution in place of Reimbursement for
the space to be used by Licensee. In-Kind monthly contribution valued at $2,620 shall consist of
Licensee‚s staff assigned to work 29.70 hours per week in Facility 1 to provide front desk
customer service, assistance with workshop facilitation (i.e.: Job Club and assistance in resource
room as needed).
The yearly assessed cost for the space assigned to Licensee is $43,227. Under a separate license
agreement (G-30125 via agenda C-22-13-001-3-00) with Arizona Department of Economic
Security (€ DES ) , DES is required to reimburse Licensor on behalf Licensee for the space cost
not covered by the In-Kind contribution. The yearly amount to be reimbursed by DES is $11,782.
The parties agree that DES is responsible for any additional Licensee‚s costs which include, but
may not be limited to, any increases in operating costs associated with Licensee‚s total space.
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Parties further agree that Licensee shall provide In-Kind monthly contribution valued at $2,484 for
Facility 2. Licensee‚s In-Kind contribution shall consist of Licensee‚s staff assigned to work 28.20
hours per week in Facility 2 to provide front desk customer service, assistance with workshop
facilitation and assistance in resource room as needed.
For the purpose of calculating Licensee‚s reimbursement amount, the Parties agree that the area of
the Centers allocated to Licensee is as follows:
Facility 1
Licensee‚s staff occupied space is 839 square feet.
Licensee‚s allocation of common area space is 897 square feet.
Total space assigned to Licensee is 1,736 square feet.
Facility 2
Licensee‚s staff occupied space is 886 square feet.
Licensee‚s allocation of common area space is 508 square feet.
Total space assigned to Licensee is 1,394 square feet.
Licensee shall remit monthly In-Kind reports documenting the average hourly rate of the
individuals assigned to provide front desk customer service, assistance with workshop facilitation
(i.e.: Job Club and assistance in resource room) multiplied by the number of hours dedicated to
this function. Reports shall be submitted to Licensor by the 20th day of each month.
Reports shall be submitted to:
Maricopa County Human Services Department
Workforce Development Division
Attention: Patricia Wallace, Assistant Director
234 N. Central, Suite 3000
Phoenix, AZ 85004
Exhibit 2 identifies the costs associated with the operation of the Facilities.
Licensor will review costs on a yearly basis and may prospectively adjust and/or revise
reimbursement costs, if deemed necessary. Parties agree that if an increase or decrease in
reimbursement costs are implemented, Licensee shall increase or decrease the In-kind
contribution. Increases in reimbursement costs shall be the sole responsibility of Licensee.
3. The effective date of this Amendment No. 2 is the date of execution by the Chairman of the
Maricopa County Board of Supervisors.
4. The foregoing paragraphs contain all the changes made by this Amendment No. 02. All other
terms and conditions of the License remain the same and in full force and effect.
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License Agreement No. P-50178 Amendment No. 02
C-22-12-022-L-02
IN WITNESS THEREOF, the parties have signed this Amendment No. 02:
LICENSOR: LICENSEE:
MARICOPA COUNTY MAXIMUS
By: _______________________________ By: _______________________________
Chairman, Board of Supervisors
Title: _____________________________
Date: _____________________________ Date: _____________________________
Attested to:_________________________
Clerk of the Board
This amendment has been reviewed by the
undersigned attorney who has determined that this
amendment is in proper form and within the power
and authority granted under the laws of the state of
Arizona.
By: __________________________________
Maricopa County Deputy County Attorney
Date: _____________________________
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EXHIBIT 2
Facility 1 West Valley One Stop Career Center
Operating Costs Annualized 2014
Program Costs Monthly Costs Yearly Costs
Center Rent 54,676 656,107
Printer/Copier 1,375 16,500
Security 3,742 44,900
Janitorial
Utilities 5,362 60,350
Repairs & Maint. 3,741 36,650
Total 74,361 814,507
Proportional Cost Allocated by Sq Ft
Annualized
Facility Sq Ft. 32,710 Costs
Share Sq Ft 2014
Direct 48.33% 15,809 393,658
Common 51.67% 16,901 420,849
Total 814,507
Directly Occupied Space 15,809 Sq Ft.
Annualized
Partner Sq Ft Costs
WDD 80.53% 12,731 317,013
Partners 19.47% 3,078 76,645
Total 393,658
Proportional Share Common 16,901 Sq Ft.
Annualized
Partner Percentage Costs
WDD 80.53% 13,610 338,910
Partners 19.47% 3291 81,939
Total 420,849
Total Space Cost Sharing
WDD 655,923
Partners 158,584
Total 814,507
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EXHIBIT 2
Facility 2 East Valley One Stop Career Center
Operating Costs Annualized 2014
Program Costs Monthly Costs Yearly Costs
Center Rent 28,527 342,322
Printer/Copier 1,492 17,900
Security 3,325 39,900
Janitorial 1,521 18,250
Utilities 4,490 53,875
Repairs & Maint. 2,592 31,100
Total 41,946 503,347
Proportional Cost Allocated by Sq Ft
Annualized
Facility Sq Ft. 23,535 Costs
Share Sq Ft 2014
Direct 63.56% 14,960 319,952
Common 36.44% 8,575 183,395
Total 503,347
Directly Occupied Space 14,960 Sq Ft.
Annualized
Partner Sq Ft Costs
WDD 90.13% 13,483 288,363
Partners 9.87% 1,477 31,589
Total 319,952
Proportional Share Common 8,575 Sq Ft.
Annualized
Partner Percentage Costs
WDD 90.13% 7,728 165,288
Partners 9.87% 847 18,107
Total 183,395
Total Space Cost Sharing
WDD 453,652
Partners 49,695
Total 503,347
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EXHIBIT 2
Maximus Allocated Space and Costs - Facility 1 ƒ West Valley
Programs Proportional Cost Allocation by Sq Ft
% of overall space Annual
in Center Sq Ft Amount Costs Monthly Costs
Direct 5.31% 839 20,892 1,741
Common 5.31% 897 22,335 1,861
Total 1,736 *43,227 *3,602
Annual
Directly Occupied Space Costs Monthly Costs
4 Office Each 128 512 12,749 1,062
4 Cubicles Each 62 248 6,175 515
Rotating desk Each 79 79 1,967 164
Total 839 20,892 1,741
*Total annual cost for facility 1 ƒ West Valley: $43,227 with $11,782 paid by DES. Remaining $31,445
annual cost and $2,620 monthly In-Kind cost to be paid by Licensor.
Maximus Allocated Space and Costs - Facility 2 ƒ East Valley
Programs Proportional Cost Allocated by Sq Ft
% of overall space Annual
in Center Sq Ft Amount Costs Monthly Costs
Direct 5.92% 886 18,949 1,579
Common 5.92% 508 10,861 905
Total 1,394 29,810 2,484
Annual
Directly Occupied Space Costs Monthly Costs
1 Office 132 132 2,823 235
1 Office* 138 138 2,251 246
Maximus
Program Rm* 616 616 13,174 1,098
Total 886 18,949 1,579
*Program room includes 1 office @ 138 sq ft.
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