Extracted text (via pymupdf_layout)
109585 characters
Board Members Denny Barney, Chairman, District 1 Steve Chucri, Vice Chairman, District 2 Andrew Kunasek, District 3 Clint Hickman, District 4 Mary Rose Wilcox, District 5 County Manager Tom Manos "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Wednesday, May 07, 2014 9:00 AM Table of Contents Board Page Board of Supervisors 1 Improvement District No Meeting Flood Control District 42 Library District 45 Stadium District No Meeting Board of Deposit No Meeting Formal Meeting Minutes Wednesday, May 07, 2014 Page 2 of 44 1. INVOCATION - INVOCACIÓN Maria Armstrong, Management Analyst, Office of the Clerk of the Board of Supervisors, gave the invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Shelby Sharbach, Assistant County Manager, led the assembly in the Pledge of Allegiance to the flag. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, May 07, 2014, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Andrew Kunasek, District 3; Clint Hickman, District 4; Mary Rose Wilcox, District 5 (entered late). Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Melissa Gable, Animal Care and Control, introduced Betty, an 8 year old Chihuahua/Pug mix. Betty is available for adoption on Thursday, May 8, 2014, at the West Shelter located at 2500 S. 27th Ave., Phoenix, AZ 85009. The adoption fees are $20.00 since Betty is over 5 years of age. PRESENTATIONS - PRESENTACIÓNES 5. PRESENTATION OF SERVICE AWARDS TO MARICOPA COUNTY EMPLOYEES Present the following employees, who have provided 30 years of public service to Maricopa County, with recognition awards: (C-20-14-036-M-00) Deana Carlisle, 30 years Scott Freeman, 30 years Joyce Gaylor, 30 years Beverly Geske, 30 years Kim Hannan, 30 years Ana Himmelberger, 30 years Pete Martinez, 30 years Barbara White, 30 years Bridgett Hernandez, Executive Assistant, County Manager’s Office, introduced and gave the accomplishments of each employee who has served Maricopa County for 30 years. The recipients of these service awards are as follows: Scott Freeman, Chief Deputy Sheriff, Sheriff’s Office Anna Himmelberger, Shift Lead Nurse, Correctional Health Services Formal Meeting Minutes Wednesday, May 07, 2014 Page 3 of 44 Barbara White, Systems Analyst, Office of Enterprise Technology Beverly Geske, Adult Probation Officer, Adult Probation Department Deanna Carter, Deputy Sheriff, Sheriff's Office Joyce Gaylor, Accounting Specialist, Human Services Kim Hannan, Court Reporter, Superior Court Pete Martinez, Drainage Inspection Supervisor, Planning and Development Department Ms. Hernandez closed the presentation stating that these employees are symbolic of the County’s motto “Citizens serving citizens.” PLANNING AND ZONING AGENDA AGENDA DE PLANIFICACIÓN Y ZONIFICACIÓN ***The Board of Supervisors will now consider matters related to Planning and Zoning*** REGULAR AGENDA - AGENDA REGULAR PZ-1. WCF AT&T W625/SUN LAKES HOA #3 Case: Z2013016 Supervisor District: 1 Applicant: Declan Murphy, Coal Creek Consulting Owner: Sun Lakes Homeowners Association No. 3 Inc. Request: Special Use Permit (SUP) for a Wireless Communication Facility (WCF) - a 73’ high monopole designed as a pine tree in the R1-6 zoning district and in Wireless Communication Facility Use District 1 Notes: Continued from April 23, 2014. A super-majority vote (four affirmative) is required for SUP approved due to the level of registered opposition. Site Location: 10348 E. Champagne Drive, NWC of Alma School Rd. & Champagne Dr. between Riggs Rd. and Chandler Heights Rd. (in the Sun Lakes/south Chandler area) Site Size: Approx. 700 sq. ft. site within a 2.3 acre parcel Commission Recommendation: By an 8-0 vote, recommended Approval subject to conditions ‘a’ – ‘o’. Provided the following conditions are met: a. Development of the site shall comply with the Site Plan “ATT SITE NUMBER: W625- CC”, consisting of six (6) full-size sheets, stamped received February 12, 2014, except as modified by the following conditions. b. Development of the site shall be in conformance with the Narrative Report entitled “Project Name: AT&T W625 – Sun Lakes”, consisting of three (3) pages, stamped received February 12, 2014, except as modified by the following conditions. Formal Meeting Minutes Wednesday, May 07, 2014 Page 4 of 44 c. The overall height of the monopine and all attachments shall be limited to 73’ (h). d. All transformers, back-flow prevention devices, utility boxes and all other utility related ground mounted equipment shall be painted to complement the development and shall be screened with landscape material where possible. e. The wireless communication tower stealthed as a monopine shall be maintained to retain the stealth properties intended by the design. Any damaged or missing fronds or branches shall be replaced within 60 days of such damage occurring. f. All outdoor lighting shall conform to the Maricopa County Zoning Ordinance. g. This Special Use Permit shall expire twenty (20) years from the date of approval by the Board of Supervisors, or upon expiration of the lease to the applicant, or upon termination of the use, whichever occurs first. All of the site improvements shall be removed within 60 days of such termination or expiration. h. The applicant/owner shall submit a written report outlining the status of the development at the end of five (5) years from the date of approval by the Board of Supervisors. The status report shall be reviewed by staff to determine whether the Special Use Permit remains in compliance with the approved stipulations. i. Amendments to the site plan and narrative report shall be processed as a revised application in accordance with Maricopa County Zoning Ordinance Article 304.9. j. The following Drainage Review conditions shall apply: 1. Drainage review of planning and/or zoning cases is for conceptual design only and does not represent final design approval nor shall it entitle applicants to future designs that are not in conformance with section 1205 of the Maricopa County Zoning Ordinance and the Maricopa County Drainage Policies and Standards. 2. All development and engineering design shall be in conformance with Section 1205 of the Maricopa County Zoning Ordinance and current engineering policies, standards, and best practices at the time of application for construction. k. Noncompliance with the conditions of approval will be treated as a violation in accordance with the Maricopa County Zoning Ordinance. Further, noncompliance of the conditions of approval may be grounds for the Planning and Zoning Commission to take action in accordance with Chapter 3 (Conditional Zoning). l. Non-compliance with the regulations administered by the Maricopa County Environmental Services Department, Maricopa County Department of Transportation, Drainage Review Division, Planning and Development Department, or the Flood Control District of Maricopa County may be grounds for initiating a revocation of this Special Use Permit as set forth in the Maricopa County Zoning Ordinance. m. Development of the site shall be in conformance with all Federal and State requirements, including but not limited to, Federal Communications Commission (FCC), Federal Aviation Administration (FAA), National Environmental Policy Act (NEPA), and State Historical Preservation Office (SHPO). The applicant shall be responsible for obtaining all necessary approvals prior to construction, and shall be accountable to those agency requirements, and penalties. Formal Meeting Minutes Wednesday, May 07, 2014 Page 5 of 44 n. All necessary building permits must be obtained for proposed changes. o. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval is temporary and allows the property to enjoy uses in excess of those permitted by the zoning existing on the date of application, subject to conditions and stipulations. In the event of the failure to comply with any condition or stipulation, and at the time of expiration of the Special Use Permit, the property shall revert to the zoning that existed on the date of application. It is, therefore, stipulated and agreed that either revocation due to the failure to comply with any conditions or stipulations, or the expiration of the Special Use Permit, does not reduce any rights that existed on the date of application to use, divide, sell or possess the property and that there would be no diminution in value of the property from the value it held on the date of application due to such revocation or expiration of the Special Use Permit. The Special Use Permit enhances the value of the property above its value as of the date the Special Use Permit is granted and reverting to the prior zoning results in the same value of the property as if the Special Use Permit had never been granted. (C-44-14-072-M-00) Debra Stark, Director of Planning and Development, stated that a super majority vote is needed for approval of this item. Planning and Development made its presentation to the Board of Supervisors on April 23, 2014, but new photos were added to the presentation. Gary Hayes appeared on behalf of the applicant, AT&T, and said his presentation is the same one that was given at the meeting held on April, 23, 2014. He explained that he followed Chairman Barney’s instruction to meet with Sun Lakes residents in an effort to resolve their concerns. He gave a summary of the meeting, stated who attended the meeting, and explained the various suggestions that were made, including suggestions for alternative sites. One of the suggested alternative sites is Risen Savior Lutheran Church. Mr. Hayes explained some of the adverse issues that would be faced with this suggested alternative site, such as it would not successfully cover the entire area that needs cell coverage. Chairman Barney stated that one of the major issues is the height of the tower. He commented that he believes AT&T has exceeded certain standards that needed to be met. The Chairman asked if the monopalm structure was less obtrusive. Mr. Hayes displayed maps from his presentation and stated that the further north the tower site goes the less chance of providing the cell coverage that is needed. He explained AT&T’s process for selecting sites to place a tower and the actions taken by AT&T to choose the sites. Mr. Hayes said it was important to note that there are 30,000 homes in Sun Lakes and there are multiple towers due to the density of the population. Mr. Hayes addressed the Chairman’s question about the impact the tower would have and displayed illustrations of the structure. Chairman Barney asked which tower structure was more expensive. Mr. Hayes responded that most governments and zoning agencies now require the camouflaged structure. He stated that the faux structure costs three times more than the monopole. Michael Stewart asked to see the picture with the monopalm structure displayed and stated that this illustration proved that the structure did not fit in with the existing foliage. Mr. Stewart explained that he is an elder on the board of Risen Savior Lutheran Church and stated that the church is interested in having this structure on the church property for the income it would provide the church. The church has acquired property north of church on the corner of Chandler Heights Rd. and Alma School Rd. He stated that the Formal Meeting Minutes Wednesday, May 07, 2014 Page 6 of 44 applicant has not done additional site studies for the newly acquired property. Chairman Barney queried Darren Gerard, Assistant Director, Planning and Development, about certain aspects of the property displayed in the photo. Kristen Neff, resident of Sun Lakes, explained the circumstances that led to her lot selection which backs up to the structure site. She stated that her house is her only asset and she will be adversely affected because of this structure. She claimed that the maintenance yard in the photograph did not make the area an industrial area. Barbara Stewart submitted a speaker form indicating opposition but declined to speak. Barbara Smith, resident of Sun Lakes, stated that she was a former realtor and disagreed with the real estate letter presented to the Board and claimed it was inconclusive. Ms. Smith said that this structure will have to be disclosed to potential buyers in the area and the structure will depreciate the value of the homes. She stated that she does not believe the information received by the Board is complete. Chairman Barney asked how tall the church tower is. Darren Gerard stated he did not have that information. Supervisor Chucri asked how tall the trees are and Mr. Gerard responded that the highest trees were approximately 35 feet high. Clark Champion, General Manager, Sun Lakes Homeowners Association (HOA) No. 3, stated that HOA No. 3 is the owner of the property. He claimed this project has been discussed for one and one-half to two and one-half years. He said it has been supported unanimously by two HOA No. 3 Boards of Directors and that the HOA’s interest is based on providing adequate cell reception for residents and not monetary gain. Jill Townsend, resident of Sun Lakes, said that AT&T was directed to meet with stakeholders who were opposed to this project and she claimed that AT&T still has not provided anything to support that the proposed site is the only site that will work for this structure. Ms. Townsend stated that previous meetings with AT&T and the Lutheran Church indicated that the church would meet needs for coverage. Ms. Townsend requested that the Board postpone the vote today if they cannot deny the permit. Supervisor Chucri asked Mr. Hayes if the structure had to be 75 feet tall. Mr. Hayes responded that some of the height is due to the camouflaging and he explained that the reduction of every foot of the tower will shrink the service coverage by 200 to 300 homes. Sunny Kim, resident of Sun Lakes, stated that she read the HOA regulations and asked the HOA Board of Directors to deny permission for this tower to be located on this proposed site. Ms. Kim said she submitted 426 signatures to Maricopa County that opposed the tower location. Ms. Kim hoped that the Board of Supervisors will do the right thing and deny this permit. David Peters, President, Board of Directors for Iron Oaks HOA, stated that the CCRs state that the HOA is not obliged to the homeowners when making a change in the use of a property. He said that the HOA does try to take the homeowners’ considerations into account. He explained that there have been several invitations from AT&T to speak with residents and the results of several online polls support the tower because of the Formal Meeting Minutes Wednesday, May 07, 2014 Page 7 of 44 need of cell service. Gary Hayes responded to the Chairman’s request to discuss the height of the structure. Mr. Hayes explained that the structure can be reduced to 67 feet if it is a monopole. The structure can also be reduced to 67 feet if it is a monopalm with a flat top. ~ Supervisor Wilcox entered the meeting ~ Chairman Barney explained the responsibility of the Board of Supervisors in this matter. He said the Board must determine if the application fits within the constraints of the code and if it is in compliance with the approved standards that are in place. The Chairman explained what issues do and do not factor in on the Board’s decision. Chairman Barney stated that by his estimation the code and standards have been met and that the best effort has been made to address the opposition’s concerns. Supervisor Hickman asked if AT&T met with the opposition. Chairman Barney responded that AT&T had met with the residents to answer the question if another location would meet the needs of AT&T. Chairman Barney stated that the proposed location best meets AT&T’s needs and those residents in the community. Supervisor Kunasek stated that he agreed that this location best meets the needs of the community. He said there are better locations to place towers such as schools, bus barns, or water treatment plants, but that these types of locations did not best meet the needs of the community in this case. Motion to concur with the recommendation of the Planning Commission and Staff by Supervisor Kunasek, seconded by Supervisor Wilcox Supervisor Wilcox said that there was a similar case in Estrella and acknowledged that residents do not like these towers but they are necessary. She stated that maybe technological advances in the future will eliminate the need for these towers. Ayes: Barney, Chucri, Kunasek, Hickman, Wilcox ~ Supervisor Kunasek left the meeting ~ STATUTORY HEARINGS - AUDIENCIAS LEGALES Clerk of the Board - Secretaria de la Junta 6. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time scheduled for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny the license. a. NEW LICENSE FOR RODEO COLD Pursuant to A.R.S. § 4-201, approve an application filed by Raymond Edward Domecq for a New Series 10 Liquor License for Rodeo Cold at 43912 North Black Canyon Highway, New River, Arizona 85087. (AZ #10076518) (Supervisorial District 3) (C-06-14-357-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Hickman, Wilcox Formal Meeting Minutes Wednesday, May 07, 2014 Page 8 of 44 Absent: Kunasek b. LOCATION TRANSFER FOR FRY'S FOOD & DRUG #86 Pursuant to A.R.S. § 4-203, approve an application filed by Lauren Kay Merrett for a Location Transfer of a Series 09 Liquor License for Fry's Food & Drug #86 from 1625 West Camelback Road, Phoenix, Arizona 85015 to 19403 North RH Johnson Blvd., Sun City West, Arizona 85375. (AZ #09070447) (Supervisorial District 4) (C- 06-14-323-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Hickman, Wilcox Absent: Kunasek c. PERSON AND LOCATION TRANSFER FOR FRY'S FOOD & DRUG #86 Pursuant to A.R.S. § 4-203, approve an application for a Person and Location Transfer of a Series 07 Liquor License from Randy Nations for SF Markets LLC to Lauren Kay Merrett for Fry's Food & Drug #86 from 12415 North Tatum Blvd., Phoenix, Arizona 85032 to 19403 North RH Johnson Blvd., Sun City West, Arizona 85375. (AZ #07070085) (Supervisorial District 4) (C-06-14-324-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Hickman, Wilcox Absent: Kunasek Transportation – Transportación 7. ROAD FILE DECLARATIONS - DECLARACIONES DE CARRETERA Approve, by resolution, petitions to open and declare the following roads into the county highway system. This action will serve as notice of the Board of Supervisors’ acceptance of all U.S. Patent easements, reservations, rights-of-way or properties along the alignments into the Maricopa County highway system and will also authorize the maintenance and acquisition of the necessary rights-of-way through donation, purchase, or condemnation. a. ROAD FILE NO. A-500 Road File No. A500 to Open and Declare the following described alignment into the County Transportation System. (Said roadway alignment also known as 40th Street from Dynamite Blvd to 0.25 miles North of Dynamite Blvd, lying in Supervisor District 3.) (C-64-14-107-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Hickman, Wilcox Absent: Kunasek b. ROAD FILE NO. A274-R Road File No. A274-R to Open and Declare the following described alignments into the County Transportation System. (Said roadway also known as 29th Avenue from 740 feet south of Irvine Road to Formal Meeting Minutes Wednesday, May 07, 2014 Page 9 of 44 Desert Hills Drive and lying in Supervisor District 3 and in an unincorporated area.) (C-64-14-111-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Hickman, Wilcox Absent: Kunasek ~ Supervisor Hickman left the meeting ~ 8. PATENT EASEMENT ABANDONMENT ORDINANCE Convene the scheduled public hearing for the Patent Easement Abandonment Ordinance P-34. This action affects all Supervisorial Districts. The purpose of this ordinance is to establish procedures and guidelines for property owners to request the abandonment of Patent Easements under certain defined conditions. The Federal Small Tract Act of 1938 created easements for roadway and utility purposes on parcels conveyed under the Act, generally referred to as “Patent Easements.” States have the authority to abandon these Patent Easements. A.R.S. §11-251.16, effective September 13, 2013, grants to Arizona counties authority to abandon these Patent Easements. There will be an initial review fee of $250, credited against the full fee of $1,600 if the property owner proceeds with a full review. The Transportation Advisory Board (TAB) recommended approval at their January 21, 2014 meeting. (Hearing date was originally set for April 9, 2014, under agenda item C-64-14-082-M-00.) (C-06-14-310-M-00) Fran McCarroll, Clerk of the Board, explained that as this item progressed through the Enhanced Regulatory Outreach Program (EROP) a typographical error was discovered on page 4 of the ordinance in Section 2.e. The language was corrected as follows: e. Upon receipt of input from the departments and agencies to which the request for abandonment of a patent easement have been circulated, but in no event later than fourteen sixty (14 60) days after the request has been found to be complete, MCDOT shall prepare a report to the Board of Supervisors, including a recommendation if the request should be granted or denied. Said report shall include a determination of whether or not consent of all affected utilities has been obtained and shall include an analysis whether the patent easement for which abandonment is sought is being used or if the patent easement is still necessary. A copy of said report, together with any and all comments from any of the departments or agencies to which the request has been circulated, shall be posted on the MCDOT web site. MCDOT shall provide to the contact person named on the request for abandonment of a patent easement notice that the required documentation has been posted on the MCDOT web site and shall provide the necessary link to the posting. The corrected ordinance was placed on the Internet for viewing. Chairman Barney explained that this issue was not unique to Maricopa County or the State of Arizona. Supervisor Chucri commented that this ordinance would be welcome news to many as this issue troubles many people concerning their private property rights. Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Public Health Formal Meeting Minutes Wednesday, May 07, 2014 Page 10 of 44 9. TUBERCULOSIS (TB) TESTING HEALTH CARD FEES Convene the scheduled public hearing for adopting an increase to the TB Testing for Health Card. Upon close of the hearing, take action on the fee increases for both a Two- Step TB skin test and a TB blood test, will become effective May 7, 2014. The Department of Public Health requests a public hearing and comment regarding a fee increase for the Two-Step TB Testing for Health Card which would include two (2) TB skin tests and a Health Card. The new fee would be $130. More frequently, the public is requesting a Two-Step TB Testing and Health Card because there are public schools that are requiring students to obtain the two-step TB test. In addition, the Department of Public Health is requesting a public hearing and comment regarding a fee increase for a Health Card for blood test for either a T-Spot which is a blood test to diagnose TB or a Quantiferon (QFT) which is also a blood test to diagnose TB. The new fee would be $110. With the fee increase, the Department would include the Health Card and an individual can retrieve electronically. (C-86-14-076-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Parks and Recreation 10. PROPOSED REVISIONS OF MARICOPA COUNTY PARKS AND RECREATION DEPARTMENT USER FEE SCHEDULE Pursuant to A.R.S. § 11-251.13, convene the scheduled public hearing, to solicit comments and adopt the proposed changes to the Maricopa County Parks and Recreation Department User Fee Schedule. Upon Board approval, this item will become effective June 2, 2014. The Maricopa County Parks and Recreation Department, with consultation from the Parks and Recreation Commission, has determined the necessity to revise its user fee schedule in order to bring the user fees more closely in line with typical fees for similar systems and to recover fees for services. This will enable the Department to apply any changes in fees to needed repairs and maintenance of park facilities. The Parks and Recreation Commission held a public meeting regarding the revised fees on November 12, 2013, and no comments were received from the public. The meeting was advertised on the Parks web site and in the parks. The Board must set this matter for public hearing pursuant to statutory requirement. (C-30-14-009-M-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS COUNTY OFFICERS - OFICIALES DE CONDADO Formal Meeting Minutes Wednesday, May 07, 2014 Page 11 of 44 Clerk of the Board - Secretaria de la Junta 11. APPLICATION FOR ANTHEM FIREWORKS FREEDOM SHOW FIREWORKS DISPLAY Pursuant to A.R.S. § 36-1603, approve an application for a fireworks display filed by Randy Reyman of Reyman Pyrotechniques / Any Pyro. The event will be located at the Anthem Community Park at 41703 North Gavilan Peak Parkway, Anthem, Arizona 85086 on Wednesday, July 3, 2014 at 9:00 PM. (Supervisorial District #3) (C-06-14-392-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Supervisor Wilcox thanked Anthem for presenting this application early. Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman County Attorney - Procurador del Condado 12. PARTICIPATE IN UNPAID INTERNSHIP PROGRAMS WITH PARTICIPATING LAW SCHOOLS Authorize the Maricopa County Attorney’s Office (MCAO) to participate in an Internship Program with participating law schools, including Arizona State University College of Law; Arizona Summit Law School; Brigham Young University; Albany Law School. With this agenda item, the Board of Supervisors is approving, in substantial form, contract templates to be executed by MCAO’s Bureau Chief over Training and Development. MCAO, if approved for this action, will be authorized to have “Interns” assigned from the above listed law schools and to execute all necessary individual contracts through May 7, 2017. At that time, continued Board approval of the Program may be requested. No compensation will be provided by Maricopa County to the Interns. In providing services to MCAO, the Interns shall be deemed to be volunteers of the Office. Experienced attorneys employed by MCAO will serve as the supervisors and mentors for Interns provided by the above listed law schools. All services to be provided by the Interns shall be performed under the direct supervision, direction, and control of a supervising attorney. Suitable office space and administrative and other support services will be provided by the Office for the Interns. The Interns shall be subject to all of MCAO’s policies, procedures, and practices except as provided with respect to compensation and benefits or as otherwise determined by MCAO. Maricopa County shall cover the Interns and the services provided by the Interns under any applicable risk insurance policies on the same basis as a volunteer of Maricopa County. Approval of this agenda item will serve as Board authorization and acceptance of individual internship agreements entered into under the established Internship Program through May 7, 2017. Individual agreements between the participating law schools and MCAO may allow for extensions or renewals. Approval of this agenda item will further serve as Board authorization and acceptance of the provisions of the agreements extended or renewed through May 7, 2017. There are no notable costs associated with the Internship Program; therefore, there is no need for recovery of indirect costs. (C-19-14-047-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Supervisor Wilcox stated that this was an excellent program. She recently toured the Arizona State University School of Law and commented that this program provided a great resource for the students. Formal Meeting Minutes Wednesday, May 07, 2014 Page 12 of 44 Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Sheriff - Alguacil 13. AMENDMENT TO HELICOPTER FLIGHT SERVICES AGREEMENT AND AMENDMENT TO LAND USE LICENSE WITH CENTRAL ARIZONA WATER CONSERVATION DISTRICT Approve Amendment No. 1 to the Helicopter Flight Services Agreement No. C0950 to extend the Agreement for an additional five (5) years resulting in a new ending date of September 30,2019 and change the address for notifications. All other terms and conditions remain the same. Also approve Amendment One to the Land Use License for Case #2009-032, dated October 1, 2009 (also known as Maricopa County Lease No. G30126) to extend the term of the License for an additional five-year period as provided in Article 1. The new termination date will be September 30, 2019. All other provisions of the license remain the same. Approval of these actions allows the Sheriff's Office to have the continued right to access property acquired for the Central Arizona Project to use as a helicopter facility and tarmac for emergency and non-emergency law enforcement flight services, bucket training, K-9 training and search and rescue training. In exchange for the land use, 150 Helicopter Flight Services hours are provided annually for the purpose of monitoring of the Central Arizona Project water system. (C-50-10-028-M-01) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Chairman Barney said that there are 9,200 square miles in Maricopa County and that the Sheriff’s Office also provides surveillance for Central Arizona Project. The Central Arizona Project provides hanger services and other resources. He stated that this is a very positive partnership that helps minimize costs for both parties. Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 14. INCREASE AMOUNT ON CONTRACT #08117 WITH BULL HN INFORMATION SYSTEMS-SS BULL NOVASCALE Approve an increase to the expenditure amount authorized on Contract No. 08117, a Sole Source contract with Bull HN Information Systems, of $932,821.57 to fund FY 2015 costs for software and support on this contract through December 16, 2014. This will bring the three year total to $4,323,663.22. Approval of this item allows the operating system for the Jail Management System (JMS), a mission-critical software application for the sheriff's Office to continue being supported. No other vendor provides this product; Bull owns the copyright licensing for this software and there are no other applications that can be used for the JMS NovaScale hardware. This cost is included in the FY 2015 budget recommendation for the Sheriff's Office. (C-50- 08-014-8-06) Formal Meeting Minutes Wednesday, May 07, 2014 Page 13 of 44 Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Superintendent of Schools - Education Service Agency Superintendente de Escuelas - Agencia de Servicio de Educación 15. SOLE SOURCE CONTRACT RENEWAL (CONTRACT #09028-SS) WITH TYLER TECHNOLOGIES (FORMERLY WINDSOR MANAGEMENT) Approve a 5-year renewal of Sole Source Contract (Contract #09028-SS) with Tyler Technologies (formerly Windsor Management) for support, maintenance and licensing of the Infinite Visions Edition applications. Infinite Visions Enterprise Edition is the application the Maricopa County Education Service Agency (MCESA) uses for 38 school districts within Maricopa County to manage the districts’ finances. MCESA is required to financially manage revenue and expenditures for these 38 school districts. This is a renewal of the original second renewal which expired on March 31, 2014. This sole source is estimated at $963,762.00. Term of the agreement is April 1, 2014 to March 31, 2019. (C-37-09-011-3- 01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 16. TERMINATE IGA WITH ISAAC ELEMENTARY SCHOOL DISTRICT #5 Terminate the Intergovernmental Agreement (IGA) between Isaac Elementary School District #5 and Maricopa County through the Education Service Agency for implementing the Rewarding Excellence in Instruction and Leadership Program effective June 30, 2014. The Board of Supervisors approved this IGA on November 17, 2010; this IGA was fully executed on January 17, 2011. (C-37-11-101-2-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Treasurer - Tesorero 17. TREASURER’S COLLECTIONS AND INVESTMENT SUMMARY REPORT FOR MARCH 2014 Pursuant to A.R.S. § Pursuant to A.R.S. §11-501, accept the Treasurer’s Statement of Collections and Investment summary reports for March 2014, as on file in the Clerk of the Board’s office and retained in accordance with Arizona State Library Archives and Public Records (ASLAPR) approved retention schedule. (ADM4006) (C-43-14-035-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Formal Meeting Minutes Wednesday, May 07, 2014 Page 14 of 44 Animal Care and Control Services - Servicios de Control y Cuidado de Animales 18. KENNEL PERMIT FOR HARQUAHALA KENNEL Approve kennel permit #K15-018 pursuant to A.R.S. §11-1009 for Arthur McKay, d.b.a. Harquahala Kennel, 10602 S. 6540th Ave, Tonopah, AZ 85354, in District 4 for the term of May 1, 2014 through April 30, 2015. The cost of a kennel permit is $328. (C-79-14-125-L- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 19. KENNEL PERMIT FOR PAMMY'S 2ND CHANCE KENNEL Approve kennel permit K15-049 pursuant to A.R.S. §11-1009 for Pam Boren, d.b.a. Pammy’s 2nd Chance, 5209 S 110th Ave, Tolleson, AZ 85353, in District 5 for the term of May 1, 2014 through April 30, 2015. The cost of a kennel permit is $328. (C-79-14-126-L- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 20. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF CORRECTIONS Approve Amendment No. Three to an Intergovernmental Agreement between Arizona Department of Corrections and Maricopa County through the Animal Care & Control in the not-to-exceed amount of $5,200. The purpose of this amendment is to extend the term of the IGA for an additional twelve (12) months. This amendment is effective from April 14, 2014 to April 13, 2015. All other terms and conditions of the Intergovernmental Agreement remain in full force and effect. The County shall pay $0.50 per hour for inmate labor at an estimated cost of $5,200, based on a 40 hour work week and labor services of five (5) inmates. The term of the IGA shall commence upon full execution of signatures for one year with the option to renew the IGA for two additional one year terms. (C-79-11-105-3-03) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 21. NEW HOPE AGREEMENT WITH LOST PAWS STERILIZATION EDUCATION & RESCUE Approve an Agreement between Courtney Anderson, d.b.a. Lost Paws Sterilization Education & Rescue, 16733 N 113th Dr, Surprise, AZ 85378, and Maricopa County to allow Lost Paws Sterilization Education & Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 90 new hope rescues over the term of the agreement, for a total of $3,690. The term of this Agreement is from July 1, 2014 through June 30, 2017. (C-79-14-127-3-00) Formal Meeting Minutes Wednesday, May 07, 2014 Page 15 of 44 Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 22. NEW HOPE AGREEMENT WITH FOUR PEAKS ANIMAL RESCUE Approve an Agreement between Four Peaks Animal Rescue, a 501 (c) 3 non-profit corporation, 28150 N Alma School Rd, Suite 103PMB 470, Scottsdale, AZ 85262, and Maricopa County to allow Four Peaks Animal Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care and Control estimates 30 new hope rescues over the term of the agreement, for a total of $1,230. The term of this Agreement is from July 1, 2014 through June 30, 2017. (C-79-14- 131-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 23. NEW HOPE AGREEMENT WITH BASENJI RESCUE AND TRANSPORT, INC. Approve an Agreement between Basenji Rescue and Transport, Inc., a 501 (c) 3 corporation, 7255 Jermyn Cove, Germantown, Tennessee 38138, and Maricopa County to allow Basenji Rescue and Transport, Inc. under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 18 new hope rescues over the term of the agreement, for a total of $738. The term of this Agreement is from July 1, 2014 through June 30, 2017. (C-79-14-130-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 24. DONATIONS FROM AMERICAN EXPRESS AND THE ARIZONA COMMUNITY FOUNDATION Accept monetary donations totaling $1,302.48 from American Express and the Arizona Community Foundation for the care of the animals. Donation revenue funds are deposited into Fund 573 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-14-124-D- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Chairman Barney expressed his gratitude for all of the donations. Formal Meeting Minutes Wednesday, May 07, 2014 Page 16 of 44 Supervisor Chucri stated that these donations should never be taken for granted because they account for a significant amount every year. Supervisor Wilcox thanked Tom Manos for his idea to send thank you letters to all of those who make these donations. Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 25. DONATION FROM FRIENDS OF ANIMAL CARE & CONTROL Accept the restricted monetary donation from Friends of Animal Care & Control (FACC’s) of Phoenix, AZ to fund the Maricopa County Spay/Neuter Voucher Program in the amount of $52,500. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-14-128-D-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 26. DONATION FROM MICHAEL GUEST, MARK ORESKOVICH, AND AMERICAN EXPRESS FOUNDATION Accept monetary donations totaling $1,052.48 from Michael Guest of Phoenix, AZ, Mark Oreskovich of Glendale, AZ, and American Express Foundation of Princeton, NJ for the care of the animals. Donation revenue funds are deposited into Fund 573 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-14-129-D- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 27. DONATION FROM EBAY ENTERPRISE Accept a monetary donation from EBay Enterprise, formerly Fetchback, Inc. of Tempe, AZ in the amount of $2,000 for pre-adoption payment of specially selected animals. Donation revenue funds are deposited into Fund 573 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of Formal Meeting Minutes Wednesday, May 07, 2014 Page 17 of 44 local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-14-132-D- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Correctional Health - Salud Correccional 28. LIMITED ACCESS AND DATA SHARING AGREEMENT WITH SOUTHWEST NETWORK, INC. Approve a non-financial agreement between Southwest Network, Inc., and Maricopa County acting through Correctional Health Services of Maricopa County (CHS). This Agreement will govern the operation and parties’ participation for limited access to the Southwest Network, Inc’s electronic health record and data sharing by Southwest Network, Inc with CHS so that the needs of shared service recipients are met. The Parties recognize and acknowledges that the sharing of data is essential for the continuity of care of individuals served by both Parties. The limited time frame reflects a transition period wherein this type of special arrangement is necessary to meet this overarching goal. (C-26-14-006-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Emergency Management - Administración de Emergencia 29. SUBGRANTEE REIMBURSEMENT AGREEMENT WITH CITY OF GOODYEAR FOR PRESIDENT’S HEALTHY FOREST INITIATIVE Approve a Reimbursement Agreement between the City of Goodyear (the “City”) (CFDA # 15.242) and Maricopa County through the Department of Emergency Management, in not- to-exceed amount of $25,000.00. This grant is funded by the National Fire Plan through the US Bureau of Land Management. The reimbursement period is effective February 1, 2014 and expires June 22, 2014. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the board pursuant to A.R.S. 42-17105. (C-15-14-009-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 30. AMENDMENT TO THE IGA WITH OFFICE OF THE STATE FORESTER OF THE ARIZONA STATE FORESTRY DIVISION FOR MUTUAL ASSISTANCE IN EMERGENCIES Approve Amendment No. 03 to an Intergovernmental Agreement between Arizona State Forester (C-15-08-003-2-02) and Maricopa County through the Department of Emergency Management. The purpose of this agreement is to provide a framework for mutual emergency assistance between Maricopa County and the State Forester of the Arizona State Forestry Division. This agreement is non-financial and is effective from April 15, 2014 Formal Meeting Minutes Wednesday, May 07, 2014 Page 18 of 44 until April 15, 2018. All other terms and condition of the Intergovernmental Agreement remain in full force and effect. This agreement supersedes all previous agreements. The purpose of this intergovernmental agreement is to provide a framework for mutual emergency assistance between Maricopa County and the State Forester of the Arizona State Forestry Division. The most likely scenario for the implementation of the agreement is a wild land fire in or close to the county that is of such a magnitude that the State Land Department requests the assistance of one or more county departments. The departments most likely to be requested are MCDOT for heavy equipment operation; MCSO for traffic control, evacuations, or search and rescue; and Emergency Management for emergency operations center activation. The agreement does not obligate the county to respond to a request for assistance; it simply outlines the terms under which assistance is to be provided. (C-15-08-003-2-03) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Employee Benefits and Health - Beneficios a los Empleados y la Salud 31. EMPLOYEE BENEFIT TRUST – BENEFIT HOLIDAY - PAY PERIOD END 6/8/2014 Approve (1) a benefit holiday of Medical Plan related premiums paid to the Employee Benefit Trust by employees for the 6/8/2014 payroll in an amount which is estimated to be $520,821; and (2) approve a benefit holiday of Medical Plan related premiums paid to the Employee Benefit Trust by departments for the employer share for the June 8, 2014 payroll in an amount which is estimated to be $4,709,214. As benefit premiums fluctuate with each payroll, the total rebate will not exceed $5,500,000. The purpose of this premium holiday is to further reduce the fund balance in the Benefits Trust in excess of recommended reserves as of June 30, 2013, as directed by the FY 2014 Adopted Budget. The employee rebate will implemented by not charging employees for medical plan related premiums for all employees that have an active “A” status or leave status “L” or “P” at the time of the premium holiday. The employer portion of the holiday will be implemented in the same manner as the employee holiday. The Benefit premiums involved in this action will be for the following Self-Funded plans: three Medical Plans, one Pharmacy Plan, one Behavioral Health Plan and the three benefit premium incentive programs. This action will reduce Benefit Trust revenues but will not eliminate the Benefit Cost allocation to the departments for the June 8, 2014 pay period. The cost allocation was budgeted to be lower than actual benefit premium charges and thus the departments have already benefited from receiving a discounted cost allocation. (C-39-14-030-2-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Enterprise Technology - Tecnología Empresarial 32. ADDITION TO COUNTY FLEET OF ONE UTILITY CART Approve the addition to the fleet of one 2014 gas powered, four wheel utility cart for the purpose of moving technology equipment and staff between downtown County facilities. The total cost of the utility cart is estimated to be $10,500. Funding for the proposed cart is Formal Meeting Minutes Wednesday, May 07, 2014 Page 19 of 44 contained within the Office of Enterprise Technology’s (410) General Fund Budget (100). Approval of this purchase constitutes a “permanent” addition to the fleet. (C-41-14-009-V- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Facilities Management - Administración de Instalaciones 33. SOUTH COURT TOWER - CONSULTANT SETTLEMENT AGREEMENT Approve the settlement agreement with Gould Evans Associates, LC which requires: 1.) Gould Evans to provide additional replacement lamp ballasts and lamp bulbs in the types and quantities listed in the agreement and to accept payment of $255,909.68 as payment in full for prior services and 2.) requiring the County to pay $255,909.68. In addition, the County will execute an allocation of tax incentives letter as specified the agreement. Gould Evans is the architect of record on the Court Tower Project. They are owed a remaining balance of $255,909.68. They approved a lighting system in the Court Tower Project which did not work properly resulting in the courtroom lighting overheating and shutting off. Before paying the remaining balance to Gould Evans and other vendors, in 2012, the County commissioned a financial audit of the Court Tower project which delayed the disposition of payment. Certain deficiencies with fluorescent lighting systems in various courtrooms have been repaired. The parties agree the lighting as installed will require additional replacement lamp ballasts and lamp bulb as identified in the agreement. The County agrees to pay Gould Evans its remaining balance and Gould Evans agrees to accept payment of $255.909.68 in full satisfaction of its claim. Both sides agree that this agreement represents final resolution of all claims with each side to bear its own attorney’s fees and costs. (C-70-14-009-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Finance - Finanzas 34. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with ASLAPR approved retention schedule. Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 35. RENEWAL OF LICENSE AGREEMENT WITH THE TOWN OF GILBERT FOR USE OF REAL PROPERTY Approve and authorize the Chairman to execute License Agreement Renewal No. 2, P- 50187 with the Town of Gilbert (Town) Contract #2011-5001-0222, as Licensor, for use of Formal Meeting Minutes Wednesday, May 07, 2014 Page 20 of 44 parking spaces at the Town’s Civic Center Drive facility and at the Town’s Guadalupe Road & Greenfield Road facility for the purpose of parking Maricopa County owned vehicles and staff owned vehicles. The term of the license will begin September 15, 2014 and expire on September 14, 2019. The fee to Maricopa County is nominal. This license allows the County overnight parking of Air Quality Department vehicles and the parking of employee owned vehicles during business hours. Either party may terminate the Agreement with 30-days prior written notice to the other. The Agreement term is for five (5) years. (C-18-12-009-3-03) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Government Relations - Relaciones Gubernamentales 36. APPLY FOR AND ACCEPT, IF AWARDED, GRANT FUNDS FOR THE BULLETPROOF VEST PARTNERSHIP Approve application and if, awarded, accept the award for Bulletproof Vest Partnership grant funding from the Federal Bureau of Justice Assistance (BJA) in an amount not-to- exceed $414,673.67. Funds will be used to reimburse costs for bulletproof vests for the Maricopa County Sheriff’s Office, the Maricopa County Adult Probation Department and the Maricopa County Juvenile Probation Department. The Maricopa County Sheriff’s Office will receive an amount not-to-exceed $198,375.00 towards 650 vests. The Maricopa County Adult Probation Department will receive an amount not-to-exceed $166,704.32 toward 491 vests. The Maricopa County Juvenile Probation Department will receive an amount not-to- exceed $49,594.35 towards 145 vests. The term of the grant is from April 1, 2014 to August 31, 2016. Grant revenues are not "local revenues" for the purpose of the constitutional expenditure limitation, and therefore expenditure of the funds is not prohibited by the budget law. The grantor does not allow for indirect cost recovery. The total unrecoverable indirect would be an amount not-to-exceed $70,053.11. The Sheriff Office indirect rate in FY 14 is 18.40% and they will not recover an amount not-to-exceed $36,501. The Adult Probation Department indirect rate in FY 14 is 12.6% and they would not recover an amount not-to- exceed $21,004.71. The Juvenile Probation Department indirect rate in FY 14 is 25.3% and they would not recover an amount not-to-exceed $12,547.37. (C-20-14-034-G-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Human Services - Servicios Humanos 37. AMENDMENT TO CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES Approve Amendment No. 1 to the contract (C-22-13-065-3-00) between Catholic Charities Community Services (CCCS) and Maricopa County, through its Human Services Department. Formal Meeting Minutes Wednesday, May 07, 2014 Page 21 of 44 The purpose of the amendment is to decrease the number of Head Start and Early Head Start children to be served from 1,159 to 1,030 during July 1, 2013 to June 30, 2014. The decrease matches the service levels approved by the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF)/Office of Head Start (OHS) for the grant funding year 2013-2014. Reduction in the number of children to be served is a result of sequestration reductions. Enrollment decreases are: Head Start from 1,031 to 911 Early Head Start from 128 to 119 Total number of children impacted is 129 Also, this amendment modifies the contract to add language addressing Catholic Charities’ usage of the modular buildings transferred to the County from Catholic Charities approved by the Board of Supervisors (C-22-14-036-V-00) on November 20, 2013. Maricopa County has been the Grantee Agency providing Head Start services to areas of the County, outside the City of Phoenix, since 1966 and Early Head Start services since 1997. Services for Western Maricopa County have been provided by Catholic Charities Community Services, and the organization is designated by U.S. Department of Health and Human Services (DHHS) as a Delegate Agency of Maricopa County’s Head Start Zero- Five Program. Reimbursable funding is limited to the amount allocated by the DHHS on an annual basis when notified of funding availability (Federal Financial Assistance Award). The contract requires Catholic Charities to provide a 25 percent match (non-federal share). (C-22-13-065-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 38. AMENDMENT TO THE AGREEMENT WITH GUADALUPE COMMUNITY DEVELOPMENT CORPORATION Approve Amendment No 2 to the Community Housing Development Organization (CHDO) Agreement (C-22-13-007-3-00) between Guadalupe Community Development Corporation and Maricopa County through the Human Services Department. The amendment extends the encumbrance deadline to June 1, 2014 and requires that all funds shall be drawn from the Maricopa County letter of credit by June 30, 2014. This Contract is funded by a grant from the U.S. Department of Housing and Urban Development (HUD). The amendment is effective upon execution and will be in effect until all funds are expended and drawn against the Letter of Credit or until the Scope of Work is complete and any remaining funds are returned. The term will not extend beyond August 1, 2014. There is no General Fund impact. Maricopa County is the lead agency for the Maricopa HOME Consortium. The Consortium is required to allocate 15% of the HOME Investment Partnerships Program allocation for CHDO Set-Aside projects. This Contract is funded through the FY 2011-2012 Maricopa County HOME Consortium Annual Action Plan Amendment (C-22-11-061-G-03), approved by the Board of Supervisors on July 25, 2012. (C-22-13-007-3-02) This item was withdrawn by the department. 39. AMENDMENT TO THE AGREEMENT WITH WITTMANN VOLUNTEER FIRE DISTRICT Formal Meeting Minutes Wednesday, May 07, 2014 Page 22 of 44 Approve Amendment #1 to the Agreement (C-22-14-007-3-00) for the CDBG Program between the Wittmann Volunteer Fire District and Maricopa County through its Human Services Department. The amendment increases the overall agreement amount by $38,850 in CDBG funds. This amendment is effective January 22, 2014 and expires upon completion of all CDBG requirements. There is no impact to the General Fund. (C-22-14- 007-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 40. COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIPS PROGRAM, AND EMERGENCY SOLUTIONS GRANT FY2014-2015 ANNUAL ACTION PLANS Approve the following actions regarding federal Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and Emergency Solutions Grant (ESG) funds from the U.S. Department of Housing and Urban Development (HUD). The Human Services Department current negotiated indirect rate with the U.S. Department of Health and Human Services for FY 2014 is 18.8% of allowable personnel costs. All department indirect and administrative costs associated with these grants, including $59,491 of central service costs are fully recoverable. There is no impact to the General Fund. (1) Approve the Maricopa HOME Consortium and the Maricopa Urban County Annual Action Plans for July 1, 2014 through June 30, 2015. The Annual Action Plans (AAP) identify proposed projects to be undertaken in order to implement the FY 2010-2014 Five- Year Consolidated Plan: FY 2014-2015 is year four of five under the Five-Year Consolidated Plan. (2) Adopt a Resolution for the submission of the FY 2014-2015 Maricopa HOME Consortium and the Maricopa Urban County Annual Action Plans, amendments to the 2010-2014 Five-Year Consolidated Plan, FY 2014-2015 Maricopa HOME Consortium and the Maricopa Urban County Consolidated Annual Performance and Evaluation Reports, and acceptance of CDBG, HOME, and ESG funding. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. The approval of this funding does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant A.R.S. §42-17105. FUNDING SUMMARY TOTALS (SEE ATTACHMENT A) 1. Total Urban County CDBG Grant = $2,648,381 (see Attachment A) 2. Total HOME Consortium Grant =$3,339,733 (See Attachment B) 3. Total Urban County ESG Grant = $210,396 (See Attachment C) TOTAL HUD FY14/15 ALLOCATION = $6,198,510 Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Formal Meeting Minutes Wednesday, May 07, 2014 Page 23 of 44 Parks and Recreation - Parques y Recreación 41. NEW COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH AZ FISHING 4 FLATHEAD CAT, LLC DBA FLATHEAD ED ADVENTURES Approve a new Commercial Management Concessions Agreement with AZ Fishing 4 Flathead Cat, LLC dba Flathead Ed Adventures that will allow this Concessionaire to manage, operate and maintain a commercial fishing guide concession from the waters of Lake Pleasant within the Maricopa County Regional Park System. Flathead Ed Adventures will provide guided fishing expeditions to the recreational public at Lake Pleasant Regional Park. The Concessionaire is responsible for all costs associated with the operation, maintenance, safety, as well as all licensing and permits. The term of this Agreement is from the date of the Board of Supervisors approval through December 31, 2014, with ten (10) one (1) year automatic renewals, unless either party gives prior notice of intent not to renew. (C-30-14-030-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 42. NEW COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH CHRISTOPHER CAMPBELL, DBA CHRIS THE FOOD DUDE Approve a new Commercial Management Concessions Agreement with Christopher Campbell, dba Chris the Food Dude that will allow this Concessionaire to manage, operate and maintain a commercial food concession from land at all Parks and the waters of Lake Pleasant within the Maricopa County Regional Park System. Chris the Food Dude will provide upscale food items (breakfast, lunch items and snacks) as an additional service to the recreational public. Food sales will be conducted at each Park as well as on a pontoon boat at Lake Pleasant. The Concessionaire is responsible for all costs associated with the operation, maintenance, safety, as well as all licensing and permits. The term of this Agreement is from the date of the Board of Supervisors approval through December 31, 2014, with ten (10) one (1) year automatic renewals, unless either party gives prior notice of intent not to renew. (C-30-14-029-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Procurement Services - Servicios de Adquisiciones 43. 13133-RFP, MCDOT ASSET MANAGEMENT AND MAINTENANCE APPLICATION Approve the following solicitation serial items. Serial: 13133-RFP Item: MCDOT Asset Management and Maintenance Application ($946,160.00 estimate / 5 Years Until May 31, 2019 With 5 One-Year Renewal Option) This contract provides for the purchase, installation and future maintenance of an Asset Management System for the Maricopa County Department of Transportation. (C-73-14-055-7-00) VUEWorks LLC Formal Meeting Minutes Wednesday, May 07, 2014 Page 24 of 44 Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Public Health - Salud Pública 44. PURCHASE ORDER WITH ARIZONA DEPARTMENTOF HEALTH SERVICES FOR INFERTILITY PREVENTION PROJECT (IPP) TESTING Approve Purchase Order (HG052195:4) to the Intergovernmental Agreement (IGA) between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH), Laboratory Services to provide funding for the Infertility Prevention Project Testing STD Program. This Purchase Order is in the amount of $ 18,871.00 for the budget period January 1, 2014 through December 31, 2014. The contract term is January 1, 2010 through December 31, 2015. The Department of Public Health’s indirect rate for FY2014 is 15%. Grant indirect expenses are fully recoverable and are estimated at $2,461. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. By accepting these funds, this will allow MCDPH to continue the services to the people of Maricopa County. (C-86-10-120-3-10) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 45. RESCIND ACTION FOR DATA SHARING AGREEMENT WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY Rescind Board action of September 11, 2013 on agenda item C-86-14-018-3-00 approving a non-financial Memorandum of Agreement (MOA) between Arizona Department of Economic Security (ADES) and Maricopa County by and through its Department of Public Health (MCDPH) to establish a population surveillance system for SNAP-Ed participants. The MOA was never executed by ADES. If a new agreement is developed a new agenda item will be put forth to the Board of Supervisors. (C-86-14-018-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 46. SOLE SOURCE WITH SCHOOL DATEBOOKS INC. FOR CHOOSING HEALTHY HABITS DATE BOOK PLANNERS Approve a Sole Source Contract for goods and services between School Datebooks Inc. and Maricopa County by and through its Department of Public Health (MCDPH) to produce Choosing Healthy Habits Date Book Planners as part of their Supplemental Nutrition Assistance Program Grant-Education Program (SNAP-Ed) formerly known as Food Stamp Nutrition Education Program Grant. The Office of Nutrition and Physical Activity will be providing nutrition and physical activity themed school date book planners to schools for Formal Meeting Minutes Wednesday, May 07, 2014 Page 25 of 44 food stamp eligible students in 17 low income school districts where 50% or more of the students received free or reduced lunches. The Choosing Healthy Habits is trademarked by School Datebooks Inc. The contract budget is in the not-to-exceed amount of $220,000. Office of Nutrition and Physical Activity has a SNAP-Ed Grant through the USDA. Our grant requires our materials to meet certain nutrition standards. Their Healthy Habits date book planners are the only planners which meet the grant requirements based on the 2010 Dietary Guidelines. (C-86-14-098-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 47. AFFILIATION AGREEMENT WITH ROSEWOOD CENTERS FOR EATING DISORDERS FOR CLINICAL NUTRITION TRAINING EXPERIENCE Approve the Affiliation Agreement between Rosewood Centers for Eating Disorders (RCED) and Maricopa County through its Department of Public Health (MCDPH) to provide clinical nutrition training experience for graduate students in the dietetic internship program. The agreement is non-financial, and the term is April 1, 2014 through June 30, 2018. (C- 86-14-099-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 48. AFFILIATION AGREEMENT WITH CREIGHTON ELEMENTARY DISTRICT #14 FOR CLINICAL NUTRITION TRAINING EXPERIENCE Approve the Affiliation Agreement between Creighton Elementary District #14 (CED) and Maricopa County through its Department of Public Health (MCDPH) to provide clinical nutrition training experience for graduate students in the dietetic internship program. The agreement is non-financial, and the term is April 1, 2014 through June 30, 2018. (C-86-14- 100-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 49. AMENDMENT TO AFFILIATION AGREEMENT WITH THE UNIVERSITY OF ST. FRANCIS Approve Amendment No.1 to the Affiliation Agreement between the University of St. Francis (USF) and the Maricopa County Department of Public Health (MCDPH) to provide public health training experience for USF students in the MCDPH Immunization Services program. The agreement is non-financial, and is effective from July 1, 2014 until June 30, 2019. (C-86-10-144-3-01) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Supervisor Wilcox asked where the University of St. Francis was located and Mr. Manos responded he would provide her with this information. Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Formal Meeting Minutes Wednesday, May 07, 2014 Page 26 of 44 50. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR REFUGEE SCREENING MEDICAL ASSISTANCE PROGRAM Approve Amendment No. 6 to Intergovernmental Agreement (IGA) Contract DE101038- 001 between the Arizona Department of Economic Security (ADES) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the Refugee Screening Medical Assistance Program. Pursuant to Section 3.0, Term of Agreement, Paragraph 3.2, Extension, the above referenced contract is extended for the period of July 1, 2014 through June 30, 2015. The Health Assessment service rate is not adjusted for the extension period and shall remain the same as the previous contract term. Pursuant to Section 4.0 Amendments or Modifications, the contract reimbursement ceiling for the “Coordination Refugee Preventive Health” service for the period of July 1, 2014 through June 30, 2015 is $167,342. The cumulative reimbursement ceiling is revised to $984,749. All other terms and conditions remain in full force and effect. Maricopa County Department of Public Health’s indirect rate for FY14 is 15%. This grant allows for indirect, therefore the estimated amount of $21,827 and is fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADES and will not affect the County’s general fund. (C-86-10-007-3-06) This item was withdrawn by the department. 51. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Public Health for May, 2014, for a total amount of $500.00. (C-06-14-395-7-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Real Estate - Bienes Raíces 52. ADMINISTRATIVE CORRECTION TO IGA G-30171 WITH THE CITY OF CHANDLER FOR USE OF REAL PROPERTY AT CHANDLER FIRE STATION NO. 281 Approve an administrative correction to Agenda Item C-94-14-013-3-00 changing the designation of the Chandler Fire Station associated with Intergovernmental Agreement (IGA) G-30171 with the City of Chandler for use of real property from Fire Station No. 1 to Fire Station No. 281. In addition, the tower support structure associated with IGA G-30171 is generally situated east of Fire Station No. 281. (C-94-14-013-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 53. AUTHORIZE APPLICATION TO MEDIACOM THROUGH KGI WIRELESS, INC FOR CO- LOCATON AT MEDIACOM’S FACILITY NO. 30757 Formal Meeting Minutes Wednesday, May 07, 2014 Page 27 of 44 Approve application submittal to Mediacom Communications Corporation or its controlled affiliates (“Mediacom”), through KGI Wireless, Inc. (“KGI”), for obtaining authorization to establish a Maricopa County wireless communication facility at Mediacom’s Site No. 30757 in the Queen Creek area. Also, authorize the Senior Manager of the County’s Wireless Radio Department to execute and process the subject application documents on behalf of Maricopa County. As part of the County’s Radio System Upgrade Project, the subject application with Mediacom through KGI is the first step in establishing the County’s right to develop a wireless communications facility at Mediacom’s Site No. 30757 in the Queen Creek area. The application process requires the County to reimburse Mediacom, through KGI, up to $6,500 (plus applicable taxes and reimbursements) for costs incurred as part of research, appraisals, studies, plan review, document preparation, meetings, inspections, and other costs associated with processing the subject application. (C-94-14-017-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 54. AMENDMENT TO FACILITY USE AGREEMENT WITH MARICOPA COUNTY LIBRARY DISTRICT Approve and execute Amendment No. 3 to Facilities Use Agreement (G-30121) between Maricopa County Library District (“District”) and Maricopa County (“County”) for use of Maricopa County property for storage at the PNI Building located at 1920 South Lewis in Mesa. Renewal of Facilities Use Agreement No. G30121 will allow the District continued use of approximately 4,000 square feet of storage space in the PNI warehouse Building to store library fixtures, furniture and equipment. The current agreement provides for three (3) 1- year renewal options, this is the third one-year renewal. The District will reimburse the County $2,000 per year for the cost of utilities associated with the District’s use of the space. Either party may terminate the Agreement with a 90-day written notice. THIS ITEM REQUIRES A UNANIMOUS APPROVAL OF THE BOARD OF SUPERVISORS. (C-18-09-052-1-03) This item was continued until re-posted. Transportation - Transportación 55. IGA WITH THE CITY OF APACHE JUNCTION FOR MAINTENANCE OF MERIDIAN ROAD FROM SOUTHERN AVENUE TO MCDOWELL ROAD Approve the Intergovernmental Agreement between Maricopa County (County) and the City of Apache Junction (City) for the design, construction and construction management costs of the overlay and chip seal of Meridian Road from Southern Avenue to McDowell Road. Approval of this request will authorize the expenditure of County funds, currently estimated at $667,349, and acceptance of reimbursement of City funding, currently estimated at $333,675. County funds are available through Transportation Department (640) Capital Project fund (234), Sub-Project T468. The purpose of the project is to provide scheduled maintenance to Meridian Road. The County, acting as the lead agency, will design and construct an overlay from Southern Avenue to Brown Road and a chip seal from Brown Road to McDowell Road in fiscal year Formal Meeting Minutes Wednesday, May 07, 2014 Page 28 of 44 2015. The total cost of the project is currently estimated to be $667,349 with the County expending the $667,349 to complete the project but ultimately contributing a net amount of $333,675 (50% of the total cost). The City will also be contributing $333,675 (50% of the total cost) with one-half of this amount contributed in FY 2016 and one-half contributed in FY 2017 as reimbursements to the County. Supervisory District No. 2 (C-64-14-125-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 56. CONTRACT WITH STANLEY CONSULTANTS, INC. FOR FINAL DESIGN SERVICES: NORTHERN PARKWAY - DYSART ROAD TO 111TH AVENUE Approve the award of Contract No. 2013-041, with Stanley Consultants, Inc., to perform final design services for Maricopa County Department of Transportation; Project MAG ALCP Projects sub-project No. TT347, Northern Parkway - Dysart Road to 111th Avenue, for a sum not-to-exceed one million two hundred fifty thousand one hundred three dollars and sixty-eight cents ($1,250,103.68). The Contract completion date shall be two hundred forty (240) calendar days after the Notice to Proceed has been issued. Supervisor District: 4 (C-64-14-124-5-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 57. ROAD ABANDONMENT (ROAD FILE NO. AB-273) Pursuant to A.R.S. §28-7214, adopt Resolution AB-273 to abandon a portion of Calle De Las Estrellas and 65th Street alignments in the vicinity of Lone Mountain Road and 64th Street by extinguishing the easement which was conveyed to Maricopa County by means of an Easement And Agreement For Highway Purposes on April 7, 1987 and recorded by the Maricopa County Recorder in Instrument no. 1987-0211539. Supervisory District No. 2 (C-64-14-126-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 58. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06- 14-396-7-00) a. D22497 Project No.: TT347 – Northern Parkway II (Dysart Road to 111th Avenue) – (PP) Warranty Deed - Assessor’s Parcel #: 501-46-008A, -009A & -009B – Union Rock and Materials Corporation – for the sum of $278,925.00. b. D22497-1 Project No.: TT347 – Northern Parkway II (Dysart Road to 111th Avenue) – (PP) Temporary Construction Easement and Agreement – Assessor’s Parcel #: 501-46-008A, -009A & -009B – Union Rock and Materials Corporation – for the sum of $6,900.00. Formal Meeting Minutes Wednesday, May 07, 2014 Page 29 of 44 c. D22497 Project No.: TT347 – Northern Parkway II (Dysart Road to 111th Avenue) – (PP) Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 501- 46-008A, -009A & -009B – Union Rock and Materials Corporation. d. D22498 Project No.: TT347 – Northern Avenue Parkway II (Dysart Road to 111th (PP) Avenue) –Warranty Deed – Assessor’s Parcel #: 501-46-007 – Rinker Materials West, LLC – for the sum of $424,810.00. e. D22498 Project No.: TT347 – Northern Avenue Parkway II (Dysart Road to 111th (PP) Avenue) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 501-46-007– Rinker Materials West, LLC. f. D22499 Project No.: TT347 – Northern Avenue Parkway II (Dysart Road to 111th (PP) Avenue) – Warranty Deed – Assessor’s Parcel #’s: 501-46-005M, -005P & - 005Q – United Metro Materials, Inc. – for the sum of $218,015.00. g. D22499 Project No.: TT347 – Northern Avenue Parkway II (Dysart Road to 111th (PP) Avenue) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #’s: 501-46-005M, -005P & -005Q – United Metro Materials, Inc. h. Non-Exclusive Roadway Easement – Powerline Floodway - Grantor: Flood (LA) Control District of Maricopa County – to Grantee: Maricopa County – for the sum of $12,288.00. Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:00 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:00 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Transportation – Transportación 59. ROAD FILE NO. 5884 Set a hearing for June 11, 2014 for Road File No. 5884 to Open and Declare the following described alignments into the County Transportation System. General Vicinity: Hastings Way, Anthem Way and Liberty Bell Way. Supervisor District No. 3 (C-64-14-127-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta Formal Meeting Minutes Wednesday, May 07, 2014 Page 30 of 44 60. DONATIONS In accordance with County Policy A2805, accept the monthly donation report of $950.00 received from County Manager's Office for April 2014. (C-06-14-393-7-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 61. DUPLICATE WARRANTS Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary affidavits have been filed with the Board. (C-06-14-402-7-00) Name Warrant # Amount CDW-G LLC 340003835 1,536.78 Cheri Emerson 140074563 1,488.00 Aaron Michael Mason 140055941 402.99 Adam R Rankin 240000582 292.00 Rolando Vega 340023338 1,267.84 Central High School 440069568 100.00 Briana L Scott 140080542 105.65 Rosendo Campos 140080482 669.60 School Nutrition Association 440072320 260.00 Insight Public Sector, Inc. 340019546 51,746.33 Ruben Garcia 340023339 1,295.84 Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Kunasek, Hickman, Wilcox 62. MARKET RANGES Pursuant to A.R.S §§11-251.38 and 251.51, approve the addition and/or replacement of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-14-027-6- 00) Ranges: - Administrative Manager: $24.08-$36.99 ($50,086-$76,939) - Administrative Supervisor: $19.83-$28.20 ($41,246-$58,656) - Applications Development Manager: $41.70-$70.89 ($86,736-$147,451) - Applications Development Supervisor: $38.46-$61.54 ($79,997-$128,003) - CHS Legal Services Manager: $24.95-$34.54 ($51,896-$71,843) - Court Reporter Lead: $28.00-$38.54 ($58,240-$80,163) - Dental Assistant: $13.24-$19.85 ($27,539-$41,288) - IT Services Supervisor: $27.74-$44.38 ($57,699-$92,310) - Medication Administration Coordinator: $21.88-$28.52 ($45,510-$59,322) - Procurement Officer - County: $25.85-$37.44 ($53,768-$77,875) Formal Meeting Minutes Wednesday, May 07, 2014 Page 31 of 44 - Procurement Officer Lead - County: $28.41-$40.57 ($59,093-$84,386) - Procurement Supervisor - County: $31.53-$43.45 ($65,582-$90,376) - Technical Support Manager: $34.65-$55.44 ($72,072-$115,315) - Wellness Manager: $29.12-$42.34 ($60,570-$88,067) MPA Biweekly Stipends: - Medication Administration LPN Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 63. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Supervisors meetings held January 8, 2014; February 12, 2014; February 24, 2014; February 26, 2014; March 12, 2014; March 17, 2014; March 24, 2014; April 7, 2014; and April 9, 2014. (C-06-14-390-7-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 64. PRECINCT COMMITTEEMEN Pursuant to A.R.S. §16-821, authorize the appointment and cancellation of appointment of Precinct Committeemen. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-14-398-7-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 65. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-14-400-7-00) Tax Phase Tax Difference Year Number 2010 0372 814.70 2011 0251 -13,814.54 Tax Phase Tax Difference Year Number 2012 0165 -23,375.32 2013 0057 -89,751.90 2010 0373 -4,944.92 2011 0252 -75,758.42 2012 0166 -304,885.54 2013 0058 -417,021.28 Formal Meeting Minutes Wednesday, May 07, 2014 Page 32 of 44 2010 0374 -10,142.02 2010 0375 -69,713.54 2011 0253 257,518.82 2011 0254 -81,984.96 2012 0167 -208,064.86 2012 0169 -114,800.52 2013 0059 -172,369.58 2013 0060 -140,343.28 Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 66. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-14-394-7-00) 2011 / 2012: TX2011-000922 2012: TX2011-000576; TX2011-000720; TX2011-000851; TX2011-000909; TX2012- 000034; TX2012-000110 2012 / 2013: TX2012-000129 (corrected) 2013: ST2013-000171; ST2013-000197; ST2013-000612; TX2012-000524; TX2012- 000702; TX2012-000802; TX2012-000922 2014: ST2013-000313; ST2013 000502; ST2013-000708; ST2013-000720 2015: ST2014-000121 Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 67. STALE DATED WARRANTS Pursuant to A.R.S. §11-644 the Board of Supervisors finds that claims presented, are legitimate and that claimants have demonstrated good and sufficient reason for failure to present the original check or warrant within the allotted time. Accordingly, the claims are allowed. Name Warrant # Amount Joanne Escobar 22097588 756.94 Donald P Roelke 771703 21,725.73 Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman 68. PROPERTY RE-CLASSIFICATION APPEAL CASES - FOR APPROVAL Formal Meeting Minutes Wednesday, May 07, 2014 Page 33 of 44 Pursuant to A.R.S. §42-12052, approve the property owner's appeal to re-classify property, which has satisfied the requirements of occupancy status, and re-classify the property to class three properties (owner occupied). Direct the County Assessor to re-classify the property to class three (owner occupied), pursuant to A.R.S. 42-12003. (C-06-14-401-M- 00) Parcel Numbers 6087378 155-53-056 301-58-065 6129208 156-12-022 301-64-606 6253915 156-18-181 301-67-108 6265237 156-45-170 301-77-826 6407673 160-11-090 301-78-357 6412029 160-18-072 301-87-778 6460330 160-29-056 301-88-275 6464123 160-64-023 301-88-686 6530096 161-11-013 301-92-452 6614024 162-16-103A 301-97-897 6653855 162-27-084 302-02-235 6811570 162-29-026A 302-07-053 7039974 162-29-074A 302-07-818 8092869 163-16-076 302-27-273 8144983 163-17-039 302-29-190 8269727 164-23-288 302-38-049 101-55-349 164-49-033 302-77-141 102-36-631 164-69-320 302-77-611 102-57--161 166-34-097 302-77-993A 102-90-791 168-15-006 302-78-736 103-06-043 170-12-045 302-80-633 103-14-216 171-24-115 302-82-651 103-15-417 171-39-109 302-84-515 103-46-020 173-30-418 302-85-014 104-55-281 173-30-544 302-86-344 104-55-534 173-35-062A 302-89-918 105-89-772 173-55-187 302-92-766 108-16-142A 174-10-197 302-93-449 114-08-006A 174-36-113 302-97-477 121-10-086 175-61-059 303-26-407 122-90-179 177-04-226 303-30-524 122-91-107 177-06-219A 303-35-271 123-11-009 200-15-193 303-37-920 123-19-334 200-15-194 303-42-321 124-63-047 200-15-811 303-43-151 Formal Meeting Minutes Wednesday, May 07, 2014 Page 34 of 44 124-67-050 200-16-594 303-44-787 126-24-593 200-16-757 303-53-589 127-07-041 200-31-704 303-55-382 127-09-007 200-42-162 303-55-596 127-34-112 200-81-278 303-61-219 129-27-121 200-85-839 303-79-597 130-38-100 200-86-772A 303-82-030 131-06-171 201-09-102 303-84-143 131-07-186 201-09-168 303-89-364 131-07-399 201-09-386 303-90-021 131-28-081 202-30-248 304-02-285 131-31-162 203-11-005 304-10-250 131-37-004A 203-26-040 304-12-794 131-43-104 205-14-701 304-33-068 133-09-101 206-07-559 304-38-404 133-22-138 206-33-567 304-46-359 133-32-277 207-11-470 304-48-543 133-41-527 207-18-139 304-51-302 133-51-036 207-20-132 304-65-786 133-57-136 207-22-094 304-66-657 133-59-087 207-33-219 304-69-966 134-22-160 207-39-359 304-71-237 134-26-168 208-12-127 304-78-370 134-26-291 208-17-145 304-79-365 134-27-545A 209-14-568 304-89-599 134-39-048 211-45-035A 304-90-036U 134-39-845 212-46-148 304-90-076E 134-41-231 213-03-297 304-96-630 134-50-009 213-05-595 305-04-689 135-11-072 213-13-174 305-05-250 135-19-007 213-16-195 306-22-314 135-33-296 213-21-143 307-03-569 135-67-031 214-02-074 308-03-526 136-11-011E 215-12-197 308-04-495 136-26-748 215-14-117 308-07-119 140-01-557 215-33-259 308-08-595 140-10-367 215-43-290 308-10-902 140-37-086 215-61-190 309-07-647 140-40-099 215-63-229 309-07-668 140-59-387 215-65-342B 309-17-495 140-60-222 215-65-419B 309-31-016 Formal Meeting Minutes Wednesday, May 07, 2014 Page 35 of 44 140-63-072 215-70-117 310-04-298 140-64-066 217-05-006G 310-05-871 140-66-588 217-17-361 310-07-745 141-07-084 217-35-622 311-01-727 141-10-049 217-35-873 312-01-598 141-15-537 217-36-747A 313-16-451 141-49-210 217-48-660 314-03-172 141-52-045 217-70-145 314-04-117 141-89-303 217-71-833 314-09-080 142-01-085 217-73-676 314-09-082 142-06-074 218-53-365 314-09-212 142-07-229 219-19-138 314-09-422 142-28-632 220-45-050 39-05-138 142-29-158 230-02-017 400-52-017V 142-33-126 230-05-139 400-81-477 142-45-416 231-01-603 400-82-633 142-53-127 231-08-307 400-83-524 142-61-488 231-08-818 500-04-896 142-79-094 231-15-555 500-05-714 142-90-403 231-17-640 500-06-351 143-27-215 231-24-661 500-29-689 143-28-001B 231-27-266 500-90-707 143-48-183 232-03-162 500-95-456 144-39-360 232-03-422 501-27-046 145-07-330 232-07-103 501-33-411 145-24-052 232-17-006 501-63-558 146-27-213 232-28-237 501-74-303 147-01-207 232-33-328 501-82-520 147-12-072 232-39-877 501-88-538 148-05-418 300-13-760 501-88-566 148-20-270 300-37-281 501-93-182 148-21-452 300-45-018A 501-93-445 149-17-346A 300-63-058 501-94-757 149-25-166 301-03-088 501-96-677 149-27-303 301-05-076 503-35-080 149-36-138 301-05-148 503-73-720 149-42-145 301-07-022 503-97-486 149-55-050 301-07-160 504-22-202 150-14-020 301-36-155 504-57-650 150-24-041 301-43-116 506-33-011G 151-26-157 301-45-353 508-02-667 Formal Meeting Minutes Wednesday, May 07, 2014 Page 36 of 44 152-03-012 301-47-096 508-06-077 152-28-081 301-52-975 508-12-531 155-12-159 301-56-453 509-13-440 155-34-064 509-15-114 509-17-773 509-18-009 Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES Human Resources A-1. MARICOPA COUNTY LEADERSHIP AND EDUCATION ADVANCING PUBLIC SERVICE (MC LEAPS) INTERNSHIP PROGRAM Approve the agreement between the County and Arizona State University affirming provisions of the Maricopa County Leadership and Education Advancing Public Service (MC LEAPS) Internship Program. (C-31-14-032-3-00) Motion to approve items A-1, A-2, and A-3, by Supervisor Chucri. Supervisor Wilcox made a motion to approve only items A-1 and A-3 which amended Supervisor Chucri’s motion. Supervisor Chucri concurred with this amendment to the motion. Supervisor Chucri commented that those participating in this program were the next generation of leadership and public servants and he is very interested in the outcome. Chairman Barney thanked those in attendance who participated with the County Manager to bring this item forward. Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Procurement Services A-2. 14015-RFP, CONSULTANT FOR MELENDRES COURT ORDERED INTERNAL ASSESSMENT Approve the following solicitation serial items. Serial: 14015-RFP Item: Consultant for Melendres Court Ordered Internal Assessment ($155.535.00 estimate / 1 Year Until May 31, 2015 With 4 Renewal Option) This contract will allow MCSO to procure consulting services that will assist MCSO in the completion of court ordered assessments stemming from the Melendres Court Order. The initial term of this contract is one (1) year with four (4) additional annual renewal options, and an initial value of Formal Meeting Minutes Wednesday, May 07, 2014 Page 37 of 44 $155,535.00. (C-73-14-058-7-00) VRI Technologies LLC Motion to approve by Supervisor Chucri. There was no second. Supervisor Wilcox made an alternate motion to continue this item. There was no second. Supervisor Wilcox stated she wanted this item delayed to make sure the court-ordered monitor has been notified and has approved the selection of the vendor to perform this internal assessment. Supervisor Chucri asked Tom Manos, County Manager, if this item was to help to facilitate the court-ordered actions for the Melendres case. Chairman Barney asked Chief Scott Freeman, Sheriff’s Office, to answer questions about the monitor’s involvement with this item. Supervisor Wilcox spoke to Chief Freeman explaining she thought that Judge Snow ordered the monitor to look at everything concerning the Melendres case. Chief Freeman stated the Sheriff’s Office was ordered to hire an outside consultant to perform an internal assessment and this was not included in what the monitor has been ordered to oversee. Supervisor Wilcox said she was not comfortable moving forward with this item until there was confirmation whether or not the item needed to be reviewed by the monitor. Supervisor Chucri asked Chief Freeman if rescheduling this item would cause the Sheriff’s Office to miss any deadlines called for in this court order. Chief Freeman responded that he knew there was a time frame, but did not know the specifics. Employee Benefits and Health A-3. REAPPOINTMENT TO THE RYAN WHITE PLANNING COUNCIL Approve the following reappointment of David Aguirre – Institutional Member, Conciliar Latino de Salud, to the Ryan White Planning Council for a three year term, effective June 1, 2014 through May 31, 2017. Consistent with Article III of the Bylaws of the Phoenix EMA Ryan White Planning Council and after satisfactory completion of the pre-screening processes approved by the Maricopa County Board of Supervisors for existing and new Planning Council members, the County Manager recommends the appointment of David Aguirre - Institutional Member, Conciliar Latino de Salud, for a three year term effective June 1, 2014 through May 31, 2017. The Membership Committee of the Ryan White Planning Council has confirmed that the individuals listed above represent membership categories consistent with the Council Bylaws and federally mandated membership requirements. (C-39-14-029-9-00) Motion to approve items A-1, A-2, and A-3, by Supervisor Chucri. Supervisor Wilcox made a motion to approve only items A-1 and A-3 which amended Supervisor Chucri’s motion. Supervisor Chucri concurred with this amendment to the motion. Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman Formal Meeting Minutes Wednesday, May 07, 2014 Page 38 of 44 Clerk of the Board - Consent Agenda A-4. APPOINTMENTS Approve the Official Appointment of Magaly Vargas as Limited Duty Special Deputy Clerk. (C-06-14-406-7-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman A-5. SALE OF MOBILE HOME Approve the sale of a 1987 Sunridge Mobile Home, Tax ID96932501 to Friendly Village of Long Beach, LLC, DBA Peoria Polynesian Village. The mobile home is currently located at 10951 N. 91st Avenue, Lot 240, Peoria, AZ. No offers to purchase this mobile home were received at the Sheriff's Personal Property Sale. The mobile home will be sold as is and where is for a credit bid of $3,447.10, with any valid liens, encumbrances, or possessory rights against the mobile home remaining in effect, for $3,447.10, or for the highest bid made and paid at the meeting. A condition of the sale is that the County's standard Release and Agreement shall be executed by the successful bidder. Proceeds from the sale shall be deposited in the General Fund for disbursement to the applicable taxing authorities. (C-06-14-405-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 69. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión Formal Meeting Minutes Wednesday, May 07, 2014 Page 39 of 44 planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) Blue Crowley, resident, stated that there are proposed transit changes pending but the changes have not been announced on the buses. He marked several of the route changes being proposed but they are not a part of RPTA’s Planning. Mr. Crowley also addressed other routes he claims are ineffective. He asked for the Board’s participation with the RPTA directing funds to be used for covering bus stops instead of purchasing dispensers. Ed Bufford stated he has been attending the meeting for the past two months and has only been able to speak for a total of 8 minutes. He expressed his appreciation of Dr. Silva who has spent a lot of time meeting with him. He explained that there is an E-list compiled almost every day and made available to Friends of Arizona Shelter Animals. This group works overnight at times to find foster homes for the animals on this list or to have animals pulled from the E-list, because they have a very short time span to accomplish these efforts. Mr. Bufford claimed this was a depressing and dysfunctional process. His request to the Board, to Mr. Manos, and the Director of Animal Care and Control was that they consider extending the kill time for the E-list an additional 24 hours. He said this additional time would allow the Friends of Arizona Shelter Animals to experience a higher success rate in finding homes for the animals. 70. SUPERVISORS'/COUNTY MANAGER'S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Wilcox thanked John Hauskins and MCDOT for the work done on Jackrabbit Rd. to accommodate the dairy trucks. Supervisor Chucri wanted to remember Stan Turley who died last week. He was a gentleman and provided outstanding service to the State of Arizona during the time he spent in the state legislature. Chairman Barney commented that the United Food Bank held its 4th annual Breakfast in Mesa. He is grateful for their work. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ________________________________ Denny Barney, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, May 07, 2014 Page 40 of 44 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, May 07, 2014, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Mary Rose Wilcox, District 5. Absent: Andrew Kunasek, District 3; Clint Hickman, District 4. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. F-1. SET A PUBLIC HEARING FOR TEXT AMENDMENT FCD 2014-001 TO FLOODPLAIN REGULATIONS FOR MARICOPA COUNTY Pursuant to Arizona Revised Statutes (A.R.S.) §§48-3603 and 48-3609, set a public hearing for June 25, 2014 to solicit comments and consider the adoption and enforcement of the proposed Text Amendment FCD 2014-001 to the Floodplain Regulations for Maricopa County. Publish a public notice thirty (30) days prior to the Public Hearing with the time, place, and date (June 25, 2014). Upon Flood Control District Board of Directors' approval, this item will become effective June 25, 2014. In accordance with A.R.S. §48-3603 and 48-3609, the Flood Control District Board of Directors adopts and enforces the Floodplain Regulations for Maricopa County and associated fees. The state statutes also direct the Flood Control District to provide floodplain management to communities that have elected not to assume their own floodplain management and all unincorporated areas within Maricopa County. The proposed text amendment FCD 2014-001 clarifies that floodplain management responsibilities may be delegated to individuals who are not District employees. (C-69-14- 039-M-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman F-2. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Control purposes. (C-06-14-397-7-00) a. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00151 – Temporary Construction Easement and Agreement for Flood Control Purposes – Assessor’s Parcel #’s: 304-91-039F – Scott Adams and Robert and Pauline Adams - to the Flood Control District of Maricopa County - for the sum of $714.00. b. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00151 – Permanent Drainage Easement and Agreement for Flood Control Purposes – Assessor’s Parcel #’s: 304-91-039F – Formal Meeting Minutes Wednesday, May 07, 2014 Page 41 of 44 Scott Adams and Robert and Pauline Adams - to the Flood Control District of Maricopa County - for the sum of $2,671.00. c. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00151 – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #’s: 304-91-039F – Scott Adams and Robert and Pauline Adams. d. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00151 – Agreement for Cost-to-Cure Compensation – Assessor’s Parcel #’s: 304-91-039F – to Scott Adams and Robert and Pauline Adams - from the Flood Control District of Maricopa County - for the sum of $2,580.00. e. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00152 – Temporary Construction Easement and Agreement for Flood Control Purposes – Assessor’s Parcel #’s: 304-91-039G – from Kurtis and Cindy McDavid - to the Flood Control District of Maricopa County - for the sum of $708.00. f. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00152 – Permanent Drainage Easement and Agreement for Flood Control Purposes – Assessor’s Parcel #’s: 304-91-039G – from Kurtis and Cindy McDavid - to the Flood Control District of Maricopa County - for the sum of $2,654.00. g. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00152 – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #’s: 304-91-039G – from Kurtis and Cindy McDavid. h. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 - Item #: F00152 – Agreement for Cost-to-Cure Compensation – Assessor’s Parcel #’s: 304-91-039G – from the Flood Control District of Maricopa County – to Kurtis and Cindy McDavid - for the sum of $18,115.00. i. Upper East Fork Cave Creek (Per Resolution FCD 1999R016) – NC FCD IGA #: 90018 – Non-Exclusive Non-Motorized Recreation Easement – by the Flood Control District of Maricopa County – to the City of Phoenix - for the sum of $1.00. j. Upper East Fork Cave Creek (Per Resolution FCD 1999R016) – NC FCD IGA #: 90-018 – Water/Sewer Line Easement – by the Flood Control District of Maricopa County – to the City of Phoenix - for the sum of $1.00. k. Sonoqui Wash Channelization Phase III (Per Resolution FCD 2001R001) – RS Project #: 480.04.34 – Item #: F00207-IEE – Ingress and Egress Easement – by the Flood Control District of Maricopa County – to Salt River Project Agricultural Improvement and Power District – for the sum of $1.00. l. Powerline Floodway (Per Resolution FCD 1999R016) – LA FCD Parcel: F-2524 – FCD Permit No.: 2005P086 – Non-Exclusive Roadway Easement – by the Flood Control District of Maricopa County – to Maricopa County – for the sum of $12,288.00. Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Formal Meeting Minutes Wednesday, May 07, 2014 Page 42 of 44 Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ________________________________ Denny Barney, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, May 07, 2014 Page 43 of 44 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, May 07, 2014, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Mary Rose Wilcox, District 5. Absent: Andrew Kunasek, District 3; Clint Hickman, District 4. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. L-1. DONATION FROM THE FRIENDS OF THE SURPRISE LIBRARY, INC. Approve and accept a donation from the Friends of the Surprise Library, Inc. of the United Phoenix Firefighters Association babysitter certification program with a total value of $1,015.00 for the Northwest Regional Library. The Friends of the Libraries continue to support the Library District in their communities. (C-65-14-043-M-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman L-2. DONATION FROM THE NEW FRIENDS OF THE ED ROBSON BRANCH LIBRARY Approve and accept a check in the amount of $5,144.00 from the New Friends of the Ed Robson Branch Library for the 2014 Summer Reading Program. The Friends of the Libraries continue to support the programs of the Library District in their communities. (C-65-14-044-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Barney, Chucri, Wilcox Absent: Kunasek, Hickman L-3. AMENDMENT TO FACILITY USE AGREEMENT WITH MARICOPA COUNTY LIBRARY DISTRICT Approve and execute the renewal of Facilities Use Agreement (G-30121) between Maricopa County Library District (“District”) and Maricopa County (“County”) for the use of Maricopa County property for storage at the PNI Building located at 1920 South Lewis in Mesa. This renewal of Facilities Use Agreement No. G30121 will allow the District continued use of approximate 4,000 square feet of storage space in the PNI warehouse Building to store library fixtures, furniture and equipment. The current agreement provides for three (3) 1- year renewal options, this is the third one-year renewal. The District will reimburse the County $2,000 per year for the cost of utilities associated with the District’s use of the space. Either party may terminate the Agreement with a 90-day written notice. THIS ITEM REQUIRES A UNANIMOUS APPROVAL OF THE BOARD OF DIRECTORS (C-65-09-015-3-03) Formal Meeting Minutes Wednesday, May 07, 2014 Page 44 of 44 This item was continued until it can be re-posted. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ________________________________ Denny Barney, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board