AMD GRANT AGRMT RE FINDHELPPHX SVC COORD WITH FTF.PDF

4000 North Central Avenue, Suite 800
Phoenix, Arizona 85012
Phone: 602-771-5100
Fax: 602-274-7040
www.azftf.gov
Chair
Steven W. Lynn DATE: June 12, 2014
Vice Chair TO: Maricopa County Department of Public Health
Dr. Pamela Powell
ATTENTION: Siman Qaasim
Members SimanQaasim@mail.maricopa.gov
Nadine Mathis Basha
Gayle Burns FROM: Renae Rosales
Janice Decker
Hon. Cecil Patterson RE: Grant Renewal Information
Vivian Saunders
Ruth Solomon
________________________________________________________
Ex-Officio Members
The multi-regional Service Coordination grant was previously approved by the First Things
Clarence H. Carter First Board for a six month period in FY14 and a twelve month period in FY15. Because of the
Director DES separate fiscal years, we treat the FY15 portion as a ‘renewal’ of the FY14 grant and will need
signed copies of the attached amendment. The award period for the FY15 grant, GRA-MULTI-
Will Humble 14-0687-01-Y2, is July 1, 2014 through June 30, 2015.
Director ADHS
Follow Up Action Necessary
Please print two copies of the attached Grant Renewal Amendment form, obtain original
John Huppenthal signatures by your designated signatory, and mail both originals back to my attention. First
Superintendent ADE Things First will countersign and return one original for your records.
Chief Executive Officer For your FY15 grant, the reimbursement requests, data and narrative reports, and general
Sam Leyvas grant management documentation will continue to be submitted through the Partner and
Grant Management System (PGMS). Please reference the Grantee Resources Folder in PGMS
for the most current versions of the budget modification request and staff change notification
forms.
Your current grant ends June 30, 2014 and the current terms require final data and narrative
reports be submitted on or before July 21, 2014 and your final request for reimbursement
must be submitted no later than August 15, 2014 (45 days from the grant end date.)
Unexpended funds from 2014 do not carry over to the 2015 fiscal year.
If you have any questions, please contact either of us, Renae Rosales, rrosales@azftf.gov, or
Rudy Navarro, rnavarro@azftf.gov. We look forward to working with you again this year.

Early Childhood Health and
Grant Renewal Amendment Development Board (First
Things First)
2015 Grant Award
Page
GRA-MULTI-14-0687-01-Y2 4000 North Central
1 Avenue, Suite 800
East Maricopa, Northwest Maricopa,
of Phoenix, Arizona 85012
Phoenix North, Phoenix South, Southeast
Maricopa, Southwest Maricopa 1 (602) 771-5000
(602) 265-0009 fax
Service Coordination
CONTRACTOR:
Maricopa County Department of Public Health
4041 N. Central Ave., Ste. 1400
Phoenix, Arizona 85012
PURPOSE OF AMENDMENT:
1. Pursuant to Special Terms and Conditions, “Contract Renewal”, of the above referenced Grant
Agreement/Contract Award, the State of Arizona hereby exercises its sole option to renew the Grant
Agreement/Contract Award number referenced above. The renewal start date is July 1, 2014 and end
date is June 30, 2015.
2. Total award amount for the contract period is $100,000.00
3. The Grantee is responsible for all updated Standards of Practice located for reference in the First
Things First Grant Management System known as PGMS under Grantee Resources.
4. All other terms and conditions remain unchanged.
Contractor hereby acknowledges receipt and understanding The above referenced amendment is hereby executed
of the contract amendment. effective July 1, 2014 once signed and dated below:
Signature _______________________________________________
Josh Allen
Name CFO/COO
Title _______________________________________________
Date
Date

Attachment E
Line item Budget 2
Budget period: July 1, 2014 June 30, 2015
Line Item besription :Rettileteci:E6nds
PERSONNEL SERVICES Personnel Services Sub Total
Salaries • 1.0 FTE bilingual soc
worker/coordinator
.25 FIE bilingual social worker $9,820
. EMPLOYEE RELATEE? EXPENSES • E.M.0.1.0.:00'.:Related: TOO.
Fringt 1nefits or Other ERE Fixed benerls _L,130
Variab:e
• •
• P.Onfeq0.001..14 Outside set9ic0,51.q.T.0t4t::.
IT/web services
• Tt:dVel::Sub:T.bta:I.:::
5810
AID. TO ORGANIZATIONS OR INDIVIDUALS Aid Etidde.g4bi2otio.hioi::;111iiiicly41:50kTig4t. : E
LitlfaritS C.r S-.:1)COOTrar.T. ,-, to
organi7ations/agencieslenl i Li es
OTHER OPERATING EXPENSES • : Other Operating Expenses Sub Total
• Telephones/Communications Services $1,056
• Internet Access
• General Office Supplies
• Food
• Rent/Occupancy
• Evaluation (non-contracted & non-personnel exp.)
• Utilities
• Furniture
• Postage
• Software (including IT supplies)
• Dues/Subscriptions
• Advertising
• Printing/Copying
• Equipment Maintenance
• Professional Development/Staff Training
• Conference Workshops/ Training Fees for Staff
• Insurance
• Program Materials
• Program Supplies
• Scholarships
▪ Program Incentives
• :5ubtotal Direct ;
ADMINISTRATIVE/INDIRECT COSTS:
inclirectiAdmin Costs
Total
Authorized signature '
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Attachment F
Budget Narrative 2
The purpose of the budget narrative is to provide more clarity and detail on the various budget line items.
The budget narrative should explain the criteria used to compute the budget figures on the budget form.
Please verify that the narrative and budget form correspond and the calculations and totals are accurate.
Please include a narrative explanation for the budget categories and subcategories that are in the line
item budget.
Personnel Services ($59,992):
Staffing is needed to conduct training and outreach to agencies and the community in FindHelpPhx (FHP) as
well as identify vet and input resources into the sight. No salary increases are expected for this budget
period.
• Bilingual social worker/coordinator: A full FTE (2,088 hours per year) will be employed. The rate
for this position is determined by the Office of Management and Budget and has been budgeted at
$23.29/hour (22*2088=$50,112).
• Bilingual social worker: One 0.25 FTE social worker will be hired for this contract (MCDPH is
covering the remaining .75 of this full-time position through a grant from Virginia Piper). The rate
for this position is determined by the Office of Management and Budget and has been budgeted at
$19.00/hour (520*$19=$9,880).
Employee Related Expenses ($22,684):
• Fixed Benefits: Maricopa County has a fixed benefit rate to cover health benefits at $8,904 per
employee regardless of FTE. This amount has been calculated at 1.25 FTE for the bilingual social
worker/coordinator and social worker [($8,904*1.5) = $11,130].
• Variable Benefits:
The County variable benefit rate for Maricopa County is 19.26% of salaries
($59,992*.1926=$11,554).Variable benefits as a percentage of total salaries goes toward Medicare,
social security, unemployment, worker's compensation, long term disability, life insurance, and
Arizona State Retirement System.
Professional and Outside Services ($6,367):
All vendors are contracted through the MCDPH Procurement Unit, which follows all federal, state,
and County procurement laws and regulations.
• IT/Web Services Contract: MCDPH will engage in a fixed contract to do routine and necessary
maintenance, updating and upgrading of the FHP website to keep it secure and running
smoothly.
Travel ($810):
• In-state travel: consists of mileage reimbursement for transportation to trainings, marketing
appointments, and other events throughout the County. Based on current travel rates, mileage has
been estimated to be 150 miles per month for 1 employee for 12 months. The state approved
reimbursable rate of $0.45 per mile was used in the calculation.
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All proposed travel follows the State of Arizona Travel Policy limitations. See specific line item
budget for total costs.
• Out of state travel: no money has been budgeted for this expense for this budget period.
Aid to Organizations or Individuals: N/A
Other Operating Expenses ($1,056):
• Telephone/communication services: this phone and data plans ($88/month*12 months).
Non-Capital Equipment: N/A
Administrative/Indirect Costs ($9,091):
Option B - Indirect costs include county central service costs and departmental common costs such as
financial services, information technology, telecommunications, building maintenance, legal and risk
management, human resources/payroll, and other administrative costs shared by all of the grant programs
within the department. The indirect rate is calculated based on actual costs from a prior fiscal year, and is
updated annually. The indirect is determined annually by applying the percentage rated to actual
expenditures for the prior year. The current federally approved indirect rate for Maricopa County is 15.0%;
however, indirect costs are charged at the capped rate of 10% for this grant. See specific line item budget
for total costs ($9,091).
Authorized signature Date
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