IGA WITH THE CITY OF MESA FOR ADOPT-A-HIGHWAY.PDF

INTERGOVERNMENTAL AGREEMENT
BETWEEN MARICOPA COUNTY AND THE CITY OF MESA
FOR EXCHANGE OF SERVICES WITHIN
THE ADOPT-A-HIGHWAY VOLUNTEER PROGRAM
(C-64-14- -M-00)
This Intergovernmental Exchange of Services Agreement (Agreement) is between
the County of Maricopa, a political subdivision of the State of Arizona ("County"), and
the City of Mesa a municipal corporation ("City"). The County and City are
collectively referred to as the Parties or individually as a Party.
This Agreement shall become effective as of the date it is approved by the Maricopa
County Board of Supervisors.
STATUTORY AUTHORIZATION
1. A.R.S. §11-251 and §§28-6701 et seq. authorize the County to layout,
maintain, control and manage public roads within the County.
2. A.R.S. §§11-951 et seq. authorize public agencies to enter into
Intergovernmental Agreements for the provision of services or for joint or
cooperative action.
3. A.R.S. §9-240 and §§9-276 et. seq. authorize the City to lay out and establish,
regulate and improve streets within the City and to enter into this Agreement.
DURATION
4. This Agreement shall become effective as of the date it is approved by the
Maricopa County Board of Supervisors and remain in full force and effect for five
(5) years. Any Party may terminate this Agreement for any reason upon
furnishing the other Party with a written notice at least thirty (30) days prior to
the effective termination date.

BACKGROUND
5. The Parties desire to develop and implement a cooperative process that will
allow the Parties to provide joint coordination efforts through the County
Adopt-a-Highway Volunteer Program ("AAH Program") where shared
roadway right-of-way exists due to annexations by the City. The AAH Program
is designed for individuals or organizations who desire to provide volunteer
clean-up activities within their community. The Agreement is a method of
facilitating these activities by entering into binding Letters of Agreement (the
"LOA" or "LOAs"). The Parties desire to authorize the County Transportation
Director (or his designee) and the City's designee to enter into separate LOAs
for specific roadway segments where right-of-way is owned by both Parties
(Project).
PURPOSE OF THE AGREEMENT
6. The purpose of this Agreement is to establish procedures to authorize the
County Transportation Director (or his designee) and the City's designee to
enter into binding LOAs for specific roadway segments where right-of-way is
owned by both Parties in order for the volunteers to perform clean-up activities.
TERMS OF THE AGREEMENT APPLICABLE TO LOAs
7. Each LOA authorized under this Agreement shall describe the roadway segment
and the maintenance services that are being exchanged between the Parties. If
applicable, the LOA shall also state the amount of reimbursement owed to the
other Party if the value of services exchanged is not of equal value.
8. After the Parties enter into an LOA, if there are unexpected or unforeseen costs
that cause the value of the goods or services exchanged to become unequal or
add to the amount of reimbursement for that LOA, the Parties shall amend the
LOA, in writing.
The duration of LOAs executed pursuant to this Agreement shall not extend
beyond term of this Agreement. If this Agreement expires or terminates, all
LOAs executed pursuant to this Agreement shall also expire or terminate.
10. All maintenance activities shall be performed in accordance with the terms of the
permit as outlined for each volunteer group.
11. Nothing in any LOA shall be interpreted to enlarge or expand the County's or the
City's authority.
12. Each Party shall maintain a record of the goods and services exchanged over
the life of the Agreement.

OTHER TERMS OF THE AGREEMENT
13. Responsibilities of the County:
13.1 The County or its designee shall maintain a list of roadway segments
that are eligible for an LOA and have an existing volunteer group
currently maintaining the roadway segment. The County or its
designee shall enter into LOAs with the City for the exchange of
maintenance services on these roadway segments or other eligible
roadway segments when it is in the best interests of both Parties. If the
value of County provided services exchanged with the City is less than
the value of services provided by the City, the County shall remit to the
City the difference in value.
13.2 The County shall remit to the City any sums due to the City for its
contribution of services, the value of which exceed the value of
services provided by the County, less any payments previously
remitted, within 30 days of receipt of an itemized statement from the
City.
13.3 Prior to the end of every fiscal year of the County, the County shall
provide the City a statement of services performed by the County
pursuant to an executed LOA (County Statement"). The County
Statement shall also include an itemization of any and all costs owed
to the County by the City and an invoice for such costs. The County's
fiscal year ends June 30th .
13.4 The County shall permit the City to inspect the maintenance area
undertaken by the County on behalf of the City and pursuant to an
LOA. If the City reasonably believes the project is not being conducted
by the County in conformance with the LOA, or the City reasonably
believes the work has not been undertaken and conducted in a good
and workmanlike manner, the County shall correct or re-perform it or
direct the volunteer group to do so, as necessary, to the reasonable
satisfaction of the City. The County shall be solely responsible for any
and all costs associated with such correction or re-performance.
14. Responsibilities of the City:
14.1 The City shall maintain a list of roadway segments that are eligible for
an LOA and have an existing volunteer group currently maintaining the
roadway segment. The City or its designee shall enter into LOAs with
the County for the exchange of maintenance services on these
roadway segments or other eligible roadway segments when it is in the
best interests of both Parties. If the value of City provided services
exchanged with the County is less than the value of goods and
services provided by the County, the City shall remit to the County the
difference in value.

14.2 The City shall remit to the County any sums due to the County for its
contribution of services the value of which exceed the value of goods
and services provided by the City, less any payments previously
remitted, within 30 days of receipt of an itemized statement from the
County.
14.3 Prior to the end of every fiscal year of the City, the City shall provide
the County a statement of services performed by the City pursuant to
an executed LOA ("City Statement"). The City Statement shall also
include an itemization of any and all costs owed to the City by the
County and an invoice for such costs. The City's fiscal year ends June
30th .
14.4 The City shall permit the County to inspect the maintenance area
undertaken by the City on behalf of the County and pursuant to an
LOA. If the County reasonably believes the project is not being
conducted by the City in conformance with the LOA, or the County
reasonably believes that the work has not been undertaken and
conducted in a good and workmanlike manner, the City shall correct or
re-perform it or direct the volunteer group to do so, as necessary, to
the reasonable satisfaction of the County. The City shall be solely
responsible for any and all costs associated with such correction or re-
performance.
MANNER OF FINANCING
15. The County and the City shall budget, finance and bear the expense of each
LOA separately. The County Transportation Director (or his designee) and the
City designee shall ensure that sufficient financing is available prior to entering
into an LOA.
GENERAL TERMS AND CONDITIONS
16. By entering into this Agreement, the Parties agree that to the extent permitted
by law, each Party will defend, indemnify and save the other Parties harmless,
including any of the Parties' departments, agencies, officers, employees, elected
officials or agents, from and against all loss, expense, damage or claim of any
nature whatsoever which is caused by any activity, condition or event arising out
of the performance or nonperformance by the indemnifying Party of any of the
provisions of this Agreement. By entering into this Agreement, each Party
indemnifies the other against all liability (including, but not limited to, vicarious
liability), losses and damages of any nature for or on account of any injuries or
death of persons or damages to or destruction of property arising out of or in
any way connected with the performance or nonperformance of this Agreement,

except such injury or damage as shall have been occasioned by the gross
negligence or willful misconduct of that other Party. The damages which are the
subject of this indemnity shall include but not be limited to the damages incurred
by any Party, its departments, agencies, officers, employees, elected officials or
agents. In the event of an action, the damages which are the subject of this
indemnity shall include costs, expenses of litigation and reasonable attorney's
fees.
17. This Agreement shall be subject to the provisions of A.R.S. § 38-511.
18. The Parties warrant that they are in compliance with A.R.S. § 41-4401 and
further acknowledge that:
181 Any contractor or subcontractor who is contracted by a Party to
perform work on the Project shall warrant their compliance with all
federal immigration laws and regulations that relate to their
employees and their compliance with A.R.S. § 23-214(A), and shall
keep a record of the verification for the duration of the employee's
employment or at least three years, whichever is longer.
18.2 Any breach of the warranty, shall be deemed a material breach of
the contract that is subject to penalties up to and including
termination of the contract.
18.3 The Parties retain the legal right to inspect the papers of any
contractor or subcontractor employee who works on the Project to
ensure that the contractor or subcontractor is complying with the
warranty above and that the contractor agrees to make all papers
and employment records of said employee available during normal
working hours in order to facilitate such an inspection.
18.4 Nothing in this Agreement shall make any contractor or
subcontractor an agent or employee of the Parties to this
Agreement.
19. Each Party to this Agreement warrants that neither it nor any contractor or
vendor under contract with the Party to provide goods or services toward the
accomplishment of the objectives of this Agreement is suspended or debarred
by any federal agency which has provided funding that will be used in the
Project described in this Agreement.

20. Each of the following shall constitute a material breach of this Agreement and an
event of default (Default") hereunder: A Party's failure to observe or perform
any of the material covenants, conditions or provisions of this Agreement to be
observed or performed by that Party ("Defaulting Party"), where such failure
shall continue for a period of thirty (30) days after the Defaulting Party receives
written notice of such failure from the non-defaulting party provided, however,
that such failure shall not be a Default if the Defaulting Party has commenced to
cure the Default within such thirty (30) day period and thereafter is diligently
pursuing such cure to completion, but the total aggregate cure period shall not
exceed ninety (90) days unless the Parties agree in writing that additional time is
reasonably necessary under such circumstances to cure such default. In the
event a Defaulting Party fails to perform any of its material obligations under this
Agreement and is in Default pursuant to this Section, the non-defaulting party, at
its option, may terminate this Agreement. Further, upon the occurrence of any
Default and at any time thereafter, the non-defaulting party may, but shall not be
required to, exercise any remedies now or hereafter available to it at law or in
equity.
21. All notices required under this Agreement to be given in writing shall be sent to:
Maricopa County Department of Transportation
Attn: Intergovernmental Liaison
2901 W. Durango St.
Phoenix, AZ 85009
City of Mesa
Attn: Transportation Director
P.O. Box 1466
Mesa, Arizona 85211
All notices required or permitted by this Agreement or applicable law shall be in
writing and may be delivered in person (by hand or courier) or may be sent by
regular, certified or registered mail or U.S. Postal Service Express Mail, with
postage prepaid, and shall be deemed sufficiently given if served in a manner
specified in this paragraph. Either Party may by written notice to the other
specify a different address for notice. Any notice sent by registered or certified
mail, return receipt requested, shall be deemed given on the date of delivery
shown on the receipt card, or if no delivery date is shown, the postmark thereon.
If sent by regular mail, the notice shall be deemed given 72 hours after the
notice is addressed as required in this paragraph and mailed with postage
prepaid. Notices delivered by U.S. Postal Service Express Mail or overnight
courier that guarantee next day delivery shall be deemed given 24 hours after
delivery of the notice to the Postal Service or courier.

22, This Agreement does not imply authority to perform any tasks, or accept any
responsibility, not expressly stated in this Agreement.
23. This Agreement does not create a duty or responsibility unless the intention to
do so is clearly and unambiguously stated in this Agreement.
24, The Parties acknowledge that they have separate groups of volunteers who
participate in their respective Adopt-A-Highway programs. This Agreement
does not change or expand the Parties relationships with their respective
volunteer participants, nor does this Agreement create a relationship between
the volunteers associated with one Party's program and the other Party.
Nothing in this Agreement shall create a relationship of agency, partnership, or
employer/employee between the Parties, and it is the intent and desire of the
Parties that the relationship be and be construed as that of independent
contracting parties and not as agents, partners, joint venturers, joint employers
or a relationship of employer or employee.
25. This Agreement does not grant authority to control the subject roadway, except
to the extent necessary to perform the tasks expressly undertaken pursuant to
this Agreement.
26. Any funding provided for in this Agreement, other than in the current fiscal year,
is contingent upon being budgeted and appropriated by the Maricopa County
Board of Supervisors and the City in such fiscal year. This Agreement may be
terminated by any Party at the end of any fiscal year due to non-appropriation of
funds without any liability to the non-terminating party.
27. This Agreement shall be binding upon and inure to the benefit of the Parties and
their respective successors and assignees. Neither Party shall assign its interest
in this Agreement without the prior written consent of the other Party.
28. This Agreement and all Exhibits attached to this Agreement set forth all of the
covenants, promises, agreements, conditions and understandings between the
Parties to this Agreement, and there are no covenants, promises, agreements,
conditions or understandings, either oral or written, between the Parties other
than as set forth in this Agreement, and those agreements which are executed
contemporaneously with this Agreement. This Agreement shall be construed as
a whole and in accordance with its fair meaning and without regard to any
presumption or other rule requiring construction against the party drafting this
Agreement. This Agreement cannot be modified or changed except by a written
instrument executed by all of the Parties hereto. Each party has reviewed this
Agreement and has had the opportunity to have it reviewed by legal counsel.

29. The waiver by any Party of any right granted to it under this Agreement is not a
waiver of any other right granted under this Agreement, nor may any waiver be
deemed to be a waiver of a subsequent right obtained by reason of the
continuation of any matter previously waived.
30. Wherever possible, each provision of this Agreement shall be interpreted in
such a manner as to be valid under applicable law, but if any provision shall be
invalid or prohibited under the law, such provision shall be ineffective to the
extent of such prohibition or invalidation but shall not invalidate the remainder of
such provision or the remaining provisions.
31. Except as otherwise provided in this Agreement, all covenants, agreements,
representations and warranties set forth in this Agreement or in any certificate or
instrument executed or delivered pursuant to this Agreement shall survive the
expiration or earlier termination of this Agreement for a period of one (1) year.
32. Nothing contained in this Agreement shall create any partnership, joint venture
or other agreement between the Parties hereto. Except as expressly provided in
this Agreement, no term or provision of this Agreement is intended or shall be
for the benefit of any person or entity not a party to this Agreement, and no such
other person or entity shall have any right or cause of action under this
Agreement.
33. Time is of the essence concerning this Agreement. Unless otherwise specified
in this Agreement, the term "day" as used in this Agreement means calendar
day. If the date for performance of any obligation under this Agreement or the
last day of any time period provided in this Agreement falls on a Saturday,
Sunday or legal holiday, then the date for performance or time period shall
expire at the close of business on the first day thereafter which is not a
Saturday, Sunday or legal holiday.
34. Sections and other headings contained in this Agreement are for reference
purposes only and shall not affect in any way the meaning or interpretation of
this Agreement.
35. This Agreement may be executed in two or more counterparts, each of which
shall be deemed an original but all of which together shall constitute the same
instrument. Faxed, copied and scanned signatures are acceptable as original
signatures.

36. The Parties agree to execute and/or deliver to each other such other
instruments and documents as may be reasonably necessary to fulfill the
covenants and obligations to be performed by such party pursuant to this
Agreement.
37. The Parties hereby agree that the venue for any claim arising out of or in any
way related to this Agreement shall be Maricopa County, Arizona.
38. This Agreement shall be governed by the laws of the State of Arizona.
End of Agreement - Signature Page Follows

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement.
MARICOPA COUNTY CITY OF MESA
Recommended by: Recommended by:
5-26. --zp4
Jo11R-0. Hauskins, P.E. Date Date
Transportation Director Transportation Director
Approved and Accepted by: Approved and Accepted by:
Andrew Kunasek, Chairman Date Date
Board of Supervisors City Manager
Attest by: Attest by:
Clerk of the Board Date City Clerk Date
APPROVAL OF DEPUTY COUNTY ATTORNEY AND CITY ATTORNEY
I hereby state that I have reviewed the proposed Intergovernmental Agreement and
declare the Agreement to be in proper form and within the powers and authority granted
to the Parties by their respective governing bodies under the laws of the State of
Arizona
Deputy County Attorney Date City General Counsel Date